3.6 Pay Application #2 for the 2021 Trail Improvement Project
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Public Works City Engineer Wagner October 11, 2021
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.6 – Pay Application
Trails Project
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative
communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
X Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City Staff is recommending City Council approval of Pay Application #2 to Novco, Inc.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
This payment is being made for work completed through October 6, 2021. Novco, Inc. has completed
placement of trails on Page Avenue and Odean Avenue, including all ADA ramps and restoration. The
Contractor has started on the 70th Street trail.
In accordance with Minnesota Statute, the City is withholding the maximum 5% retainage of work
completed, which amounts to $14,933.79 at this time. The City is also withholding $300 per day of
liquidated damages per the contract, which totals $11,700.00 at this time.
SUPPORTING DOCUMENTS ATTACHED:
• Pay Application #2
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to approve Pay Application #2 in the amount of $151,136.11 to Novco, Inc. for work completed on
the 2021 Trail Improvement Project.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 202 – Trails Management
Fund 203 – Park Development
Yes
Contractor's Application for Payment No.
To (Owner):Application Application Date:
Period:September 8 through October 6
Project:From (Contractor):Via (Engineer):
Application For Payment
Change Order Summary
1. ORIGINAL CONTRACT PRICE...........................................................................$
Number 2. Net change by Change Orders......................................................................................$
3. Current Contract Price (Line 1 ± 2)................................................................................................$
4. TOTAL COMPLETED AND STORED TO DATE $
5. RETAINAGE:$
a.5%X Work Completed..............................................$
b.0%X Stored Material..............................................$
c.Total Retainage (Line 5.a + Line 5.b).........................................................................................................................................$
6. AMOUNT ELIGIBLE TO DATE (Line 4 - Line 5.c)....................................................................................................................$
7. LESS PREVIOUS PAYMENTS.........................................................................................................$
8. LESS LIQUIDATED DAMAGE (39 DAYS @ $300/DAY)…$
9. AMOUNT DUE THIS APPLICATION....................................................................................................................................$
Contractor's Certification ENGINEER: HAKANSON ANDERSON
Certification: We recommend payment for work and quantites shown.
Date:
OWNER: CITY OF OTSEGO
Contractor Signature
By:Date:Date:
2
City of Otsego October 6, 2021
Otsego 2021 Trail Improvement Hakanson AndersonNovco Inc.
$14,933.79
Approved Change Orders $316,033.25
Additions Deductions $0.00
$316,033.25
$298,675.88
$0.00
$14,933.79
$283,742.09
$120,905.97
(Engineer)
(Owner)
TOTALS $0.00 $0.00 $11,700.00
NET CHANGE BY $0.00 $151,136.11
CHANGE ORDERS
The undersigned Contractor certifies, to the best of its knowledge, the following:
(1) All previous progress payments received from Owner on account of Work done under the Contract have been applied
on account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by prior
Applications for Payment;
(2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this
Application for Payment, will pass to Owner at time of payment free and clear of all Liens, security interests, and
encumbrances (except such as are covered by a bond acceptable to Owner indemnifying Owner against any such Liens,
security interest, or encumbrances); and
(3) All the Work covered by this Application for Payment is in accordance with the Contract Documents and is not
defective.
PAY ESTIMATE #2
City of Otsego
Otsego 2021 Trail Improvement
ITEM
NO.ITEM DESCRIPTION
ESTIMATED
QUANTITY UNIT
CONTRACT
UNIT PRICE
CONTRACT
AMOUNT
USED TO
DATE EXTENSION
1 MOBILIZATION 1 LS 7,700.00$ 7,700.00$ 0.75 5,775.00$
2 RELOCATE HYDRANT (ALL INCLUSIVE)5 EACH 1,750.00$ 8,750.00$ 4 7,000.00$
3 SAWING CONCRETE PAVEMENT (FULL DEPTH)5 LF 45.00$ 225.00$ 7 315.00$
4 REMOVE CULVERT 91 LF 18.50$ 1,683.50$ 91 1,683.50$
5 SAWING BIT PAVEMENT (FULL DEPTH)96 LF 21.00$ 2,016.00$ 96 2,016.00$
6 REMOVAL BIT PAVEMENT 211 SY 15.00$ 3,165.00$ 211 3,165.00$
7 REMOVAL CONCRETE PAVEMENT 69 SF 33.00$ 2,277.00$ 69 2,277.00$
8 COMMON BORROW (LV)606 CY 18.50$ 11,211.00$ 424 7,844.00$
9 COMMON EXCAVATION (CV)277 CY 22.00$ 6,094.00$ 277 6,094.00$
10 SPECIAL DITCH GRADING 625 LF 9.25$ 5,781.25$ -$
11 AGGREGATE BASE CLASS 5 MOD 581 TON 21.00$ 12,201.00$ 406 8,526.00$
12 TOPSOIL SHOULDER 60 CY 13.00$ 780.00$ -$
13 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) 232 TON 69.00$ 16,008.00$ 80 5,520.00$
14 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) DRIVEWAYS 30 TON 69.00$ 2,070.00$ -$
15 15" CMP APRON 2 EACH 900.00$ 1,800.00$ 2 1,800.00$
16 15" HDPE PIPE SEWER 265 LF 39.50$ 10,467.50$ 265 10,467.50$
17 CONNECT TO EXISTING STORM SEWER 2 EACH 1,500.00$ 3,000.00$ 2 3,000.00$
18 CASTING ASSEMBLY 3 EACH 450.00$ 1,350.00$ 3 1,350.00$
19 CONSTRUCT DRAINAGE STRUCTURE DESIGN 27 1 EACH 6,500.00$ 6,500.00$ 1 6,500.00$
20 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 2 EACH 7,000.00$ 14,000.00$ 2 14,000.00$
21 CONCRETE CURB & GUTTER DESIGN B618 28 LF 45.00$ 1,260.00$ 26 1,170.00$
22 ADA RAMPS (INCLUDES TRUNCATED DOMES)16 SY 184.00$ 2,944.00$ 14.5 2,668.00$
23 TRAFFIC CONTROL 1 LS 3,500.00$ 3,500.00$ 0.5 1,750.00$
24 STABILIZED CONSTRUCTION EXIT 1 LS 1,500.00$ 1,500.00$ -$
25 STORM DRAIN INLET PROTECTION 1 EACH 89.00$ 89.00$ -$
26 SILT FENCE, TYPE MS 2,000 LF 1.75$ 3,500.00$ -$
27 TURF ESTABLISHMENT (HYDRO MULCH MATRIX + 25-131 SEED)0.5 ACRE 3,500.00$ 1,750.00$ -$
131,622.25$ 92,921.00$
Bid Schedule 'A' - 70th Street Trail
Total Bid Schedule 'A'
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PAY ESTIMATE #2
City of Otsego
Otsego 2021 Trail Improvement
ITEM
NO.ITEM DESCRIPTION
ESTIMATED
QUANTITY UNIT
CONTRACT
UNIT PRICE
CONTRACT
AMOUNT
USED TO
DATE EXTENSION
1 MOBILIZATION 1 LS 5,500.00$ 5,500.00$ 1 5,500.00$
2 MILL 18" WIDE BITUMINOUS 480 SF 9.85$ 4,728.00$ 222 2,186.70$
3 SAWING BIT PAVEMENT (FULL DEPTH)70 LF 5.50$ 385.00$ 140 770.00$
4 BITUMINOUS MATERIAL FOR TACK COAT 400 GAL 2.00$ 800.00$ 350 700.00$
5 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B)960 TON 69.00$ 66,240.00$ 838.22 57,837.18$
6 ADA RAMPS (INCLUDES TRUNCATED DOMES)112 SY 184.00$ 20,608.00$ 229.8 42,283.20$
7 REMOVAL BIT PAVEMENT 0 SY 15.00$ -$ 243 3,645.00$
98,261.00$ 109,277.08$
ITEM
NO.ITEM DESCRIPTION
ESTIMATED
QUANTITY UNIT
CONTRACT
UNIT PRICE
CONTRACT
AMOUNT
USED TO
DATE EXTENSION
1 MOBILIZATION 1 LS 700.00$ 700.00$ 1 700.00$
2 SAWING BIT PAVEMENT (FULL DEPTH)10 LF 5.50$ 55.00$ 10 55.00$
3 REMOVE BITUMINOUS (2 1/2" THICK)4,460 SY 4.75$ 21,185.00$ 4,480 21,280.00$
4 TOPSOIL SHOULDER 10 CY 6.00$ 60.00$ -$
5 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B)824 TON 69.00$ 56,856.00$ 756.8 52,219.20$
6 ADA RAMPS (INCLUDES TRUNCATED DOMES)16 SY 184.00$ 2,944.00$ 87.9 16,173.60$
7 TRAFFIC CONTROL 1 LS 3,500.00$ 3,500.00$ 1 3,500.00$
8 TURF ESTABLISHMENT (HYDRO MULCH MATRIX + 25-131 SEED)0.2 ACRE 4,250.00$ 850.00$ 0.6 2,550.00$
86,150.00$ 96,477.80$
$92,921.00
$109,277.08
$96,477.80
$298,675.88
Bid Schedule 'A'
Bid Schedule 'B'
Bid Schedule 'C'
TOTAL
Bid Schedule 'B' - Odean Avenue Remove and Pave
Total Bid Schedule 'B'
Bid Schedule 'C' - Page Avenue Remove and Pave
Total Bid Schedule 'C'
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