ITEM 3.2A 5.27.2014 MinutesITEM 3_2q
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
Tuesday, May 27, 2014
7:00 PM
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 7:00 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Jason Warehime and Doug
Schroeder. CM Tom Darkenwald arrived at 7:06 PM.
Staff: Lori Johnson, City Administrator; Daniel Licht, City Planner; Ron Wagner, City Engineer;
Andy MacArthur, City Attorney; Brad Belair, Street Maintenance Supervisor and Tami Loff, City
Clerk.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
No one present.
2. Consider agenda approval.
City Administrator Johnson requested to add item 6.2 Economic Strategic Planning update.
CM Heidner motioned to approve as amended. Seconded by CM Schroeder. All in
favor. Motion carried.
3. Consent Agenda. (Non -controversial items).
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. May 12, 2014 Meeting.
3.3 Received Commission Meeting Minutes.
A. February 3, 2014 Planning Commission.
B. April 8, 2014 Heritage Preservation Commission.
C. April 15, 2014 Parks and Recreation Commission.
3.4 Approve 2014 Dust Control.
3.5 Approve purchase of Cement Mixer.
3.6 Accept Certificates of Commendation for outstanding operation, maintenance &
management of the City's Wastewater Treatment Facilities.
3.7 Liquor violations:
A. Resolution 2014-31 Riverview Liquorette.
B. Resolution 2014-32 Holiday Inn.
C. Resolution 2014-33 Rockwoods Bar and Grille.
3.8 Approve court resurfacing.
3.9 Approve contract for woodchips in city_ playgrounds.
3.10 Approve Resolution 2014-34 appointing Election Judges for Primary & General Elections.
3.11 Approve of the attached liquor license renewals for July 1, 2014 to June 30, 2015.
CM Heidner motioned to approve. Seconded by CM Warehime. All in favor. Motion
carried.
4. Public Works.
4.1 Consider Resolution 2014-35 ADDrovina Plans and SDecs for 2014 Street Maintenance
Plans and Authorizing Advertisement for Bids.
City Engineer Wagner presented staff report. CM Heidner questioned how much prep work will
need to be done before the micro surfacing. City Engineer Wagner said the material is self-
leaving so there is little repair work needed before the project. Street Maintenance Supervisor
Belair said some preliminary patching will be done in the deeper potholes. City Engineer Wagner
said the CIP budget for street maintenance for 2014 is a total of $438,000. With the
recommendations after inspection of streets, the proposed project total is estimated at
$470,250. City Administrator Johnson stated that the intent is to stay within the budget by
eliminating street sections as necessary based on the bids to reduce the project cost to be
consistent with the budget. She further stated that the micro surfacing is funded through MSA
funds; therefore, because there are two separate funding sources, each project will stand on its
own with reductions in project scope to fit within the funding source. There was discussion as
presented in the staff report on removing the seal coating of Heritage Plains and Kadler Avenue
and the micro -surfacing would be shortened on the 75th Street portion to only 76th Street to
Page.
CM Schroeder motioned to approve Resolution 2014-35 Approving Plans and
Specifications for 2014 Street Maintenance Seal Coat, Fog Seal and Striping Plan
(COP 14-04) and 2014 Street Maintenance Micro -surfacing and Striping Plan (COP
14-05) and Authorize Advertisement for Bid of for 2014 Street Maintenance Seal
Coat, Fog Seal and Striping Plan (COP 14-04) and contingent upon State Aid plan
approval Authorize Advertisement for Bid of for 2014 Street Maintenance Micro -
surfacing and Striping Plan (COP 14-04.) Seconded by CM Heidner. All in favor.
Motion carried.
CM Darkenwald arrived.
4.2 Consider Resolution 2014-36 Accepting Bid and Awarding the Jalger Avenue Street
Improvement Project.
City Engineer Wagner presented staff report.
CM Warehime motioned to approve Resolution 2014-36 accepting bids and
awarding the City of Otsego Project #14-03 Jalger Avenue Street Improvement
Project to Knife River Corporation of Sauk Rapids. Seconded by CM Schroeder. All in
favor. Motion carried.
5. City Council Reports and Updates.
CM Schroeder said the Park and Recreation Commission park tour last week went well.
Street Maintenance Supervisor Belair gave an update on Needham Avenue drainage.
6. Staff Reports and Updates.
6.1 JamFest.
City Planner Licht presented staff report. Rockwoods has again requested the City Council
approve the use of temporary signs advertising the JamFest event on August 15. They are
requesting three sign locations. CM Warehime said he would like to see the City come up with
a sign ordinance where the city logo doesn't have to be used. CM Darkenwald said the event
brings in a lot people and would like to support that. There was discussion on not letting the
signage remain up as long as it did last year. CM Schroeder said he agrees with CM Warehime
and that he would like to see something other than signage on a semi -trailer. CM Heidner said
that issue is that the City can't regulate the content of the signs to limit the display only to
Otsego businesses and using the City logo to make it a City sign is the only means available.
Mayor Stockamp said she likes that the event brings people to the city but the trailers were an
issue last year; they were up too long after the event. The City Council agreed. There was
discussion on requiring skirting on the trailer to hide the wheels. CM Heidner recommended the
events be tied in with the City more directly, such as through discounted tickets or events
through Parks and Recreation. City Planner Licht will address the requirements with the
applicant and bring back to a future City Council meeting.
6.2 Economic Strategic Planning update.
City Administrator Johnson said she received the proposed agenda for the June 16 Strategic
Planning meeting and wants to make sure on the right track and asked that it be added to the
tomorrow's special City Council meeting for review. The City Attorney stated that was
acceptable. The City Council agreed.
City Attorney MacArthur gave an update on the 70th Street Project.
7. Adjourn.
CM Darkenwald motioned to adjourn. Seconded by CM Warehime. All in
favor. Motion carried. Adjourned at 7:57 PM.
Mayor Jessica Stockamp
ATTEST:
Tami Loff, City Clerk