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ITEM 3.2A 5.12.2014 MinutesITEM 3-2A OTSEGO CITY COUNCIL MEETING OTSEGO PRAIRIE CENTER May 12, 2014 7:00 PM Call to Order. Mayor Jessica Stockamp called the meeting to order at 7:00 PM. Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Jason Warehime and Doug Schroeder. Excused absence: Councilmember Tom Darkenwald. Staff: Lori Johnson, City Administrator; Daniel Licht, City Planner; Andy MacArthur, City Attorney; Dan Jordet, Administrative Services Director; Ross Demant, Parks and Recreation Manager and Tami Loff, City Clerk. Attending from the Wright County Assessor's Office; Keith Triplett. Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance. Open Forum. Special Presentation: • Certificates of Appreciation presented to the Boy Scouts for their help with the Easter Event. The City Council and Parks and Recreation Manager Ross Demant thanked the Boy Scouts for their service. • Midwest Landscapes recognition for donation of trees for Soccer Fields. The City Council and Parks and Recreation Manager Ross Demant thanked Midwest for their donation of 20 trees for the Prairie Park Soccer Complex. 1. Consider agenda approval. City Administrator Johnson requested removing Item 8 per the City Attorney. Mayor Stockamp requested moving Item 3.4 to Item 6.1. CM Heidner motioned to approve as amended. Seconded by CM Schroeder. All in favor. Motion carried. 2. Board of Review continued from April 28, 2014. Wright County Assessor Triplett gave an update from the previous meeting on parcel 118-010-084040, 13480 96th Street; stating Mr. Darryl Jorgenson had called and canceled the appointment that was set and said he is good with his estimated market value. Mr. Triplett is requesting the consideration of the following item: Benjamin and Erica Martin 118-197-012130; 12083 73rd Street NE; recommending a change in the grade of the home from 8.5 to 8. $273,200 Value $262,400 Recommended value CM Heidner moved to approve recommended value of $262,400 for PID 118-197- 012130. Seconded by CM Schroeder. All in favor. Motion carried. CM Heidner motioned to close the Board of Review for 2014. Seconded by CM Schroeder. All in favor. Motion carried. 3 Consent Agenda (Non -controversial items). 3.1 Approve Claims List. 3.2 Approve Cily Council Meeting Minutes. A aril 28, 2014 Board of Review. B April 28, 2014 Meeting. C April 28 2014 Special Meeting. 3.3 Approve Seasonal Streets and Parks staffing. 3.4 Approve adoion of position description for Recreation Administrative Assistant,- _ptREMOVED 3.5 Approve herbicidal application contract. 3.6 Approve Resolution 2014-29 interpreting the policies of the 2012 Comprehensive Plan regarding waste water treatment facility capacity within the West Sewer District. CM Heidner motioned to approve as amended. Seconded by CM Schroeder. All in favor. Motion carried. 4 Community Development. 4.1 Waterfront East 4th Addition: A Preliminary Plat and Final Plat to combine parcels acting a parking lot. City Planner Licht presented the staff report. CM Heidner motioned to approve Waterfront East 4th Addition Preliminary and Final Plat as outlined in the Findings of Fact and Decision as presented in the packet. Seconded by CM Schroeder. All in favor. Motion carried. 4.2 River Ridge extension of Preliminary Plat. City Planner Licht presented the staff report. CM Heidner moved adoption of Resolution 2014-30 extending the PUD- CUP/Preliminary Plat approval for River Ridge to May 1, 2015. Seconded by CM Schroeder. All in favor. Motion carried. 5. Administration. 5 1 Approve amended Uniform Policy. City Administrator Johnson presented the staff report stating no change in the amount only modified slightly to be consistent in the language. CM Heidner requested that the authorized vendors be expanded. Administrator Johnson stated she has already given direction to the department heads to allow any vendor that meets the ANSI requirement. CM Schroeder motioned to approve the uniform policy as presented. Seconded by CM Warehime. All in favor. Motion carried. 5.2 Approve continuing review and processing of Kaleidoscope Conduit Bond issue. City Administrator Johnson presented the staff report. Kaleidoscope Charter School has approached the City with a request to assist in the issuance of Conduit Revenue Bonds to finance an expansion of the school from K-8 to K-12 along with refinancing of its 2007 bonds. CM Heidner asked if the school could do part of the debt this year and part next year. City Administrator Johnson said we could ask them. CM Schroeder motioned to continue the review and processing of Kaleidoscope Charter School's request for Conduit Revenue Bonds in the amount of approximately $17,500,000. Seconded by CM Heidner. All in favor. Motion carried. 5 3 Discuss Wright County Cities Joint Powers Agreement for Public Transit. City Administrator Johnson presented the staff report and distributed an updated Wright County Transportation Joint Powers Agreement. She stated no action on the Joint Powers Agreement is requested at this time other than input from the Council on their desire to continue exploring the Agreement. The revised agreement calls for local share payment based on ridership based on input from Otsego that was changed from the previous agreement that required payment on population. CM Warehime asked if we know how many Otsego riders. City Administrator Johnson said we have not received those numbers from River Rider. CM Heidner asked where the buses will be stationed. City Administrator Johnson said the preferred locations are Buffalo or St. Michael, but no site has been selected. CM Heidner question the service level Otsego would receive since ridership is very low. City Administrator Johnson said Trailblazer has a sophisticated dispatch system, but she suggested that Trailblazer answer that question. CM Heidner asked how much will Trailblazer charge per ride. City Administrator said current rates are in town $2.00 and out of town $4.00. CM Heidner asked if they will go out of Wright County. City Administrator Johnson said yes. Mayor Stockamp said she would also like to see some price points for rides. There was discussion on existing RiverRider buses and ownership. Mayor Stockamp said she would like clarification on that. City Administrator Johnson said that has been unclear throughout this process and is dependent upon action by Wright County and MnDot. City Administrator Johnson said the cities have been told there will be some money remaining after RiverRider dissolves and those funds will be used to pay unemployment and other obligations before any balance would be available for future transit. Mayor Stockamp had concern stating this hasn't been budgeted for with the exception of the small local share obligation to RiverRider. City Administrator Johnson agreed and said the finance aspect of this change in providers is the main concern that has been discussed numerous times and one she raised again recently with MnDot. Many cities do not have funds available to fund this transition and local share. City Attorney MacArthur asked if the County has a contract with Trailblazer for service. City Administrator Johnson said no, Trailblazer will not entertain a contract unless the cities have a joint powers agreement. CM Warehime suggested considering joining next April once all the other cities have it figured out. Mayor Stockamp agreed and said she thinks it's a good program just not sure Otsego has enough ridership. City Administrator Johnson suggested inviting Trailblazer to a meeting to answer the Council's questions and inviting the other Wright County cities. The City Council agreed and suggested Monday, June 2 or Wednesday, June 4 at 6:30 or 7:00 PM. The meeting will be called at a later date. 5.4 Approve claim list for Metro Appliance Recycling. CM Heidner motioned to approve claim list. Seconded by Mayor Stockamp. Motion carried 3-0. CM Warehime abstained. 6 City Council Reports and Updates. 6.1 Approve adoption of position description for Recreation Administrative Assistant. Mayor Stockamp said she found looking back at previous meeting discussion from one year ago; there was discussion of retroactive pay for the Recreation Administrative Assistant. Mayor 3 Stockamp is recommending pay be retroactive from January 1, 2014 since the employee has been performing the position already. The City Council agreed. Mayor motioned to adopt the Recreation Administrative Assistant position description as presented with pay for the current Recreation Administrative Assistant at step 1 grade 5 effective January 1, 2014. Seconded by CM Schroeder. All in favor. Motion carried. 7 Staff Reports and Updates. No updates. 8 Discussion on appraisals for 70th Street Project; this portion of the meeting to discuss appraisals will be closed under Minn. Stat. 13D.05 Subdivision 3, C. -REMOVED 9. Adiourn. CM Warehime motioned to adjourn. Seconded by CM Schroeder. All in favor. Motion carried. Adjourned at 8:26 PM. ATTEST: Tami Loff, City Clerk II Mayor Jessica Stockamp