ITEM 1a Uniform policyCity of Otsego
Uniform Policy
Adopted February 11, 2008
Revised July, 2012
Revised April 28, 2014
Purpose
ITEM 7a
The purpose of this policy is to provide uniforms for certain public works, parks, and
utilities employees to identify them as City of Otsego employees.
Uniform
Uniform is defined as follows:
All upper torso apparel shall have the City of Otsego logo
Eligible uniform items include;
Short and long sleeve tee or button shirts with City logo
Sleeveless shirts with finished (hemmed) edges and with City logo
Sweatshirts with City logo
Jackets, vests and coveralls
Pants
Baseball caps and stocking hats with City logo
Employees provided a uniform by the City shall wear the uniform during work
hours
Only City of Otsego logo hats are allowed to be worn during work hours
Full Time Employees:
Uniform Allowance
The City will provide an initial uniform expenditure of up to $600 during or at
completion of the probationary period when approved by the Supervisor for the purchase
of uniforms.
The City will provide up to $400 per calendar year after successful completion of
the probationary period for purchase of uniforms.
Uniform clothing must be worn during work hours and kept in clean condition.
Mechanics are allowed to use a service contract to provide their uniforms. These
uniforms must have the City of Otsego logo and be kept in a clean condition.
Boot Allowance
The City may provide up to $150 per year for the purchase of steel toe work
boots.
Seasonal and Part-time Employees:
Uniform Allowance
The City will provide up to four City logo shirts (long or short sleeve), one City
logo sweatshirt and one City logo baseball cap or stocking hat.
Uniform clothing must be worn during work hours and kept in clean condition.
All clothing will be turned in to the supervisor at the end of City employment.
Boot Allowance
The City may provide up to $60 per calendar year for safety toe work boots.
Safety Clothing - Personal Protective Equipment (PPE)
All personal protective clothing and equipment that is required for on the job
safety shall be provided by the City.
Purchasing Process
All uniform, boot, and PPE purchases are subject to supervisory approval.
All uniform, boot, and PPE must be purchased through an authorized vendor
approved by the supervisor.
Detailed receipts are required for all purchases.
Receipts shall be submitted to the supervisor within 10 days of purchase.
After the initial uniform or boot purchase, additional purchases can be made on a
quarterly basis or by approval of the supervisor.
The supervisor shall keep records of the balance each employee's uniform
allowance.
In no instance will the City reimburse or pay for a purchase in excess of the
annual allowance.
Revised April 28, 2014
City of Otsego
Public Works Uniform Policy
Adopted February 11, 2008
Revised July, 2012
Tntenti nn
The intention of this policy is to provide uniforms for all public works employees that
identify them as City of Otsego employees.
Uniform Allowance
The employer will provide an initial expenditure of up to $600 per year and up to
$400 per year after that, per employee for the purchase of work related uniforms. All
upper torso apparel must have the City of Otsego logo placed on it funded through the
allowance. Purchases may include; pants, T-shirts, sweatshirts, jackets, vests, coveralls,
sleeveless t -shirts with hemmed edges and hats. All clothing must be worn and kept in
clean condition.
Mechanics are allowed to use a service contract to provide their uniforms. These
uniforms must have the City of Otsego logo on it and be kept in a clean condition. A
weekly service contract may be used to fund this uniform.
Boot Allowance
The employer will provide up to $150 per year, per employee for the purchase of
work, boots. This money may be spent with the approval of the Supervisor.
Purchasing Process
All uniforms must be purchased through an authorized vendor approved by the
Supervisor. After the initial purchase of their clothing is made, additional purchases can
be made on a quarterly basis or by approval of the Supervisor. The billing department
will keep records of the balance each employee has and will not cover expenses over the
specified limit.
Safety Clothing
All clothing and equipment that is required for on the job safety is to be purchased
by the employer through the general fund. Some of these items are high visibility
jackets/vests, hard hats, hearing/eye protection, etc. These items must be maintained and
readily available. Replacement of these items will require Supervisor approval.
Seasonal Part-time Employees
Seasonal part-time (summer/on-call winter) employees will be provided with up
to four shirts (long or short sleeve) and a sweatshirt identifying them as City of Otsego
Public Works employees. These shirts must be worn and kept in clean condition.
Seasonal employees may also be reimbursed up to $60 annually for safety toe work
boots, in order to receive the reimbursement the employee must provide a detailed receipt
of safety boot purchase to their supervisor. Safety clothing and equipment required to
perform their duties will also be provided.
All clothing will be turned in to their supervisor at the end of their employment.
Revised July, 2012