ITEM 3.3 Police CommissionOt�--elzoF
MINNESOTA Cly
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Planning
City Planner Licht
14 April 2014
PRESENTER(s):
REVIEWED BY:
ITEM #:
City Planner Licht
City Administrator Johnson
3.3 — Police Commission
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends approval an ordinance revising the Police Commission bylaws changing the name
to Public Safety Commission and expanding their purpose and duties to include advising the City Council
on fire, ambulance and other emergency response services, in addition to police services.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
No.
No.
BACKGROUNDMUSTIFICATION:
Council Member Jason Warehime and Mayor Jessica Stockamp have discussed with City staff the idea of
expanding the scope of the Police Commission's advisory role to the City Council to include fire services
and public safety generally. This item was discussed at the Police Commission meeting on 8 April 2014
with a recommendation made that the City Council adopt this change.
The Police Commission was initially established to advise the City Council specifically on issues related to
the services provided to Otsego by the Wright County Sheriff's Office. To this end, the bylaws for the
Police Commission, now established as Chapter 3, Section 3 of the City Code reflect this purpose.
Modifying the scope of the Commission's review and advisory role is outlined in the revised bylaws
drafted by City staff attached hereto.
SUPPORTING DOCUMENTS: ❑ ATTACHED ❑ NONE
A. Draft Ordinance 2014-06
B. Ordinance 2014-06
C. Summary of Ordinance 2014-06
POSSIBLE MOTION
Please word motion as you would like it to appear in the minutes.
Motion to adopt Ordinance 2014-06 amending the bylaws of the Police Commission and approving
publication in summary form.
RIiDGFT INFORMATION
FUNDING: BUDGETED: ❑ YES
NA ❑ NO
ACTION TAKEN
❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes)
COMMENTS:
ORDINANCE NO.: 2014-06
CITY OF OTSEGO
COUNTY OF WRIGHT, MINNESOTA
AN ORDINANCE AMENDING THE CITY CODE AMENDING THE BYLAWS OF THE
POLICE COMMISSION.
THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBY ORDAIN:
Section 1. Chapter 3, Section 3 of the City Code is hereby amended to read as
follows:
SECTION 3
REPUBLIC SAFETY COMMISSION
Section:
3-3-1:
Establishment
3-3-2:
Membership and Terms
3-3-3:
Legal Advisor
3-3-4:
Meetings, Officers and Procedures
3-3-5:
Duties and Functions
3-3-6:
Compensation
3-3-1: ESTABLISHMENT: A p, okaPublic Safety Commission is hereby
established to advise the City Council on police, fire protection. emergency
management and other public safety matters and to provide better communication
ron�r�inn p^r^9-with public safety service providers, to provide a forum for complaints
and suggestions regarding "public safety service and to educate the public on
issues related to "public safety service.
3-3-2: MEMBERSHIP AND TERMS:
A. The PnT )IiiGcEUb is Safety Commission shall consist of seven (7) members, all of
whom are appointed by majority vote of the City Council.
1
B. The terms of each member of the PG'ic-ePublic Safety Commission shall be four
(4) years staggered and overlapping as presently established beginning March 1
of the first year and shall expire on the last day of February of the last year of the
respective term.
C. Any and all adult residents or business property owners of the City of Otsego are
eligible to be appointed to the PG'iGePublic Safety Commission at the discretion
of the City Council by majority vote.
D. The City Council shall also appoint one (1) of its members as a non-voting ex -
officio member of the PokePublic Safety Commission who shall attend
Pelic-ePublic Safety Commission meetings and act as a liaison between the City
Council and the PelnGePublic Safety Commission.
E. The Wright County Sheriff or their designated representative shall attend the
P-ONGS ublic Safety Commission meetings as a non-voting ex -officio member and
act as a liaison between the City and the Wright County Sheriff's Office.
F. The Fire Chief or their designated representative shall attend the Public Safety
Commission meetings as necessary as a non-voting ex -officio member and act
as a liaison between the City and respective Fire Department.
G. The City Council may also appoint alternate member(s) to a term determined by
the City Council from time to time as they deem necessary. The alternate(s)
shall attend all regular and special meetings of the PelieePublic Safety
Commission and shall act as a replacement at any specific meeting in the event
of the absence, for whatever reason, of any regularly appointed member of the
PGIiGePublic Safety Commission.
GH. In the event of a vacancy during the term of any member of the PelieePublic
Safety Commission, the vacancy shall be filled by appointment by the City
Council and shall run until the current term expires.
HI. Removal:
1. Any member of the pr O;;eePublic Safety Commission may be removed
from office with or without cause by a four-fifths (4/5) vote of the entire City
Council.
2. Any member of the PetiGePublic Safety Commission who misses three (3)
consecutive pr o;;oePublic Safety Commission meetings in a calendar year,
calculated at the end of each calendar year, due to unexcused absences,
may be removed from office upon approval of the City Council. Excused
IN
absences include: a serious personal or family medical condition, death in
immediate family or unanticipated work-related commitment. It shall be the
duty of each member to notify the City staff liaison or recording secretary if
the member will be unable to attend a meeting.
3. The PGHGePublic Safetv Commission may make a recommendation to the
City Council by majority vote to remove a member prior to the expiration of
their term with said recommendation to include the cause for such action.
3-3-3: LEGAL ADVISOR: The City Attorney shall serve as the legal advisor to
the pr iGePublic Safety Commission. Questions of the City Attorney shall be directed
through the City Council liaison or the City Administrator.
3-3-4: MEETINGS, OFFICERS AND PROCEDURES:
A. Meetings:
1. The PetisePublic Safetv Commission shall hold a minimum of one (1)
regular meeting per month on the second Tuesday of each month unless
canceled by the Chair due to a lack of business items or lack of a quorum.
2. A special meeting of the P-eiGePublic Safety Commission may be called
by the Chair or by approval of a motion of the majority of the members
stating the purpose of such meeting with written notice posted at least
three (3) days in advance of the meeting.
3. Any site inspection involving four (4) or more members as a group must
be scheduled and noticed as a Special Meeting of the PGIiGePublic Safety
Commission.
4. All meetings of the PslicePublic Safety Commission shall be open to the
public and comply with the State Open Meeting Law requirements.
B. The agenda for each meeting shall include an open forum for citizen comments.
C. Officers:
1. The PelieePublic Safetv Commission shall elect officers from its
membership at its first meeting in March.
2. The officers of the PeliGePublic Safety Commission shall be:
3
a. Chair.
b. Vice -Chair.
C. Secretary.
3. Duties of the officers:
a. Chair.
(1) The Chair shall preside at all meetings of the Pnr GliGaPublic
Safety Commission and shall preserve order and decorum
and shall decide all questions of order.
(2) The Chair shall appoint any necessary committees and shall
appoint any committees requested by a majority of the
members.
b. Vice -Chair. The Vice -Chair shall preside at all meetings in the
absence of the Chair and perform such duties as requested by the
Chair.
C. Secretary. The Secretary shall provide for permanent records of
the PeloGe.Public Safety Commission proceedings, which shall
include minutes of its meeting, its finding of fact, recommendations,
and the action taken on each matter which it considers, and are to
be submitted to the City Clerk.
D. A quorum of the PelieePublic Safety Commission shall consist of four (4)
members.
E. The conduct of the PeliEePublic Safety Commission meetings shall be governed
by Robert's Rules of Order.
3-3-5: DUTIES AND FUNCTIONS: The duties and functions of the PeliEePublic
Safety Commission shall be as follows:
A. To develop a citizen complaint procedure on matters regarding police. fire.
ambulance and other emergency response services.
B. To promote public interest in and an understanding of PGliGe worL-public safety
and the provision of these services in Otsego.
C. To serve as a forum for the citizens of Otsego to voice their opinions regarding
GGFnFnun safety within the community and GliGe .
D. The pr E;;eePublic Safety Commission shall advise the City Council on the duties
and responsibilities of the Wright County Sheriff and the Deputies of the Wright
County Sheriff's Office in providing police service to Otsego.
E.T"is but is not a Police Civil Service Commission with those powers granted such
a commission under State law.
E The Public Safety Commission shall advise the City Council on matters related to
the provision of fire protection services to Otsego by the Fire Departments the
City is contracted with to receive these services.
3-3-6: COMPENSATION: As compensation for services rendered as a member
of the pr 0;iGePublic Safety Commission, each member and designated alternate(s) shall
receive $10.00 for attendance at each regularly scheduled or special meeting.
Section 2. This Ordinance shall become effective immediately upon its passage
and publication.
MOTION BY:
SECOND BY:
ALL IN FAVOR:
THOSE OPPOSED:
2014.
ADOPTED by the City Council of the City of Otsego this 14th day of April,
5
CITY OF OTSEGO
FUZ
Jessica L. Stockamp, Mayor
ATTEST:
Tami Loff, City Clerk
ORDINANCE NO.: 2014-06
CITY OF OTSEGO
COUNTY OF WRIGHT, MINNESOTA
AN ORDINANCE AMENDING THE CITY CODE AMENDING THE BYLAWS OF THE
POLICE COMMISSION.
THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBY ORDAIN:
Section 1. Chapter 3, Section 3 of the City Code is hereby amended to read as
follows:
SECTION 3
PUBLIC SAFETY COMMISSION
Section:
3-3-1:
Establishment
3-3-2:
Membership and Terms
3-3-3:
Legal Advisor
3-3-4:
Meetings, Officers and Procedures
3-3-5:
Duties and Functions
3-3-6:
Compensation
3-3-1: ESTABLISHMENT: A Public Safety Commission is hereby established to
advise the City Council on police, fire protection, emergency management and other
public safety matters and to provide better communication with public safety service
providers, to provide a forum for complaints and suggestions regarding public safety
service and to educate the public on issues related to public safety service.
3-3-2: MEMBERSHIP AND TERMS:
A. The Public Safety Commission shall consist of seven (7) members, all of whom
are appointed by majority vote of the City Council.
1
B. The terms of each member of the Public Safety Commission shall be four (4)
years staggered and overlapping as presently established beginning March 1 of
the first year and shall expire on the last day of February of the last year of the
respective term.
C. Any and all adult residents or business property owners of the City of Otsego are
eligible to be appointed to the Public Safety Commission at the discretion of the
City Council by majority vote.
D. The City Council shall also appoint one (1) of its members as a non-voting ex -
officio member of the Public Safety Commission who shall attend Public Safety
Commission meetings and act as a liaison between the City Council and the
Public Safety Commission.
E. The Wright County Sheriff or their designated representative shall attend the
Public Safety Commission meetings as a non-voting ex -officio member and act
as a liaison between the City and the Wright County Sheriff's Office.
F. The Fire Chief or their designated representative shall attend the Public Safety
Commission meetings as necessary as a non-voting ex -officio member and act
as a liaison between the City and respective Fire Department.
G. The City Council may also appoint alternate member(s) to a term determined by
the City Council from time to time as they deem necessary. The alternate(s)
shall attend all regular and special meetings of the Public Safety Commission
and shall act as a replacement at any specific meeting in the event of the
absence, for whatever reason, of any regularly appointed member of the Public
Safety Commission.
H. In the event of a vacancy during the term of any member of the Public Safety
Commission, the vacancy shall be filled by appointment by the City Council and
shall run until the current term expires.
Removal:
1. Any member of the Public Safety Commission may be removed from
office with or without cause by a four-fifths (4/5) vote of the entire City
Council.
2. Any member of the Public Safety Commission who misses three (3)
consecutive Public Safety Commission meetings in a calendar year,
calculated at the end of each calendar year, due to unexcused absences,
may be removed from office upon approval of the City Council. Excused
1)
absences include: a serious personal or family medical condition, death in
immediate family or unanticipated work-related commitment. It shall be the
duty of each member to notify the City staff liaison or recording secretary if
the member will be unable to attend a meeting.
3. The Public Safety Commission may make a recommendation to the City
Council by majority vote to remove a member prior to the expiration of
their term with said recommendation to include the cause for such action.
3-3-3: LEGAL ADVISOR: The City Attorney shall serve as the legal advisor to
the Public Safety Commission. Questions of the City Attorney shall be directed through
the City Council liaison or the City Administrator.
3-3-4: MEETINGS, OFFICERS AND PROCEDURES:
A. Meetings:
1. The Public Safety Commission shall hold a minimum of one (1) regular
meeting per month on the second Tuesday of each month unless
canceled by the Chair due to a lack of business items or lack of a quorum.
2. A special meeting of the Public Safety Commission may be called by the
Chair or by approval of a motion of the majority of the members stating the
purpose of such meeting with written notice posted at least three (3) days
in advance of the meeting.
3. Any site inspection involving four (4) or more members as a group must
be scheduled and noticed as a Special Meeting of the Public Safety
Commission.
4. All meetings of the Public Safety Commission shall be open to the public
and comply with the State Open Meeting Law requirements.
B. The agenda for each meeting shall include an open forum for citizen comments.
C. Officers:
1. The Public Safety Commission shall elect officers from its membership at
its first meeting in March.
2. The officers of the Public Safety Commission shall be:
3
a. Chair.
b. Vice -Chair.
C. Secretary.
3. Duties of the officers:
a. Chair.
(1) The Chair shall preside at all meetings of the Public Safety
Commission and shall preserve order and decorum and shall
decide all questions of order.
(2) The Chair shall appoint any necessary committees and shall
appoint any committees requested by a majority of the
members.
b. Vice -Chair. The Vice -Chair shall preside at all meetings in the
absence of the Chair and perform such duties as requested by the
Chair.
C. Secretary. The Secretary shall provide for permanent records of
the Public Safety Commission proceedings, which shall include
minutes of its meeting, its finding of fact, recommendations, and the
action taken on each matter which it considers, and are to be
submitted to the City Clerk.
D. A quorum of the Public Safety Commission shall consist of four (4) members.
E. The conduct of the Public Safety Commission meetings shall be governed by
Robert's Rules of Order.
3-3-5: DUTIES AND FUNCTIONS: The duties and functions of the Public Safety
Commission shall be as follows:
A. To develop a citizen complaint procedure on matters regarding police, fire,
ambulance and other emergency response services.
B. To promote public interest in and an understanding of public safety and the
F.
provision of these services in Otsego.
C. To serve as a forum for the citizens of Otsego to voice their opinions regarding
public safety within the community.
D. The Public Safety Commission shall advise the City Council on the duties and
responsibilities of the Wright County Sheriff and the. Deputies of the Wright
County Sheriff's Office in providing police service to Otsego, but is not a Police
Civil Service Commission with those powers granted such a commission under
State law.
E. The Public Safety Commission shall advise the City Council on matters related to
the provision of fire protection services to Otsego by the Fire Departments the
City is contracted with to receive these services.
3-3-6: COMPENSATION: As compensation for services rendered as a member
of the Public Safety Commission, each member and designated alternate(s) shall
receive $10.00 for attendance at each regularly scheduled or special meeting.
Section 2. This Ordinance shall become effective immediately upon its passage
and publication.
MOTION BY:
SECOND BY:
ALL IN FAVOR:
THOSE OPPOSED:
2014.
ADOPTED by the City Council of the City of Otsego this 14th day of April,
1
CITY OF OTSEGO
Jessica L. Stockamp, Mayor
ATTEST:
Tami Loff, City Clerk
SUMMARY OF ORDINANCE NO.: 2014-06
CITY OF OTSEGO
COUNTY OF WRIGHT, MINNESOTA
AN ORDINANCE AMENDING THE CITY CODE AMENDING THE BYLAWS OF THE
POLICE COMMISSION.
THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBY ORDAIN:
Section 1. Chapter 3, Section 3 of the City Code is hereby amended to change
the name of the Police Commission to Public Safety Commission and expand the
purpose and duties of the Public Safety Commission to include fire, ambulance and
other public safety services provided in Otsego, in addition to police services.
Section 2. This Ordinance shall become effective immediately upon its passage
and publication.
MOTION BY:
SECOND BY:
ALL IN FAVOR:
THOSE OPPOSED:
ADOPTED by the City Council of the City of Otsego this 14th day of April,
2014.
CITY OF OTSEGO
BY: Jessica L. Stockamp, Mayor
ATTEST: Tami Loff, City Clerk
Pursuant to Minnesota Statutes 412.191, Subd. 4 and 331A.01, Subd.10, this
Ordinance is published in summary form. Complete copies of the ordinance are
available for inspection by contacting the City Clerk, Otsego City Hall, 13400 901h Street
NE, Otsego, Minnesota 55330 during regular office hours.
1