10-11-21 Special City Council Meeting MinutesSPECIAL OTSEGO CITY COUNCIL MEETING
MONDAY, OCTOBER 11, 2021
5:30 PM
OTSEGO PRAIRIE CENTER
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 5:32 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Tom Darkenwald, and Brittany Moores.
Absent Councilmember: Tina Goede and Jeff Dahl. Present City Staff: City
Administrator/Finance Director Adam Flaherty, Human Resources/Assistant City Administrator
Sabrina Hille, Streets Department Manager Kevin Lamson, Parks and Recreation Director Ross
Demant, Utility Manager Kurt Neidermeier, City Planner Daniel Licht, and City Clerk Audra Etzel.
1. Presentation of Community Survey Results.
City Administrator/Finance Director Flaherty outlined the materials in the packet.
Matthew Stark from BakerTilly reviewed the responses from the 309 registered voters that
participated in the survey. The interviews included demographic targets intend to provide a
representative sample of voters in the City. Demographic targets included: age, gender, voting
history and geographic area. Cell phones and homeownership were tracked but were not
demographic targets.
Mr. Stark proceeded to review the survey results material as included in the packet.
Utility Manager Neidermeier asked how often they (Baker Tilly) would recommend doing the
survey. Mr. Stark said he would recommend every 2-3 years, unless the City wants more
feedback. CM Moores asked about open-ended questions. Mr. Stark said open-ended
questions stretch out the phone call and limits the quality of the data received. A focus group
could be created based on gathering further information if warranted. CM Darkenwald asked if
those rating the quality of water poor could be reached. Mr. Stark said the survey is
confidential and their staff could try reaching out to those surveyed and ask. Utility Manger
Neidermeier said most of their calls are for rust and some smell. The quality of water could
have different meanings to each resident: cost, color, smell, radon mitigation, etc.
The City Council discussed their take-aways from the survey. Mayor Stockamp was surprised
by the fire protection results, drive-through restaurant results and the water quality. Utility
Manager Neidermeier was happy to see 14% excellent rating; would like to know the reason
why those that rated the water quality low. CM Darkenwald was also interested in the fire
protection survey results. CM Moores questioned the percentage of residents' willingness to
volunteer for fire protection. City Planner Licht said the public safety results were good overall.
The City Council and staff were happy with the results and have a baseline to move forward.
Human Resources/Assistant City Administrator Hille felt the survey was very positive and a good
baseline.
The ATV and golf carts results were discussed. Mayor Stockamp asked how to address the
61% positive results. City Planner Licht said the 39% are not in favor or undecided. Mayor
Stockamp would like a staff member to present to public safety. City Administrator/Finance
Director Flaherty suggested having a future workshop.
Page 1 of 3
MINUTES OF THE CITY OF OTSEGO SPECIAL CITY COUNCIL MEETING OCTOBER 11, 2021
City Administrator/Finance Director Flaherty asked what information would the City Council like
to share regarding the survey. Mayor Stockamp would like to share, but would the pie chart
colors change for better clarification. City Administrator/Finance Director Flaherty noted that
City staff will work on improving the visual aspects of the charts and will proceed with sharing
upon completion.
CM Darkenwald at 6:55 PM motioned to reconvene this special meeting following
the 7 PM City Council meeting, seconded by CM Moores. Roll Call: In favor;
Stockamp, Darkenwald, and Moores. Against: none. Motion carried 3-0.
Mayor Stockamp motioned to reopen this special meeting at 7:47 PM, seconded by
CM Darkenwald. All in favor. Motion carried 4-0. Roll Call: In favor; Stockamp,
Darkenwald, Moores and Dahl. Against: none. Motion carried 4-0.
Wright County Sergeant Jason Oltmanns; CM Jeff Dahl; City Engineers Ron Wagner and Brent
Larson joined the special meeting; City Planner Licht did not return.
2. 2022 Budget, Tax Levy and Capital Improvement Plan Review.
City Administrator/Finance Director Flaherty reviewed the Budget Meeting #8 items included in
the packet.
Fleet Vehicles and Equipment
The recommended fleet and equipment purchases for 2022 were reviewed in detail as included
in the packet materials. The City Council had questions on the size of the tanker truck, license
needs for the tanker truck, mileage on pickups proposed for replacement and expected useful
lives of proposed purchases.
City Administrator/Finance Director Flaherty reviewed the schedule of future year fleet and
equipment replacements and additions, noting that beyond 2022, all recommendations are
subject to change based on multiple factors, but noted that this schedule provides a preview
and is valuable in evaluating funding levels. There was discussion on the funding status of Fund
206, with City Administrator/Finance Director Flaherty noting that there are shortfalls projected
in future years, which will prompt a more comprehensive review of funding levels for the next
years Capital Improvement Plan.
The City Council concurred as presented.
Pavement Management
Street Operations Manager Lamson and Engineers Wagner and Larson reviewed the summary
of future year maintenance project budgets. Maps of the proposed work in 2022 and 2023 were
reviewed in detail.
Engineer Wagner and Larson discussed the proposed 2022 Street Renewal Project for Walesch
Estates and O'Day Acres. After reviewing the different options they are recommending a
reclaim project for a cost of $895,304.33. The streets in this development have the worst
ratings within the City. A feasibility report will need to be ordered at an upcoming City Council
Meeting.
The 2022-2031 CIP Overall Capital Improvement Project Plan were reviewed.
Page 2 of 3
MINUTES OF THE CITY OF OTSEGO SPECIAL CITY COUNCIL MEETING OCTOBER 11, 2021
The City Council discussed adding the PCI Rating Map and the 2022-2031 CIP Overall Capital
Improvement Project Plan to the website.
The City Council concurred as presented.
City Administrator/Finance Director Flaherty noted the next Special Meeting at 5:30pm on
October 25th to review Wold's building proposals and Parks and Trails CIP budget items.
3. Adjourn.
CM Darkenwald motioned to adjourn at 9:15 PM, seconded by CM Moores.
All in favor. Motion carried 4-0.
ATTEST:
Audra Etzel, City CYerk `
Je ica Stockamp, Mayor
Page 3 of 3