ITEM 3.2C SCC 4.28.2014 Minutesiii EM :3.2C_1
SPECIAL CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
April 28, 2014
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 8:42 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Jason Warehime and Doug
Schroeder. Absent: CM Tom Darkenwald.
Staff: Lori Johnson, City Administrator; Dan Jordet, Administrative Services Director and Tami
Loff, City Clerk.
1 Budget Personal Polite and Compensation Discussion.
a Consider updated Uniform Policy.
City Administrator Johnson said the policy has been revised to reference the utility staff and to
authorize the purchase of City logo caps for seasonal and part-time employees and the
requirement that only City logo caps be worn during working hours as per the Administrative
Subcommittee.
There was the discussion on safety boots allowance and changing the allowed amount to $200
every two years instead of $150 a year for steal toe safety boots. There was also discussion on
if the seasonal employees should be required to wear steal toe boots instead of safety toe
boots. The City Council recommended bringing the discussion to the safety committee and also
to review with Parks and Recreation Manager Demant and Street Supervisor Belair. Mayor
Stockamp questioned how the change would be implemented and who would be responsible for
tracking. Administrative Services Director Jordet said the Human Resource Department.
CM Schroeder motioned to adopt the revisions to the uniform policy as presented
and bring back boot allowance and requirements. Seconded by CM Warehime. All in
favor. Motion carried.
b. Consider Position Evaluations.
The seasonal and part-time pay schedule has been updated for City Council approval. These are
the existing rates as already approved with no changes. The schedule allows for annual
increases based on performance.
CM Schroeder motioned to approve. Seconded by CM Warehime. All in favor. Motion
carried.
i. Recreation Administrative Assistant.
The Recreation Administrative Assistant position was created last year, but the evaluation was
delayed. The position has now been evaluated and is recommended at a pay grade 5, step 1.
The Council recommended adding to the May 12 City Council consent agenda for approval to
start May 13 after approved. There was discussion that the Recreation Assistant positions
should be covering the rentals rather than the Recreation Administrative Assistant because they
are at a lower pay.
There was discussion on revaluating the Maintenance I position. City Administrator Johnson
reviewed the City's evaluation system and the need to reevaluate positions. She stated it can
be completed internally or by an outside service. The City Council directed City Administrator
Johnson to proceed with position descriptions and evaluations and bring back for a worksession.
City Administrator Johnson asked for approval to authorize advertising for the open Finance II
position at 32 hours per week. The City Council agreed.
Mayor Stockamp motioned to approve advertising for the Finance II position at 32
hours per week. Seconded by CM Heidner. All in favor. Motion carried.
C. Compensation Plan.
City Administrator Johnson said during the 2014 budget discussion, the Council delayed making
a decision on 2014 pay and requested it be brought back in April. City Administrator Johnson
distributed additional data collected which included a surrounding city comparison. There was
discussion on merit pay.
CM Schroeder motioned to approve 1.5% market rate adjustment to the City's Pay
Plan effective April 27, 2014. Seconded by CM Warehime. All in favor. Motion
carried.
Administrative Services Director Jordet and City Administrator Johnson requested a special
worksession for draft 2015 budget discussion.
CM Schroeder motioned HallaSeconded by'CMty CHeidnerouncil B. Al9en favort meeting ! Motion carron May ied.
2014 at 6:00 PM at City
2 Adjourn.
CM Warehime motioned to adjourn. Seconded by CM Heidner. All in favor.
Motion carried. Adjourned at 10:36 PM.
Mayor Jessica Stockamp
ATTEST:
Tami Loff, City Clerk