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ITEM 3.5 Purchase of Concrete MixerIV otsly.': o MINNESOTA g DEPARTMENT INFORMATION Request for City Council Action ORIGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Public Works/Streets Brad Belair, Street Maintenance May 27, 2014 BACKGROUNDMUSTIFICATION: Supervisor a portable concrete mixer. The concrete mixer will be used primarily for making repairs to storm sewer PRESENTER(s): REVIEWED BY: ITEM #: Consent Lori Johnson, City Administrator 3.5 AGENDA ITEM DETAILS RECOMMENDATION: Staff recommends the purchase of a new Multi Quip 9 cubic foot gas powered Concrete Mixer. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? NO NO BACKGROUNDMUSTIFICATION: The Street Department 2014 general fund budget for small tool/equipment includes $4,000 to purchase a portable concrete mixer. The concrete mixer will be used primarily for making repairs to storm sewer catch basins and also sign post installation. Within the past two years the Street Department has repaired over fifty catch basins for failures caused by the seasonal freeze thaw cycle. I expect the need to make the repairs will continue at the same rate or more as the storm water infrastructure ages. To complete the street sign replacement program, more than 500 sign posts will be installed which require a concrete footing for each. In the past, concrete was mixed by hand using a wheel barrel, or a mixer was rented for larger projects. The purchase will increase efficiency by having the equipment available when needed, reduce labor, and provide a better product. Staff has researched the availability of used concrete mixers and also solicited quotes for a new one. I recommend we purchase a new Multi Quip 9 cubic foot concrete mixer from United Rentals for $3182. The purchase will be funded from the Street Department general funds for small tool and equipment (43100-240). This Public Works Subcommittee reviewed this item and recommends approval. SUPPORTING DOCUMENTS: x ATTACHED ❑ NONE • Quotes • Budget detail POSSIBLE MOTION Please word motion as you would like it to appear in the minutes. Motion to approve the low quote of $3,182 from United Rentals for the purchase of a new Multi Quip Concrete Mixer. BUDGET INFORMATION FUNDING: BUDGETED: x YES Street Department General Fund for Small Tools/Equipment (43100-240) ° No ACTION TAKEN ° APPROVED AS REQUESTED ° DENIED ° TABLED ° OTHER (List changes) COMMENTS: Date ! / Name / - Business _ - --- -(- Phone `-- - - - Cell 6140 Highway 10 NW -Anoka, MN 55303 Fax Office: 763-323-1720 Fax: 763-422-3949 e-mail www.lanoequip.com Quote from the desk of Mike Tangeman r% A- . rlaenriw+inn Tuesday 4-29-14 Brad City of Otsego 763-442-4414 763-238-5817 signs ci.otsego.mn.us Price Amount 1 1 MC64PH8 Multi Quip Mixer 6CF MC94PH8 Multi Quip Mixer 8CF3 $3,100.00 6$ , 00.00 Sub -Total Tax Fees Total Accepted By: Date: Questions or Comments - Please call Mike Tangeman at 612-282-3648 Brad Sherrill From: Sign Sent: Wednesday, April 30, 2014 9:37 AM To: Brad Sherrill Subject: FW: United Rentals From: Peter Terry [mailto:pterry@ur.coml Sent: Wednesday, April 30, 2014 9:35 AM To: Sign Subject: FW: United Rentals See Below -- Pete Terry Territory Manager 555 Hardman Ave South St Paul, MN 55075 Office -651-294-2380 Cell -612-328-1633 Fax -651-294-2393 www.ur.com -'} Unde Rentals Click here to open a credit account with United Rentals Click to view our used equipment website Click here to view the United Rentals General Catalog Click here to view equipment in the trench power/HVAC and tools divi5on From: Peter Terry Sent: Tuesday, April 29, 2014 1:26 PM To: 'bsherrill@ci.otsego.mn.us' Subject: United Rentals Brad Sorry it took so long to get this to you. Here are some numbers for you 9cft-- 3182 These are out of state so I would need some time to get these in. Thanks Pete Pete Terry Territory Manager 555 Hardman Ave South St Paul, MN 55075 Office -651-294-2380 1 Give or take a few bucks for freight. i ac-]+ G4;--L- t' ;}tiG Multiquip MC94PH8 Concrete Mixer 9 cuff Honda 8HP, Poly Drum - Discount Rental Page 1 of 1 un/ Call 877-690-3101 For Quotes & Questions Home Locations About Us Contact Us FAQ Your Account Shopping Cart _- 'S5WC11 You are here: Home > New Eguiomant> Concrete a Masonry> Mixers Stucco Mortar & Concrete > Multiquip Essick & Whiteman Concrete & -�- StEDTi ms CK RT' - -- Mortar Stucco Mixers> Essick & Whiteman Concrete Mixers By Multiquip Your cart is empty Multiquip MC94PHB Concrete Mixer 9 cu.ft. Honda 8HP, Poly Drum CATS_ N13 Articles Overview Description I specs I Operations I Safety I Brochures/Manuals New Equipment Special Event Rental Used Equipment List Price: $4;295-00 Rental Equipment 328.64 Supplies Accessories Your Price: ^^ •^^ c—'� Purchase this itemern - E-'Spavf o.7 --f r. Mustang Skid Steers Light Towers Compaction Concrete & Mortar Mixers Pumps __,-t�Cl�kTF�14S Click on a location for maps and personnel West Palm Beach Orlando Tampa �07YH?Lm rs New WBP Site Plan Discount Racing k Larger Image Features 9 cu. A 8 HP Honda GX240, Poly Drum TOW POLE SOLD SEPERATLY Year 2014 Manufacturer Multiquip Model MC94PH8 Condition New Equipment Location Ship From Factory For questions or assistance with online ordering, please call 1-877-690-3101 Quantity: 1 Add to Order Online prices are subject to change vrilhout notice. Discount Equipment reserves the right io refuse any order placed on this website. Accessories & Related Products Add In Store Pick Up, Dealer Prep Medium Equipment Your Price: $195.00 Koshin GEH-3100DX Generator Gas Honda Engine Your Price: $849.99 Marshalltown 13261 (SW1110H) concrete Screed. Power Head Only Your Price: $1,450.00 Toro/Stone 68040 (235821 VIB-1 Vibrator, Elec. 1.0HP Cf Your Price: $621.56 Wheel barrow, 6 cu. k. Steel Drum & Handles Truper 033024 Your Price: $129.99 WhitemanlEssick HBC1Tow Pole 2" Bail Hitch _.1 Your Price: $69.99 WnitemanlEssick HLC1Tow Pole Pintle/Loop Your Price: $69.99 WnitemanlEssick HPC1Tow Pole, V Pin Hitch r, c. Your Price: $69.00 Crown Concrete Mixers Imer Concrete & Mortar Stucco Mixer MO Essick & Whiteman Concrete & Mortar Plaster. Stucco Mixer Parts Stone I Toro Concrete Mixers Edit this page p Copyright 2004-2014 Discount Rental & Sales, Inc. All rights reserved. Privacy and Security LfkMZACTURERS: Airman Basic BIL JAX Scaffolding Curtis Diamond Products Essick Gehl Genie Hell Honda ICS / PowerGrit JLG Mayco Multiquip Mustang Power Blanket Puckett Stihl Terex Toro / Stone Wanco Whiteman vann,ar FEATS B fQW-7U Sr k How—To f SAFESifQPPiiG(`=- httn•//W1vw ri;cen„nt-enrrinmentcom/product/52214-multiouin-me9417h8-concrete-mixer-9-... 4/1/2014 43100-220 Repair/Maintsupplies $5,OD0 $2,675 $5,000 mailbox-$700,sidewalk-$500,blvds:$800, curb -$1,000, erosion contral- 5500, misc-5500 43100225 Unlfanns $ 3,500.00 $4,747 $ 2,950.00 S+r employees @$550 each. Seasonal $200 total Includes uniforms and boots for Kevin, Rick, Brent, Brad 5., and Steve. Seasonal will be provided shirts as needed. 43100227 SafetySupplies $2,000 $1,892 $2,000 Employee PPE -$800, OTHER -$1,000 Employee personal protective equipment includes hard hats eyewear, hearing protection, specialty gloves, reflective vests and jackets, etc. Other includes traffic cones and barricades, hamesses, mise signs and placards, first aid kits, fire extinguishers, other mist 43300234 Bladdop Suppries $12,000.00 $16,153.63 $ 14,000.00 Estimated 2DOton Asphalt -$12,000, Tad; and mise supplies $2,000 Exceeded the 2013 budget of$12,0D0 by$4,153($16,153). Staffls currently developing. pavement Management Policy which will help In determining bituminous repair needs for future budgetestimates. Blacktop patching and repairs will he performed forpreparation of the streets proposed to be seal mated In 2014 and to patch potholes In streets designated preventative maintenance, only. 43100240 SmallTaols& $10,000.00 $ 10,000.00 Cement mixer -$4,000, Brine tank and controls-$5,000shovels, chains Used for the purchase and replacement of small tools and equipment under CIP values A Rst Equipment lute,ect-$10D0 of needs (tools& equipment) to be considered Is maintained and joint department purchases are encouraged when possible. The recommended purchases for 2014 are a cement mixer for a pproximately$4000, and $5000 to upgrade a vehida to apply salt brine for Ice control. The remaining monies will be to purchase small tools such as shovels, chains, lutes, etc 43100-270 Sand and Gravel $ 30,000.00 $ 18,638.00 $ 25,000.00 Gravel roads-2,500ton=$18,OOD,shoulders-500ton=$3,500, equipment The budget decrease Is based on the anticipated reduction of lineal miles and use of gravel pad 500ton=$3,500 roads to maintain and previous annual actual expenses.. Consideration given to the Improvement of LeBeaux In 2013 and the proposed Improvement to Jalger in 2014. The 2014 budget request in the amount of $25,000 will purchase approximately 3500 ton of doss 5 gravel Including delivery. 2500 ton will be dedicated to gravel road repairs,500 ton for repairingthe gravel shoulders oftidumino=mmi roads, and SGO ton for improvements to the equipment storage area north ofthe saltshed, In 2013, extensive reclamation of the shoulders of the gravel roads was performed which Increased the integrity of the gravel 43100272 Saltand S.nd $75,000,00 $55,455 $ 65,000.00 850 ton deidngsa1t=$60,000, other deicing products estimated at$5,OL10 The proposed budget decease is based on past product use and purchase history,current supply available, and application conservation techniques. No reduction In services is planned oranticipated. The remaining monies for 2013 will purchase approximately 600 tan of the 900 ton contracted for 2013-14 winter season. The remaining 300 ton of the 2013-14 salt contract will he purchased with $25,000 of the $65,000 2014 budget forsalt sand, leaving $40,000 for the purchase ofsalt/sand to be used In the fall of2014. 43104793 Sign Materials $17,000.00 $12,583 $ 23,000.00 Includes materials to fabricate and Install 250eps@$153=$22,950 The proposed Increase is to fund the blanket replacement ofstreet signs and regulatory signs as mandated. The amount Is based on actual estimates prepared using sign management software purchased In 2013. The 2013 and 2014 budget for street signs will fund the completion afbianket replacement of all signs within the City Including the Installation ofthe Final 248 posts and the fabrication and Installation of 967 sign plates. The2013-14 combined expenditure of $38000 4 equivalent to $153 per sign not Including labor for hbrication and Installation. Supplies for maintenance and repair ror2014 will be from orad and new stock 43100320 Telephone 431DO-322 UOlitias 43100355 Dues/Memberships 43100360 Edu/Fralning/Cont 43100.390 Contracted services 43100-410 Rentals 431OD-436 Dust coating $5,990 $5,020 $r,8 $500 $1D0 $4,675 $5,000 $3,509 $3,000 $921 $13,000 $13,08120 $4,500 2-Iphones,2-Ipads,5-phonesw/direGmnnect $500 $500 MSSA,APWA,MPWA $4,675 Safety/MMUA-$3,000, Fall Expo,LTAP, LMNC,Aohto Conf: $1,675 Includes 2 -1 -Pads, one forSign Management and onefarth.StreetSupervisor.2-IPhones, one each for the StreetSuperAsor and Lead Worker, 5 -standard cell phones with direct $500 for disposal oftrash and appliance from ditch dean up, American Public Works Assoc/ MN Public Works Assoc -$350, MN Streetsupedntendents Assoc -$150 The 2014 budget re quest for 2014 provides for training of five employe as. Approximately $3,000 Is for safety training (MMUA) and the remainder will Include two employees to attend plow truck simulator tralning, two employees to attend bituminous management, two employees to attend a sign maintenance workshop. Other Inexpensive web training murses $5,000 Signal luminalres-$1,400, concrete curb&ADA ramp -$2,000, Drug testing -The 2014 budget af$5,000 Is estimated to fund services such as electrical repair ofslgnal $700, Software maint $900 luminaires, contract curb repair, and maintenance upgrades for sign management software. Move drug testing here from office supplies (431002010) $3,000 Tree chipper -$1500, MITI-$750,ather--$750 $13,500 Estimate 15,300 gallons @.88 per gallon=$13,464 ff • Minimal tree trimming was necessary In 2013. Anticipate more for 2014 requiring tree chipper rental of $1,500. Asphalt mill for bituminous repairs estimated for three days at $250perdak=$750. We were able to borrow equipment In2013 for example, Harley Rake from St Michael, brillion seeded, disk anchor, and straw mulcher from Ham lake, tar kettle from Elk River, and shoulder disk from Corcoran. Estimated rental would be appmx.$2000 and purchase approximately $25,000. Recommend dust control be applied on the same roads as 2013. Residents may request additional dust control at their expense. The Clty funds dust control on approximately 55 miles of gravel roads. Street Department Account Number Item 2013 budget To date 2014 Proposed Budget 2014 Detail Additional Notes 43100-201 Office5upplles $ 500.00 $2,084.69 $ 500.00 General office supplies, forms and folders, mise Recall discussing reclassing charges for employee drug testing. 2014 drug testing and background checks to 43100390 cont services estimated at $700 4 310 0-210 Operating Supplies $4,000 $2,604 $4,000 Herbicides, marking paints, plow markers, cleaners, roadside cleanup matls.etc Does not consider expenses for repair and maintenance of out of district storm water maintenance and repairs. Boulevard and ditch repalrinduded pertains mainly to snow removai damage. Sidewalk Inspection and minor sidewalk repair Is performed by the Street Department Sidewalk replacement is assessed to the adjacent resident 43100-220 Repair/Maintsupplies $5,OD0 $2,675 $5,000 mailbox-$700,sidewalk-$500,blvds:$800, curb -$1,000, erosion contral- 5500, misc-5500 43100225 Unlfanns $ 3,500.00 $4,747 $ 2,950.00 S+r employees @$550 each. Seasonal $200 total Includes uniforms and boots for Kevin, Rick, Brent, Brad 5., and Steve. Seasonal will be provided shirts as needed. 43100227 SafetySupplies $2,000 $1,892 $2,000 Employee PPE -$800, OTHER -$1,000 Employee personal protective equipment includes hard hats eyewear, hearing protection, specialty gloves, reflective vests and jackets, etc. Other includes traffic cones and barricades, hamesses, mise signs and placards, first aid kits, fire extinguishers, other mist 43300234 Bladdop Suppries $12,000.00 $16,153.63 $ 14,000.00 Estimated 2DOton Asphalt -$12,000, Tad; and mise supplies $2,000 Exceeded the 2013 budget of$12,0D0 by$4,153($16,153). Staffls currently developing. pavement Management Policy which will help In determining bituminous repair needs for future budgetestimates. Blacktop patching and repairs will he performed forpreparation of the streets proposed to be seal mated In 2014 and to patch potholes In streets designated preventative maintenance, only. 43100240 SmallTaols& $10,000.00 $ 10,000.00 Cement mixer -$4,000, Brine tank and controls-$5,000shovels, chains Used for the purchase and replacement of small tools and equipment under CIP values A Rst Equipment lute,ect-$10D0 of needs (tools& equipment) to be considered Is maintained and joint department purchases are encouraged when possible. The recommended purchases for 2014 are a cement mixer for a pproximately$4000, and $5000 to upgrade a vehida to apply salt brine for Ice control. The remaining monies will be to purchase small tools such as shovels, chains, lutes, etc 43100-270 Sand and Gravel $ 30,000.00 $ 18,638.00 $ 25,000.00 Gravel roads-2,500ton=$18,OOD,shoulders-500ton=$3,500, equipment The budget decrease Is based on the anticipated reduction of lineal miles and use of gravel pad 500ton=$3,500 roads to maintain and previous annual actual expenses.. Consideration given to the Improvement of LeBeaux In 2013 and the proposed Improvement to Jalger in 2014. The 2014 budget request in the amount of $25,000 will purchase approximately 3500 ton of doss 5 gravel Including delivery. 2500 ton will be dedicated to gravel road repairs,500 ton for repairingthe gravel shoulders oftidumino=mmi roads, and SGO ton for improvements to the equipment storage area north ofthe saltshed, In 2013, extensive reclamation of the shoulders of the gravel roads was performed which Increased the integrity of the gravel 43100272 Saltand S.nd $75,000,00 $55,455 $ 65,000.00 850 ton deidngsa1t=$60,000, other deicing products estimated at$5,OL10 The proposed budget decease is based on past product use and purchase history,current supply available, and application conservation techniques. No reduction In services is planned oranticipated. The remaining monies for 2013 will purchase approximately 600 tan of the 900 ton contracted for 2013-14 winter season. The remaining 300 ton of the 2013-14 salt contract will he purchased with $25,000 of the $65,000 2014 budget forsalt sand, leaving $40,000 for the purchase ofsalt/sand to be used In the fall of2014. 43104793 Sign Materials $17,000.00 $12,583 $ 23,000.00 Includes materials to fabricate and Install 250eps@$153=$22,950 The proposed Increase is to fund the blanket replacement ofstreet signs and regulatory signs as mandated. The amount Is based on actual estimates prepared using sign management software purchased In 2013. The 2013 and 2014 budget for street signs will fund the completion afbianket replacement of all signs within the City Including the Installation ofthe Final 248 posts and the fabrication and Installation of 967 sign plates. The2013-14 combined expenditure of $38000 4 equivalent to $153 per sign not Including labor for hbrication and Installation. Supplies for maintenance and repair ror2014 will be from orad and new stock 43100320 Telephone 431DO-322 UOlitias 43100355 Dues/Memberships 43100360 Edu/Fralning/Cont 43100.390 Contracted services 43100-410 Rentals 431OD-436 Dust coating $5,990 $5,020 $r,8 $500 $1D0 $4,675 $5,000 $3,509 $3,000 $921 $13,000 $13,08120 $4,500 2-Iphones,2-Ipads,5-phonesw/direGmnnect $500 $500 MSSA,APWA,MPWA $4,675 Safety/MMUA-$3,000, Fall Expo,LTAP, LMNC,Aohto Conf: $1,675 Includes 2 -1 -Pads, one forSign Management and onefarth.StreetSupervisor.2-IPhones, one each for the StreetSuperAsor and Lead Worker, 5 -standard cell phones with direct $500 for disposal oftrash and appliance from ditch dean up, American Public Works Assoc/ MN Public Works Assoc -$350, MN Streetsupedntendents Assoc -$150 The 2014 budget re quest for 2014 provides for training of five employe as. Approximately $3,000 Is for safety training (MMUA) and the remainder will Include two employees to attend plow truck simulator tralning, two employees to attend bituminous management, two employees to attend a sign maintenance workshop. Other Inexpensive web training murses $5,000 Signal luminalres-$1,400, concrete curb&ADA ramp -$2,000, Drug testing -The 2014 budget af$5,000 Is estimated to fund services such as electrical repair ofslgnal $700, Software maint $900 luminaires, contract curb repair, and maintenance upgrades for sign management software. Move drug testing here from office supplies (431002010) $3,000 Tree chipper -$1500, MITI-$750,ather--$750 $13,500 Estimate 15,300 gallons @.88 per gallon=$13,464 ff • Minimal tree trimming was necessary In 2013. Anticipate more for 2014 requiring tree chipper rental of $1,500. Asphalt mill for bituminous repairs estimated for three days at $250perdak=$750. We were able to borrow equipment In2013 for example, Harley Rake from St Michael, brillion seeded, disk anchor, and straw mulcher from Ham lake, tar kettle from Elk River, and shoulder disk from Corcoran. Estimated rental would be appmx.$2000 and purchase approximately $25,000. Recommend dust control be applied on the same roads as 2013. Residents may request additional dust control at their expense. The Clty funds dust control on approximately 55 miles of gravel roads.