ITEM 1 Pavement Management policy0 Ot�ITY
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MINNESOT
MEMORANDUM
TO: Mayor and City Council
FROM: Lori Johnson, City Administrator
DATE: March 4, 2014
SUBJECT: Pavement Management Policy
ITEM 7
At the February 24 Council meeting, we began discussion on the draft Pavement Management
Policy by going through detailed engineering data, analysis, and recommendations. City
Engineer Ron Wagner reviewed with the Council how various types and schedules of pavement
maintenance affect the life span of the streets. We briefly explored various facets of street
design and classification and the numerous items that need to be addressed before a street is
reconstructed.
The next step in the process of adopting the Policy is for the Council to discuss and come to
agreement on the maintenance and reconstruction related items in the Policy. A list of the
main engineering/technical decision points the Council needs to review and decide upon has
been compiled by staff and is attached. For ease of discussion, the list follows the order of the
sections in the Policy. At Monday's meeting staff will explain the rationale for and implications
of each of these items including staff's recommendations. Some of these items are straight
forward and will require little discussion. On the other hand, there are some that have far
reaching consequences that the Council needs to know and thoroughly understand before
agreeing to include in the City's Pavement Management Policy.
Finally, as previously mentioned, the finance section will be drafted following Monday's Council
decisions on and modifications to the maintenance and reconstruction sections of draft Policy.
In order for the Policy to be effective, both the finance and the maintenance and reconstruction
policies need to mesh together; without financial resources to fund maintenance and
reconstruction, implementation of the Policy will not be successful.
Pavement Management Policy
March 10, 2014
Engineering Policy Decisions
1. Use of Pavement Condition Index (PCI) as pavement inventory system.
2. Review of 1/3 of streets annually; every street is visually viewed and rated every three years.
3. Streets may be placed on Preservation Maintenance when the PCI reaches 70, shall be when the
PCI reaches 60, or when determined by the City Engineer.
4. Table 1: Pavement Maintenance Schedule shall be used for all new pavement unless the Council
approves a deviation from the Schedule upon recommendation from the City Engineer.
5. All reconstruction will be done to Otsego's current Engineering Manual guidelines and
development standards.
6. Average Daily Traffic (ADT) counts will one factor used determining a street's classification and
will be used to prioritize and schedule reconstruction projects.
7. Bituminous curb will be replaced with surmountable concrete curb.
8. Reconstructed street widths may change and will be in accordance with the Reconstructed
Width section of the Policy.
9. The need for infrastructure addition, expansion, and modification will be considered with each
project.
10. Private water and sewer systems that are failing and are considered a health or environmental
hazard will be replaced with municipal services unless doing so is not financially feasible as
determined by the City.