ITEM 3.5 Purchase of Concrete MixerIV
otsly.': o
MINNESOTA g
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Public Works/Streets
Brad Belair, Street Maintenance
May 27, 2014
BACKGROUNDMUSTIFICATION:
Supervisor
a portable concrete mixer. The concrete mixer will be used primarily for making repairs to storm sewer
PRESENTER(s):
REVIEWED BY:
ITEM #:
Consent
Lori Johnson, City Administrator
3.5
AGENDA ITEM DETAILS
RECOMMENDATION:
Staff recommends the purchase of a new Multi Quip 9 cubic foot gas powered Concrete Mixer.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
NO
NO
BACKGROUNDMUSTIFICATION:
The Street Department 2014 general fund budget for small tool/equipment includes $4,000 to purchase
a portable concrete mixer. The concrete mixer will be used primarily for making repairs to storm sewer
catch basins and also sign post installation. Within the past two years the Street Department has
repaired over fifty catch basins for failures caused by the seasonal freeze thaw cycle. I expect the need
to make the repairs will continue at the same rate or more as the storm water infrastructure ages. To
complete the street sign replacement program, more than 500 sign posts will be installed which require
a concrete footing for each.
In the past, concrete was mixed by hand using a wheel barrel, or a mixer was rented for larger projects.
The purchase will increase efficiency by having the equipment available when needed, reduce labor, and
provide a better product.
Staff has researched the availability of used concrete mixers and also solicited quotes for a new one. I
recommend we purchase a new Multi Quip 9 cubic foot concrete mixer from United Rentals for $3182.
The purchase will be funded from the Street Department general funds for small tool and equipment
(43100-240). This Public Works Subcommittee reviewed this item and recommends approval.
SUPPORTING DOCUMENTS: x ATTACHED ❑ NONE
• Quotes
• Budget detail
POSSIBLE MOTION
Please word motion as you would like it to appear in the minutes.
Motion to approve the low quote of $3,182 from United Rentals for the purchase of a new Multi Quip
Concrete Mixer.
BUDGET INFORMATION
FUNDING: BUDGETED: x YES
Street Department General Fund for
Small Tools/Equipment (43100-240) ° No
ACTION TAKEN
° APPROVED AS REQUESTED ° DENIED ° TABLED ° OTHER (List changes)
COMMENTS:
Date
! / Name
/ - Business
_ - --- -(- Phone
`-- - - - Cell
6140 Highway 10 NW -Anoka, MN 55303 Fax
Office: 763-323-1720 Fax: 763-422-3949 e-mail
www.lanoequip.com
Quote from the desk of Mike Tangeman
r% A- .
rlaenriw+inn
Tuesday 4-29-14
Brad
City of Otsego
763-442-4414
763-238-5817
signs ci.otsego.mn.us
Price Amount
1
1
MC64PH8 Multi Quip Mixer 6CF
MC94PH8 Multi Quip Mixer 8CF3
$3,100.00
6$ , 00.00
Sub -Total
Tax
Fees
Total
Accepted By: Date:
Questions or Comments - Please call Mike Tangeman at 612-282-3648
Brad Sherrill
From: Sign
Sent: Wednesday, April 30, 2014 9:37 AM
To: Brad Sherrill
Subject: FW: United Rentals
From: Peter Terry [mailto:pterry@ur.coml
Sent: Wednesday, April 30, 2014 9:35 AM
To: Sign
Subject: FW: United Rentals
See Below --
Pete Terry
Territory Manager
555 Hardman Ave
South St Paul, MN 55075
Office -651-294-2380
Cell -612-328-1633
Fax -651-294-2393
www.ur.com
-'} Unde
Rentals
Click here to open a credit account with United Rentals
Click to view our used equipment website
Click here to view the United Rentals General Catalog
Click here to view equipment in the trench power/HVAC and tools divi5on
From: Peter Terry
Sent: Tuesday, April 29, 2014 1:26 PM
To: 'bsherrill@ci.otsego.mn.us'
Subject: United Rentals
Brad
Sorry it took so long to get this to you. Here are some numbers for you
9cft-- 3182
These are out of state so I would need some time to get these in.
Thanks
Pete
Pete Terry
Territory Manager
555 Hardman Ave
South St Paul, MN 55075
Office -651-294-2380
1
Give or take a few bucks for freight.
i ac-]+ G4;--L-
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Multiquip MC94PH8 Concrete Mixer 9 cuff Honda 8HP, Poly Drum - Discount Rental Page 1 of 1
un/ Call 877-690-3101 For Quotes & Questions
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Multiquip MC94PHB Concrete Mixer 9 cu.ft. Honda 8HP, Poly Drum
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Features
9 cu. A 8 HP Honda GX240, Poly Drum
TOW POLE SOLD SEPERATLY
Year
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Manufacturer
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Model
MC94PH8
Condition
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Equipment Location
Ship From Factory
For questions or assistance with online
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httn•//W1vw ri;cen„nt-enrrinmentcom/product/52214-multiouin-me9417h8-concrete-mixer-9-... 4/1/2014
43100-220 Repair/Maintsupplies $5,OD0 $2,675 $5,000 mailbox-$700,sidewalk-$500,blvds:$800, curb -$1,000, erosion contral-
5500, misc-5500
43100225 Unlfanns $ 3,500.00 $4,747 $ 2,950.00 S+r employees @$550 each. Seasonal $200 total Includes uniforms and boots for Kevin, Rick, Brent, Brad 5., and Steve. Seasonal will be
provided shirts as needed.
43100227 SafetySupplies $2,000 $1,892 $2,000 Employee PPE -$800, OTHER -$1,000 Employee personal protective equipment includes hard hats eyewear, hearing protection,
specialty gloves, reflective vests and jackets, etc. Other includes traffic cones and barricades,
hamesses, mise signs and placards, first aid kits, fire extinguishers, other mist
43300234 Bladdop Suppries $12,000.00 $16,153.63 $ 14,000.00 Estimated 2DOton Asphalt -$12,000, Tad; and mise supplies $2,000 Exceeded the 2013 budget of$12,0D0 by$4,153($16,153). Staffls currently developing.
pavement Management Policy which will help In determining bituminous repair needs for
future budgetestimates. Blacktop patching and repairs will he performed forpreparation of
the streets proposed to be seal mated In 2014 and to patch potholes In streets designated
preventative maintenance, only.
43100240 SmallTaols& $10,000.00 $ 10,000.00 Cement mixer -$4,000, Brine tank and controls-$5,000shovels, chains Used for the purchase and replacement of small tools and equipment under CIP values A Rst
Equipment lute,ect-$10D0 of needs (tools& equipment) to be considered Is maintained and joint department purchases
are encouraged when possible. The recommended purchases for 2014 are a cement mixer for
a pproximately$4000, and $5000 to upgrade a vehida to apply salt brine for Ice control. The
remaining monies will be to purchase small tools such as shovels, chains, lutes, etc
43100-270 Sand and Gravel $ 30,000.00 $ 18,638.00 $ 25,000.00 Gravel roads-2,500ton=$18,OOD,shoulders-500ton=$3,500, equipment The budget decrease Is based on the anticipated reduction of lineal miles and use of gravel
pad 500ton=$3,500 roads to maintain and previous annual actual expenses.. Consideration given to the
Improvement of LeBeaux In 2013 and the proposed Improvement to Jalger in 2014. The 2014
budget request in the amount of $25,000 will purchase approximately 3500 ton of doss 5
gravel Including delivery. 2500 ton will be dedicated to gravel road repairs,500 ton for
repairingthe gravel shoulders oftidumino=mmi roads, and SGO ton for improvements to
the equipment storage area north ofthe saltshed, In 2013, extensive reclamation of the
shoulders of the gravel roads was performed which Increased the integrity of the gravel
43100272 Saltand S.nd $75,000,00 $55,455 $ 65,000.00 850 ton deidngsa1t=$60,000, other deicing products estimated at$5,OL10 The proposed budget decease is based on past product use and purchase history,current
supply available, and application conservation techniques. No reduction In services is planned
oranticipated. The remaining monies for 2013 will purchase approximately 600 tan of the
900 ton contracted for 2013-14 winter season. The remaining 300 ton of the 2013-14 salt
contract will he purchased with $25,000 of the $65,000 2014 budget forsalt sand, leaving
$40,000 for the purchase ofsalt/sand to be used In the fall of2014.
43104793 Sign Materials $17,000.00 $12,583 $ 23,000.00 Includes materials to fabricate and Install 250eps@$153=$22,950 The proposed Increase is to fund the blanket replacement ofstreet signs and regulatory signs
as mandated. The amount Is based on actual estimates prepared using sign management
software purchased In 2013. The 2013 and 2014 budget for street signs will fund the
completion afbianket replacement of all signs within the City Including the Installation ofthe
Final 248 posts and the fabrication and Installation of 967 sign plates. The2013-14 combined
expenditure of $38000 4 equivalent to $153 per sign not Including labor for hbrication and
Installation. Supplies for maintenance and repair ror2014 will be from orad and new stock
43100320 Telephone
431DO-322 UOlitias
43100355 Dues/Memberships
43100360 Edu/Fralning/Cont
43100.390 Contracted services
43100-410 Rentals
431OD-436 Dust coating
$5,990 $5,020
$r,8
$500 $1D0
$4,675
$5,000 $3,509
$3,000 $921
$13,000 $13,08120
$4,500 2-Iphones,2-Ipads,5-phonesw/direGmnnect
$500
$500 MSSA,APWA,MPWA
$4,675 Safety/MMUA-$3,000, Fall Expo,LTAP, LMNC,Aohto Conf: $1,675
Includes 2 -1 -Pads, one forSign Management and onefarth.StreetSupervisor.2-IPhones,
one each for the StreetSuperAsor and Lead Worker, 5 -standard cell phones with direct
$500 for disposal oftrash and appliance from ditch dean up,
American Public Works Assoc/ MN Public Works Assoc -$350, MN Streetsupedntendents
Assoc -$150
The 2014 budget re quest for 2014 provides for training of five employe as. Approximately
$3,000 Is for safety training (MMUA) and the remainder will Include two employees to attend
plow truck simulator tralning, two employees to attend bituminous management, two
employees to attend a sign maintenance workshop. Other Inexpensive web training murses
$5,000 Signal luminalres-$1,400, concrete curb&ADA ramp -$2,000, Drug testing -The 2014 budget af$5,000 Is estimated to fund services such as electrical repair ofslgnal
$700, Software maint $900 luminaires, contract curb repair, and maintenance upgrades for sign management software.
Move drug testing here from office supplies (431002010)
$3,000 Tree chipper -$1500, MITI-$750,ather--$750
$13,500 Estimate 15,300 gallons @.88 per gallon=$13,464
ff •
Minimal tree trimming was necessary In 2013. Anticipate more for 2014 requiring tree
chipper rental of $1,500. Asphalt mill for bituminous repairs estimated for three days at
$250perdak=$750. We were able to borrow equipment In2013 for example, Harley Rake from
St Michael, brillion seeded, disk anchor, and straw mulcher from Ham lake, tar kettle from
Elk River, and shoulder disk from Corcoran. Estimated rental would be appmx.$2000 and
purchase approximately $25,000.
Recommend dust control be applied on the same roads as 2013. Residents may request
additional dust control at their expense. The Clty funds dust control on approximately 55
miles of gravel roads.
Street Department
Account
Number Item
2013 budget To date
2014 Proposed
Budget 2014 Detail
Additional Notes
43100-201 Office5upplles
$ 500.00 $2,084.69
$ 500.00 General office supplies, forms and folders, mise
Recall discussing reclassing charges for employee drug testing. 2014 drug testing and
background checks to 43100390 cont services estimated at $700
4 310 0-210 Operating Supplies
$4,000 $2,604
$4,000 Herbicides, marking paints, plow markers, cleaners, roadside cleanup
matls.etc
Does not consider expenses for repair and maintenance of out of district storm water
maintenance and repairs. Boulevard and ditch repalrinduded pertains mainly to snow
removai damage. Sidewalk Inspection and minor sidewalk repair Is performed by the Street
Department Sidewalk replacement is assessed to the adjacent resident
43100-220 Repair/Maintsupplies $5,OD0 $2,675 $5,000 mailbox-$700,sidewalk-$500,blvds:$800, curb -$1,000, erosion contral-
5500, misc-5500
43100225 Unlfanns $ 3,500.00 $4,747 $ 2,950.00 S+r employees @$550 each. Seasonal $200 total Includes uniforms and boots for Kevin, Rick, Brent, Brad 5., and Steve. Seasonal will be
provided shirts as needed.
43100227 SafetySupplies $2,000 $1,892 $2,000 Employee PPE -$800, OTHER -$1,000 Employee personal protective equipment includes hard hats eyewear, hearing protection,
specialty gloves, reflective vests and jackets, etc. Other includes traffic cones and barricades,
hamesses, mise signs and placards, first aid kits, fire extinguishers, other mist
43300234 Bladdop Suppries $12,000.00 $16,153.63 $ 14,000.00 Estimated 2DOton Asphalt -$12,000, Tad; and mise supplies $2,000 Exceeded the 2013 budget of$12,0D0 by$4,153($16,153). Staffls currently developing.
pavement Management Policy which will help In determining bituminous repair needs for
future budgetestimates. Blacktop patching and repairs will he performed forpreparation of
the streets proposed to be seal mated In 2014 and to patch potholes In streets designated
preventative maintenance, only.
43100240 SmallTaols& $10,000.00 $ 10,000.00 Cement mixer -$4,000, Brine tank and controls-$5,000shovels, chains Used for the purchase and replacement of small tools and equipment under CIP values A Rst
Equipment lute,ect-$10D0 of needs (tools& equipment) to be considered Is maintained and joint department purchases
are encouraged when possible. The recommended purchases for 2014 are a cement mixer for
a pproximately$4000, and $5000 to upgrade a vehida to apply salt brine for Ice control. The
remaining monies will be to purchase small tools such as shovels, chains, lutes, etc
43100-270 Sand and Gravel $ 30,000.00 $ 18,638.00 $ 25,000.00 Gravel roads-2,500ton=$18,OOD,shoulders-500ton=$3,500, equipment The budget decrease Is based on the anticipated reduction of lineal miles and use of gravel
pad 500ton=$3,500 roads to maintain and previous annual actual expenses.. Consideration given to the
Improvement of LeBeaux In 2013 and the proposed Improvement to Jalger in 2014. The 2014
budget request in the amount of $25,000 will purchase approximately 3500 ton of doss 5
gravel Including delivery. 2500 ton will be dedicated to gravel road repairs,500 ton for
repairingthe gravel shoulders oftidumino=mmi roads, and SGO ton for improvements to
the equipment storage area north ofthe saltshed, In 2013, extensive reclamation of the
shoulders of the gravel roads was performed which Increased the integrity of the gravel
43100272 Saltand S.nd $75,000,00 $55,455 $ 65,000.00 850 ton deidngsa1t=$60,000, other deicing products estimated at$5,OL10 The proposed budget decease is based on past product use and purchase history,current
supply available, and application conservation techniques. No reduction In services is planned
oranticipated. The remaining monies for 2013 will purchase approximately 600 tan of the
900 ton contracted for 2013-14 winter season. The remaining 300 ton of the 2013-14 salt
contract will he purchased with $25,000 of the $65,000 2014 budget forsalt sand, leaving
$40,000 for the purchase ofsalt/sand to be used In the fall of2014.
43104793 Sign Materials $17,000.00 $12,583 $ 23,000.00 Includes materials to fabricate and Install 250eps@$153=$22,950 The proposed Increase is to fund the blanket replacement ofstreet signs and regulatory signs
as mandated. The amount Is based on actual estimates prepared using sign management
software purchased In 2013. The 2013 and 2014 budget for street signs will fund the
completion afbianket replacement of all signs within the City Including the Installation ofthe
Final 248 posts and the fabrication and Installation of 967 sign plates. The2013-14 combined
expenditure of $38000 4 equivalent to $153 per sign not Including labor for hbrication and
Installation. Supplies for maintenance and repair ror2014 will be from orad and new stock
43100320 Telephone
431DO-322 UOlitias
43100355 Dues/Memberships
43100360 Edu/Fralning/Cont
43100.390 Contracted services
43100-410 Rentals
431OD-436 Dust coating
$5,990 $5,020
$r,8
$500 $1D0
$4,675
$5,000 $3,509
$3,000 $921
$13,000 $13,08120
$4,500 2-Iphones,2-Ipads,5-phonesw/direGmnnect
$500
$500 MSSA,APWA,MPWA
$4,675 Safety/MMUA-$3,000, Fall Expo,LTAP, LMNC,Aohto Conf: $1,675
Includes 2 -1 -Pads, one forSign Management and onefarth.StreetSupervisor.2-IPhones,
one each for the StreetSuperAsor and Lead Worker, 5 -standard cell phones with direct
$500 for disposal oftrash and appliance from ditch dean up,
American Public Works Assoc/ MN Public Works Assoc -$350, MN Streetsupedntendents
Assoc -$150
The 2014 budget re quest for 2014 provides for training of five employe as. Approximately
$3,000 Is for safety training (MMUA) and the remainder will Include two employees to attend
plow truck simulator tralning, two employees to attend bituminous management, two
employees to attend a sign maintenance workshop. Other Inexpensive web training murses
$5,000 Signal luminalres-$1,400, concrete curb&ADA ramp -$2,000, Drug testing -The 2014 budget af$5,000 Is estimated to fund services such as electrical repair ofslgnal
$700, Software maint $900 luminaires, contract curb repair, and maintenance upgrades for sign management software.
Move drug testing here from office supplies (431002010)
$3,000 Tree chipper -$1500, MITI-$750,ather--$750
$13,500 Estimate 15,300 gallons @.88 per gallon=$13,464
ff •
Minimal tree trimming was necessary In 2013. Anticipate more for 2014 requiring tree
chipper rental of $1,500. Asphalt mill for bituminous repairs estimated for three days at
$250perdak=$750. We were able to borrow equipment In2013 for example, Harley Rake from
St Michael, brillion seeded, disk anchor, and straw mulcher from Ham lake, tar kettle from
Elk River, and shoulder disk from Corcoran. Estimated rental would be appmx.$2000 and
purchase approximately $25,000.
Recommend dust control be applied on the same roads as 2013. Residents may request
additional dust control at their expense. The Clty funds dust control on approximately 55
miles of gravel roads.