ITEM 3.8A Street Maintenance Project 14-0440
OtSc
e F o
MINNESOTA
DEPARTMENT INFORMATION
Request for
City Council Action
ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE:
Public Works Ron Wagner, City Engineer June 23, 2014
PRESENTER(s): REVIEWED BY: ITEM #:
Consent Agenda Lori Johnson, City Administrator 3.8A
A(.FNIIA ITFM IIFTAI1 S
RECOMMENDATION:
City staff recommends approval of Resolution 2014-47 Accepting Bids and Awarding a Contract to Allied
Blacktop of Maple Grove, MN in the amount of $212,139.80 the 2014 Otsego Street Maintenance
Project, City Project No. 14-04.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
yes
N/A
BACKGROUND/JUSTIFICATION:
Sealed bids were opened on June 18th at 1:00 pm. Two quotes were received and are as follows, lowest
to highest.
Allied Blacktop $212,139.80
Pearson Brothers, Inc. $226,539.04
The lowest responsive bidder is Allied Blacktop of Maple Grove, MN with a bid of $212,139.80. The
contractors who bid on this project have previously completed similar projects for the City of Otsego in a
timely and complete manner and with minimal changes to the cost, therefore any of these contractors
can complete the project. Therefore we recommend awarding the project to the lowest quote, Allied
Blacktop. This is $88,236.20 lower (29%) than the engineers estimate. Therefore we recommend
awarding the contract to Allied Blacktop.
The lowest bid was $88,236.20 lower (29%) than the engineer's estimate of $300,376. The engineer's
estimate was based on previous years bid prices.
SUPPORTING DOCUMENTS: X ATTACHED
• Resolution
• Engineers Estimate
• Bid Tabulation
MOTION: (Please word motion as you would like it to appear in the minutes.)
Motion to approve Resolution 2014-47 Accepting Bids and Awarding the 2014 Otsego Street
Maintenance Project, City of Otsego Project No. 14-04 to Allied Blacktop of Maple Grove, MN.
BUDGET INFORMATION
FUNDING: BUDGETED: X YES
201 -Pavement Management Fund
❑ NO
ACTION TAKEN
❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes)
COMMENTS:
RESOLUTION NO. 2014-47
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
WHEREAS, pursuant to an advertisement for bids for the construction of City of
Otsego, 2014 Otsego Street Maintenance, Improvement Project No. 14-04, bids were
received, opened and tabulated according to law, and the following bids were received
complying with the advertisement:
Total Base Bid
Allied Blacktop Company $212,139.80
Hardrives, Inc. $226,539.04
AND WHEREAS, it appears that Allied Blacktop Company of Maple Grove,
Minnesota is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF OTSEGO
MINNESOTA:
1. The mayor and clerk are hereby authorized and directed to enter into a
contract with Allied Blacktop Company of Maple Grove, Minnesota in the name of the
City of Otsego for the 2014 Otsego Street Maintenance, Improvement Project No. 14-
04, according to the plans and specifications therefore approved by the city council and
on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all
bidders the bid bond made with their bids, except that the bid bond of the successful
bidder and the next lowest bidder shall be retained until a contract has been signed.
Adopted by the city council this 23rd day of June, 2014.
Motioned By:
Seconded By:
All in Favor:
Those Opposed:
Jessica Stockamp, Mayor
Tami Loff, Clerk
OT387-2014 SMP- ResACCEPT BIDAward Cont
Engineers Estimate
2014 Street Maintenance Project
City of Otsego
CITY PROJECT #14-04
SCHEDULE "A" - FOG & SEAL COAT ESTIMATED I U I AL I;Us I � &/U,-5Un.UU
Item No.
Description
Estimated
Quantity
Unit Price
Extension
1
2355.502
BITUMINOUS MATERIAL FOR FOG SEAL - CSS -1H (DILUTED)
44,400 GAL
$2.00
$88,800.00
2
2356.505
BITUMINOUS MATERIAL FOR SEAL COAT CRS -2P
15,460 GAL
$3.99
$61,685.40
3
2356.502
SEAL COAT AGGREGATE FA -2
73,650 SY
$1.73
$127,414.50
4
2563.601
TRAFFIC CONTROL
1 LS
$1,500.00
$1,500.00
SCHEDULE "A" - FOG & SEAL COAT ESTIMATED I U I AL I;Us I � &/U,-5Un.UU
SCHEDULE "A" -STRIPING ESI IMA I EU I U I AL VUa I , AU'v1 o. IU
Schedule "A" FOG & SEAL COAT $279,399.90
Schedule "B" STRIPING $20,976.10
Engineering and Construction Administration (5%) $15,018.80
TOTAL ALL SCHEDULES $315,394.80
OT387-2014 EngEst.xls
Eng. Estimate 1 6/23/2014 2:57 PM
Item No. Description
Estimated
Quantity
Unit Price
Extension
5
2582.501 PAVEMENT MESSAGE(ARROW) - PAINT
49
EACH
$50.00
$2,450.00
6
2582.502 4" DOUBLE SOLID LINE YELLOW - PAINT
30,418
LF
$0.16
$4,866.88
7
2582.502 4" SOLID LINE YELLOW - PAINT
4,516
LF
$0.08
$361.28
8
2582.502 4" SOLID LINE WHITE - PAINT
73,932
LF
$0.08
$5,914.56
9
2582.502 4" BROKEN LINE WHITE - PAINT
1,536
LF
$0.08
$122.88
10
2582.502 12" SOLID LINE WHITE - PAINT
938
LF
$1.75
$1,641.50
24" SOLID LINE WHITE - PAINT
334
LF
$3.25
$1,085.50
E12
r2582.502
82.50 2 24" SOLID LINE YELLOW - PAINT
542
LF
$3.25
$1,761.50
01382.503
CROSSWALK MARKING 3'X6' BLOCKS - PAINT
1,584
1 SF
$1.75
$2,772.00
SCHEDULE "A" -STRIPING ESI IMA I EU I U I AL VUa I , AU'v1 o. IU
Schedule "A" FOG & SEAL COAT $279,399.90
Schedule "B" STRIPING $20,976.10
Engineering and Construction Administration (5%) $15,018.80
TOTAL ALL SCHEDULES $315,394.80
OT387-2014 EngEst.xls
Eng. Estimate 1 6/23/2014 2:57 PM
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