ITEM 5.1 Uniform policy'W
otkgo
MINNESOTA
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Administration
Lori Johnson, City Administrator
May 12, 2014
PRESENTER(s):
REVIEWED BY:
ITEM #:
Lori Johnson, City Administrator
5.1
AGENDA ITEM DETAILS
RECOMMENDATION:
Recommend adoption of the Uniform Policy as attached.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
At the April 28, 2014, City Council meeting, Uniform Policy changes recommended by the Administrative
Subcommittee were presented and approved. During discussion of the approved changes, the Council
raised questions about the safety footwear section of the policy.
Subsequently, additional research has been completed on the requirements, use, and cost of safety
footwear. Department heads from the Public Works, Park Maintenance, and Utilities departments
provided input regarding the OSHA requirements for their employees and the application of the current
Uniform Policy.
Based on review of the OSHA requirements and input from supervisors, the amount and frequency of
the safety footwear allowance are recommended to remain the same. The department heads feel the
policy has not been misused and is reasonable considering the cost of safety footwear. The Uniform
Policy wording has been modified slightly to be consistent with OSHA language; this is a language
change only, the intent remains the same which is to meet the safety footwear requirements. No other
changes are recommended to the Uniform Policy at this time.
SUPPORTING DOCUMENTS: X ❑ ATTACHED ❑ NONE
Revised Uniform Policy
POSSIBLE MOTION
Please word motion as you would like it to appear in the minutes.
Motion to approve the Uniform Policy as presented.
BUDGET INFORMATION
FUNDING: BUDGETED: X ❑ YES
No change
❑ NO
ACTION TAKEN
❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes)
COMMENTS:
City of Otsego
Uniform Policy
Purpose
The purpose of this policy is to provide uniforms for certain public works, parks, and
utilities employees to identify them as City of Otsego employees.
Uniform
Uniform is defined as follows:
All upper torso apparel shall have the City of Otsego logo
Eligible uniform items include;
Short and long sleeve tee or button shirts with City logo
Sleeveless shirts with finished (hemmed) edges and with City logo
Sweatshirts with City logo
Jackets, vests and coveralls
Pants
Baseball caps and stocking hats with City logo
Employees provided a uniform by the City shall wear: the uniform during work
hours
Only City of Otsego logo hats are allowed to be worn during work hours
Full Time Employees:
Uniform Allowance
The City will provide an initial uniform expenditure of up to $600 during or at
completion of the probationary period when approved by the Supervisor for the purchase
of uniforms.
The City will provide up to $400 per calendar year after successful completion of
the probationary period for purchase of uniforms.
Uniform clothing must be worn during work hours and kept in clean condition.
Mechanics are allowed to use a service contract to provide their uniforms. These
uniforms must have the City of Otsego logo and be kept in a clean condition.
Boot Allowance
The City may provide up to $150 per year for the purchase of ANSI approved
safety footwear.
Seasonal and Part-time Employees:
Uniform Allowance
The City will provide up to four City logo shirts (long or short sleeve), one City
logo sweatshirt and one City logo baseball cap or stocking hat.
Uniform clothing must be worn during work hours and kept in clean condition.
All clothing will be turned in to the supervisor at the end of City employment.
Boot Allowance
The City may provide up to $60 per calendar year for ANSI approved safety
footwear.
Safety Clothing - Personal Protective Equipment (PPE)
All personal protective clothing and equipment that is required for on the job
safety shall be provided by the City.
Purchasing Process
All uniform, boot, and PPE purchases are subject to supervisory approval.
All uniform, boot, and PPE must be purchased through an authorized vendor
approved by the supervisor.
Detailed receipts are required for all purchases.
Receipts shall be submitted to the supervisor within 10 days of purchase.
After the initial uniform or boot purchase, additional purchases can be made on a
quarterly basis or by approval of the supervisor.
The supervisor shall keep records of the balance each employee's uniform
allowance.
In no instance will the City reimburse or pay for a purchase in excess of the
annual allowance.
Adopted February 11, 2008
Revised July, 2012
Revised April 28, 2014
Revised May 12, 2014