ITEM 1 2015 Budgetot�11.1
� 0
MINNESQTA
MEMORANDUM
TO: Mayor and City Council
FROM: Lori Johnson, City Administrator
DATE: May 23, 2014
SUBJECT: 2015 Budget
On Wednesday, May 28, we will begin 2015 budget discussions. One of the first items that I want to
address is the process and the budget meeting schedule. last year in the midst of the budget process
there was staff turnover resulting in two vacant finance positions. This made for a difficult and less than
ideal situation in which to pull together a budget and a capital improvement plan (CIP); it was indeed an
atypical budget process. This year presents an opportunity to both modify and solidify the budget and
CIP process and meeting schedule. Staff is requesting Council input on the format in which you would
like to receive the information, the meeting schedule, and any other direction you can provide to staff to
assist us with providing the information you need to make informed budget decisions.
Further, below are highlights of other items that are pertinent to start off our 2015 budget discussions:
Law Changes:
The Legislature approved a tax bill on May 16 that was subsequently signed by the Governor. The law
includes an increase in Local Government Aid (LGA) funding in 2015 and changes the date for certifying
the preliminary levy.
• The City's LGA is estimated to increase by $11,236 to $123,947.
• The preliminary levy certification date has been moved back from September 15 to September
30.
Property Values:
At the April 28, 2014, Board of Equalization meeting, the County Assessor's Office provided data on
valuation trends and the preliminary market value. The 2014 market value is $1,162,481,900 which is an
increase of 12.56 percent over the 2013 value. New construction in 2013 added $36,173,900 accounting
1
for 28 percent of the increase. The remainder came in the form of adjustments to existing property
values, mainly through increases in residential values. Attached is a summary of the market value data.
The tax capacity data resulting from applying the classification rates to the market value will be available
in preliminary form before the Council adopts the maximum levy in September.
Comparable City Data:
Last year when the final levy was adopted there was discussion about levies in surrounding communities
as reported in the press. Each city must determine the level of services and programs it wants to offer
and set the tax levy accordingly. While comparisons have value, it is important to remember that,
although cities are similar, there are also distinct differences. For example, the city of St. Michael has an
electric franchise fee that generates revenue that reduces the tax levy as does Elk River for street
maintenance, These franchise revenues come from the same people that pay taxes but allow the city to
lower its levy thereby reducing the tax rate. Further, some cities receive more LGA than others and are
able to levy less to fund services.
Another factor that can have a significant impact on the levy is the amount of tax supported debt a city
has and if it changes significantly from one year to the next.
The tax rate, which is a calculation of the taxable tax capacity divided by the levy, changes based on both
of those factors. The tax rate will decrease if the levy increases but the tax capacity increases more; the
tax rate may increase even if the levy doesn't when the tax capacity decreases more than the levy; the
movement of the tax capacity and levy both affect the tax rate. In order to determine the impact of the
tax impact on a property, the levy, changes in individual property value, changes in the city wide
property value, whether that property is changing more or less than the other property, law changes in
classification rates, and homestead credit are all factors that must be considered. The tax rate can
remain the same as the previous year and generate more or less tax revenue; therefore, it is not a
measure of how a property's tax bill will change from year to year.
Attached is information on tax levy and LGA comparisons for surrounding communities. This provides a
perspective on the large variance in levy decreases and increases in these 11 cities. The final column
lists the city's LGA as a percent of levy; the percentage ranges from zero to over 13 percent.
Council Directives and Obiectives for 2015:
The most important aspect of the budget is to ensure that it provides the resources necessary to meet
the city's legal obligations, accomplish the Council's goals, meet the Council's expected service levels,
and provide the programs the Council wants. Additionally, this must fit within the Council's desired level
of taxation and fee generation. There are often more requests for expenditures than there are
revenues, and we must prioritize to ensure that the most important items are funded within the limited
revenue available. Therefore, the Council's goals need to be identified and prioritized. In other words,
as 2015 comes to a close next year, what do you want to have accomplished? It may be expanding a
program or it may be reducing a program. It may be raising service levels or it may be that status quo is
ok. It may be adding new fees or reducing fees. The key is that staff is aware of the Council's desires
2
early in the budget process so that those items are addressed properly in the budget. This is the City's
budget; staff provides data and professional recommendations based on the objectives of the Council in
the preparation of a draft budget for Council review. However, staff relies on your input to prepare the
final budget for adoption in December.
Below is a list of items staff has identified as discussion items for the 2015 budget as a starting point for
the Council to add to and revise:
• Tax levy
o Operating
o Reserves
o Debt
• Fire service
o Fire inspections — change in fee structure/program
o Fire Contracts
• New initiatives and programs
• Scaled back or eliminated programs
• Evaluate current service levels and to ensure they match Council expectations
• Pavement Management Policy implications
• Align staffing levels and consultant/contract hours with the actual workload
• PERA increase for both employee and employer
• ACA implications and costs
• GIS
• Long range cash flow projections for CCP
• Evaluate fees
o Water tower leases
o Program revenue
o Licenses
• Aging infrastructure creating increased maintenance
• Cost saving measures
o Optional electronic newsletter
o Other
• Future utility infrastructure expansions
Another important factor to remember is that the budget is a plan; things will change throughout the
year that necessitate changes in the budget as well. An example is the request the Council will act on at
the May 27, 2014, meeting for the purchase of additional wood chips above the budgeted amount. The
estimate made in June of 2013 was accurate at that time, but no longer is because of variables that
could not be predicted at the time the budget estimate was made.
Budget Schedule:
Last year the Council held ten budget meetings. Two of those were before adoption of the proposed
levy on September 9. As I stated earlier, the certification date for the proposed levy is now September
30. Working backward from that date, the initial budget meetings could be scheduled as follows:
• September 30 — Last day to certify proposed levy to County
3
• September 22 — Adopt proposed levy and set budget hearing date
• September 8 — Budget work session
• August 25 — Budget work session
• August 11— Budget work session
• August 4 — Initial distribution and review
• July TBD — Budget work session on tax levy implications
The department heads will be in attendance at various work sessions to answer questions, present
information about their budgets and to provide follow-up as needed. Council direction at these
meetings will be used to adjust the draft budget for further review before final adoption in December.
In conclusion, this first meeting is an opportunity for the Council to give staff input on this year's budget
process and your goals. With that information, staff will be ready to draft the 2015 budget.
Attachments:
• Year to Date General Fund Budget to Actual Report
• Market Value Data
• Tax Levy and LGA Comparison Data
• Preliminary 2015 Budget Calendar
4
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Preliminary 2015 Budget Calendar
May 27, 2014
Kick-off buget meeting with City Council. Begin discussion of Council
priorities for tax -supported programs.
May 28 - June 30
Finance department prepares payroll protections, inputs all insurance,
utility, audit, and internal charges in budget.
June 9 - June 27
Department heads prepare and submit draft budgets including all detail
documentation.
June 30 - July 18
finance department reviews and enters budget data. Budget meetings
held with City Administrator, Administrative Services Director, and
department head to review draft budgets. City Administrator and
Administrative Services Director review reserve and debt service fund
budgets and cash flow projections to make levy recommendations.
July - TBD
Council work session to discuss tax levy implications and debt service
requirements.
August 4
Distribute draft budget to City Council
August 11
Council Budget Work Session
August 25
Council Budget Work Session
September 8
Council Budget Work Session
September 11
Additional Budget Work Session date if needed
September 22
Adopt proposed levy and certify to Wright County
October
Utility budgets due. Draft CIP prepared.
November
City Council work sessions to review utility budgets, CIP, and to review
previously presented General, Reserve, and Debt fund budgets and tax
levies.
December 1
Council Budget and CIP Work Session if needed
December 8
Hold public input budget meeting. Adopt final tax levy, all budgets and
CIP.
CITY OF OTSEGO
REVENUES WITH COMPARISON TO BUDGET
FOR THE 5 MONTHS ENDING MAY 31, 2014
GENERALFUND
BUDGET YTD ACTUAL PERIOD ACTUAL VARIANCE PCNT
TAXES
101-31010 CURRENT AD VALOREM TAXES 3,273,715.00 .00 .00 3,273,715.00 .0
TOTAL TAXES 3,273,715.00 .00 .00 3,273,715.00 .0
LICENSES AND PERMITS
101-32100
BUSINESS LICENSESIPERMITS
30,000.00
31,396.60
31,396.60 (
1,396.60)
104.7
101-32140
RENTAL INSPECTION FEES
18,600,00
.00
.00
18,600.00
,0
101-32150
PUBLIC UTILITIES ROW PERMITS
2,500.00
.00
.00
2,500.00
,0
101-32180
OTHER LICENSESIPERMITS
,00
5,270.00
5,270.00 {
5,270.00)
.o
101-32190
FENCING PERMITS
1,600.00
.00
.00
1,SOo.00
.0
101-32210
LIQUOR LICENSES
10,100.00
.00
.00
10,100.00
.0
101-32260
SIGN PERMIT
.00
100.00
100,00 (
loom)
.0
101-32260
BUILDING PERMITS
400,000.00
.00
.00
400,000.00
.0
101-32261
PLUMBING PERMITS
41,000.00
.00
.00
41,000.00
.0
101-32262
MECHANICAL PERMITS
43,000.00
.00
.00
43,000,00
.0
101-32270
SEPTIC SYSTEM PERMITS
3,500,00
.00
.00
3,500,00
.0
101-32999
ASSESSORS FEE
7,000,00
.00
.00
7,000.00
.0
TOTAL LICENSES AND PERMITS
557,300,00
36,766.60
36,766.60
520,533.40
6.6
INTERGOVERNMENTAL REVENUES
101-33403
LOCAL GOVERNMENT AID
112,711.00
.00
.00
112,711.00
.0
101-33405
POLICE AID
47,000.00
.00
.00
47,000.00
.0
101-33406
MSA MAINTENANCE
155,000.00
.00
.00
155,000.00
.0
101-33422
OTHER STATE AID GRANTS
1,900.00
.00
.00
1,900.00
.0
TOTAL INTERGOVERNMENTAL REVENUES
316,511,00
.00
.00
316,611.00
.0
CHARGES FOR SERVICES
101-34050
ADMINISTRATIVE FEES
_00
920.00
920,00 (
920.00)
.0
101-34103
ZONING AND SUBDIVISION FEES
5,000.00
30,612.60
30,612.60 (
25,612.60)
612.3
101-34105
SALE OF MAPS AND PUBLICATIONS
.00
332.37
332.37 (
332,37)
.0
1 01-341 07
ASSESSMENT SEARCH FEES
2,500.00
665.00
665.00
1,835.00
26.6
101-34320
STREET LIGHT OP
1,650.00
18,000.00
18,000.00 {
16,350.00)
1090.9
101-34330
GRADING REVIEWS
4,000.00 (
1,972.80) (
1,972.80)
5,972.80
( 49.3)
101-34700
RECREATION FEES BUDGET
.00
2,176.00
2,176.00 (
2,176.00)
.0
101-34710
RECREATION FEES
50,000.00
2,352.41
2,352.41
47,647.59
4.7
101-34713
TINY TOT OPEN PLAYTIME (PR.07)
_00
232.00
232.00 (
232.00)
.0
1 01-3 471 8
BEGINNER ARCHERY (PR.11)
.00
15.00
15.00 (
15.00)
.0
101-34750
PRAIRIE CENTER
2,500.00
817.62
817.62
1,682.38
32.7
101-34760
OTSEGO FESTIVAL VENDORS
.00
840.00
840.00 (
840.00)
.0
TOTAL CHARGES FOR SERVICES
65,650.00 54,990.20
54,990.20
10,659.80 83.8
FOR ADMINISTRATION USE ONLY
41 % OF THE FISCAL YEAR HAS ELAPSED
05/22/2014
03:49PM PAGE: 1
CITY OF OTSEGO
REVENUES WITH COMPARISON TO BUDGET
FOR THE 5 MONTHS ENDING MAY 31, 2014
GENERALFUND
BUDGET YTD ACTUAL PERIODACTUAL VARIANCE PONT
INTEREST, ASSESSMENTS & OTHER
101-36200
MISCLLLANEOUS REVENUES
.00
1.00
1.00
( 1.00)
.0
101-36210
INTEREST EARNINGS
100,000.00
.00
.00
100,000.00
.0
TOTAL INTEREST, ASSESSMENTS & OTHER
100,000.00
1.00
1.00
99,999.00
.0
OTHER REVENUE SOURCES
1 01-3801 0
HPC BOOK SALES
.00
10,00
10.00
( 10.00)
.0
101-38020
DONATIONSICONTRIBUTIONS
.00
4,500.00
4,500.00
( 4,500.00)
.0
101-38050
CABLE TV FRANCHISE FEES
105,000.00
29,826.43
29,826.43
75,173.57
28.4
901-38991
REFUNDS & REIMBURSEMENTS
.00
13,974.23
13,974.23
( 13,974.23)
.0
TOTAL OTHER REVENUE SOURCES
105,000.00
48,310.66
48,310.66
56,689,34
46.0
OTHER FINANCING SOURCES
109-39101
SALES OF GENERAL FIXED ASSETS
.00
840.00
840.00
( 840.00)
.0
101-39200
INTERFUND OPERATING TRANSFERS
143,736.00
.00
.00
143,736.00
.0
TOTAL OTHER FINANCING SOURCES
143,736.00
840.00
840.00
142,896.00
.6
TOTAL FUND REVENUE
4,562,012.00
140,908,46
140,908.46
4,421,103.54
3.1
FOR ADMINISTRATION
USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSLD
05/2212014
03:49PM PAGE: 2
CITY OF OTSEGO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 5 MONTHS ENDING MAY 31, 2014
GENERALFUND
BUDGET YTD ACTUAL PERIOD ACTUAL UNEXPENDED PCNT
CITY COUNCIL
101-41100-104
PART-TIME EMPLOYEES REGULAR
30,000.00
4,900.00
4,900.00
25,100.00
16.3
1 01-41 1 00-1 22
FICA AND MEDICARE
2,295.00
374.86
374.86
1,920.14
16,3
101-41100-150
WORKERS COMPENSATION
102.00
7.10
7.10
94.90
7.0
101-41100-320
TELEPHONE
500.00
639.77
639,77 (
139.77)
128.0
101-41100-321
MILEAGEITRAVEL
280.00
22.40
22.40
177.60
11.2
101-41100-356
DUES & MEMBERSHIPS
200.00
400.00
400.00 {
200.00)
200.0
101-41100-360
EDUCATIONITRAININGICONFERENCES
1,250.00
234.17
234.17
1,015.83
18.7
101-41100-801
CONTINGENCY
40,000.00
6,577.40
6,577.40
33,422.60
16.4
101-41400-206
TOTAL CITY COUNCIL
74,547.00
13,165.70
13,155.70
61,391.30
17.7
101-41400-101
FULL-TIME EMPLOYEES REGULAR
223,351.00
33,984.52
33,984.52
189,366.48
15.2
101-41400-104
PART-TIME - EMPLOYEES REGULAR
6,000.00
.00
.00
6,000.00
.0
101-41400-121
PERA
16,193.00
6,043.75
6,043.75
10,149.25
37.3
101-41400-122
FICA AND MEDICARE
17,086.00
2,481.93
2,481.93
14,604.07
14.5
101-41400-123
HEALTH
.00
8,778.70
8,778.70 {
8,778.70)
.0
101-41400.130
OTHER EMPLOYER PAID INS
14,500.00
607.70
607.70
13,892.30
4.2
101-41400-150
WORKERS COMPENSATION
1,250.00
28.05
28.05
1,221.95
2.2
101-41400-201
OFFICE SUPPLIES AND EXPENSES
7,050.00
3,269.58
3,269.58
3,780.42
46.4
101-41400-206
POSTAGE
4,000.00
500.00
500.00
3,500.00
12.5
101-41400-315
GIS SFRVICES
.00
1,246.25
1,246-25 {
1,246.25)
.0
101-41400-320
TELEPHONE
950.00
901.24
901.24
48.76
94.9
101-41400-321
MILFAGEITRAVEL
1,100.00
546.06
546.06
553.94
49.6
101-41400-340
RECORDING FEES
.00
230.00
230.00 (
230.00)
0
10141400-347
NEWSLETTER
14,400.00
6,507.45
6,507.45
7,892.55
45.2
10141400-350
PRINT & PUBLISHING
5,690.00
2,835.57
2,835.57
2,654.43
49.8
10141400-355
DUES & MEMBERSHIPS
12,100.00
410.00
4110.00
11,690.00
3.4
101-41400-360
EDUCATIONITRAINING/CONFERENCES
4,850.00
1,012.311
1,012-31
3,837.69
20.9
101-41400-361
LIABILITY AND PROPERTY INS URAN
21,290.00
20,958.00
20,958.00
332.00
98.4
101-41400-390
CONTRACTED SERVICES
11,000.00
3,417.28
3,417.28
7,582.72
31.1
101-41400-410
RENTALS
12,200.00
1,021.42
1,021.42
11,178.58
8.4
101-41400-501
EQUIPMENT
18,851.00
.00
.00
18,851.00
.0
TOTAL ADMINISTRATION
391,861.00
94,779.81
94,779.81
297,081.19
24.2
101-41410-104
PART-TIME EMPLOYEES REGULAR
10,400.00
.00
.00
10,400.00
.0
101-41410-2`10
OPERATING SUPPLIES
13,600.00
10,166.21
10,186.21
3,413.79
74.9
101-41410.321
MILFAGEITRAVEL
1,700.00
71.50
71.50
1,628.50
4.2
101-41410-350
PRINT & PUBLISHING
500.00
.00
.00
500.00
.0
TOTAL ELECTIONS
26,200.00
10,257.71
10,257.71
15,942.29
39.2
FOR ADMINISTRATION USF. ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 05122!2014 03:49PM PAGE: 3
CITY OF OTSEGO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 5 MONTHS ENDING MAY 31, 2014
GENFRALFUND
BUDGET YTD ACTUAL PERIOD ACTUAL UNEXPENDED PCNT
ASSESSOR
101-41550-390 CONTRACTED SERVICES
TOTAL ASSESSOR
FINANCE
1 01-41 6 0 0-1 0 1 FULL-TIME EMPLOYEES REGULAR
101-41600-104 WAGES - PT EMPLOYEES
101-41600-121 PERA
101-41600-122 FICA AND MEDICARE
101-41600-123 HEALTH
101-41600-130 OTHER EMPLOYER PAID INS
101-41600-150 WORKERS COMPENSATION
10141600-201 OFFICE SUPPLIES AND EXPENSES
10141600-304 ACCOUNTING &AUDITING
101-41600-320 TELEPHONE
101A1600-321 MILFAGFITRAVEL
101-41600-350 PRINT& PUBLISHING
101-41600-355 DUES & MEMBERSHIPS
101-41600-360 EDUCATIONITRAININGICONFERENCES
101-41600-390 CONTRACTED SERVICES
TOTAL FINANCE
INFORMATION TECHNOLOGY
101-41650-206 OPERATING SUPPLIES
10141650-390 CONTRACTED SERVICES
TOTAL INFORMATION TECHNOLOGY
101-41700-301 LEGAL SERVICES
TOTAL. LEGAL SERVICES
70,300,00 .00 .00 70,300.00 .0
70,360.00 .00 .00 70,300.00 .0
147,596.00
27,916.80
27,918.80
119,677.20
18.9
70,466.00
.00
.00
70,466.00
.0
15,860.00
4,975.74
4,975.74
10,904.26
31.3
16,680.00
2,075.31
2,075.31
14,604.69
12.4
.00
6,820.08
6,820.08 (
6,820.08)
.0
19,200.00
558.49
558.49
18,641.51
2.9
1,000.00
22.62
22.62
977.38
2.3
3,280.00
361.47
361.47
2,918.53
11.0
30,000.00
7,650.00
7,650.00
22,350.00
25.5
100.00
.00
.00
100.00
.0
300.00
.00
.00
300.00
.0
935.00
430.92
430.92
504.08
46.1
750.00
190.00
190.00
560.00
25.3
4,000.00
1,585.15
1,585.15
2,414.65
39.6
11,000,00
654.45
654.45
10,345.55
6.0
321,187.00
53,243.03
53,243.03
267,943.97
16.6
5,628.00
42,000.00
.00
7,401.63
.00
7,401.63
5,628.00
34,598.37
.0
17-6
47,628.00
7,401.63
7,401.63
40,226.37
15.5
75,000.00
27,814.00
27,814.00
47,186.00
37.1
75,000.00
27,814.00
27,814.00
47,166.00
37.1
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 05/2212014 03:49PM PAGE: 4
CITY OF OTSEGO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 5 MONTHS ENDING MAY 31, 2014
GENERALFUND
BUDGET YTD ACTUAL PERIOD ACTUAL UNEXPENDED PCNT
101-41940-101
FULL-TIME EMPLOYEES REGULAR
.00
334.80
334.80 (
334.60)
.0
1 0 1-41 940-1 22
FICAANDMEDICARE
.00
23.32
23.32 (
23.32)
.0
101-41940-201
OFFICE SUPPLIES AND EXPENSFS
.00
276.58
276.58 (
276.58)
.0
101-41940-202
FUEL
1,000.00
.00
.00
1,000.00
.0
101-41940-210
OPERATING SUPPLIES
4,690.00
5,775.79
5,775.79 (
1,085.79)
123.2
101-41940-220
REPAIR/MAINTSUPPLY
1,407.00
.00
.00
1,407.00
.0
101-41940-320
TELEPHONE
3,400.00
.00
.00
3,400.00
.0
101A1940-322
UTILITIES
10,450.00
1,470.63
1,470.63
6,979.37
14.1
101-41940-325
GARBAGE SERVICE
.00
306.71
306.71 (
306-71)
.0
101-41940-361
LIABILITY AND PROPERTY INSURAN
1,206.00
1,182,00
1,182.00
18.00
98.5
101-41940-389
CLEANING SERVICES
5,000.00
2,450.00
2,450.00
2,550.00
49.0
101-41940-390
CONTRACTFD SERVICES
6,500.00
2,361.00
2,361.00
4,139,00
36.3
TOTAL PRAIRIE CENTER
33,647.00
14,180.83
14,180,83
19,466.17
42.2
CITY HALUPW BUILDING
9 01-41945-101
FULL-TIME EMPLOYEES REGULAR
.00
334.80
334.80 (
334.80)
.0
101-41945-122
FICAANDMEDICARE
.00
23:32
23.32 (
23.32)
.0
1101-41946-201
OFFICE SUPPLIES AND EXPENSES
.00
34.14
34.14 (
34.14)
.0
101-41945-202
FUEL
2,000.00
.00
.00
2,000.00
.0
101-41945-210
OPERATING SUPPLIES
4,690.00
759.03
759.03
3,930.97
16.2
101-41945-220
REPAIRIMAINT SUPPLY
4,690.00
2,140.15
2,140.15
2,549.85
45.6
101-41945-227
SAFETY SUPPLIES
1.00
.00
A0
1,00
.0
101-41945-320
TELEPHONE
5,200.00
529.75
529.75
4,670.25
10.2
101-41945-322
UTILITIES
29,900.00
11,632.90
11,632.90
18,267.10
38.9
10141945-325
GARBAGE SERVICE
.00
1,209,09
1,209.09 (
1,209.09)
.0
10141945-361
LIABILITY AND PROPERTY INS
6,275.00
6,174.00
6,174.00
101.00
98.4
101-41945-389
CLEANING SERVICES
11,000.00
4,105.00
4,105.00
6,895.00
37.3
101-41945-390
CONTRACTED SERVICES
15,500.00
4,487.50
4,467.50
11,032.50
28.8
TOTAL CITY HALUPW BUILDING
79,256.00
31,409.68
31,409.68
47,846.32
39.8
OLD TOWN HALL SITE
101-41950-322
UTILITIES
9660.00
99,86
99-86
850.14
10.5
101-41950-361
INSURANCE - OLD TOWN HALL
550.00
.00
.00
550.00
.0
101-41950-390
CONTRACTED SERVICES
500.00
541.00
541.00 {
41.00)
108.2
TOTAL OLD TOWN HALLS ITE 2,000.00 640.86 640.86 1,359.14 32.0
POLICE SERVICES
101-42100-390 CONTRACTED SERVICES
912,500.00 384,971.69
384,971.69
527,528.31 42.2
TOTAL POLICE SERVICES
912,500.00 384,971:69
384,971.69
527,528.31 42.2
FOR ADMINISTRATION USE ONLY
41 /o OF THF FISCAL YEAR HAS ELAPSED
05/2212014
03:49PM PAGE: 6
CITY OF OTSEGO
FXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 5 MONTHS ENDING MAY 31, 2014
GENERALFUND
BUDGFT YTD ACTUAL PERIOD ACTUAL UNEXPENDED PCNT
750.00
600.00
POLICE COMMISSION
101-42i50-104
PART-TIME EMPLOYEES REGULAR
101-42150-210
OPERATING SUPPLIES
95.15
TOTAL POLICE COMMISSION
1,254.85
FIRE PROTECTION
101-42200-390
CONTRACTED SERVICES
175,413.28
TOTAL FIRE PROTECTION
46.7
EMERGENCY MANAGEMENT
101-42500-210
OPERATING SUPPLIES
10142500-322
UTILITIES
101-42500-360
EDUCATIONITRAININGICONFERFNCES
101-42500-390
CONTRACTED SERVICES
.7
TOTAL EMERGENCY MANAGEMENT
ANIMAL CONTROL
101-42710-390
CONTRACTED SERVICES
TOTAL ANIMAL CONTROL
750.00
600.00
.00
95.15
.00
95.15
750.00
504.85
.0
15.9
1,350.00
95.15
95.15
1,254.85
7.1
375,650.00
175,473.28
175,413.28
200,376.72
46.7
375,650.00
175,473.28
175,473.28
200,376.72
46.7
1,000.00
.00
.00
1,000.00
,0
550.00
59.76
59.76
490.24
10.9
10, 000.00
.00
.00
10, 000.00
.0
( 3,000.00)
.00
.00 (
3,000.00)
0
8,550.00
59.76
59.76
8,490.24
.7
11,000.00 4,455.00 4,455.00 6,545.00 40.5
11,000.00 4,455.00 4,455.00 6,545.00 40.5
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 05/2212014 03:49PM PAGE: 6
CITY OF OTSEGO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 5 MONTHS ENDING MAY 31, 2014
GENERALFUND
BUDGET YTD ACTUAL PERIOD ACTUAL UNEXPENDED PCNT
101-43100-101
FULL-TIME EMPLOYEES REGULAR
310,971.00
58,071.88
58,071.88
252,899.12
18.7
101-43100-102
FULL-TIME - OVERTIME
8,000.00
.00
.00
8,000.00
.0
101-43100-104
PART-TIME - EMPLOYEES REGULAR
12,900,00
.00
.00
12,900.00
.0
101-43100-121
PERA
23,125.00
9,485.18
9,485.18
13,639.82
41.0
101-43100-122
FICA AND MEDICARE
25,809.00
4,207.68
4,207.68
21,601.32
16.3
101-43100-123
HEALTH
.00
11,507.34
11,507.34 (
11,507.34)
.0
101-43100-130
OTHER EMPLOYER PAID INS
32,400.00
1,055.45
1,055,45
31,344.55
3.3
101-43100-150
WORKERS COMPENSATION
20,200.00
461.57
461.57
19,738.43
2.3
101-43100-201
OFFICE SUPPLIES AND EXPENSES
485.00
237.14
237.14
247.86
48.9
101-43100-210
OPERATING SUPPLIES
3,755,00
186,86
186.86
3,568.14
5.0
101-43100-220
REPAIR/MAINT SUPPLY
4,690.00
918.69
918.69
3,771.31
19.6
101-43100-225
UNIFORMSICLOTHINGALLOWANCE
2,950.00
1,375.92
1,375.92
1,574.08
46.6
101-43100-227
SAFETY SUPPLIES
1,875.00
200.70
200.70
1,674.30
10.7
101-43100-234
BLACKTOP SUPPLIES
13,135.00
176.00
175.00
12,960.00
1.3
101-43100-240
SMALL TOOLS/EQU[PMENT
9,380.00
75,84
75.84
9,304.16
.8
101-43100-270
SAND AND GRAVEL
23,450.00
690.32
690.32
22,759,68
2.9
101-43100-272
SALT AND SAND
60,970.00
21,626.83
21,626.83
39,343.17
35.5
101-43100-293
SIGN/SIGNAL MATERIAL PURCHASED
21,575.00
4,482,12
4,482.12
17,092.88
20.8
101-43100-301
LEGAL SERVICES
.00
43,50
43.50 (
43.50)
,0
101-43100-320
TELEPHONE
4,500.00
1,735.80
1,735.80
2,764.20
3B.6
101-43100.322
UTILITIES
500.00
228.26
228.26
271,74
45.7
101-43100-325
GARBAGE SERVICE
.00
129.00
129.00 (
129.00)
.0
101-43100-355
DUES & MEMBERSHIPS
500.00
'100,00
10090
400.00
20.0
101-43100-360
EDUCATIONffRAININGICONFERENCES
4,675.00
1,507.33
1,507.33
3,167.67
32.2
101-43100.361
LIABILITYAND PROPERTY INSURAN
23,450.00
23,073.00
23,073.00
377.00
98.4
101-43100-390
CONTRACTED SERVICES
5,000.00
541.33
541.33
4,458.67
10.8
101-43100-410
RENTALS
2,815.00
274.10
274.10
2,540.90
9.7
101-43100-436
DUSTCOATING
13,50090
90
.00
13,500.00
.0
TOTAL STREETS
630,610.00
142,390.84
142,390.84
488,219.16
22.6
c 1.I 111.1-1.11
101-43150-302 ENGINEERING FEES
85,000.00
27,817.30
27,817.30
57,182.70
32.7
101-43150-348 UTILITY LOCATES
,00
14,148.10
14,148.10 (
14,148.10)
.0
TOTAL ENGINEERING
85,000.00
41,965,40
41,965.40
43,034.60
49.4
STREET LIGHTS
101-43150-322 UTILITIES
110,000,00
26,342.52
26,342.52
83,657.48
24.0
TOTAL STREET LIGHTS
110,000.00
26,342.52
26,342.52
83,657.48
24,0
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 05/22/2014 03:49PM PAGE: 7
CITY OF OTSEGO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 5 MONTHS ENDING MAY 31, 2014
GENERALFUND
BUDGET YTD ACTUAL PERIOD ACTUAL UNEXPENDED PCNT
FLEET MANAGEMENT
101-43240-101
FULL-TIME EMPLOYEES REGULAR
62,503.00
1,339.20
1,339,20
61,163.80
2.1
101-43240-121
PERA
4,530.00
1,544.15
1,544.15
2,985.85
34.1
101-43240-122
FICAANDMEDICARE
4,780.00
93.30
93,30
4,686.70
2.0
101-43240-123
HEALTH
6,887,00
3,380.45
3,380.45
3,506.55
49.1
101-43240-130
OTHER EMPLOYER PAID INS
.00
176.65
178.65 (
176.65)
.0
101-43240-150
WORKERS COMPENSATION
400.00
8.88
8,88
391.12
2.2
101-43240-202
FUEL
63,400.00
33,379.80
33,379.80
30,020.20
52.7
101-43240-210
OPERATING SUPPLIES
18,480.00
11,418.01
11,418.01
7,061.99
61.8
101-43240-220
REPAIRIMAINT SUPPLY
18,760.00
10,547.53
10,547.53
8,212.47
56.2
101-43240-225
UNIFORMSICLOTHINGALLOWANCE
1,500.00
.00
.00
1,500.00
.0
101-43240-240
SMALL TOOLSIEQUIPMENT
4,690.00
735,82
735.82
3,954.18
15.7
101-43240-360
EDUCATIONITRAININGICONFERENCES
700.00
253.85
253.85
446.15
36.3
101-43240-390
CONTRACTED SERVICES
5,000.00
3,886.52
3,866.52
1,113.48
77.7
TOTAL FLEET MANAGEMENT 191,630.00 66,764.16 66,764.16 124,865.84 34.8
PARK MAINTENANCE
101-45200-101
FULL-TIME EMPLOYEES REGULAR
82,300.00
14,191.84
14,191.84
68,108.16
17.2
iai-45200-104
PART -TIME -EMPLOYEES REGULAR
43,600.00
.00
.00
43,600.00
.0
101-45200-121
PERA
6,000.00
2,507.59
2,507.59
3,492.41
41.8
101-45200-122
FICA AND MEDICARE
9,650.00
1,067.64
1,067,64
8,582.36
11.1
101-45200-123
HEALTH
.00
589.13
589.13 (
569.13)
.0
101-45200.130
OTHER EMPLOYER PAID INS
2,900.00
262.50
262.50
2,637.50
9.1
10145200-150
WORKERS COMPENSATION
1,050.00
23.75
23.75
1,026.25
2.3
101-45200-201
OFFICE SUPPLIFS AND EXPENSES
.00
280.58
280.58 (
280.58)
.0
101-45200-210
OPERATING SUPPLIES
26,500.00
6,739.76
6,739.76
19,760.24
25.4
101-45200-220
REPAIR/MA1NT SUPPLY
11,755.00
2,569.61
2,569,61
9,185.39
21.9
101-45200-225
UNIFORMSICLOTHINGALLOWANCE
1,100.00
363.00
363.00
737.00
33.0
101-45200-227
SAFETY SUPPLIES
560.00
151.27
151.27
408.73
27.0
101-45200-240
SMALL TOOLS/EQUIPMENT
4,690.00
680.50
680.50
4,009.50
14.5
i01-45200-302
ENGINEERING FEES
.00
53.75
53.75 (
53.75)
.0
101-45200-320
TELEPHONE
1,500.00
1,483.45
1,483.45
16.55
98.9
101-45200-322
UTILITIES
28,700.00
2,745,81
2,745.81
25,954.19
9.6
101-45200-325
GARBAGE SERVICE
.00
326.21
326.21 (
326.21)
.0
101-45200-360
EDUCATIONITRAININGICONFERENCES
2,750.00
519.25
519.25
2,230.75
18.9
101-45200-361
LIABILITY AND PROPERTY INSURAN
35,350.00
34,782.00
34,782.00
568,00
98.4
101-45200-390
CONTRACTED SERVICES
34,600.00
928.75
926.75
33,671.25
2.7
101-45200-410
RENTALS.
1,875.00
.00
.00
1,875.00
.0
TOTAL PARK MAINTENANCE 294,880.00 70,266.39 70,266.39 224,613,61 23.8
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 05122/2014 03A9PM PAGE: 8
CITY OF OTSEGO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 5 MONTHS ENDING MAY 31, 2014
GENERALFUND
BUDGET YTD ACTUAL PERIOD ACTUAL UNEXPENDED PCNT
RECREATION
109-45250-101
FULL-TIME EMPLOYEES REGULAR
1 01-4 52 5 0-1 04
PART-TIME EMPLOYEES REGULAR
101-45250-121
PERA
101-45250-122
FICA AND MEDICARE
101-45250-123
HEALTH
101-45250-130
OTHER EMPLOYER PAID INS
101-45250-150
WORKERS COMPENSATION
101-45250-201
OFFICE SUPPLIES AND EXPENSES
101-45250-210
OPERATING SUPPLIES
101-45250-320
TELEPHONE
101-45250-350
PRINT & PUBLISHING
101-45250-390
CONTRACTED SERVICES
101-45250-410
RENTALS
101-45250-440
RECREATION PROGRAMMING
101-4525OA45
COMMUNITY EVENTS
700.00
TOTAL RECREATION
15.90
SUMMER ENTERTAINMENT
101-45252-440 SUMMER ENTERTAINMENT (PR.05)
TOTAL SUMMER ENTERTAINMLNT
HERITAGE PRESERVATION COMMISSI
10145300-104 PART-TIME EMPLOYEES REGULAR
10145300-201 {OFFICE SUPPLIES AND EXPENSES
101-45300-360 FDUCATIONITRAININGICONFERFNCES
TOTAL HERITAGE PRESERVATION COMMISSI
PLANNING COMMISSION
101-46530-104
PART-TIME EMPLOYEES REGULAR
101.46530-210
OPERATING SUPPLIES
22.1
TOTAL PLANNING COMMISSION
.00
CITY PLANNER
101-46570-303
PLANNING FEES
1101-46570-501
EQUIPMENT
1,517.32
TOTAL CITY PLANNER
38,700.00
8,532,78
8,532.78
30,167.22
22.1
15,600.00
.00
.00
15,600.00
.0
4,150.00
1,517.32
1,517.32
2,632-68
36.6
3,950.00
625.72
625.72
3,324.28
15.8
.00
1,800,55
1,800.55 (
1,800.55)
.0
2,450.00
122.10
122.10
2,327.90
5.0
700.00
15.90
15.90
684.10
2.3
1,875.00
25.71
25.71
1,849.29
1.4
3,000.00
124.00
124.00
2,876.00
4.1
1,500.00
140.04
140.04
1,359,06
9.3
5,910.00
1,583.60
1,583,60
4,326.40
26.8
00
2,412.77
2,412.77 (
2,41277)
.0
330,00
40.00
40,00
290,00
12.1
55,000,00
2,556.06
2,556.06
52,443.94
4.7
19,890.00
1,956.93
1,956.93
17,733,07
9.9
162,855,00
21,453.48
21,453.48
131,401.52
14.0
.00 500.00 500.00 { 500.00) .0
.00 500.00 500.00 { 500,00) .0
450.00
.00
.00
450.00
.0
470.00
73.57
73.57
396.43
15.7
300.00
819.70
819.70 (
519,70)
273.2
1,220.00
893.27
893.27
326.73
73.2
1,700.00
.00
.00
34.57
.00
34.57 (
1,700, 00 .0
34.57) .0
1,700.00
34.57
34.57
1,665.43 2.0
65,000.00
6,700.00
27,850.58
.00
27,850.58
.00
37,149.42
6,700.00
42.9
.0
71,700.00
27,850,58
27,850.58
43,849.42
38.8
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 05122/2014 03:49PM PAGE: 9
CITY OF OTSEGO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 5 MONTHS ENDING MAY 31, 2014
GENERALFUND
BUDGFT YTD ACTUAL PERIOD ACTUAL UNEXPENDED PONT
ECONOMIC DEVELOPMENT
101A6580-201
OFFICE SUPPLIES AND EXPENSES
140.00
.00
AO
140:00
.0
101-46580-355
DUES & MEMBERSHIPS
3,150.00
2,798.80
2,798.80
351.20
88.9
101.46580-360
EDUCATIONITRAININGICONFERENCES
500.00
.00
.00
500.00
.0
101-46580-380
MARKETING
5,000.00
.00
.00
5,000.00
.0
1 01-46 5 80-39 0
CONTRACTED SERVICES
5,000.00
.00
.00
5,000.00
.0
TOTAL ECONOMIC DLVLLOPMENT
13,790.00
2,798.80
2,798.80
10,991.20
20.3
TOTAL FUND EXPENDITURES
3,984,261.00
1,219,198.14
1,219,198.14
2,765,062.86
30.6
NET REVENUE OVER EXPENDITURES
577,751.00 (
1,078,289,68) {
1,078,288.68)
1,656,040.68(186.6)
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 05122/2014 03:49PM PAGE: 10
LICENSES AND PERMITS
250-32130 FIRE INSPECTIONS- ELK RIVER
250-32140 RENTAL INSPECTION FEES
250-32150 PUBLIC UTILITILS/ ROW PERMITS
250-32180 OTHER LICENSES/PERMITS
250-32190 FENCING PERMITS
250-32260 BUILDING PERMITS
250-32261 PLUMBING PERMIT
250-32262 MECHANICAL PERMIT
250-32270 SEPTIC PERMITS
250-32999 ASSESSOR S FEE
TOTAL LICENSES AND PERMITS
TOTAL FUND REVENUE
CITY OF OTSEGO
REVENUES WITH COMPARISON TO BUDGET
FOR THE 5 MONTHS ENDING MAY 31, 2014
COMM DEV & BLDG SAFETY
BUDGET YTD ACTUAL PERIOD ACTUAL VARIANCE PONT
.00
150.00
150.00 (
150.00)
A
18,600.00
14,980.00
14,960.00
3,640.00
80.4
2,500,00
1,200.00
1,200.00
1,300.00
48.0
.00
000.00
600.00 {
600.00)
.0
1,600.00 -
700.00
700.00
900.00
43.8
400,000.00
281,795.35
281,795,35
118,204.65
70.5
41,000.00
16,840.00
16,840.00
24,160.00
41.1
433,000.00
18,095.00
18,095.00
24,905.00
42.1
3,500.00
1,200.00
1,200.00
2,300.00
34.3 .
7,000.00
2,900.00
2,900.00
4,100.00
41.4
517,200.00
338,440.35
338,440.35
178,759.65
65.4
517,200.00
336,440.35 338,440.35 178,759.65 65A
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSFD 05122/2014 04:14PM PAGE: 1
CITY OF OTSEGO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 5 MONTHS ENDING MAY 31, 2014
COMM DEV & BLDG SAFETY
BUDGET YTD ACTUAL PERIOD ACTUAL UNEXPENDED PCNT
BUILDING INSPECTION SERVICES
250-42410.-101
FULL-TIME EMPLOYEES REGULAR
49,275.00
7,401.40
7,401.40
41,873.60
15,0
25 0-4241 0-1 21
PERA
3,779.00
1,346.12
1,346.72
2,432.28
35.6
250-42410-122
FICA AND MEDICARE
3,572.00
528.36
528.36
3,043.64
14.8
250-42410-123
HEALTH
6,716.00
4,551.85
4,551.85
2,164.15
67.8
250-42410-130
OTHER EMPLOYER PAID INS
355.00
166,85
166.85
188.15
47.0
250-42410-150
WORKERS COMPENSATION
350,00
0.12
6.12
343.88
1.8
250-42410-201
OFFICE SUPPLIES AND EXPENSES
2,100.00
159.02
159.02
1,940.98
7.6
250-42410-202
FUEL
4,600.00
.00
.00
4,600.00
.0
250-42410-302
ENGINEERING FEES
4,000.0
1,667.50
1,667.50
2,332.50
41.7
250-42410-303
PLANNING FEES
6,500.00
690.00
690.00
5,810.00
10.6
250-42410-320
TELEPHONE
2,600.00
610-51
610.51
1,989.49
23.5
250-42410-336
ASSESSOR FEE - NEW CONSTRUCTIO
7,000.00
.00
,00
7,000.00
.0
250-42410-355
DUES & MEMBERSHIPS
175.00
125.00
125.00
50.00
71.4
250-42410-360
EDUCATIONCfRAININGICONFERENCES
785.00
230.69
230,69
554.31
29.4
250-42410-361
LIABILITY AND PROPERTY INSURAN
295.00
290.00
290.00
5.00
98.3
250-42410-390
CONTRACTED SERVICES
108,400.00
31,335.00
31,335.00
77,065.00
28.9
250-42410410
RENTALS
5,200.00
3,522.79
3,522.79
1,677.21
67.8
250-42410-501
EQUIPMENT
16,000.00
.00
.00
16,000.00
.0
TOTAL BUILDING INSPECTION SERVICES
221,702.00
52,631.81
52,631.81
169,070.19
23.7
TOTAL FUND EXPENDITURES
NET REVENUE OVER EXPENDITURES
221,702.00 52,631.81 52,631.81 160,070.19 23.7
295,498.00 285,808.54 285,808.54 9,689.46 96:7
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 05/22/2014 04:14PM PAGE: 2
Wright County, MN ���beacon V.i
Date Created: 5/27/2014
Parcel ID 118500353209 Alternate ID n/a Owner Address BELTRAND,GLEN G & DONNA M
Sec/Twp/Rng 35-121-23 Class 201 - RESIDENTIAL 16093 62ND ST NE
Property Address 16093 62ND ST NE Acreage n/a OTSEGO, MN 55330
OTSEGO
District n/a
Brief Tax Description Sect -35 Twp -121 Range -023 UNPLATTED LAND OTSEGO2 TH PRT OF W1/2 OF SW1/4 COM AT SW COR OF SD W1/2
OF SW1/4 TH S89D59'23"E ALG S LN OF SD W1/2 OF SW1/4 616.60FT TH N21D5723"W 177.92FT TO ACT POB TH
CONT N21D57'23"W 100.83FTTH N24D53'23"W 481.18FTTH N3D16'37"E 295.90FTTO S LN OF TWP RD EASE AS REC IN
BK48OFMIS PGS 252-253 TH S83D09'E ALG SD S LN 226.32FTTH N88D28'E ALG S LN 23.29FTTH SOD48'40"W 799.13FT
TO LN PAR/W & 165FT N OF S LN OF W1/2 OF SW1/4 TH N89D59'23"W ALG SD PAR LN 13.37FT TO POB
(Note: Not to be used on legal documents)
Last Data Upload: 5/27/2014 8:02:27 AM
The SchneA-e€ OQipogaiian
' ,f vPuw.n0nesdfrrccap cam:,
Proposed Economic Development Strategic Planning Agenda
from Adeel Ahmed
Agenda for Session 1 - Cover the goals of Economic Development at the local level.
• Business retention and expansion
• Workforce development initiatives
• Matching business to workforce
• Financing help to business
• Link business to technical expertise and information
• others?
Agenda for Session 2 - Examine strategies Otsego can implement for economic growth based on
conversation form session 1. Date - to be determined.
Proposal
o Cover goals of Economic Development at the local town level
o Discuss tools small cities can use to encourage Economic development
o Discuss how to measure accomplishments in economic development
o Determine what are the economic development priorities of Otsego
o Review of city & county data that will help us decide on our priorities
o Moving forward on developmental priorities
League of Minnesota Cities
Strategic Planning - Simplified for Practical Use
Benefits to Strategic Planning
• Strengthen relationships within the city
• Create an organizational direction and work to unite everyone toward that purpose
• Provide a road map to get to where you want to go
• Improve ability to focus on most important priorities and issues
• Provide direction on where to allocate limited resources
• Improve financial planning, forecasting and budgeting
• Improve accountability and capacity to measure performance and outcomes
• Coalesce employees around common goals and priorities
• Build camaraderie and teamwork
• Create a common vision to enhance organizational effectiveness
• Identify programs and services that need improvement
• Assist in defining roles and responsibilities
• Communicate the important priorities to the citizens
• Create partners and advocates within the community
David Unmacht
Springsted Incorporated
June 2013