11-09-09 CCITEM 3.1
OTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
NOVEMBER 91 2009
7:00 PM
1. Mayor Jessica Stockamp will call the meeting to order.
Mayor Stockamp called the meeting to order at 7:03 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Tom Darkenwald, Vern Heidner,
and Dan Scharber.
Staff: Gary Groen, Acting City Administrator and Finance Director; Tami Loff, City Clerk; Andy
MacArthur, City Attorney; Dan Licht, City Planner; Brent Larson, Assistant City Engineer and
Brad Belair, Public Works Supervisor.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
2. Consider agenda approval.
Mayor Stockamp requested to add item 4.3 Pat Swatzke, remove item 5.3, add item 7.1 Turf
Sweeper, add 7.2 Consider Playground Equipment Grant and table 11.2 until next meeting.
CM Heidner motioned to approve as amended. Seconded by CM Darkenwald. All in
favor. Motion carried.
3. Consider the following minutes.
3.1. October 26, 2009 City Council Meeting.
CM Heidner motioned to approve as written. Seconded by CM Scharber. All in favor.
Motion carried.
4. Open Forum: (5 minute limit)
4.1. Certificates of appreciation to the Boy Scouts that heed with the Otsego
Pumpkin Patch and to Webelos Scout Den 9 for their help with the Blue Bird
Houses.
Mayor Stockamp and Council presented the Boy Scouts with Certificates of Appreciation for their
assistance at the Parks Commission Pumpkin Patch Day and for the Blue Bird Houses.
4.2. Paul Donna- Bond Resolution 2009-44.
Paul Donna, Northland Securities, gave his presentation and announced that the City's Bond
Rating has been upgraded from A2 to AA- which is a two step increase. CM Darkenwald said
this is positive and shows that we're going in the right direction.
CM Heidner motioned to approve Resolution 09-44 providing for the issuance and
sale of $6,360,000 General obligation water and sewer revenue refunding bonds,
series 2009A, pledging net revenues for the security thereof. Seconded by Mayor
Stockamp. All in favor. Motion carried.
4.3. Pat Swatzke
Pat Sawatzke, Wright County Commissioner, updated the City Council on the County Road 36
improvement which will get its first lift of blacktop the week of November 19th. Mr. Sawatzke
also invited the City Council to the Wright County 5 year Transportation Plan Hearing on
November 10th at 2:30 PM. He also wanted to update the Council that there will be a new
lighting system going in at County Rd 37 near Oakwood Avenue. It is a device that will detect
the speed of vehicles and if they are over the speed limit it will flash. It is the first one in Wright
County and will be installed in 2010. Mr. Sawatzke asked if the City Council had any other
issues.
City Council Meeting November 11, 2009. Page 2.
Mayor Stockamp said the City Council has invited Sheriff Miller to a Workshop next week
regarding liquor compliance checks and the changes. Mayor Stockamp said they were
disappointed that no one was notified of the changes. Mr. Sawatzke said the County Board has
no control over the Sheriff's policies.
CM Darkenwald said the 2010 census is coming up do you think the Commission will stay a five
board member or move to seven? Mr. Sawatzke said once the County is over 100,000 the
Commission has the option of going to a seven member board and he is not sure if they will or
not. He said that some redistricting will be needed. He thinks Monticello and Otsego will be split
up in the next redistricting. CM Darkenwald asked who determines the redistricting. Mr.
Sawatzke said the County Board.
CM Darkenwald asked if the new jail budget is still on track. Mr. Sawatzke said they are 1.6
million dollars under budget.
CM Heidner said the new road in front of Target on County Road 42 the weeds are growing up
thru the cracks and who is responsible for that? Mr. Sawatzke said he will notify Wright County
PW department.
CM Scharber said at the last City Council meeting we had application for Adopt- a- Highway for
County Road 42 in front of Target. Mr. Sawatzke said they do not post signs with Adopt -a -
Highway they are provided a certificate each year and they are recognized in the local
newspaper. He said he can bring this to the Board. CM Darkenwald asked is there any reason
for no signs. Mr. Sawatzke said the main reason is cost. He will survey other counties regarding
signs for Adopt -a -Highway and report back.
Open Forum:
Katie Raivala, 9250 Ohland Ave, here on behalf of her neighborhood regarding speeding on her
street. She is asking for a stop sign, speed limit sign or a watch for children sign. Mayor
Stockamp said the best thing for her to do would be to come to a Thursday Staff meeting with
the City Engineer and Public Works Supervisor to review options for signage. Ms. Raivala will
contact City Clerk Tami Loff to set up a staff meeting.
5. Consent Agenda (Non -controversial items).
5.1. Approve Claims List.
5.2. Ordinance 09-12 amending the City Code relating to 2009 annual stormwater
utility fees for the A-1 District.
5.3. Approve revised Appointments to City Commissions for 2009 -REMOVED
5.4. Resolution 2009-43 Assessing stormwater utility fees for 2009 and 2010.
5.5. Approve 2010 Fire Service Rates.
5.6. Approve Final Pay Estimate to Automatic Systems Co in the amount of $2,088.35
for Water Tower No.3 SCADA improvements.
5.7. Approve Final Pay Estimate to Automatic Systems Co in the amount of $1,671.20
for Pressure Control Station No.1 SCADA improvements.
CM Darkenwald motioned to approve with removal of item 5.3. Seconded by CM
Scharber. All in favor. Motion carried.
6. Unfinished Business.
No items.
City Council Meeting November 11, 2009. Page 3.
7. Public Works.
7.1 Turf Sweeper.
Public Works Supervisor Belair said the City has an opportunity to purchase a used Toro Turf
Sweeper from another city for about $4,499. CM Heidner said he had a chance to go over an
look at the sweeper and it is in great shape and this is in the budget for next year. CM
Darkenwald thanked Public Works Supervisor Belair for keeping his eyes open for these used
items.
CM Heidner motioned to approve purchase of a used Toro Turf Sweeper in the
amount of $4,499.25. Seconded by CM Darkenwald. All in favor. Motion carried.
7.2. Consider Playground Equipment Grant.
Public Works Supervisor Belair said applied for a grant for playground equipment thru
Gametime and he was notified last Friday that the grant was approved for $62,000. Intent was
to buy some of the equipment for the new park but he doesn't feel the city has adequate time
as the City would have to make the purchase by November 12"'. Public Works Supervisor Belair
said maybe Gametime will extend the deadline. CM Scharber recommended getting a list of
other vendors from SRF and talk to them to see if they offer the same grants.
8. Dan Licht, City Planner.
8.1. Jeanette Carron:
A. Zoning Map amendment to zone the subject site A-2 District.
B. Preliminary and Final Plat approval of three (3) lots.
C. Conditional Use Permit (CUP) for a lot less than 20 acres.
City Planner Dan Licht presented the Planner's Report.
CM Darkenwald asked about five development rights. City Planner Licht said the extra two will
be given to the 11 acre parcel the 20 acres cannot be divided.
CM Heidner motioned to approve a Zoning Map amendment rezoning the subject
site from A-1 District to A-2 District based on a finding that the request is consistent
with the Comprehensive Plan. Seconded by CM Darkenwald. All in favor. Motion
carried.
CM Heidner motioned to approve a CUP and Preliminary/Final Plat for the Carron
Addition, subject to the nine conditions listed in the Planner's Report dated
November 4, 2009. Seconded by CM Darkenwald. All in favor. Motion carried.
8.2. Lennar:
A. PUD -CUP to allow side yard setbacks of 10 feet to the
principal building and five feet to an attached garage
constructed on lots within Martin Farms.
City Planner Dan Licht presented the Planner's Report.
Applicant Carol Toohey, Lennar, said she had nothing to add to the presentation but was
available for questions. CM Darkenwald asked if they are planning on building homes next year.
Ms. Toohey said yes they are working with Wells Fargo on a purchase agreement.
CM Scharber motioned to approve a PUD -CUP subject to the three conditions listed
in the Planner's Report. Seconded by CM Heidner. All in favor. Motion carried.
City Planner Dan Licht said the HPC hearing will be at the first meeting in 2010.
City Council Meeting November 11, 2009. Page 4.
9. Brent Larson, Assistant City Engineer.
No items.
10. Andrew MacArthur City Attorney.
10.1. Great River Centre Letter of Credit.
City Attorney MacArthur reviewed. The city has a $300,000 LOC for Great River Centre from
Appello. City Engineer Ron Wagner has been talking with Appello for the last six months to
finish the project items, primarily a second lift of bituminous. City Attorney MacArthur said 21st
Century Bank would be willing to escrow the funds for these costs and the benefit to the city is
the LOC would remain. City Attorney MacArthur said City Engineer Wagner would like to have
this work completed by June 1st but there needs to be some lowering of manholes done
immediately.
Assistant City Engineer Larson said that manholes need to be lowered to the existing grade for
the plow trucks before snow falls.
Bill Christian, Appello, said the purchaser of the Orthopedic clinic has been delayed. He is asking
for delay on doing any work until spring.
CM Darkenwald asked Mr. Christian if he would have a problem with lowering the manholes. He
said it is just the cost with the financing being delayed.
Mayor Stockamp said the City can't risk the damage to the plows so they have to be lowered.
City Planner Licht said one option would be to close off that section of the road.
CM Heidner motioned to have Staff prepare an agreement with Appello & 216t
Century Bank to close off a section of the Road and to bring back the November 23rd
meeting. Seconded by CM Darkenwald. All in favor. Motion carried.
11. Council Items.
11.1. Accept Resignation of Harold Leonard as Otsego Building Official effective
December 31, 2009.
CM Heldner motioned to approve. Seconded by CM Darkenwald. All in favor. Motion
carried.
11.2. Approve Hiring Process for Otsego Building Official. -TABLED
12. Mike Robertson, City Administrator.
12.1. Approve Holiday Hours.
Finance Director Groen presented a memo on Holiday hours which would include all
departments. CM Scharber questioned if New Years Eve should just be a half day.
CM Scharber motioned to approve the Thanksgiving and Christmas Holiday hours
and for Finance Director Groen to bring back New Years Eve options to the
Administrative Sub -Committee meeting. Seconded by Mayor Stockamp. All in favor.
13. Tami Loff, City Clerk.
No items.
14. Adjourn by 10 PM.
CM Scharber said that they may need to reschedule City Council interviews as he may be out of
town.
City Council Meeting November 11, 2009. Page S.
CM Scharber motioned to adjourn. Seconded by CM Darkenwald. All in favor. Motion
carried. Adjourned at 9:19 PM.
ATTEST:
Tami Loff, City Clerk
Mayor Jessica Stockamp