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ITEM 4.1 Street Maintanence Project 14-040 OtsTeF o MINNESOTA C I)FPARTMFNT INFORMATION Request for City Council Action ORIGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Public Works Ron Wagner, City Engineer May 27, 2014 PRESENTER(s): REVIEWED BY: ITEM #: Ron Wagner, City Engineer Lori Johnson, City Administrator 4.1 AGENDA ITEM DETAILS RECOMMENDATION: Staff recommends Approval of Plans and Specifications for 2014 Street Maintenance Plans and Authorizing Advertisement for Bids for COP 2014-04 (Seal Coat and Fog Seal Project) ARE YOU SEEKING APPROVAL OF A CONTRACT? No IS A PUBLIC HEARING REQUIRED? No BAC KG RO U N D/J U ST I F I CATION : Brad and I reviewed the conditions of the streets after last year's severe winter with the Public Works Subcommittee. We recommended some minor adjustments from the plan in the CIP: 85th Street 1) 85th Street from Nashua to Page was slated to receive a seal and fog. After reviewing the condition of the street we would recommend public works fill the spalling surface imperfections with heavy tack and asphalt fines and then 85th St would receive a fog seal. Crack filling would be completed prior to the fog seal. The street has deteriorated to a condition that we believe the $100,000 to seal and fog this section would not be as beneficial as a future micro -surface due to the minor rutting and spalling which is occurring. Estimated cost to fog seal the street is approximately $8,000. This street was paved in 2004 and seal coated in 2008. 2) 85th Street 750' either side of Odean was paved with Odean in 1998 and seal coated in 2008. Odean Avenue south of 85th Street was micro -surfaced in 2012 and has performed well. We recommend micro -surfacing the remainder of this intersection. Estimated cost $20,000. 71St Street — Otsego 1-94 West Industrial Park 1) Brad and I reviewed the street and the previous seal is still largely intact but the street has quite a bit of block cracking and other imperfections associated with the heavy volume of heavy trucks. We recommend a fog seal rather than a seal coat and fog. The street would be recommended to be placed in preventative maintenance and planned for an overlay to be assessed when the street falls to an unacceptable level. We believe this will be several years away. This street was paved in 2001 and seal coated in 2009. Page Avenue — 85th St to 79th St 1) Page Avenue has some fairly severe tenting along its transverse cracks, especially toward the north end. A seal coat and fog that is scheduled in this year's program may not be the best value. Brad and I feel, at least the northern most portion of this section of street should receive something more substantial to alleviate the tenting. When 85th Street west of Page Avenue receives an improvement to its pavement surface, this section of Page Avenue should be upgraded also. This street was paved in 2003 and seal coated in 2006. Some streets from 2013 seal coat project that were held off at the last minute and added to this year's due to heavy home construction at the time (Martin Farms and Remington Coves area). Everything else that was planned for 2014 will stay the same. The project cost for seal coat and fog seal will combine to cost an estimated $315,400. Project costs for micro -surface are estimated to cost $154,850. Albertville has been contacted regarding their cost share of the fog seal for MacIver Avenue estimated at $2000. The City Administrator has indicated approval of the expense. The 2014 Street Maintenance Project covers nearly 23 miles or just less than 25% of Otsego's bituminous streets. An average year would be 25% based on the new 4 year cycle. The CIP has $260,000 for seal coat and fog, micro -surface at $150,000, and striping at $28,000 for a total of $438,000. The above recommendation is estimated at $470,250. This is 7.3% over the budget. The City, within its specifications, reserves the right to adjust the amount of street completed by up to 25% to match budget. Staff has recommended a couple of streets that would be removed to meet the budget should changes be necessary. Adjustments proposed are removal of seal coat of Heritage Plains (-$17,500) and/or Kadler Ave (-$16,500). On the micro -surfacing project we would shorten the 75th St portion to only 76th St to Page (- $15,750) COP project 14-05 requires State Aid plan approval to be eligible for State Aid reimbursement. Once approval of the plans is obtained advertise for bids will begin. The cost estimate breakdown and map are attached. The public works department will work on completing a Pavement Condition Index this summer to assist us in reporting the condition of streets proposed for maintenance. SUPPORTING DOCUMENTS: X ATTACHED NONE • Plans and Specs 2014 Street Maintenance Plan (COP 14-04 & COP 14-05) • Engineers Estimate of Construction Cost • Resolution 2014-35 MOTION: Motion to Approve Resolution 2014-35 Approving Plans and Specifications for 2014 Street Maintenance Seal Coat, Fog Seal and Striping Plan (COP 14-04) and 2014 Street Maintenance Micro -surfacing and Striping Plan (COP 14-05) and Authorize Advertisement for Bid of for 2014 Street Maintenance Seal Coat, Fog Seal and Striping Plan (COP 14-04) and contingent upon State Aid plan approval Authorize Advertisement for Bid of for 2014 Street Maintenance Micro -surfacing and Striping Plan (COP 14-04) BUDGET INFORMATION FUNDING: BUDGETED: X YES 201 Pavement Management Fund o NO MSA ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: m © § S §\ uj 2: 2 (\ ) Lu ()(()( ��) 4 \ \ 1&% � \ �) S\ ()[ «±%[ \(( LU CL Q . _ % \ � \ C » \ / / / \ �e Z a O 2 ( C) � \ \ 0 \ Lu ® 2 G y -- . / \ / \ \ / Fi C-) Q)- —fT » o Tr I' ƒ 3 - \ \ ( § 8 _ G g ae a ( Q CL �@ ( \ § § ) ( \4 I )\§ � \\ 3N anq AepenD of E6 Hy5? q 16 16 P (p It C W 3&5a o O ly O m$d Rs.�� 2N owY 3 w 0 oof i3 3N iS 41L8 o13N 15 4180 O �i � w O O O o N Q H .= a a N 3N anq tapanO of zt FMS? 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N 2 4 0 I III I 0 0 O I � cn N r N � N I ME a 0 N a a tt i� N O =Too I VJZmi:u :END STRIPING STRIPING 700' EAST OF NASHNA AVE CU -1 I o 3N 3AV NV300 . o A z w Go �, M tn I ~ Mrrm SII i rl� \J2 v lih 3 � o I � I+ I M I W 0000� w 3N 3Atl tllIHSVN — W o o N m v v END STRIPING 750' EAST OF ODZM914V335 OO ^ O asuin:es;sH)e�oi-<ecio�a�a�(swkarz-ta[:e\5^+n:ueuy�sivraaews�rp..��.y _ _ 1 Hp LAND AVE N M I END STRIPING AT GHLAND AVE r 6 o a w e I II In I G��o �tmNE G p < 1 OFaiy ��Ons U� Xmm Engineers Estimate 2014 Street Maintenance Project City of Otsego CITY PROJECT #14-04 Schedule "A" - FOG & SEAL COAT Item No. Description Estimated Quantity Unit Price Extension 1 2355.502 BITUMINOUS MATERIAL FOR FOG SEAL - CSS -1H (DILUTED) 44,400 GAL $2.00 $88,800.00 2 2356.505 BITUMINOUS MATERIAL FOR SEAL COAT CRS -2P 15,460 GAL $3.99 $61,685.40 3 2356.502 SEAL COAT AGGREGATE FA -2 73,650 SY $1.73 $127,414.50 SCHEDULE "A" - FOG & SEAL COAT ESTIMATED TOTAL COST $ 277,899.90 Schedule "B" - STRIPING Schedule "A" FOG & SEAL COAT Schedule "B" STRIPING Engineering and Construction Administration (5%) TOTAL ALL SCHEDULES SCHEDULE "A" - STRIPING ESTIMATED TOTAL COST $17,845.04 $277,899.90 $17,845.04 $14,787.25 $310,532.19 OT387-2014 EngEst.xls Eng. Estimate 1 5/22/2014 11:52 AM Item No. Description Estimated Quantity Unit Price Extension 4 2582.501 PAVEMENT MESSAGE(ARROW) - PAINT 32 EACH $50.00 $1,600.00 5 2582.502 4" DOUBLE SOLID LINE YELLOW - PAINT 27,746 LF $0.16 $4,439.36 6 2582.502 4" BROKEN LINE YELLOW - PAINT 0 LF $0.08 $0.00 7 2582.502 4" SOLID LINE YELLOW - PAINT 1,840 LF $0.08 $147.20 8 2582.502 4" SOLID LINE WHITE - PAINT 62,145 LF $0.08 $4,971.60 9 2582.502 4" BROKEN LINE WHITE - PAINT 1,536 LF $0.08 $122.88 10 2582.502 12" SOLID LINE WHITE - PAINT 988 LF $1.75 $1,729.00 11 2582.502 24" SOLID LINE WHITE - PAINT 228 LF $3.25 $741.00 12 2582.502 24" SOLID LINE YELLOW - PAINT 110 LF $3.25 $357.50 13 2582.503 CROSSWALK MARKING 3'X6' BLOCKS - PAINT 1,278 SF $1.75 $2,236.50 14 2563.601 TRAFFIC CONTROL 1 LS $1,500.00 $1,500.00 Schedule "A" FOG & SEAL COAT Schedule "B" STRIPING Engineering and Construction Administration (5%) TOTAL ALL SCHEDULES SCHEDULE "A" - STRIPING ESTIMATED TOTAL COST $17,845.04 $277,899.90 $17,845.04 $14,787.25 $310,532.19 OT387-2014 EngEst.xls Eng. Estimate 1 5/22/2014 11:52 AM Engineers Estimate 2014 Otsego Micro -Surfacing Project City of Otsego CITY PROJECT #14-05 S.A.P. 217-101-002 S.A.P. 217-102-003 S.A.P. 217-108-002 Schedule "A" - MICRO -SURFACING & FOG SEAL SCHEDULE "A" - MICRO -SURFACING & FOG SEAL ESTIMATED TOTAL COST $141,966.80 Schedule "A" - MICRO -SURFACING & FOG SEAL $141,966.80 Engineering and Construction Administration (5%) $7,098.34 TOTAL ALL SCHEDULES $149,065.14 OT387-2014(MS) EngEst.xls Eng. Estimate 1 5/22/2014 11:55 AM Item No. Description Total Estimated Quantity Unit Price Total Estimated Extension 1 2356.606 Bituminous Material for Micro Surfacing 15,500 GAL $3.85 $59,675.00 2 1 2356.609 Micro Surfacing Scratch Course - Type 2 Aggregate 251 TON $152.90 $38,377.90 3 2356.609 Micro Surfacing Surface Course - Type 2 Aggregate 251 TON $152.90 $38,377.90 4 2355.502 Bituminous Material for Fog Seal - CSS -1 H DILUTED 920 GAL $3.30 $3,036.00 5 2563.601 Traffic Control 1 LS $2,500.00 $2,500.00 SCHEDULE "A" - MICRO -SURFACING & FOG SEAL ESTIMATED TOTAL COST $141,966.80 Schedule "A" - MICRO -SURFACING & FOG SEAL $141,966.80 Engineering and Construction Administration (5%) $7,098.34 TOTAL ALL SCHEDULES $149,065.14 OT387-2014(MS) EngEst.xls Eng. Estimate 1 5/22/2014 11:55 AM RESOLUTION NO. 2014-35 RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR 2014 STREET MAINTENANCE PROJECTS, #14-04 and #14-05 AND ORDERING ADVERTISEMENT FOR BIDS FOR 2014 STREET MAINTENANCE PROJECTS, #14-04 and #14-05 WHEREAS, pursuant to a request from the council, Hakanson Anderson has prepared plans and specifications for the improvement of 2014 Street Maintenance Projects, #14-04 and #14-05, and has presented such plans and specifications to the council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, MINNESOTA: 1. Such plans and specifications, dated May 21, 2014, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The city clerk shall prepare and cause to be inserted in the official paper and in the Finance and Commerce, an advertisement for bids upon the making of such improvement for 2014 Street Maintenance Project #14-04 under such approved plans and specifications. The advertisement shall specify the work to be done, shall state that bids will be opened at 1:00 p.m. on June 18, 2014, in city hall, 13400 90th Street NE, Otsego, MN 55330. No bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the clerk for 5.0 per cent of the amount of such bid. 3. The city clerk shall prepare and cause to be inserted in the official paper and in the Finance and Commerce, an advertisement for bids upon the making of such improvement for 2014 Street Maintenance Project #14-05 under such approved plans and specifications. The advertisement shall specify the work to be done, shall state that bids will be opened at city hall, 13400 90th Street NE, Otsego, MN 55330. Dates for advertisement and bid opening shall be determined by when approval of the plans by MNDOT District 3 State Aid offices and in accordance with State Statute. No bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the clerk for 5.0 per cent of the amount of such bid. Adopted by the council this 27th day of May, 2014. Motioned By.- Seconded y: Seconded By: OT387Resolution Accepting Plans and Specs All in Favor: Those Opposed: Jessica Stockamp, Mayor Tami Loff, Clerk OT387Resolution Accepting Plans and Specs