ITEM 3.2B SCC 3.24.2014 MinutesITEM 3_2B
SPECIAL CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
March 24, 2014
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 8:33 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Jason Warehime, Doug
Schroeder and Tom Darkenwald. Staff: Lori Johnson, City Administrator; Daniel Licht, City
Planner; Ross Demant, Parks and Recreation Manager and Tami Loff, City Clerk.
1. Prairie Festival.
Parks and Recreation Manager Demant presented the staff report. The Otsego Lions Club has
approached the Otsego Festival Committee to sell beer during the band performance and
fireworks at this year's event. The City Council agreed with the sale of beer at the 2014 Festival
all day and to stop the sale of beer when the fireworks start. There was discussion on security;
the Otsego Festival Committee will work with the Wright County Sheriff Reserves as the
Sheriff's department is always present at the Festival. If needed, a security company will be
required to be provided by the Otsego Lions Club.
2. Park Memorial Policy.
City Planner Licht presented the staff report. Three Rivers Soccer Association (TRSA) has
inquired about naming a soccer field at Prairie Park as a memorial to an Otsego resident
associated with TRSA who passed away while coaching at practice. The sign would be paid for
by TRSA. The City Council agreed for City staff to continue discussion with TRSA and have the
item brought to the Parks and Recreation Commission when a formal proposal is prepared.
3. West Sewer District Sewer Capacity.
City Planner Licht presented the staff report. The City Council agreed with sending this item to
the Planning Commission for their input and recommendation.
4. Review Prairie Center Rental Policy.
Parks and Recreation Manager Demant presented the staff report which included some
revisions to the current policy. The City Council agreed to a two hour minimum for rentals after
business hours and on weekends or holiday rentals, noting there may additional fees for these
times. It was agreed that an additional charge of $15.00 per hour to cover staff time and
building expenses shall be added for after business hours, weekends and holiday rentals. After
discussion on alcohol in the building during rentals the Council agreed to give the option to
renters to obtain their own insurance or give option of using an approved caterer. It was also
agreed that approval of rentals with alcohol are not allowed until full payment has cleared the
bank. City staff will add a provision requiring any payment within 14 days of the date of the
rental be made by cash or credit card.
5. Wright County Transit.
City Administrator Johnson gave an update on the status of the Wright County transit.
Trailblazer Transit has been identified as the best suited provider. There will be a Wright County
Board meeting on March 27 to discuss this matter; Mayor Stockamp will attend. At the meeting
there will be discussion about whether the cooperative agreement with Trailblazer is with
Wright County or the cities. The City Council agreed to wait to see the outcome.
6. Adjourn.
CM Darkenwald motioned to adjourn. Seconded by Mayor Stockamp. All in favor.
Motion carried. Adjourned at 10:29 PM.
ATTEST:
Tam! Loff, City Clerk
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Mayor Jessica Stockamp