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11-23-09 ITEM 5 -1 CLAIMS LIST CITY COUNCIL MEETING NOVEMBER 23, 2009 TO: Tami Loff Attached is the Claims List for the City Council. For more details, please refer to the check detail registers. CLAIMS REGISTER 11 -18 -2009 $ 366,541.77 Check #47909 - 47959 PAYROLL 11 -18 -2009 $ 33,125.37 ELECTRONIC PYMTS FOR NOV: Qwest $ 105.71 Centerpoint Energy $ 882.68 Dept. of Revenue -Fuel Tax $ 0.00 Dept. of Revenue -Sales Tax $ 3,624.00 (OCT) Elk River Utilities $ 2,038.28 Wright - Hennepin $ 16,950.62 Delta Dental $ 1,235.84 Total $ 24,837.13 GRAND TOTAL $ 432,763.07 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper 11/18/09 9:40 AM CITY OF OTSEGO Page 1 *Check Summary Register© NOVEMBER 2009 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 047909 COMDATA CORPORATION 11/16/2009 $46.94 DRY CLEANING IT #40 Paid Chk# 047910 UNITED STATES POSTAL SERVI 11/17/2009 '1 009 $2,500.00 W/S POSTAGE - $426 00 MULCH FOR SCHOOL PK Paid Chk# 047911 101 MARKET $926.59 PORTA RENTALS Paid Chk# 047912 AFFORDABLE SANITATION 11/18/2009 $33.46 ACETYLENE/HAZMAT /OXYGEN Paid Chk# 047913 AIRGAS, INC. Paid Chk# 047914 ALBERTVILLE CAR CARE CENTE 11/18/2009 $598.57 TIRES FOR TRUCK Paid Chk# 047915 ALLIANCE BENEFIT GROUP 11/18/2009 $1 $7.98 785.98 PPE 11/14/09 INSTALLED CH 11/18/09 Paid Chk# 047916 BARGEN INC. 11/18/2009 $74.28 TRUCK BATTERY Paid Chk# 047917 BATTERIES PLUS Pad Chk# 047918 BEAUDRY OIL & SERVICES INC. 11/18/2009 $2,230.95 20.95 BITUMINOUS & OIL TESTING - DAVIS MIS Paid Chk# 047919 BRAUN INTERTEC Paid Chk# 047920 CENTRAL HYDRAULICS, INC. 11/18/2009 $72.60 REPAIR SUPPLIES - SKID STEER Paid Chk# 047921 CITY OF MONTICELLO 11/18/2009 $5,661.00 4TH QTR FIRE CONTRACT Paid Chk# 047922 CITY OF OTSEGO 11/18/2009 $469.52 11313 77TH - IRRIG Paid Chk# 047923 CP TELECOM 11/18/2009 $608.10 TELEPHONE Paid Chk# 047924 CROW RIVER FARM EQUIPMEN 11/18/2009 $140.68 REPAIR SUPPLIES Paid Chk# 047925 DAKOTA SUPPLY GROUP 11/18/2009 $1 $09.97 METER ATE & HORNS S & REPAIR PARTS Paid Chk# 047926 DON'S BAKERY Paid Chk# 047927 EDINA REALTY TITLE 11/18/2009 $99.09 W/S REFUND - 8249 PALMGREN AVE Paid Chk# 047928 FINKEN'S WATER CARE 11/18/2009 $78.00 PRE EMPLOY - CURT OTTER NESS, J Paid Chk# 047929 FIRST LAB Paid Chk# 047930 G & K TEXTILE LEASING SYSTE 11/18/2009 $517.21 UNIFORMS & MATS Paid Chk# 047931 GRAINGER 11/18/2009 $152.83 HAND SOAP Paid Chk# 047932 HEALTH PARTNERS 11/18/2009 $6,423.90 DECEMBER MEDICAL Paid Chk# 047933 HOMES PLUS 11/18/2009 $1,000.00 14858 76TH - LNDSCP ESC REFUND Paid Chk# 047934 ICMA RETIREMENT TRUST 11/18/2009 $1,186.00 PLAN #304185 Paid Chk# 047935 KAPLAN PROFESSIONAL SCHO 11/18/2009 $438.00 POWERPOINT - GARY GROEN & SUE Paid Chk# 047936 MARTIN BENEFIT ADMINISTRAT 11/18/2009 $54.50 NOV FLEX FEE Paid Chk# 047937 METRO WEST INSPECTION SVC 11/18/2009 $5,827.50 BLDG INSP SVCS -129.5 HRS Paid Chk# 047938 MICHAEL JOHN ROBERTSON 11/18/2009 $1,060.04 HOTEL - ICMA CONFERENCE 9/12/0 Paid Chk# 047939 MONTICELLO ANIMAL CONTROL 11/18/2009 $320.00 ANIMAL CONTROL Paid Chk# 047940 NEWMAN TRAFFIC SIGNS 11/18/2009 $2,065.09 SIGN MATERIAL Paid Chk# 047941 NORTH AMERICAN SALT COMP 11/18/2009 $24,138.69 SALT /SAND Paid Chk# 047942 OFFICEMAX 11/18/2009 $218.09 INK CARTRIDGES MIX Paid Chk# 047943 OMANN BROTHERS INC. 11/18/2009 $1 3 390.08 .08 AC FINES 5 GRAVEL Paid Chk# 047944 PLAISTED COMPANIES Paid Chk# 047945 PUBLIC EMPLOYEES RETIREME 11/18/2009 $3,648.78 78 ##6677600 PPE ER 1 1 /14 /09 ESC REFUN Paid Chk# 047946 SEMLER HOMES INC Paid Chk# 047947 SERVICE FIRE PROTECTION, IN 11/18/2009 $ $ 85 00 .00 ANNUL SPRINKLER INSP Paid Chk# 047948 SOFTRONICS, INC. Paid Chk# 047949 SOURCE CONSTRUCTION CAPI 11/18/2009 $1,50.00 7609 LASALLE - DRWY ESC REFUND $320.90 REIMB SPEC ASSESS /RENTAL CITAT Paid Chk# 047950 STEVEN SCHREINER Paid Chk# 047951 TAMI LOFF 11/18/2009 $20.79 MILEAGE - WRIGHT CTY ELEC MTG Paid Chk# 047952 UNLIMITED ELECTRIC INC 11/18/2009 82009 $270,007.50 G N OBL CROSSOVER SERIES 2003C Paid Chk# 047953 US BANK 11/18/2009 E $145.83 LAP TOP SERVICE Paid Chk# 047954 VERIZON WIRELESS 6 83 LA TOP S ERVI C FARMS PUD -CUP $4 Paid Chk# 047955 WRIGHT COUNTY RECORDER 11/182009 $46.00 BOULDER PASS PUD /CUP Paid Chk# 047956 WRIGHT COUNTY RECORDER 11/18/2009 $1,737.37 RIVERPOINTE LIGHTS Paid Chk# 047957 XCEL ENERGY Paid Chk# 047958 YALE MECHANICAL 11/18/2009 $1,245.79 REP COMBUSTION MOTOR - EAST WW Paid Chk# 047959 ZIEGLER INC 11/18/2009 $6,902.79 DOZER RENTAL - LAHN PARK Total Checks $366,541.77 11/18/09 9:42 AM CITY OF OTSEGO Page 1 *Check Detail Register© NOVEMBER 2009 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 047909 11/16/2009 COBORNS INC E 250 -42410 -225 Uniforms /Clothing Allowance $46.94 M93058670 DRY CLEANING Total COBORNS INC $46.94 Paid Chk# 0470-1-177Tgr UNITED STATES POSTAL SERVICE W/S POSTAGE - PERMIT #40 E 602 -49450 -206 Postage $1,250.00 E 601 -49400 -206 Postage $1,250.00 W/S POSTAGE - PERMIT #40 Total UNITED STATES POSTAL SERVICE $2,500.00 --- -- ---- -- Paid Chk#'047911 11/18/2009 101 MARKET E 101 - 45200 -220 Repair /Maint Supply (GENERAL) $426.00 28018 MULCH FOR SCHOOL KNOLL PK Total 101 MARKET $426.00 - Paid Chk# 047912 11/18/2009 AFFORDABLE SANITATION 926.59 8685 PORTA RENTALS E 101 - 45200 -410 Rentals (GENERAL) Total AFFORDABLE SANITATION $926.59 Paid Chk# 047913 11/18/2009 AIRGAS, INC. E 101 - 43100 -210 Operating Supplies (GENERAL) $33.46 105008655 ACETYLENE/HAZMAT /OXYGEN Total AIRGAS, INC. $33.46 Paid Chk# 047914 11/18/2009 ALBERTVILLE CAR CARE CENTER E 101- 43100 -220 Repair / Maint Supply (GENERAL) $59 8.57 36089 TIRES FOR TRUCK Total ALBERTVILLE CAR CARE CENTER $598.57 Paid Chk# 047915 11/18/2009 ALLIANCE BENEFIT GROUP PPE 11/14/09 CH DTD 11/18/09 G 101 -21706 Hospitalization/Medical Ins $785.98 Total ALLIANCE BENEFIT GROUP $785.98 Paid Chk# 047916 11/18/2009 BARGEN INC. E 201 -43100 -400 Repairs & Maint Cont $13,413.60 29674 SEALANT INSTALLED Total BARGEN INC. $13,413.60 Paid Chk# 047917 11/18/2009 BATTERIES PLUS E 101 -43100 -210 Operating Supplies (GENERAL) $74.28 130969 TRUCK BATTERY Total BATTERIES PLUS $74.28 Paid Chk# 047918 11/18/2009 BEAUDRY OIL & SERVICES , 3 748872 GAS & OIL E 101 -43100 -20 Gas & 011 Total BEAUDRY OIL & SERVICES INC. $2,230.95 Paid Chk# 047919 11/18/2009 BRAUN INTERTEC G 701 -22392 MISSISSIPPI COVE 1 & 2 $716.50 314313 BITUMINOUS TESTING - DAVIS MISSISSIPPI COVE Total BRAUN INTERTEC $716.50 Paid Chk# 047920 11/18/2009 CENTRAL HYDRAULICS, INC. REPAIR SUPPLIES - SKID STEER E 101 -43100 -220 Repair /Maint Supply (GENERAL) $48.44 13398 E 101 - 43100 -220 Repair / Maint Supply (GENERAL) $2 416 13440 HYDRAULIC FITTING Total CENTRAL HYDRAULICS, INC. $72.60 Paid Chk# 047921 11/18/2009 CITY OF MONTICELLO 4TH QTR FIRE CONTRACT E 213 -42200 -390 Contracted Services $5,661.00 5966 Total CITY OF MONTICELLO $5,661.00 Paid Chk# 047922 11/18/2009 CITY OF OTSEGO -� 15501 83RD - IRRIG E 101 -45200 -322 Utilities $3.21 E 101 45200 -32 Utilities $3.21 6480 MASON - IRRIG CITY OF OTSEGO 11/18/09 9:42 AM Page 2 *Check Detail Register© NOVEMBER 2009 Check Amt Invoice Comment E 602 -49450 -322 Utilities $5.09 7551 LANCASTER - WEST WWTF E 101 -45200 -322 Utilities $3.21 10400 71ST - IRRIG E 101 -45200 -322 Utilities $3.21 11313 77TH - IRRIG E 602 -49450 -322 Utilities $4.81 7551 LANCASTER - WEST WWTF E 602 -49450 -322 Utilities $38.15 5850 RANDOLPH - EAST WWTF E 602 -49450 -322 Utilities $405.11 7551 LANCASTER - WEST WWTF E 602 -49450 -322 Utilities $3.52 7551 LANCASTER - WEST WWTF Total CITY OF OTSEGO $469.52 Paid Chk# 047923 11/18/2009 CP TELECOM E 101 -43100 -320 Telephone $152.02 TELEPHONE E 101 -41400 -320 Telephone $152.03 TELEPHONE E 250 -42410 -320 Telephone $304.05 TELEPHONE Total CP TELECOM $608.10 Paid Chk# 047924 11/18/2009 CROW RIVER FARM EQUIPMENT E 101 -43100 -220 Repair /Maint Supply (GENERAL) $140.68 139107 REPAIR SUPPLIES Total CROW RIVER FARM EQUIPMENT $140.68 Paid Chk# 047925 11/18/2009 DAKOTA SUPPLY GROUP E 601 -49400 -203 Other Supplies $1,309.97 6245587 METER HORNS & REPAIR PARTS Total DAKOTA SUPPLY GROUP $1,309.97 Paid Chk# 047926 11/18/2009 DON'S BAKERY E 101 -45250 -310 Miscellaneous $21.84 2507 PARK & REC MEETING Total DON'S BAKERY $21.84 Paid Chk# 047927 11/18/2009 EDINA REALTY TITLE R 601 -37150 WATER SALES $99.09 W/S REFUND - 8249 PALMGREN AVE Total EDINA REALTY TITLE $99.09 Paid Chk# 047928 11/18/2009 FINKEN'S WATER CARE E 101 -41940 -390 Contracted Services $93.91 BOTTLED WATER/SOLAR SALT Total FINKEN'S WATER CARE $93.91 Paid Chk# 047929 11/18/2009 FIRST LAB E 101 -43100 -310 Miscellaneous $78.00 182826 PRE EMPLOY - CURT OTTERNESS, JOHN WIRZ Total FIRST LAB $78.00 Paid Chk# 047930 11/18/2009 G & K TEXTILE LEASING SYSTEM E 101 -43100 -225 Uniforms /Clothing Allowance $73.52 1043320358 UNIFORMS & MATS E 101 -41940 -390 Contracted Services $119.57 1043320359 MATS E 101 -43100 -225 Uniforms /Clothing Allowance $47.96 1043327365 UNIFORMS & MATS E 101 - 43100 -225 Uniforms /Clothing Allowance $108.63 1043332377 UNIFORMS & MATS E 101 - 41940 -390 Contracted Services $119.57 1043332378 MATS E 101 -43100 -225 Uniforms /Clothing Allowance $47.96 1043337345 UNIFORMS & MATS Total G & K TEXTILE LEASING SYSTEM $517.21 Paid Chk# 047931 11/18/2009 GRAINGER E 101 -43100 -227 Safety supplies $65.32 9120556346 EAR PLUGS E 101 - 43100 -210 Operating Supplies (GENERAL) $87.51 9120556346 HAND SOAP Total GRAINGER $152.83 Paid 047932 11/18/2009 HEALTH PARTNERS E 101 -41600 -123 Health $1,028.80 33415596 DECEMBER MEDICAL E 101 -43100 -123 Health $2,927.50 33415596 DECEMBER MEDICAL E 250 -42410 -123 Health $1,005.30 33415596 DECEMBER MEDICAL E 101 -41400 -123 Health $1,462.30 33415596 DECEMBER MEDICAL CITY OF OTSEGO 11/18/09 9:42 AM Page 3 *Check Detail Register© NOVEMBER 2009 Check Amt Invoice Comment Total HEALTH PARTNERS $6,423.90 Paid Chk# 047933 11/18/2009 HOMES PLUS E 702 - 41400 -310 Miscellaneous $1,000.00 14858 76TH - LNDSCP ESC REFUND Total HOMES PLUS $1,000.00 Paid Chk# 047934 11/18/2009 ICMA RETIREMENT TRUST E 101 -41400 -121 PERA $212.22 PPE 11/14/09 PLAN #304185 G 101 -21705 Other Retirement $973.78 PPE 11/14/09 PLAN #304185 Total ICMARETIREMENTTRUST $1,186.00 Paid Chk# 047935 11/18/2009 KAPLAN PROFESSIONAL SCHOOLS E 101 -41600 -360 Education /Training/Conferences $438.00 POWERPOINT - GARY GROEN & SUE FRISCH Total KAPLAN PROFESSIONAL SCHOOLS $438.00 Paid Chk# 047936 11/18/2009 MARTIN BENEFIT ADMINISTRATORS E 101 -41400 -390 Contracted Services $54.50 17178 NOV FLEX FEE Total MARTIN BENEFIT ADMINISTRATORS $54.50 Paid Chk# 047937 11/18/2009 METRO WEST INSPECTION SVC INC. E 250 - 42410 -390 Contracted Services $5,827.50 BLDG INSP SVCS -129.5 HRS Total METRO WEST INSPECTION SVC INC. $5,827.50 Paid Chk# 047938 11/18/2009 MICHAEL JOHN ROBERTSON E 101 -41400 -360 Education/Training/Conferences $1,060.04 HOTEL - ICMA CONFERENCE 9/12/09 - 9/15/09 Total MICHAEL JOHN ROBERTSON $1,060.04 Paid Chk# 047939 11/18/2009 MONTICELLO ANIMAL CONTROL E 101 -42710 -390 Contracted Services $320.00 527 ANIMAL CONTROL Total MONTICELLO ANIMAL CONTROL $320.00 Paid Chk# 047940 11/18/2009 NEWMAN TRAFFIC SIGNS E 101 -43100 -393 Sign material purchased $2,065.09 TI- 0215509 SIGN MATERIAL Total NEWMAN TRAFFIC SIGNS $2,065.09 Paid Chk# 047941 11/18/2009 NORTH AMERICAN SALT COMPANY E 101 -43100 -372 Salt & Sand $24,138.69 70423859 SALT /SAND Total NORTH AMERICAN SALT COMPANY $24,138.69 Paid Chk# 047942 11/18/2009 OFFICEMAX E 250 -42410 -201 Office Supplies and Expenses $10.67 383108 MISC OFFICE SUPPLIES E 101 -41400 -201 Office Supplies and Expenses $80.86 383108 MISC OFFICE SUPPLIES E 250 -42410 -201 Office Supplies and Expenses $57.69 525074 INK CARTRIDGES E 101 -41400 -201 Office Supplies and Expenses $68.87 525074 PAPER, LABELS, LEGAL PADS Total OFFICEMAX $218.09 Paid Chk# 047943 11/18/2009 OMANN BROTHERS INC. E 101- 43100 -434 Blacktop Supplies $70.09 8552 AC FINES MIX E 101 - 43100 -434 Blacktop Supplies $319.99 8558 1/2 AC MIX Total OMANN BROTHERS INC. $390.08 Paid Chk# 047944 11/18/2009 PLAISTED COMPANIES E 602 -49450 -220 Repair /Maint Supply (GENERAL) $528.18 31397 CLASS 2 GRANITE FOR WWTF DRWY G 701 -22392 MISSISSIPPI COVE 1 & 2 $526.16 31397 CLASS 5 GRAVEL E 101 -43100 -370 Sand andGravel $310.96 31397 CLASS 5 GRAVEL Total PLAISTED COMPANIES $1,365.30 Paid Chk# 047945 11/18/2009 PUBLIC EMPLOYEES RETIREMENT FD G 101 -21704 PERA $1,717.08 #677600 PPE 11/14/09 CITY OF OTSEGO 11/18/09 9:42 AM Page 4 *Check Detail Register© NOVEMBER 2009 Check Amt Invoice Comment E 101 -41400 -121 PERA $210.56 #677600 PPE 11/14/09 E 101 -43100 -121 PERA $864.30 #677600 PPE 11/14/09 E 601 -49400 -121 PERA $37.06 #677600 PPE 11/14/09 E 250 -42410 -121 PERA $334.31 #677600 PPE 11/14/09 E 602 -49450 -121 PERA $37.06 #677600 PPE 11/14/09 E 101 - 41600 -121 PERA $448.41 #677600 PPE 11/14/09 Dtal PUBLIC EMPLOYEES RETIREMENT FD $3,648.78 Paid Chk# 047946 11/18/2009 SEMLER HOMES INC E 702 -41400 -310 Miscellaneous $1,000.00 7756 LANDER - LNDSCP ESC REFUND Total SEMLER HOMES INC $1,000.00 Paid Chk# 047947 11/18/2009 SERVICE FIRE PROTECTION, INC. E 101 - 43100 -402 Repairs/Maint Buildingss $850.00 5071 ANNUAL SPRINKLER INSP Total SERVICE FIRE PROTECTION, INC. $850.00 'Paid Chk# 047948 11/18/2009 SOFTRONICS, INC. E 101 - 41400 -201 Office Supplies and Expenses $485.20 2310 ADMIN IT - MONITOR, HUB, ETHERNET SWITCH E 250 -42410 -390 Contracted Services $305.16 2310 BLDG - LABOR E 602 -49450 -390 Contracted Services $51.72 2310 UTIL - LABOR E 601 -49400 -390 Contracted Services $51.72 2310 UTIL - LABOR E 101 -41600 -201 Office Supplies and Expenses $191.31 2310 FIN - SOFTWARE & RAM E 250 -42410 -201 Office Supplies and Expenses $459.56 2310 BLDG - MONITORS E 101 -43100 -390 Contracted Services $75.00 2310 PW - LABOR E 101 -41400 -391 GIS Services $76.72 2310 GIS - LABOR E 101 -41400 -390 Contracted Services $206.88 2310 ADMIN - LABOR E 101 -41400 -390 Contracted Services $800.00 2310 ADMIN IT - LABOR E 101 - 41600 -390 Contracted Services $728.44 2310 FIN - LABOR Total SOFTRONICS, INC. $3,431.71 Paid Chk# 047949 11/18/2009 SOURCE CONSTRUCTION CAPITAL E 702 -41400 -310 Miscellaneous $1,500.00 7609 LASALLE - DRWY ESC REFUND Total SOURCE CONSTRUCTION CAPITAL $1,500.00 Paid Chk# 047950 11/18/2009 STEVEN SCHREINER R 250 -34207 Rental Citations $321.90 REIMB SPEC ASSESS/RENTAL CITATION Total STEVEN SCHREINER $321.90 Paid Chk# 047951 11/18/2009 TAMI LOFF E 101 -41400 -321 Mileage/Travel $20.79 MILEAGE - WRIGHT CTY ELEC MTG Total TAMI LOFF $20.79 ® Paid Chk# 047952 11/18/2009 UNLIMITED ELECTRIC INC E 225 - 43160 -400 Repairs & Maint Cont $172.50 8955 STREET LIGHT REPAIR Total UNLIMITED ELECTRIC INC $172.50 Paid Chk# 047953 11/18/2009 US BANK E 365- 47000 -601 Debt Sry Bond Principal $165,000.00 GEN OBL IMP BOND SERIES 2004 E 365 -47000 -602 Bond Interest $18,945.00 GEN OBL IMP BOND SERIES 2004 E 316 -47000 -601 Debt Sry Bond Principal $85,000.00 GEN OBL CROSSOVER SERIES 2003C E 316 -47000 -602 Bond Interest $1,062.50 GEN OBL CROSSOVER SERIES 2003C Total US BANK $270,007.50 Paid Chk# 047954 11/18/2009 VERIZON WIRELESS E 250 -42410 -320 Telephone $145.83 2310634959 LAP TOP SERVICE Total VERIZON WIRELESS $145.83 Paid Chk# 047955 11/18/2009 WRIGHT COUNTY RECORDER CITY OF OTSEGO 11/18/09 9:42 AM Page 5 *Check Detail Register© NOVEMBER 2009 Check Amt Invoice Comment E 101 -41400 -340 Recording Fees $46.00 LENNAR/MARTIN FARMS PUD -CUP Total WRIGHT COUNTY RECORDER $46.00 Paid Chk# 047956 11/18/2009 WRIGHT COUNTY RECORDER E 101 -41400 -340 Recording Fees $46.00 BOULDER PASS PUD /CUP Total WRIGHT COUNTY RECORDER $46.00 Paid Chk# 047957 11/18/2009 XCEL ENERGY E 101 -43160 -322 Utilities $211.91 RIVERPOINTE LIGHTS E 101 -43160 -322 Utilities $26.33 16501 53RD - ST LIGHT E 101 -43160 -322 Utilities $18.57 SIGNAL ( CR36 & 101 E 601 -49400 -322 Utilities $168.92 16575 61ST - WT #3 E 601 -49400 -322 Utilities $1,311.64 5740 RANDOLPH - WELL #8 Total XCEL ENERGY $1,737.37 Paid Chk# 047958 11/18/2009 YALE MECHANICAL E 602 - 49450 -402 Repairs /Maint Buildingss $634.25 105360 FALL MAINT - EAST WWTF E 602 - 49450402 Repairs/Maint Buildingss $611.54 105638 REP COMBUSTION MOTOR - EAST WWTF Total YALE MECHANICAL $1,245.79 Paid Chk# 047959 11/18/2009 ZIEGLER INC E 20345210 -530 Improvements Other Than Bldgs $6,902.79 H6081701 DOZER RENTAL - LAHN PARK Total ZIEGLER INC $6,902.79 10100 BANK OF ELK RIVER $366,541.77 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $49,024.98 201 PAVEMENT AND TRAIL MANAGEMENT $13,413.60 203 PARK DEVELOPMENT $6,902.79 213 Monticello Fire District $5,661.00 225 Street Light Utility Fee $172.50 250 Comm. Dev. & Bldg Safety $8,818.91 316 1999 Bituminous Debt Service $86,062.50 365 Quaday Debt Service -2004 Bond $183,945.00 601 WATER FUND $4,228.40 602 SEWER FUND $3,569.43 701 DEVELOPMENT ESCROWS FUND $1,242.66 702 BUILDERS ESCROW FUND $3,500.00 $366,541.77 CITY OF OTSEGO 11/10/09 11:33 AM Page 1 *Check Summary Register© NOVEMBER 2009 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 047906 AUTOMATIC SYSTEMS CO 11/10/2009 $2,088.35 WATER TOWER #3 SCADA IMPR Paid Chk# 047907 AUTOMATIC SYSTEMS CO 11/10/2009 $1,671.20 PRESSURE CNTL ST #1, SCADA IMR Paid Chk# 047908 BRADLEY BELAIR 11/10/2009 $4,499.25 TORO HL4800 LAWN SWEEPER Total Checks $8,258.80 FILTER: None 11/10/09 11:34 AM CITY OF OTSEGO Page 1 *Check Detail Register© NOVEMBER 2009 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 047906 11/10/2009 AUTOMATIC SYSTEMS CO 088 35 PAY #2 FINAL WATER TOWER #3 SCADA IMPR E 601 - 49400 -500 Capital Outlay (GENERAL) Total AUTOMATIC SYSTEMS CO $2,088.35 Paid Chk# 047907 11/10/2009 AUTOMATIC SYSTEMS CO E 60149400 -500 Capital Outlay (GENERAL) $1,671.20 PAY #2 - FINA PRESSURE CNTL ST #1, SCADA IMRP Total AUTOMATIC SYSTEMS CO $1,671.20 Paid Chk# 047908 11/10/2009 BRADLEY BELAIR TORO HL4800 LAWN SWEEPER E 20645200-501 Equipment $4,499.25 Total BRADLEY BELAIR $4,499.25 10100 BANK OF ELK RIVER $8,258.80 Fund Summary 10100 BANK OF ELK RIVER 206 CAPITAL EQUIPMENT REVOLVING $4,499.25 601 WATER FUND $3,759.55 $8,258.80 ITEM 5_2 Hakanson Anderson 3601 Thurston Avenue, Anoka, MN 55303 Assoc., Inc. Phone: 763/427 -5860 Fax: 763/427 -0520 30 MEMORANDUM • TO: Honorable Mayor and City Council FROM: Brent Larson, P.E., Assistant City Engineer CC: Mike Robertson, City Administrator Tami Loff, City Clerk Dan Licht, AICP, City Planner Ron Wagner, P.E., City Engineer Andy MacArthur, City Attorney Ron Mullenback, D.R. Horton Fran Hagen, P.E., Westwood Professional Services, Inc. DATE: November 18, 2009 RE: Zimmer Farms 1 thru 6tn Additions — Wetland Escrow Release We have reviewed the status of the Zimmer Farms subdivisions with respect to the request for a reduction/release of the wetland escrow by D.R. Horton. The wetland status is summarized as follows: The wetland replacement requirements per MN Rules Ch. 8420 and the City of Otsego's List of Stipulations for Zimmer Farms dated April 13, 2004 have all been completed and reviewed. The review was completed and signed by Becky Wozney of Hakanson Anderson and the all of the Technical Evaluation Panel members which includes Wright Soil and Water Conservation District and the Board of Water and Soil Resources. See attached Certificate of Compliance for signatures. We therefore recommend that the associated wetland escrow of $23,900, be released at this time. Page 1 of 1 S:\ MunicipaMotsego22xx \2266\ot2266LOC4 (wetland escrow).doc • • t i Minnesota W etland .Consei Conservation Act i Certificate of Compliande- Wetland Replacemerii andlor Banking Plan Compliance is reached when all required signatures below are complete, at which time mo of replacement • wetland is complete. The landowner is perpetually responsible for the success of the replacement wetland as outlined in the Declaration of Restrictions and Covenants for Replacement Wetland. Escrowed funds, it" any, will be returned after required annual monitoring report(s) have been received and corrective measures have been taken. - APPLICANT INFORMATION. • D,R Horton, Inc Westwood Professional Services • Name(a) of Applicant Name(s) Authorized Agent • • 20860 Kenbridge Court, Suite 100 • 3701 12 Street N • Street Address ' Street Address ' Lakeville, MN 55944 St•Cloud, MN 56303 , City, State, ZIP • City, State, ZIP • (952) 985 -7826 . • ( ' ) • (320)253 -9495 ( ) • Telephone (Daytime) ( Bvening) Telephone (Daytime) (livening) ' Check one: ' • EIReplacement Plan: Project Number:OT- 2266 -1 Project Namo:Zunmer Penns Resideahtia) Devel • :Wanking Plan: Account Number: 8 Project Location; 1/4 • 1/4 • 1/4 T R UTM Coordinates: X449721 • Y: 5010245 • CountyName/Number; Wright, 05 Major Watershed Name/Number. 17007/Otsego Creek ' (For LOU and TEP ase ouly) • MONITORING COMPLIANCE FOR•REPLACRMENT AND BANICING PLANS ®Year One Report Received on 12/31 /05 (Date) CA Year Two Report Received do 06 (Date) • *Year Three Report Received on 12/31 /07(Date) DYear our Report Received pa ' (Date) 1F]1?inal Report Received on 9 19Z . t(Date) • igt,lhe Technical Bvaluation Panel (TB?) members certify by signature below that replacement is fully ttniotional • • prior to five years following construction of the replacement plan and that's complete five years of monitoring is not . necessary. (LOU write ANot Applicable.% on lines 11 r annual repo : which were not deemed necessary.) - - •ug-m 10-13 -0q • __. /- 10 -ts=vcr • (Si / ture , rU R resenttative P) (Date) (Signature of SWCD Representative on MP (Date) ($i _, : tore oft G1rSR Represenihtive on TBP) (Date) `U certifies by filial signature below that a qualified LOU representative has Reformed a. final site Inspection • an , nds that monitoring of the replacement site or banking site has been completed as required, any problems identified have been adequate • ddresaed and remedied, and the goal of the replacement or bantling plan hts been . achieved. • • • � 1 04 Off,' gnature) / •ate) • Page I of 1 ' (April 2003) BWSR Porn WCA 5(Cert Comp1).doc • • i • ITEM 5_3 Oil Hakanson �O ill Anderson 3601 Thurston Avenue, Anoka, MN 55303 Assoc .� Inc. Phone: 763/427 -5860 Fax: 763/427 -0520 MEMORANDUM TO: Honorable Mayor and City Council FROM: Brent Larson, P.E., Assistant City Engineer CC: Mike Robertson, City Administrator Tami Loff, City Clerk Dan Licht, AICP, City Planner Ron Wagner, P.E., City Engineer Andy MacArthur, City Attorney Tom Brown, Terra General Contractors, LLC DATE: November 18, 2009 RE: Otsego Autocare — Escrow Release We have reviewed the status of the Otsego Autocare subdivision with respect to the escrow reduction/release request by Terra General Contractors, LLC. All the utilities have been installed, the parking lot has been paved, all landscaping is in place, and no punchlist items remain. All improvements have been accepted by the City Engineer as required by the developer's agreement. We therefore recommend that the associated escrow covering the legal, administrative, engineering, etc fees be released at this time. Please note that the developer provided the City of Otsego with a separate cash escrow equal to the required Letter of Credit. This escrow has previously been reduced to $1, 000.00 and should be treated separately. Page 1 of 1 S:\ Municipal\Aotsego22xx\2500\2008 \Otsego Autocare \ot2500 Otsego Auto LOC3(escrow release).doc ITEM 5_4 CITY OF OTSEGO Finance Memo To: City Council From: Gary Groen Date: November 18, 2009 Re: City employee short-term, long -term and group life insurance coverage Attached with this memo is a summary of the benefits provided by the Standard Insurance Company for short-term disability, long -term disability and group life insurance coverage for the City's employees. In 2009 and prior years, this coverage was provided by Fort Dearbom Insurance Company. However, Mr. Foster, our insurance agent at First National Insurance Agency, has recommended the Standard Insurance Company to provide this coverage. The Standard Insurance Company provides a 15% discount on the current rates the City pays for this coverage. In addition, this rate is guaranteed for a three year period. I recommend the City contract with the Standard Insurance Company for short-term, long -term, and group life insurance coverage effective January 1, 2010. • Page 1 Pool Member Perks As a member of the pool, your organization will be able to take advantage of some very competitive and unique offerings. Those include.... • 3 year rate guarantee • 15% discount on your current employer paid rates • Local Standard service team to support your needs • Online Administrative tool, AdminEASE — provides you access to daily administrative and reporting tools such as, certificates of coverage, claim status information, billing information, medical underwriting status information • Online Evidence of Insurability submission — convenient and paperless process allows you to save time and money • For Life Insurance benefits, your contract will include these enhancements: o Repatriation Benefit - An additional benefit to pay expenses related to transporting the remains of the member who dies more than 200 miles from their primary residence. The benefit is the lesser of 10% of the Life benefit or $5,000. o In the line of Duty benefit - Additional benefit for Public Safety Officers who suffer an AD &D loss. The benefit is the lesser of $50,000 or 100% of the AD &D benefit. o Physical violence against the employee while at work benefit - Provides an additional benefit to a member who is actively at work and who suffers an AD &D loss due to an act of physical violence punishable by law. The benefit is the lesser of $25,000 or 50% of the AD &D benefit. o Extra benefit for death on public transportation - Provides an additional benefit if the member dies as a result of an accident while riding as a fare - paying passenger on public transportation. The mode of transportation must have regular passenger routes with a definitive schedule. The benefit is the lesser of $200,000 or 100% of the AD &D benefit. o Disappearance benefit - Allows AD &D benefit to be paid if loss of life is due to a disappearance reasonably resulting from an accident and the disappearance continues for 365 days. o Loss of hand or foot (even if surgically attached) benefit - Provides for the loss of hand or foot benefit to be paid. The benefit is 50% of the AD &D benefit. o Loss of Speech and/or loss of hearing benefit - The loss of speech or hearing must be complete, uncorrectable and irrecoverable. The benefit is 50% of the AD &D benefit. o Quadriplegia benefit - Paralysis of both upper and lower limbs. 100% of the AD &D benefit. o Hemiplegia benefit - Paralysis of upper and lower limbs on the same side of the body. 50% of the AD &D benefit. o Paraplegia benefit - Paralysis of both lower limbs. 50% of the AD &D benefit. o Exposure benefit - Allows AD &D benefit to be paid if loss is due to accidental exposure to adverse weather conditions. o Higher Education benefit pays for qualifying tuition expenses - Tuition expenses incurred by a child who is enrolled within 12 months of the member's death. The lesser of $20,000 or 25% of the AD &D benefit, not to exceed $5,000 per year over a period of 4 years. o Career Adjustment benefit pays tuition or training expenses - Tuition expenses incurred by the spouse within 36 months from date of the member's death. The lesser of $10,000 or 25% of the AD &D benefit, not to exceed $5,000 per year. o Child Care Benefit pays child care costs - Child care expenses incurred within 36 months from date of the member's death. The lesser of $10,000 or 25% of the AD &D benefit, not to exceed $5,000 per year. o Seat Belt benefit - Lesser of 100% of the AD &D benefit or $10,000. o Air bag benefit - Lesser of 100% of the AD &D benefit or $5,000. Payable if a seat belt benefit is payable. o MedEx Travel Assist benefit when traveling more than 100 miles from home - travel a ssistance benefit that is provided wi • For Long Term D isability, your contract will incl all these Life enhanc policies ements: o Employee Assistance Program — A comprehensive EAP program with unlimited telephone services, up to 3 face to face counseling sessions as well as support specific to management. EAP services are provided through Horizon Behavioral Services o Lifetime Security Benefit (LSB) Employees with disabilities are often negatively impacted by the inability to adequately save for retirement. LSB is designed to provides a lifetime income for severely disabled employees beyond the regular Maximum Benefit Period. It extends monthly LTD benefits to employees who suffer a loss of ability to perform two or more activities of daily living or cognitive impairment o Reasonable Accommodation Benefit - Up to $25,000 payable to ANY pool member employer, for reimbursement of approved work site modifications. o SecureCard- Benefit payment option that gives eligible employees the convenience of a bank debit card. Allows immediate access to cash via ATMs and for point -of -sale transactions. o Employer Claim Submission- Employers can complete their portion of the LTD application electronically and get immediate confirmation of receipt. ITEM 6_1 RAC..:_ NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231 .2555 Facsimile: 763.231.2561 planners @nacplanning.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 18 November 2008 RE: Otsego — City Code; Street Lighting NAC FILE: 176.08 — 08.01 BACKGROUND Chapter 6, Section 8 of the City Code establishes a Street Lighting Ordinance for the purpose of maintaining an equitable means of attributing costs for operation and maintenance of street lighting over the entire City. The City Code establishes that street lights installed at intersections, along urban collector and arterial streets, cul -de -sac ends and trail accesses is part of the "standard" street lighting system. In developed commercial areas within the sanitary sewer service district, installation of additional lighting is defined as "Above Standard Lighting System" to include low mounted decorative street lights along sidewalks and streets. Exhibits: A. 2010 Above Standard Street Lighting Service District B. Proposed Resolution 2009 - 45 ANALYSIS • Financing operation and maintenance of the Standard Street Lighting System is a City -wide expense funded through the general fund. Developers are required to pay for the installation of the standard street lighting system and for two years initial operation and maintenance. • Financing operation and maintenance of the Above Standard Street Lighting System is paid through establishment of a special service district. Establishment of the special service district for commercial lighting standards requires the City Council to hold a public hearing and adopt the boundaries of the proposed district each year. The special service district charge for Above Standard Street Lighting System applies only to platted developed and vacant commercial properties, although the Statutes do allow the City to levy a charge to undeveloped land guided by the Comprehensive Plan for commercial uses. • A map identifying the proposed 2010 Above Standard Street Lighting District is attached. There are currently 78 "Type 1" street lights in these commercial districts 10. 0Each with an additional e 1 fixtures Type lights 2010. approximately $16.00 per month to light for an annual expenditure calculated as follows: 78 existing lights x $16.00 x 12 months = $14,976 45 installed lights x $16.00 x 6 months = $14,320 TOTAL= • City staff recommends that an approximate 20 percent surcharge per light be added to the special service district charge to accumulate reserve funds for repair /replacement of damaged street lights and eventual replacement when the street light reaches its 20 year life expectancy. City staff recommends a budget of $23,200 for Type 1 street lights within the proposed special service district for 2010. • Wright County tax records indicate that there are 46 parcels with an area of 176.51 acres within the proposed Special Service District are developed and have Type 1 streetlights installed or will be installed during 2010 adjacent to the property in 2010. The proposed per acre assessment for these properties is $130.00 and is shown for each property on the attached resolution. RECOMMENDATION City staff recommends approval of Resolution 2009 -45 establishing utility charges for a Special Service District for Above Standard Street Lighting for 2010. . POSSIBLE ACTIONS A. Motion to adopt Resolution 2009 -45 adopting 2010 special service charges for the Above Standard Street Lighting System Special Service District. B. Motion to table. 2 c. Mike Robertson, City Administrator Tami Loff, City Clerk Gary Groen, Finance Director Ron Wagner, City Engineer Andy MacArthur, City Attorney 3 RESOLUTION 2009 -45 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION REESTABLISHING THE OTSEGO ABOVE STANDARD LIGHTING SPECIAL SERVICE DISTRICT AND APPROVING SPECIAL SERVICE CHARGES G SPECIAL SERVICE DISTRIC FOR 2010. WHEREAS, pursuant to Minnesota Statues 428.02 and Section 6 -8 -7 of the City Code, the Otsego City Council held a public hearing at their regular meeting on 23 November 2009 to consider reestablishing the Otsego Above Standard Street Lighting District and to consider the proposed special service charges for operation and maintenance of the Otsego Above Standard Street Lighting System; and, WHEREAS, upon review of the proposed District and its boundary, the proposed service charges and other evidence received, the public hearing was closed and the City Council passed upon all objections to the proposed District and special service charges. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO THAT: 1. The proposed Otsego Above Standard Street Lighting District as set forth on Exhibit A attached hereto is hereby established. 2. The schedule of proposed special service charges as set forth on Exhibit B attached hereto and made a part thereof, is hereby accepted and shall constitute the special service district charge against the lands identified for 2010. 3. The special service charge shall be payable in equal installments extending over a period of one (1) year with no interest to be billed by the Utility Billing Department. 4. Any party objecting to inclusion of its property in the District, objecting to the levy of the service charge on that property because it is exempt, or objecting to the levy of the service charge on the basis that it does not benefit the property and filing a written objection of the same is entitled to a determination on that objection within thirty (30) days from the hearing and has a right to appeal to the District Court from the City's determination within thirty (30) days from the date of said determination pursuant to Minnesota Statutes 428A.02, Subdivision 5. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 23 day of November, 2009. CITY OF OTSEGO BY: Jessica Stockamp, Mayor ATTEST: Tami Loff, City Clerk Above Standard Street Lighting Service District P'0 0.ThE TSE Ti.E. G . O .E. „AI!! a g I 4 01 : :11F, DI- , g IIILE:121 tilliwypi ?,,,,:filim4aRalliiii.1.1111106,-c-----.1110-1,,, filliolurrogipilltAgan 21F Illig.,4-----Viii111. IMIlllia64-22----29v40,1trEtt-M4pqm.-glitailf.L mifir.....11.2.36. -at uni ---- . 1------ toiriiiisi - 1■, - 1111._.eirifilkilADEA%itrap l i oag -%/ 1 Im11111•91flailiPirla _ ........ .1. _........._..........,,,,,,„,„,"! ,, .Plur11.7414a ...4----Npattkx\z1:71 NORTH ""-- .0 21. 1.11111 I lli. ''"=" .''::' :=1:11 MI 1111111111 ARImil „ , , ...z i alliselithi __A „Jr •wilmitHin,...,..a.ilL - :•:7• , -;n1.1.' . 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Parcel Service PID Property Owner Area Charge 118 - 257 - 001010 BRUNSWICK OTSEGO LLC 0.96ac. $134.40 118 - 257 - 001020 BRUNSWICK OTSEGO LLC 0.71ac. $99.40 118 - 057 - 001010 BANK OF ELK RIVER 3.48ac. $487.20 118 - 093 - 001010 DONNA K PETERSON PROP LLC 4.22ac. $590.80 118 - 098 - 001010 5 HEIRS MARKETPLACE WEST I LLC 2.39ac. $334.60 118 - 173 - 001010 SHEILS HOLDINGS LLC 1.00ac. $140.00 118 - 173 - 001020 ABP LLC 1.39ac. $196.60 118 - 173 - 002010 T & L LAND CO LLC 1.23ac. $172.20 118 - 173 - 002020 RPHR INVESTMENTS LLC 1.77ac. $247.80 118 - 186 - 001010 ELK INN PARTNERS LP 4.26ac. $596.40 118 - 219 - 001010 MARKETPLACE WEST II LLC 1.00ac. $140.00 118 - 500 - 154101 OTSEGO LAND COMPANY EAST LLC 2.00ac. .1 $298.20 118 - 217 - 000110 LAND FUNDING I LLC 118 - 264 - 000010 LAND FUNDING I LLC 10.34ac. $1,447.60 118- 264 - 000020 LAND FUNDING I LLC 5.24ac. $733.60 118 - 264 - 000030 LAND FUNDING I LLC 1.79ac. $250.60 118 - 264 - 000040 LAND FUNDING I LLC 1.55ac. $217.00 118- 264 - 001010 LAND FUNDING I LLC 3.95ac. $553.00 118 - 264 - 002010 LAND FUNDING I LLC 1.14ac. $159.60 118 - 217 - 000130 RTB LLC 1.92ac. $268.80 118 - 250 - 001010 MAIN STREET OTSEGO LLC 1.14ac. $159.60 118 - 251 - 001010 MAIN STREET OTSEGO LLC 1.46ac. $204.40 118 - 178 - 001010 KEN & JULIE NATHE 4.72ac. $660.80 118 - 239 - 001010 TCF NATIONAL BANK 1.01ac. $141.40 118 - 239 - 001020 TARGET CORPORATION 14.08ac. $1,971.20 118 - 239 - 001030 RYAN COMPANIES US INC 3.48ac. $487.20 118 - 239 - 001040 RYAN COMPANIES US INC 1.16ac. $162.40 118 - 239 - 000090 APPELLO GROUP LLC 7.35ac. $1,029.00 118 - 252 - 002010 APPELLO GROUP LLC 5.14ac. $719.60 118 - 252 - 003010 APPELLO GROUP LLC 4.46ac. $624.40 118 - 252 - 003020 APPELLO GROUP LLC 2.72ac. $380.80 118 - 252 - 004010 APPELLO GROUP LLC 8.73ac. $1,222.20 118 - 252 - 000040 APPELLO GROUP LLC 16.28ac. $2,279.20 118 - 258 - 001010 KLEINBANK 1.20ac. $168.00 118 -262- 000010 CP OTSEGO PARTNERS LLC 2.30ac. $322.00 118 - 262- 001010 CHASE INVESTMENTS 1.24ac. $173.60 118 - 096- 001010 MAYIMY LLC 2.72ac. $380.80 118 - 096- 001020 EDCO PRODUCTS INC 2.00ac. $280.00 118 - 096- 001030 EDCO PRODUCTS INC 2.00ac. $280.00 118 - 096- 001040 CRAG ENTERPRISES LLC 5.48ac. $767.20 118 - 184 - 000070 DARREL A FARR DEVELOPMENT CORP 10.05ac. $1,407.00 118 - 184 - 000080 DARREL A FARR DEVELOPMENT CORP 11.67ac. $1,633.80 118 - 184 - 000150 DARREL A FARR DEVELOPMENT CORP 4.76ac. $666.40 EXHIBIT B ITEM 9_1 NAC NO!H UU! AS5Q {I !mD CONSULTANTS,, k$C' 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231 .2561 planners @nacplanning.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 19 November 2009 RE: Otsego — Subdivision Ordinance; Park and Trail Dedication FILE: 176.08 The Planning Commission held a public hearing on 2 November 2009 to consider changes in park and trail dedication fees for 2010. The Wright County Assessor's office had provided additional valuation information for developable residential land decreasing from $32,000 per acre in 2009 to $20,000 per acre for 2010. Based on this information, City staff presented the Planning Commission with an adjusted park and trail dedication fee in lieu of land as follows: 2009 2010 RESIDENTIAL Land acquisition $1,280.00 $800.00 Neighborhood park development $860.00 $860.00 Community facilities $880.00 $880.00 Future trail construction $60.00 $60.00 TOTAL PER DWELLING UNIT $3,080.00 $2,600.00 COMMERCIAL (per acre) $7,000.00 $7,000.00 INDUSTRIAL (per acre) $3,500.00 $3,500.00 No change is proposed in the park and trail dedication fee in lieu of land for commercial and industrial subdivisions. The Planning Commission had no discussion and there were no public comments. The public hearing was closed and the Planning Commission voted 5 -0 to recommend approval of the proposed park and trail dedication fees as outlined above. The Parks and Recreation Commission reviewed the proposed 2010 park and trail dedication fees in lieu of land at their meeting on 18 November 2009. There was no discussion of the proposed fees. The Parks and Recreation did not make a formal motion regarding the fees as proposed by City staff and recommended by the Planning Commission. The City Council will consider the proposed 2009 park and trail dedication fees at their meeting on 8 December 2008 at 6:30 PM. POSSIBLE ACTIONS A. Motion to approve Ordinance 09 -15 amending the Subdivision Ordinance establishing park and trail dedication fees for 2010. B. Motion to deny the proposed amendment. C. Motion to table. c. Mike Robertson Tami Loff Brad Belair Andy MacArthur Ron Wagner 2 ORDINANCE NO.: 09 -15 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA AN ORDINANCE AMENDING THE SUBDIVISION ORDINANCE OF THE CITY OF OTSEGO PERTAINING TO PARK AND TRAIL DEDICATION. THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBY ORDAIN: Section 1. Section 21- 7- 18.1.1 of the Otsego Subdivision Ordinance is hereby amended to read as follows: 1. Residential Development: $2,600.00 per dwelling unit. Section 2. This Ordinance shall become effective 1 January 2010 upon its passage and publication according to law. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the Otsego City Council this 23rd day of November, 2009. CITY OF OTSEGO BY: Jessica Stockamp, Mayor ATTEST: Tami Loff, City Clerk 1 ITEM 9_2 NAC N • RTHWEST ASSOCIATED CONSULTANTS, INC. 4801 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Tele • hone: 763.231.2555 Facsimile: 763.231.2561 planners @nacplanning.com MEMORAND M TO: Otsego Administrative Subcommittee FROM: Daniel Licht, AICP DATE: 19 November 2009 RE: Otsego — City Code; 2010 Fee Schedule NAC FILE: 176.08 City staff is prep- ring adjustments to the fee schedule adopted as Section 2-4 -2 of the City Code to esta • Iish rates for 2010. The changes included on the proposed fee schedule are as • Ilows: • No chang =s are recommended to development related SAC, WAC, Collecto Street Acc-ss, trunk storm water, sign or street light fees as there has been no significant hange in construction costs according to the Engineering News Record Co struction Cost Index. • A public hearing is scheduled for the City Council meeting on 23 November 2009 to conside assessment of charges related to operation and maintenance of commercial street lights within the Above Standard Street Light Service District. City staff i recommending the per acre service change be reduced from $222.00 to $130.00 While additional lights will be added to the system in 2010, this additional •ost is off -set by additional acreage being made subject to the service charge pri arily in the Great River Centre with completion of the public street improveme is by 1 June 2010. • The Iicens= for a garbage hauler license is proposed to increase from $25.00 to $50.00. • The Finan - Department recommends that the general labor charge for City staff is propose• to increase from $25.00 per hour to $30.00 per hour. • The fee schedule is proposed to be modified to establish a flat inspection rate for Department of Building Safety staff of $150.00 for the first inspection and $75.00 for subsequent inspections for any request not covered by the Building Code or Fire Code. • An hourly rate is proposed to be added to the fee schedule for use of the Jet Vac equipment purchased by the City based on private contractor prices of $210.00 per hour with two operators. • A flat charge of 15 percent is to be added to costs incurred by the City for expenses, supplies and services to fund related administrative costs. • Certification of lot grading is to be handled as a building permit charge. The fee for the initial survey review is proposed to increase from $120 to $150 to fund Department of Building Safety administration. Lots requiring subsequent inspections will be charged $120.00 per inspection. • The Public Works Subcommittee is reviewing increases to the base rate for City sewer services from $3.00 to $5.00 • The Finance Department is recommending that a minimum charge be established for homes not occupied during the months of December, January and February when water usage is measured as a basis for year round sewer charges. These "snowbird" houses are typically empty nester households with a minimum number of residents or usage less than 2,000 gallons per day which is reflected in the proposed minimum charge of per month of $6.00 for water and $15.00 for sewer. • A $100.00 per acre charge is to be established for new subdivisions for inputing the new development into the GIS system. City staff recommends approval of Ordinance 09 -16 as presented at the City Council meeting on 23 November 2009. c. Mike Robertson, City Administrator Tami Loff, City Clerk Gary Groen, Finance Director Harold Leonard, Building Official Brad Belair, Public Works Supervisor Ron Wagner, City Engineer Kurt Neidermeier, Peoples Services, Inc. Andy MacArthur, City Attorney 2 ORDINANCE NO.: 09 -16 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA AN ORDINANCE ESTABLISHING A FEE SCHEDULE FOR CITY SERVICES, PERMITS AND LICENSES FOR 2010 ' THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBY ORDAIN: Section 1. Section 2-4 -2 of the Otsego City Code is hereby adopted establishing a fee schedule for City services, permits and licenses for 2010: 2-4 -2: Fee Schedule: The City Council hereby establishes the following schedule of fees: A. Licenses: 1. Liquor a. 3.2 Liquor (on- sale): $ 75.00 b. 3.2 Liquor (off - sale): $ 75.00 c. Club: $ 75.00 d. Intoxicating Liquor (on- sale): $4,000.00 e. Intoxicating Liquor (off - sale): $ 150.00 f. Intoxicating Liquor (Sunday): $ 200.00 g. Investigation Fee (single): $ 500.00 h. Investigation Fee (corporation): $ 500.00 i. Set -ups: NO COST j. Wine: $ 150.00 1 4 k Temporary Non - Intoxicating Liquor: $ 50.00 per day I. Temporary Intoxicating Liquor: $ 50.00 per day m. Premises Extension Permit (on- sale): $ 75.00 2. Mechanical Amusement: $15.00/business plus; a. Mechanical Rides: $15.00 /ride b. Pinball Games: $15.00 /game c. Pool table (coin operated) $15.00/table d. Video Game: $15.00 /game 3. Garbage Hauler: $50.00 4. Peddlers, Solicitors, Transient Merchant: $50.00 5. Rental Housing License: a. Initial License: $100.00 /du b. Annual renewal: $ 60.00 /du 6. Pawnbrokers, precious metals dealers and /or Second hand good dealers: a. Annual License: $200.00 b. Investigation Fee: $200.00 + costs incurred c. Reportable Transaction Fee: $50.00/transaction d. Daily Reporting Penalty: $50.00 /day B. Permits: 1. Building Permit: a. Base fee: I Base Units I Fee Step Fee Additional 0 $50.00 $0.001 0 I 2 1,200 $50.00 $3.27 100 2,000 $76.18 $15.40 1000 25,000 $430.38 $11.11 1000 50,000 $708.13 $7.70 1000 100,000 $1,093.13 $6.16 1000 500,000 $3,557.13 $5.23 1000 1,000,000 $6,169.63 $4.02 1000 b. State Surcharge: Base Units Fee Step Fee Additional 1 $0.00 $0.0005 1 1,000,000 $500.00 $0.0004 1 2,000,000 $900.00 $0.0003 1 3,000,000 $1,200.00 $0.0002 1 4,000,000 $1,400.00 $0.0001 1 5,000,000 $1,500.00 $0.00005 1 2. Burning Permit: NO COST 3. Fence Permit: $ 50.00 4. Home Occupation Permit: $ 50.00 5. Septic Installation /Repair: $150.00 6. Sign Permit: a. Freestanding sign: $150.00 b. Other sign: $ 50.00 7. Sewer and Water Hook -Up: $ 50.00 8. Swimming Pool Administrative Permit: $ 50.00 9. Lawful Gambling Permits: a. State Permit: $100.00 b. Local Permit: $100.00 C. Development Applications: 1. Zoning Amendment (map or text): 3 a. Base Fee: $ 500.00 b. Escrow: $1,000.00 c. Total: $1,500.00 2. Variance: a. Base Fee: $ 500.00 b. Escrow: $1,000.00 c. Total: $1,500.00 3. Conditional Use Permit: a. Base Fee: $ 500.00 b. Escrow: $1,000.00 c. Total: $1,500.00 4. Interim Use Permit: a. Base Fee: $ 500.00 b. Escrow: $1,000.00 c. Total: $1,500.00 5. Administrative Permit: a. Base Fee: $ 200.00 b. Escrow: $ 400.00 c. Total: $ 600.00 6. Site Plan Review: a. Base Fee: $ 200.00 b. Escrow: $1,000.00 c. Total: $1,200.00 4 7. Sketch Plan: a. Base Fee: $ 500.00 b. Escrow: $2,800.00 c. Total: $3,300.00 8. Preliminary Plat: a. Base Fee: $ 500.00 b. Escrow: $2,800.00 c. Total: $3,300.00 9. Final Plat: a. Base Fee: $ 500.00 b. Escrow: $1,000.00 c. Total: $1,500.00 10. Administrative Subdivision: a. Base Fee: $ 200.00 b. Escrow: $ 300.00 c. Total: $ 500.00 D. Development Fees: 1. Collector Street Access: a. Sand Soils: $1,245.00 /unit b. Clay Soils: $1,475.00 /unit c. Maclver Avenue: $1,625.00/unit 2. Sewer Availability Charge: $6,990.00/REC 5 3. Water Availability Charge: $3,935.00/REC 4. Storm Water Impact: a. Lefebvre Creek: $1,950.00 /gross acre b. Otsego Creek: $2,890.00 /net acre 5. Park and Trail Dedication: Refer to Section 21 -7 -18 6. CSAH 39/TH 101 AUAR: $280.00 / gross acre E. General Government Services: 1. General Labor (minimum 15 min.): $30.00 /hour 2. Copies (all sizes): a. Letter, legal, ledger: $ 0.25 /per sheet b. Larger scale prints: $10.00 /per sheet 3. Fax: $ 0.25 /per page 4. Legal and PIN /PID information: $35.00 /parcel 5. Zoning Confirmation Letter: $60.00 /parcel 6. Lot Dimension: $35.00 /parcel 7. Special Assessment Search: $35.00 /parcel 8. Septic Search: $35.00 /parcel 9. Retumed Check Fee: $ 15.00 10. Assessment Administration Fee: $100.00 /parcel 11. Assessment Roll Copy: $100.00 12. Inspection Fee: a. Fire Sprinkler Inspections: Refer to 1997 UBC Table 1 -A + 1.5% b. Other Building Safety Inspections: $150.00 + 6 $75 for each reinspection c. Biannual Fire Inspection (commercial, industrial and institutional uses): $150.00 + $75 for each reinspection 13. Public Works benefiting private entities (not otherwise specified): a. Labor Per Employee: $50.00 /hour b. Equipment: 1. Tandem Axle Truck: $30.00 /hour 2. Single Axle Truck: $25.00/hour 3. Loader: $50.00 /hour 4. Grader: $50.00 /hour 5. Case TLB: $30.00/hour 6. JD325 Skid Loader: $25.00 /hour 7. Tractor with 3- Point: $20.00 /hour 8. Tractor with Attachment: $25.00 /hour 9. Power Tools: a) Weed Whip: $5.00 /hour b) Chain Saw: $5.00 /hour c) Blower: $5.00 /hour 10. Jet -Vac: $110.00/hour c. Items Not Listed: 1. City Equipment: FEMA Schedule of Equipment Rates 2. Rental: Costs Incurred 7 d. Minimum Charge: One (1) hour 14. Expenses, services, supplies: Actual Cost + 15% F. Documents: 1. Comprehensive Plan: $ 50.00 2. City Code: $ 50.00 3. Zoning /Subdivision Ordinance: $ 50.00 4. Engineering Manual: $ 50.00 5. City Map: $ 5.00 6. Zoning Map - Large Scale: $ 10.00 7. Zoning Map - Small Scale: $ 5.00 8. Floodplain Map: NO COST 9. Topography Maps /Data - Less than 3.0 ac.: $ 30.00 10. Topography Maps /Data - 3.0 ac. Or More: $ 15.00 /acre 11 Half Section Map Sets: $160.00 12. Wright County Map: $ 5.00 G. Animals: 1. Dog License: $ 10.00 2. Duplicate Dog License: $ 2.00 3. Impound Fees: a. 1 Impoundment / calendar year: $ 50.00 b. 2 " Impoundment/ calendar year: $ 75.00 c. 3` Impoundment / calendar year; $100.00 8 4. Fowl Keeping License: $20.00 H. Public Safety: 1. Administrative Enforcement Civil Penalties: a. Class A (animal violations): $50.00 b. Class B (Zoning (except signs) violations) $200.00 c. Class C (nuisance, Signs Ordinance, business license, and building regulation violations): $200.00 2. False Alarm Charge: a. Fire: No charge for first three (3) alarms, $150.00 for fourth alarm, $200.00 for each successive alarm per calendar year. b. Other: No charge for first four (4) alarms, $50.00 for fifth alarm, $100.00 for each successive alarm per calendar year. 3. Fire District Fee: a. Albertville: $75.50 /parcel b. Elk River: $75.50 /parcel c. Monticello: $75.50 /parcel d. Rogers: $75.50 /parcel 4. R.O.W Sign Recovery Fee: $20.00 /sign 5. Nuisance Abatement Fee: $200.00 + costs incurred Engineering: 1. Mineral Extraction: $0.10 per cubic yard mined per calendar year 2. Wetland Delineation Review: $2,000.00 escrow 3. Water Tower Lease Review: $1,500.00 escrow 4. Sign: $ 235.00 9 5. Certification of Grading: a. Initial Survey Review: $ 150.00 /lot b. Each reinspection: $ 125.00/lot 6. Petition for R.O.W. or Easement Vacation: a. Base Fee: $ 200.00 b. Escrow: $1,000.00 c. Total: $1,200.00 7. R.O.W. Permit: $200.00 + costs incurred 8. Site Development Permit: a. Under one (1) acre: $ 250.00 escrow b. One (1) acres to five (5) acres: $ 500.00 escrow c. More than five (5) acres: $1,000.00 escrow 9. GIS Data Entry: $100.00 /acre J. Public Utilities: 1. Municipal Water and Sewage Usage Rates: a. Water and sewer usage rates are established to be effective with the 1 Quarter billing and may be adjusted based on a review of prior year operations, anticipated future repair and maintenance needs and estimated operating costs. b. Water Usage Rate: 1. $3.00 base charge + $1.50/1,000 gal. thereafter. 2. Minimum charge for accounts with usage of 2,000 gal. or less is $6.00. c. Sewer Usage Rate: 10 • 1. Non - residential users shall be billed in accordance with actual sewage usage for each month. For residential uses, monthly sewage usage is estimated based on the average of the actual usage for the months of December, January and February. 2. $5.00 base charge + $5.00/1,000 gal. thereafter. 3. Minimum charge for accounts with Tess than three month usage history the minimum charge is $32.00. 4 Minimum charge for accounts with usage of 2,000 gal. or less will is $15.00. d. Bulk Water Fee: 1. $1.00/100 gallons. 2. $50.00 minimum charge. 2. Watering Ban Violation Fee: $50.00 3. Water Service Shut Off Fee: $75.00 4. Water Turn On Fee: $75.00 5. Annual Stormwater Utility Fee (CIM Only): a. Agricultural Districts: 1. A -2 District: $28.00 /parcel b. Residential Districts: 1. R -C, R -1, R -2, R -3 Districts: $28.00 /lot 2. R-4A, R-4 Districts: $14.50 /lot 3. R -5 Districts: $11.50 /unit 4. R -MH District: $7.75 /unit 5. R -6 District: $6.00 /unit 6. R -7 District: $2.75 /unit 11 c. Business Districts: $62.00 /gross acre d. Industrial Districts: $62.00 /gross acre 6. Street light (new subdivisions): $528.00 7. Above Standard Street Light Operations and Maintenance Rates: a. Commercial: $140.00 acre/year Section 2 This Ordinance shall become effective 1 January 2010 upon its passage and publication. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the Otsego City Council this 23 day of November, 2009. CITY OF OTSEGO BY: Jessica Stockamp, Mayor ATTEST: Tami Loff, City Clerk 12 ITEM g -3 NAC, NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners @nacplanning.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 17 November 2009 RE: Otsego — Riverbend Manufactured Home Park; PUD -CUP NAC FILE: 176.02 — 09.10 The City Council approved a PUD -CUP for Riverbend Manufactured Home Park on 12 October 2009. The PUD -CUP allowed for construction of an expansion of the existing office building on the property to encroach to within two feet of the lot line separating the manufactured home park property from the property on which the private sewage treatment system is located. The Building Official determined that under the Building Code, the proposed location of the office expansion to the property line would require a fire safety wall. To avoid the added cost of construction, the property owner is proposing to adjust the lot lines between the two parcels in the future when Riverbend North is final platted to provide for the required setback of the building from the property line. City staff is supportive of this idea. Attached are revised findings of fact approving the PUD -CUP to include an added stipulation requiring modification of the common lot lines in the future when Riverbend North is final platted. POSSIBLE ACTIONS A. Motion to approve a PUD -CUP subject to the following conditions: 1. All prior approvals and applicable stipulations or regulations applicable to the non - conforming status of the principal use shall remain in full force and effect unless specifically modified. 2. All grading and drainage issues shall be subject to review and approval by the City Engineer. 3. At such time as 118- 500 - 262400 is final plated, the common lot line between the parcel and the subject site shall be revised to provide a 10 foot setback to the office building with these findings recorded with both properties. B. Motion to deny the application based on a finding that the request is inconsistent with the intent of the Comprehensive Plan and Zoning Ordinance. C. Motion to table. c. Mike Robertson, City Administrator Tami Loff, City Clerk Andy MacArthur, City Attorney Ron Wagner, City Engineer Casey Darkenwald, Darkenwald Real Estate 2 CITY OF 11 -17 -09 OTSEGO FINDINGS & DECISION PUD -CUP WRIGHT COUNTY, MINNESOTA APPLICANT: Darkenwald Real Estate APPLICATION: Request for approval of a PUD -CUP allowing expansion of the existing office building at Riverbend Manufactured Home Park to encroach within two feet of a side lot line. CITY COUNCIL MEETING: 23 November 2009 FINDINGS: Based upon review of the application and evidence received, the City Council of the City of Otsego now makes the following findings of fact: A. The legal description of the property is attached as Exhibit A. B. The subject site is guided by the Comprehensive Plan for low to medium density residential land uses within the east sewer district. C. The subject site is zoned R -3, Long Range Urban Service District; The manufactured home park exists as a legal non - conforming use within this district. D. The applicant is proposing construction of a 3,000 square foot addition to an existing incidental office building that would encroach to within two feet of a side lot line. E. The R -3 District requires a minimum setback of 10 feet from side lot lines F. The applicant is requesting a PUD -CUP to allow the proposed building location; Consideration of the application is to be based upon (but not limited to) the criteria set forth by Section 20 -4 -2.F of the Zoning Ordinance: 1. The proposed action's consistency with the specific policies and provisions of the Otsego Comprehensive Plan. Comment: Riverbend Manufactured Home Park is a legal non - conforming use anticipated to continue as part of the Future Land Use Plan. The expansion of the existing office building is considered incidental to the operation of the principal use of the property and therefore consistent with the Comprehensive Plan. 2. The proposed use's compatibility with present and future land uses of the area. Comment: The existing office building is located adjacent to the property encompassing the private sewage treatment system serving Riverbend Manufactured Home Park. The area within the sewage treatment property adjacent to the expanded office building is anticipated to be utilized for a future stormwater basin in relation to the Riverbend North commercial development. The location of the expanded office building within two feet of the common property line presents no compatibility issues with the present or planned 1 future use of the sewage treatment system property. 3. The proposed use's conformity with all performance standards contained within the Zoning Ordinance and other provisions of the City Code. Comment: The proposed office expansion will conform to all other applicable requirements of the Zoning Ordinance and City Code. 4. Traffic generation of the proposed use in relation to capabilities of streets serving the property. Comment: Riverbend Manufactured Home Park is accesses from CSAH 42, which is designated as a Minor Arterial Street by the Transportation Plan. This roadway has sufficient capacity to accommodate traffic generated by Riverbend, although no increase related to the office expansion is anticipated. 5. The proposed use can be accommodated by existing public services and facilities and will not overburden the City's service capacity. Comment: The proposed office expansion will have no impact to existing public services. G. The Planning Report dated 30 September 2009 prepared by the City Planner, Northwest Associated Consultants, Inc., is incorporated herein. H. The Otsego Planning Commission conducted a public hearing at their regular meeting on 5 October 2009 to consider the application, preceded by published and mailed notice; upon review of the application, and other evidence, the public hearing was closed and the Planning Commission recommended by a 4 -0 vote that the City Council approve the request based on the findings outlined above. DECISION: Based on the foregoing information and applicable ordinances, the application is hereby APPROVED subject to the following conditions: 1. All prior approvals and applicable stipulations or regulations applicable to the non- conforming status of the principal use shall remain in full force and effect unless specifically modified. 2. All grading and drainage issues shall be subject to review and approval by the City Engineer. 3. At such time as 118 - 500 - 262400 is final plated, the common lot line between the parcel and the subject site shall be revised to provide a 10 foot setback to the office building with these findings recorded with both properties. MOTION BY: SECOND BY: 2 ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the Otsego City Council this 23rd day of November, 2009. CITY OF OTSEGO By: Jessica Stockamp, Mayor Attest: Tami Loff, City Clerk 3 ITEM 10_1 Hakanson Anderson 3601 Thurston Avenue, Anoka, MN 55303 3O Phone: 763/427 -5860 Fax 763/427 -0520 Assoc., Inc MEMORANDUM TO: Honorable -Mayor and City Council CC: Mike Robertson, City Administrator Tami Loff, City Clerk Dan Licht, City Planner Brad Belair, Public Works Supervisor FROM: Ronald J. Wagner, City Engineer DATE: November 19, 2009 RE: Ohland Avenue and 96`" Street Signage and Speeding Issues Brad Belair and I have reviewed existing signage and roadway conditions. Also, staff met with the concerned residents along Ohland Avenue at the weekly staff meeting on November 19, 2009. Based on these discussions I advise the following: 1. Increase Wright County Patrol and ticket offenders 2. Place speed wagon from time to time 3. Stripe a double yellow centerline and solid white edge lines along 96 Street and Ohland Avenue from CSAH 42 (Parrish Aveneu) to CSAH 39 (90 Street) to reduce the lane width to 11 ft wide. Additional stop signs are not warranted as there already are stop signs at the intersection of Ogren/96th/Ohland, at the county park entrance, and also at the entrances to the county roads. Too many stop signs cause roll throughs or complete disregard to the stop signs and therefore can be even more dangerous and counter- productive. "Watch for Children" signs have been proven to do little to curb speeding or raise awareness and are not recognized by MUTCD (Manual for Uniform Traffic Control Design) on which the City of Otsego bases its signage guidelines. Additional "Watch for Children" signs should not be installed under any circumstance. Additional police presents and placing the speed wagon along this route should help curb speeding in this area. In addition, adding striping to this route to reduce the lane with to 11 ft wide can have a positive impact on slowing traffic. This would help reduce speeding when police or the speed wagon are not present. We estimate the cost of this striping 96 Street and Ohland to be $2,650. ot901hmcc2 Page 1 of 1 ITEM 11_1 FilEi www. a ®2s. corn November 19, 2009 Kurt Neidemmier People Seroicce Inc. 5850 Randolph Ave NE. Otsego, MN 55374 RE: Proposal for i&C Services for Water and Wastewater Control Systems City of Oho, Aillarmeota Dear Mr. Nsldsrrr: Thank you for this amity to provide thb professional services proposal for the Otsego Wastewater Treatment Faciities (WWTF), and the treated water systems. As you requested, we have prepared this proposal to provide Emergency and General lnsfrumentaton and Control (1&C) services. We propose to complete the folowing items under this proposal: 1) Emergency tnstrumensntMMon and Control (IitiC) Services AE2S proposes to provide I&C services In response to emergency ar dlor urgent **motions that require knmedhats response and resolution. Emergency 184 Services include: 1) Prompt response to service calls. 2) Immediate resolution of problem+, when feasible, Mduding documentation of the service performed, resolution, and re©m nsnded subsequent folow-up. 3) Resolution whin a reasonable mutually acceptable tlrrieframe, when an inimediMs solution is not feasible. 4) Ideniificatlnn of probierns for future resolution. : a* 2) General instrumentation and Control (l&C) Services k, AE2S proposes to pnrrWe General ItkC Services b implement minor control improvements at the request of the City, and also to resolve issues that arise that • . ` require inxnediate resolution. Items that are ideried to be serviced under General IBC Services will be prioritized, scheduled, and resolved within a reasonable timeframe, to be determined between AE2S and the OWNER. The following tasks have already been identiNed, and require resokAion in the near term: 1) East and West Water Tower level cialibraitlon; 2) Well Pump #3 VFD remote speed control and speed fe•dbedr 3) VVeN Pump #3 drawdo%•n level programming and may; and 4) Wei House #2 chemical feed on-delay timers (or nilnknurn flow setpolnt). Upon the completion of each E ' : or General t&C Services task, AE2S vs* provide a written service report that explains ki . Ihe type of services performed, any materials that ; $ : hopesil 1t1000.sle aml Environmontal , inc. 3101 Frond d , ` • .. ad, MN 56560 • (t) 218- 299 -5610 • (r) 218499 -5611 were used to complete the task, and the time and expenses marred in order to complete the task. Ottigalinendeliti OWNER will be rule for the following to act as OWNER* reprsser�ivr with to the 1. Designate a contact person b transmit instructions, professes services to be rendered with OWNER'S and decisions v receive ink, and interpret and define respect to professional engtharing ssrvlos$. controller (PLC) program for 2. Provide AE2S with a l each system that is to be modified. The lack of a documented PLC program will result in increased time for the programmer to interpret the per. 3. Provide access to the various fad es in order to complete the primed services. Due to the nature of Emergency l&C Service situations and matted future General ISIC Servktes tasks, it is ri flcxult to accurately esilnate the hours and cost lo complao these services at this tune. Therefore, AE2S proposes to provide the professional services consistent with the Scope of Services outlined above on an hourly (plus ems) basis, c:onsistent with the conditions of the 2009 AE2S Hourly Fee and Expenses Schedule Inckided as Exhibit A.. The term of this Agreement shag last one (1) year from the date of ate. We propose to provide the above professional engineering services in acoordsfoe **tithe standard terms and oonx ens (Exhibit B). eratiligne Should this pry satisfadod ty establish the scope of services desired by the City cif Otsego and you approve the feesisterinsiconditkme, please sign and tints both copies of this proposal in the space provided. Please retain one (1) copy for your records and ream the other to AE2S. Acceptance of this proposal wig serve as our notice to proceed and the work vrH be scheduled receipt. upon Thank you again for the opportunity to provide professional services to the City of Otago. We look forward to working with you, and we are confident our experience and expertise wil provide value to your municipality. Sincerely, Accepted this day of 29_ AE2S Cify of Otsego Stevan instrumentation and Tide: Contrail Manager 14I0S.0.1ipryleatslf>e Brio a /ilN..rke This is EXHIBIT A, consisting of I pages, referred to in and part of the Agreement between CLIENT and AE2S for MC Services for Water and 1Vastewater Control Systems dated November 19, 2009. 2009 AE2S Hourly Fee and Expense Schedule Labor Rates Engineer I $88.00 Engineer 11 $98.00 Engineer III $115.00 V $44.00 $130.00 Administrative I Engineer Administrative II $55.00 Engineer V $154.00 Administrative 111 $66.00 Engineer VI $ 154.00 Administrative $76.00 $165.00 IV Engineer VII Engineer VIII $175.00 Administrative V $84.00 Project Manager $145.00 Technical Expert I $185.00 Reimbursable Expense Rates Technical Expert II $200.00 Transportation $0.60 /mile Survey Vehicle $0.65 /mile Technical Expert III Negotiable Photocopies $0.10lcopy Plots- Color Bond $1.25 /s.f. I &C Technician 1 $84.00 Plots - Monochrome Bond/Vellum $0.75/s.f MC Technician II $94.00 l&C Technician III $105.00 Plots - Film/Photo High Gloss $2.00/s.f. Digital Imaging $10.00 /day I &C Technician IV $128.00 Laser Printouts $0.20/page MC Technician V $128.00 $0.68/ page Technician VI $137.00 Color Laser Printouts/Copies $0.68 page Fax $0.40/page $76.00 Projector $25.00/hour Land Surveyor I Total Station $10.00/hour Land Surveyor 11 $8G•00 Land Surveyor III $98.00 Total Station - Robotic $35.00/hour $109.00 Land Surveyor N Pro -XR GPS S15.00/hour Fast Static/RTK GPS $50.00/hour Land Surveyor V $121.00 Land Surveyor VI $140.00 3D Laser Scanner $100.00/hour Survey Monuments $3.00 /each Engineering Technician I S48.00 Fence Posts $6.00/each Survey Lath $18.00/bundle Engineering Technician II $62.00 Survey Stakes $10.00/bundle Engineering Technician 1V $87.00 7.00 All Terrain Vehicle/Boat $100.00/day Technician 1 V $8 $10.00Vda Engineering Technician V $97.00 Hydrant Pressure Recorders y Telemetry Radio $50.00 /site Engineering Technician VI $112.00 Pressure Recorder $5.00/day Engineering Technician VII $130.00 Outside Services* cost *1.15 Marketing Consultant 1 $90•00 Out of Pocket Expenses ** cost *l .I5 Rental Car cost *1.20 Marketing Consultant 11 $100.00 CPA $130.00 Senior Consultant $145.00 * Includes laboratory testing, architectural and IT I $75.00 engineering consultants, surveying, etc. IT II 595.00 IT III $110.00 1T Manager $125.00 ** Includes toll telephone, shipping, postage, subsistence, technical literature, equipment rental, etc. Financial Analyst I $75.00 Financial Analyst II $90.00 These rates are subject to adjustment each year on Financial Analyst III $100.00 January 1. Financial Analyst IV 5115.00 Financial Analyst V $130.00 nto.s.o.tlprolectslOtsegov8c Proposal 111909.doc • This is EXHIBIT B, consisting of 2 pages, referred to in and part of the Agreement between CLIENT and AE2S for I &C Services for Water and Wastewater Control Systems dated November 19, 2009. Standard Terms and Conditions The proposal is supplemented to include the following Agreement of employees, and consultants in the performance of AE2S's the parties: services under this Agreement. b. To the fullest extent pemutted by law, CLIENT shall 1. Standard of Care indemnify and hold harmless AE2S, AE2S's officers, a. The standard of care for all professional services performed or furnished by AE2S under this Agreement will be the re directors, partners, employees, and consultants from and ca against costs, losses, and damages (including but not limited and skill ordinarily used by members of AE2S's profession to reasonable fees and charges of engineers, architects, practicing under similar circumstances at the same time and in attorneys, and other professionals, and reasonable court or the same locality. AE2S makes no warranties, express or arbitration or other dispute resolution costs) caused solely by implied, under this Agreement or otherwise, in connection the negligent acts or omissions of CLIENT or CLIENTS with AE2S's services. officers, directors, partners, employees, and consultants with b. CLIENT shall be responsible for, and AE2S may rely upon, aspect to this Agreement. the accuracy and completeness of all requirements, programs, c. In addition to the indemnity provided under paragraph 5.b. instructions, reports, data, and other information furnished by of this Exhibit, and to the fullest extent permitted by law, CLIENT to AE2S pursuant to this Agreement. AE2S may use CLIENT shall indemnify and hold harmless AE2S and such requirements, reports, data, and information in AE2S'S officers, directors, partners, employees, and performing or furnishing services under this Agreement. consultants from and against injuries, losses, damages and expenses (including but not limited to all fees and charges of 2. Ind dent Contractor engineers, architects, attorneys, and other professionals, and all court or arbitration or other disputes =solution costs) All duties and responsibilities undertaken pursuant to this caused by, arising out of, or resulting from Hazardous Agreement will be for the sole and exclusive benefit of Environmental Condition, provided that (i) any such injuries, CLIENT and AE2S and not for the benefit of any other party. losses, damages and expenses are attributable to bodily injury, Nothing contained in this Agreement shall create a contractual sicicness, disease, or death, or to injury to or destruction of relationship with or a cause of action in favor of a third party tangible property, including the loss of use resulting against tither CLIENT or AE2S. AE2S's services under this therefrom, and (ii) nothing in this paragraph 5.c. shall obligate Agreement are being performed solely for CLIENT's benefit, CLIENT to indemnify any individual or entity to the extent of and no other entity shalt have any claim against AE2S that individual or entity's own negligence or willful because of this Agreement or the performance or misconduct nonperformance of services hereunder. 3. Payments to AE2S d. To the fullest extent permitted by law, notwithstanding Invoices will be prepared in accordance with AE2S's standard any other provision of this Agreement, the total directors, partners, the invoicing practices and will be submitted to CLIENT by aggregate, of AE2S and AE2S's officers, directors, pernes, AE2S monthly, unless otherwise agreed. Invoices are due and employees, agents, and AE2S lai Consultants, and any of them, payable within 30 days of receipt. If CLIENT fails to make to CLIENT and anyone claiming by, through, or under any payment due AE2S for services and expenses within 30 CLIENT for any and all claims, losses, costs, or damages days after receipt of AE2S's invoice therefore, the amounts whatsoever arising out of, resulting from or in any way cruses, due AE2S will be increased at the rate of I.0% per month (or to the Project or the Agreement from any cause or causes, including but not limited to the negligence, professional errors the maximum rate of interest permitted by law, if less) from or omissions, strict liability or breach of contract, or warranty said thirtieth day. In addition, AE2S may, after giving seven express or implied of AE2S or AE2S's officers, directors, days written notice to CLIENT, suspend services under this partners, employees, agents, or AE2S's Consultants, or any Agreement until AE2S has been paid in full all amounts due of them, shall not exceed the total compensation received by for services, expenses, and other related charges. AE2S under this Agreement. 4. Insurance 6. Termination of Contract AE2S will maintain insurance coverage for Workers' Either party may at any time, upon seven days prior written Compensation, General Liability, and Automobile Liability notice to the other party, terminate this Agreement. Upon and will provide certificates of insurance to CLIENT upon such termination, CLIENT shall pay to AE2S all amounts request owing to AE2S under this Agreement, for all work performed up to the effective date of termination, plus reasonable 5. indemnification and Allocation of Risk termination costs. a. To the fullest extent permitted by law, AE2S shall indemnify and hold harmless CLIENT, CLIENTs officers, y. Access directors, partners, and employees from and against costs, CLIENT shall arrange for safe access to and make all losses, and damages (including but not limited to reasonable provisions for AE2S and AE2S's Consultants to enter upon fees and charges of engineers, architects, attorneys, and other public and private property as required for AE2S to perform professionals, and reasonable court or arbitration or other services under this Agreement dispute resolution costs) caused solely by the negligent acts or omissions of AE2S or AE2S's officers, directors, partners, 1t10.5.0.11proJectslOtsegolf&C Proposal 111909.doc This is EXHIBIT B, consisting of 2 pages, referred to in and part of the Agreement between CLIENT and AE2S for I &C Services for Water and 1Vastewater Control Systems dated Novernber 19, 2009. 8. Hazardous Environmental Conditions d. Because data stored in electronic media format can It is acknowledged by both parties that AE2S's scope of deteriorate or be modified inadvertently or otherwise services does not include any services related to a "Hazardous without authorization of the data's creator, the party Environmental Condition," i.e. the presence at the site of receiving electronic files agrees that it will perform asbestos, PCBs, petroleum, hazardous waste, or radioactive acceptance tests or procedures within 60 days, after materials in such quantities or circumstances that may present which the receiving party shall be deemed to have a substantial danger to persons or property exposed thereto in accepted the data thus transferred. Any errors detected connection with the Assignment. In the event AE2S or any within the 60-day acceptance period will be corrected by other party encounters a Hazardous Environmental Condition, the party delivering the electronic files. AE2S shall not AE2S tray, at its option and without liability for be responsible to maintain documents stored in consequential or any other damages, suspend performance of electronic media format after acceptance by CLIENT. services on the portion of the Assignment affected thereby 12. Force Majeure until CLIENT: (i) retains appropriate specialist consultant(s) AE2S sho not be liable for any loss or damage due to failure re or contractors) a move identify and, as appropriate, Hazardous Environmental nmemental abate, or delay in rendering any service called for under this remediate, or remove the AE2S's Condition; and (ii) warrants that the site is in full compliance Agreement resulting from any cause beyond with applicable laws and regulations. CLIENT acknowledges reasonable control. that AE2S is performing professional services for CLIENT 13. Assignment and that AE2S is not and shall not be required to become an Neither parry shall assign its rights, interests or obligations "arranger," "operator," "generator," or "transporter" of under this Agreement without the express written consent of hazardous substances, as defined in the Comprehensive the other party. Environmental Response, Compensation, and Liability Act of 1990 (CERCLA), which are or may be encountered at or near 14. Binding Effect the site in connection with AE2S's activities under this This Agreement shall bind, and the benefits thereof shall inure Agreement. to the respective parties hereto, their legal representatives, executors, administrators, successors, and assigns. 9. Patents AE2S shall not conduct patent searches in connection with its 15. Sever ability and Waiver of Provisions services under this Agreement and assumes no responsibility Any provision or part of the Agreement held to be void or for any patent or copyright infringement arising therefrom unenforceable under any laws or regulations shall be deemed Nothing in this Agreement shall be construed as a warranty or stricken, and all remaining provisions shall continue to be representation that anything made, used, or sold arising out of valid and binding upon CLIENT and AE2S, who agree that the services perforated under this Agreement will be free from the Agreement shall be reformed to replace such stricken infringement of patents or copyrights. provision or part thereof with a valid and enforceable 10. Ownership and Reuse of Documents intention that comes as close as possible to expressing the intention of the stricken provision. Non-enforcement of any All documents prepared or furnished by AE2S pursuant to this provision by either party shall not constitute a waiver of that Agreement are instruments of service. Reuse of any such provision, nor shall it affect the enforceability of that documents by CLIENT shall be at CLIENTs sole risk; and provision or of the remainder of this Agreement. CLIENT agrees to indemnify, and hold AE2S harmless from all claims, damages, and expenses including attomey's fees 16. Survival arising out of such reuse of documents by CLIENT or by All express representations, indemnifications, or limitations of others acting through CLIENT. liability included in this Agreement will survive its completion or termination for any reason. 11. Use of Electronic Media a. Copies of Documents that may be relied upon by 17. Headings CLIENT are limited to the printed copies (also known as The headings used in this Agreement are for general reference hard copies) that are signed or sealed by the AE2S. only and do not have special significance. Files in electronic media format of text, data, graphics, or of other types that are furnished by AE2S to CLIENT 18. Controlling Law are only for convenience of CLIENT. Any conclusion This Agreement is to be governed by the law of the State of or information obtained or derived from such electronic Minnesota• files will be at the user's sole risk. 19. Notices b. When transferring documents in electronic media Any notice required under this Agreement will be in writing, format, AE2S makes no representations as to long -term addressed to the appropriate party at its address on the compatibility, usability, or readability of documents signature page and given personally, or by registered or resulting from the use of software application packages, certified maul postage prepaid, or by a commercial courier operating systems, or computer hardware differing from service. All notices shall be effective upon the date of receipt. those used by AE2S at the beginning of this Assignment. c. If there is a discrepancy between the electronic files and the hard copies, the hard copies govern. 1110.5.0.1 tprojecislOtsegotl &C Proposal 111909.doc ITEM 12_1 NAC NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231 .2555 Facsimile: 763.231.2561 planners @nacplanning.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 19 November 2009 RE: Otsego — Parks and Recreation Commission NAC FILE: 176.08 The Parks and Recreation Commission interviewed Ms. Kayla Block - Togerson for the open alternate position at their meeting on 18 November 2009. The Parks and Recreation Commission members asked Ms. Block - Togerson about her background, experience with park and recreation issues and summarized the activities and responsibilities of the Parks and Recreation Commission. Ms. Block- Togerson also asked the Parks and Recreation Commission members about the specific role of the alternate position with the response being that the alternate position participates fully in all activities and discussions with the only distinction that they do not vote if all regular members are present. Following the interview, the Parks and Recreation Commission voted 6 -0 to recommend the City Council appoint Ms. Block - Togerson to the alternate position. The City Council will consider the appointment at their meeting on 23 November 2009 at 7:00 PM. Ms. Block - Togerson's application for appointment to the Parks and Recreation Commission is attached for review. c. Mike Robertson, City Administrator Tami Loff, City Clerk Brad Belair, Public Works Supervisor Kayla Block - Togerson CITY OF OTSEGO CITY COMMISSION ON THE GREAT RIVER ROAD APPLICANT QUESTIONNAIRE The City of Otsego has received your indication of interest to serve as a member of a City Commission. In order to assist the City Council in evaluating candidates and selecting individuals, you are requested to provide a response to the items listed below: NAME: G. �\ o C ,lK - T0fc - ecS»YI ADDRESS: \ \ g PHONE #: Day (906 ) 89 -O4 y 5 Evening ( ) Slam e— Length of residency in the City: \ Years ll Occupation: V `ccick� Te- Si(? - • n:vers;t 64- Please indicate which City Commission you are interested in joining: Police Commission Parks & Recreation Commission Heritage Commission Planning Commission Please list community organizations in which you are or have been involved: erns S Y\azVe nv ■ fon to ev\ \ Co a\;- v-\ cyc Skudex� --S c: U C1 vio u - Ph Trov \-ec ee - L\ — Please indicate what qualifications, background and experience you may have which will assist the particular commission you are interested in and the City? ck c\ e d What do you consider the role and responsibility of the particular commission you are interested in? See,\ - -\k‘cc- - N-e. rook ck.v\4 reS ?oY ss∎ b',1; c 2 \S a.,n6. R� o'� e c� �-� v, � Cc� m w� i S s i 0y, C s *0 'eV \ \CUve c e. fie_ e-x k s vNr e c 0 o c3 -c 6my - Q. uSe ci S ��` Page I 1 �c�v2 „ comma, o'V cam.\ so Q,\ co' o.c � \ ^► Tam c c rn n o dVrm e d' CITY OF OTSEGO CITY COMMISSION ON THE GREAT RIVER ROAD APPLICANT QUESTIONNAIRE What do you consider are the three major problems being confronted by the City of Otsego? eco 2. Co rnVh J e.,N . , C-e 1€ 3. C 0mmkm■ IAN) oN,ve,yyte - What do you consider to be the major assets of the community? 1 . LO C c�� csi■ / v`c� v - evw% co (N w\ �yv* 2. S �Z 3. U ?? df vk Final Comments: W o L)\ )Eve - -Viz 0 ppoi -\v i , S. (\im. 0 r . Akt - Co yy\ yy\■ �� e� I v\ to 1-eck eY\ S am e_- -..: Th a,r\ v�o y r co-r\ S d-e-r► v y 2 - Signature: ' 7 l�%�t ' J . Date: lo Act ct 1 U 4 1 P /ease return this questionnaire by the pasted date Thank You Mail: Otsego City Hall 8899 Nashua Ave NE Otsego, MN 55330 Fax: (763) 441 -8823 E -mail: cityhall(dci.otsego.mn.us Page 12 Please indicate what qualifications, background, and experience you may have which will assist the particular commission you are interested in and the City? I am currently a graduate student at the University of Minnesota; I will be graduating with a Master of Science degree in Natural Resources Science and Management in the spring. My area of concentration in this degree is on economics, policy and management. I am currently taking a course on land use planning, which is an area of great interest to me. I feel that my education and other previous experiences, along with a desire to become involved in and serve the community, would make me a very beneficial person to have on the Parks and Recreation Commission. My husband and I moved to Otsego last March. While we haven't lived here long, we love the area and would like to become more involved in the community. I also love that the city has introduced the Pride In Our Parks program and feel that it is a great way to get the community involved with their natural resources. Along with my undergraduate degree, I went through a seven semester leadership training course. While in this course, I organized and volunteered with several large projects, including heading a team that ran a full day of activities geared at getting youth in the community to be active and healthy. I was also the president of our college's environmental organization and got a recycling program started on campus. Through my involvement in Student Senate, I had the opportunity to work with administration and numerous boards to overhaul the student union on campus. I like to take a proactive approach to planning and enjoy the dynamics of working in groups and teams Though I do not have any experience on a city commission, I believe that I would be a great asset to the City of Otsego on its Parks and Recreation Commission. As a new resident, I can give the commission input on what it is like to be a new community member. As a young adult with no children, it is often hard to get involved in the community and to learn what the city has to offer as far as recreation goes. I would like to help the commission make that information more accessible and help them plan programs that are innovative and appeal to many generations. ITEM 12_2 COUNCIL ITEM SCHARBER & SONS CITY COUNCIL MEETING NOVEMBER 23, 2009 TO: Tami Loff Attached is the Scharber & Sons claims list for the City Council. For more details, please refer to the check detail registers. Claims Register 11 -18 -2009 $ 627.07 Check #47960 GRAND TOTAL $ 627.07 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper CITY OF OTSEGO 11/18/09 9:41 AM Page 1 *Check Summary Register© NOVEMBER 2009 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 047960 SCHARBER & SONS 11/18/2009 $627.07 MULCHING BLADES Total Checks $627.07 FILTER: None CITY OF OTSEGO 11/18/09 9:41 AM Page 1 *Check Detail Register© NOVEMBER 2009 Check A mt Invoice Co mment 10100 BANK OF ELK RIVER Paid Chk# 047960 11/18/2009 SCHARBER & SONS E 101 -45200 -210 Operating Supplies (GENERAL) $347.88 1036729 MULCHING BLADES E 101 -45200 -220 Repair /Maint Supply (GENERAL) $8.48 1037402 ZERT FITTINGS E 101 -45200 -220 Repair /Maint Supply (GENERAL) $213.15 1037413 REPAIR SUPPLIES E 101 - 45200 -220 Repair /Maint Supply (GENERAL) $57.56 1037413 FILTERS, FLUID Total SCHARBER & SONS $627.07 10100 BANK OF ELK RIVER $627.07 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $627.07 $627.07 ITEM 12 -3 MEMO Date: November 5, 2009 To: Mayor & Council From: City Administrator Mike Robertson Re: Building Official Retirement Harold Leonard has announced his retirement as Building Official effective December 30, 2009. To replace Harold staff has looked at two options, either to hire a new Building Official (BO) or contract with Metro West to be our BO. Those options are described below. HIRE A NEW BUILDING OFFICIAL `Hiring Process - To hire a new BO to start by the beginning of January would require the following actions in the next two months. Advertise on the League web site, City web site and in the Star News from November 10 -25. Applications due Wednesday, November 25 at 5:00 p.m. Review applications and assign job points the week of November 30. Council interview of finalists the week of December 7. Officially approve hiring of the new BO at the Council meeting of December 14. New employee starts on January 4, 2010. If second interviews and /or protracted negotiations were required this could push the process further into January. This timeline is about as fast as any hiring process could be done and is probably unrealistic. In my opinion it is unlikely that we could.have a new employee hired by the beginning of January. Pros - A BO who is an employee would supervise Building Department support staff and help staff the front counter. They would be available on a regular basis for all callers and walk -ins, as well as for other City staff with building related questions. They would attend Administrative Subcommittee meetings and weekly department head meetings and would be expected to work more closely with other City staff than a contractor. Currently Harold makes note of any conditions he spots in the field which he thinks should be brought to the attention of Brad, Ron, Dan or me. An employee would also allow the City to keep all of the building permit revenue. Cons - Hiring would probably take longer than negotiating an acceptable contract with Metro West. If the Council desired to terminate the relationship it would be more complicated and take longer to end it than ending a contract. CONTRACT WITH METRO WEST Hiring Process - Initial discussions and draft contract starting November 10. Staff review and any revisions the week of November 16. Council review of a contract on November 23. If revisions are required, the next review would be the December 14 Council meeting absent a special meeting. Metro West could start anytime after that. Pros - A contract can be set up quickly. As a contracted service the contract could be ended relatively easily if the Council desired. Cons - Metro West usually just does plan reviews and inspections. They don't usually staff an office to answer phones or questions from walk -ins. There are a lot of phone calls which cannot be answered by support staff and have to be answered by the BO. We also have 2 a lot of walk -in traffic in Otsego. We could tell walk -ins and people who call with questions that they would have to call the BO direct or make an appointment. That would be perceived as a drop in service and would draw complaints. The current contract inspectors do not enter their inspection information which creates additional work for support staff. They do not make note of other conditions encountered on their inspections such as downed street signs. Not every inspector who works for Metro West is a Certified Building Official so some can't do certain inspections such as septic inspections. Metro West typically takes a percentage of building permit revenue as part of their contracts. As Finance Director Gary Groen's attached memo shows, the City depends on building permit revenue to pay for more than building inspectors. RECOMMENDATION: Given that the Council will already be busy interviewing potential Councilmembers in December it is unrealistic to expect that additional time can be devoted to interviewing for a new Building Official as well. I recommend that we negotiate a contract with Metro West to take over as Building Official at the beginning of January, 2010. I think this contract should run for a few months until the best qualified candidate can be hired as the new Building Official. I recommend that Council review whether or not they would want the new Councilmember involved in the hiring process for the new Building Official and whether they would want any changes to the Building Official's job description. 3 CITY OF OTSEGO Finance M emo To: Mike Robertson and The City Council From: Gary Groen Date: November 3, 2009 Re: Building Safety Department Information In our discussion of whether to contract for a building official or not, I provide the following information: • The City's 2010 budget for the General Fund operations include $82,000 from the Building Safety Department. This is a portion of the permit fees that is budgeted as revenue in the General Fund. • The Building Safety Department pays the General Fund $24,000 in rent for its share of the space in this building. The rent was reduced from $40,000 to $24,000 for 2010. • The Building Safety Department is allocated a share of the administrative and finance department payroll costs as support for that operation. The total costs of the General Fund that is allocated totals $176,729. • When you add those three items together, the Building Safety Fund supports the General Fund to the total of $282,729. • Current employee salaries and benefits (includes 2009 employee,T. Rochel) paid through September 30 total $164,880. The current contracted inspector services are paid at $45 per hour and requires the city provide the contractor with a vehicle. The vehicle cost is reflected in the Building Safety Department costs as the gas is charged to each city vehicle. The total payments to Metro West for inspection services totaled $14,265.00 in 2008 and $30,367.75 in 2009 or 991.83 hours since July 1, 2008. • Page 1 Page Two Building Safety Department Information Total building permit, plumbing and mechanical permit fees total $282,287 for the first 9 months of 2009. • Page 2 CITY OF OTSEGO 11/03/09 1:48 PM Page 1 *VendorTransactions© Comments Proj Batch Name Invoice Checks Refer Po Nbr Amount d:46.5; Vendor 101346 METRO WEST INSPECTION SVC INC. 2009 10 OCTOBER Cash Payment E 250 -42410 -390 Contracted Services 091015PAY 047822 10/21/2009 12 0 j $5,150.25 , / ?, 45 BLDG INSP SVCS 8/31/09 - 9/30/09 9 SEPTEMB Cash Payment E 250 -42410 -390 Contracted Services 091609PAY 047717 9/23/2009 8 0 $6,030.00 /2 £/ Wiz) BLDG INSP SVCS 7/20/09 - 8/28/09 8 AUGUST Cash Payment E 250 -42410 -390 Contracted Services 090730PAY 047543 8/5/2009 10 0 $7,577.50 / 3y BLDG INSP SVCS 5/26/09 - 7/17/09 6 JUNE Cash Payment E 250 -42410 -390 Contracted Services 090609PAY 047355 6/17/2009 59 0 $4,455.00 IY1 v i . ) BLDG INSP SVCS 4/27/09 - 5/20/09 5 MAY Cash Payment E 250 -42410 -390 Contracted Services 090507PAY 047239 5/20/2009 41 0 $3,532.50 7 y f t's, BLDG INSP SVCS 3/27/09 - 4/24/09 ' 3 MARCH Cash Payment E 250 -42410 -390 Contracted Services 090311PAY 047024 3/18/2009 33 0 ; $810.00 j 5', 2c BLDG INSP SVCS 2/9/09 - 2/13/09 1 JANUARY Cash Payment E 250 - 42410 -390 Contracted Services 090115PAY 046801 1/21/2009 35 0 $2,812.50 6 Z 0 BLDG INSP SVCS 12/8/08 - 12/31/08 ; Total 2009 $30,367.75 67 3 Vendor 101346 METRO WEST INSPECTION SVC IN $30,367.75 _ FILTER: [Vendor Nbr]= 101346 and ( [Act Year] = '2009') and [Tran Nbr] < >15 • CITY OF OTSEGO 11/03/09 1:47 PM Page 1 *VendorTransactions© Comments Proj Batch Name Invoice --- Checks Refer Po Nbr Amount c Vendor 101346 METRO WEST INSPECTION SVC INC. 2008 12 DECEMBE Cash Payment E 250 -42410 -390 Contracted Services 081208PAY 046689 12/31/2008 23 0 $2.992.50 6:6 BLDG INSP SVCS 11/3/08 THRU 12/5/08 11 NOVEMBE Cash Payment E 250 - 42410 -390 Contracted Services 081103PAY 046424 11/5/2008 28 0 $4,702.50 /6 (f, S Z• BLDG INSP SVCS 8/4/08 - 10/3/08 11 NOVEMBE Cash Payment E 250 - 42410 -390 Contracted Services 081117PAY 046536 11/19/2008 24 0 ; $3,037.50 67, j c; BLDG INSP SVCS 10/6/08 - 10/31/08 10 OCTOBER Cash Payment E 250 - 42410 -390 Contracted Services 081001PAY 046301 10/8/2008 39 0 $3,532.50 •7 , 50 BLDG INSP SVCS 6/30/08 - 8/1/08 Total 2008 ( $14,265.00 z) ' Vendor 101346 METRO WEST INSPECTION SVC IN $14,265.00 7 _. G� FILTER: [Vendor Nbr]= 101346 and ( [Act Year] = '2008') and [Tran Nbr] < >15 • • BUILDING OFFICIAL ADVERTISEMENT Otsego (pop 14,000) is seeking a Building Official to lead the Department of Building Safety. Supervise staff. Conduct building inspections and plan reviews. Requires Minnesota Building Official Certification, municipal experience, and ability to communicate effectively. Reports to the City Administrator. Salary range $63,700 to $82,800. For application and job description call 763/441 -4414. Application due by 5:00 p.m., Wednesday, November 25, 2009. City of Otsego, 8899 Nashua Avenue NE, Otsego, MN 55330. Building Official City of Otsego Title of Class: Building Official Revised Date: June 1, 2009 FLSA: Exempt when supervision of two or more (FTE) employees is required DESCRIPTION OF WORK General Statement of Duties: Performs administrative, supervisory and skilled inspection work planning and directing the Building Safety Department including administering and enforcing the Minnesota State Building Code, MPCA 7080, City zoning and rental ordinances and other related federal, state and City ordinances and regulations; performs related duties as required. Supervision Received: Works under the administrative supervision of the City Administrator. Supervision Exercised: Exercises general and technical supervision over department staff. TYPICAL DUTIES PERFORMED The listed examples may not include all duties performed by all positions in this class. *Administers the City's building, plumbing, and mechanical code enforcement program including plan review, permit issuance, inspection, and related responsibilities. *Enforces City ordinances related to sub -soil treatment systems and rental properties and assists in enforcing land -use and nuisance ordinances. *Performs on -site inspections for building construction and remodeling work and land use permits to ensure code compliance. *Inspects structures for compliance with zoning ordinance and inspects damaged or deteriorated structures for compliance with building code. *Advises and interprets building code, zoning and rental ordinances and related regulation and ordinance requirements to property owners, other inspectors, permit technicians, contractors, architects, engineers, planners and the general public. *Ensures prompt turnaround time for permit applications and inspections. *Oversees inspection of contractors and subcontractor work and ensures licenses and permits are current. *Prepares and monitors annual building safety budget. *Oversees preparation of local, state, and federal reports and prepares other reports as needed or requested. *Purchases parts, equipment, and supplies as approved in annual budget; obtains approval for unbudgeted expenditures. *Reviews inspection reports and building and site plans for conformance to building and zoning codes. *Investigates complaints regarding material and workmanship quality and violation of the zoning ordinances. *Issues citations and stop work orders, when necessary, to enforce compliance with building codes and zoning ordinance; may testify in court concerning results of inspection. 1 Building Official City of Otsego *Oversees or prepares records and reports of investigations and violations of building codes, zoning ordinance and work permits. *Coordinates plan review and inspection activities with the City Engineer and Planner with respect to the construction or alteration of sewer, water access, grading, erosion control and storm water drainage systems on private property. *Develops and implements Department goals and objectives and policies and processes associated with the building permit application and inspection process. *Supervises the department staff including interviewing and jointly recommending hire, assigning and reviewing work, evaluating performance and recommending or administering reward and discipline. *Receives or oversees receipt of permit fees and maintains financial records; prepares State Surcharge reports. Oversees the work of contractors doing work on City buildings to endure compliance with code. Makes recommendations jointly with other City personnel to Boards, Commissions and City Council regarding policy development and ordinance amendments. Reviews and makes recommendations on fees and charges for building, mechanical, plumbing, demolition and other related permits. *Oversees the records management system for department records to ensure accurate and complete records are maintained. *Keeps abreast of technical advances and code amendments and ensures staff have the most recent information. Performs other duties as needed or required. KNOWLEDGE, SKILLS AND ABILITIES *Considerable knowledge of State and local building codes, ADA and HUD requirements pertaining to building materials and how they apply to construction practices. *Considerable knowledge of zoning laws, City ordinance requirements related to building safety and procedures pertaining to the application approval process. *Considerable knowledge of customer service and effective customer relations. *Working knowledge of supervisory and management principles and practices. *Working knowledge of erosion control best practices and nuisance and fire safety codes. *Considerable knowledge of accepted construction practices. *Considerable ability to apply codes and ordinances to specific situations and enforce in a consistent and impartial manner. *Considerable ability to visually inspect, advise and monitor construction and landscaping for purposes of code and regulation compliance. *Considerable ability to coordinate and prioritize the work with multiple parties and deadlines. *Considerable ability to evaluate site plan design including construction or alteration of sewer and water access, grading, erosion control and storm water drainage systems on private property. *Considerable ability to use appropriate discretion and sound judgment and to communicate effectively, both orally and in writing, with elected officials, contractors, engineers, planners, City staff, State and Federal regulatory staff, architects and the general public. *Considerable ability to resolve professionally conflicts in a tactful and respectful manner. 2 Building Official City of Otsego *Considerable ability to read and interpret blueprints and plans involving architectural, structural, mechanical, plumbing, and engineering designs. *Considerable ability to remain current on code amendments and technical advances in construction and relay that information to staff. *Considerable ability to supervise staff and direct the operations in cooperation with the City Engineer and Planner and outside inspection contractors. *Considerable ability to utilize computer technology applicable to the Department. *Considerable ability to analyze and apply codes, ordinances and regulations to specific situations. *Working ability to prepare and administer the building safety budget and to make prudent purchasing decisions. *Working ability to work in unfinished structures and in unsafe or uncomfortable surroundings. *Working ability to stand, walk, crouch or stoop, balance, reach, push, pull, climb and sit as necessary when doing inspections. *Working ability to grasp and manipulate objects and tools requiring fine motor skills and to occasionally lift and carry objects weighing up to 10 pounds. *Working ability to work outside, sometimes in adverse weather conditions, including extremes of heat and cold and in and around noise, dust and dirt typical of construction settings. Some exposure to risk of electrical shock or falling objects on occasion. MINIMUM QUALIFICATIONS Completion of a two -year building inspection technology degree and four years of experience as a building inspector including inspection and plan review of residential and commercial properties and enforcement of zoning or land -use ordinances, or six years of above experience. Must possess and maintain certification by the State of Minnesota as a Building Official. Must possess 'and maintain MPCA inspector and SSTS certification and possess and maintain a valid MN Class D Driver's license. Supervisory experience preferred. *Asterisked items are essential to the job. 3 ITEM 12_4 CITY OF OTSEGO Finance Memo To: City Council From: Gary Groe ni Date: November 18, 2009 Re: Water and Sewer Utility Rates effective January 1, 2010 The water and sewer user rates are reviewed annually to determine the rates are sufficient to cover the costs of operations and provide future funding for major repair and maintenance to the systems. WATER I am recommending no increase in the current water rate structure. The current rates include a $3 base charge plus $1.50 per thousand gallons for water used. SEWER Overall user rate for residential and commercial The current sewer user rate is established by the average usage for the months of December thru February. This time period is used to determine the sewer rate so as not to include summer usage that does not enter the system I am recommending a sewer rate increase as follows: Rate Structure Current Proposed Rate Rate Rate Change Base Rate $3.00 $5.00 $2.00 Usage Rate for 0 -2,000 gals. $5.00 $5.00 $0.00 Usage Rate for 2,000 — 7,500 gals. $5.00 $5.00 $0.00 Usage Rate over 7,500 gals. $5.00 $5.15 $0.15 • Page 1 Page Two The effect of this rate increase will be to increase the sewer bill for a customer using 5,000 gallons per month from $28.00 per month to $30.00 per month or a 7.1 % increase. This is the first utility rate increase since February, 2008 and reflects the need to increase the balance in the sewer utility fund to provide the necessary funding for future maintenance of the system. Minimum Monthly Sewer Bill In addition, I am recommending the minimum charge for sewer be established at $15 per month. The city currently has 314 customers with an average sewer bill of $10.38. I believe this is a more proper allocation of the burden among the users of the system. A $15 minimum monthly sewer bill is the equivalent of a user of 2,000 gallons per month. In 2007, the City had a minimum water and sewer charge that included the first 2,000 gallons of usage. The minimum combined water and sewer charge at that time was $15 ($6 for water and $9 for sewer). With the recommended increase in the minimum charge for sewer, the bill for water and sewer for a user of up to 2,000 gallons will now be $21. The industry standard assumes an individual will use 70 gallons of water per day and that is consistent with the minimum charges recommended. Flat Rate for Users - No Usage History For those residents that are new to the City and do not have a usage history (i.e. there is no established usage history for the three month period from December thru February), the City bills a flat fee of $32. The flat fee of $32 was established several years ago based on the average usage of a household at that time. The $32 flat fee assumes an average usage 5,400 gallons per month. I recommend the flat fee remain at $32. Overall Revenue Projection and Operating Costs The sewer billings for the last twelve month period generated approximately $800,000 in revenue. The projected operating costs for 2010 are projected to increase to $850,000. The $850,000 operating costs include funding the projected major repair and maintenance items as identified on the current replacement schedule. The adjustments to the utility rates recommended in this memo will be sufficient to finance the $850,000 projected costs for 2010. • Page 2 TAL UTILITY TOTAL UTILITY RATES ETRO /STATE _ ZOoq - MINNESOTA 0 (Excluding Minneapolis / St. Paul Metro) Rogers, MN ' 830.74 .__. Monticello, MN I $37.20 ■ water 0 Owatonna, MN 841.28 E • Wastewater St Joseph, MN . ! 1 $43.55 ii Rochester, MN . , $44.17 • Stormwater Crookston, MN 1 $44,98 1 St Michael, MN . $45. 22 Thtef River Falk, MN , 847.01 Alexandria, MN . 1 $47.85 II Austin, MN ; $47.90 Cloquet, MN I $49.55 Winona, MN . $ .17 C f St Cloud, MN $50.37 /2Q &4 Stewartville, MN . $,b0., 4' ' Albert Lea, MN . $52.79 * .C4.. 10 .. 75 Albertville, MN y 3.6 ,, , - r titchfleid, MN $60.52 e. OT Grand Rapids, MN - *60.82 / Marshall, MN ' *62.65 I fig Ones I 0 Fergus Falls, MN - $63.65 �/ �O� Fairmont, MN 863.67 0 Lake City, MN _ $63.87 Ih o.J // Brainerd, MN 864.41 1 Buffalo, MN . *66.43 Little Fails, MN 1 ; $66.54 I Worthington, MN ./ $67.84 Moorhead, MN 1 $69.10 Bemidji. MN $70.37 Hibbing, MN i *70.86 I Baxter, MN - $71.47 New Ulm, MN , $71.53 East Grand Forks, MN y 814.47 Mankato, MN , 878.09 Red Wing, MN $78.69 Hermantown, MN $82.96 Hutchinson, MN [ 885.22 I Waseca, MN - $88.21 $113.53 Oak Grove, MN 1 0 20 40 60 80 100 120 I , p I iminimiimmiummisaiimmommi City of Otsego Customer History - Account Summary by Name Page: 1 Report Date(s): 11/15/2008 to 11/16/2009 Nov 18, 2009 01:44pm eport Criteria: e Customer.Cust No = 1578003 PA" 1 S 3, � Q �-- 15780 -03 1111.1111111M eiallaiMMINEMMOI. Metered Services: WATER Current Rate Table: 1001 WATER - RESIDENTIAL Period Read Date Meter Id Beg Read End Read Usage Demand Muliplier Amount Status 12/12/2008 12/10/2008 4373218 6,058 6,058 0 .0000 10.0000 3.00 01/15/2009 01/13/2009 4373218 6,058 6,058 0 .0000 10.0000 3.00 02/13/2009 02/11/2009 4373218 6,058 6,058 0 .0000 10.0000 3.00 03/13/2009 03/10/2009 4373218 6,058 6.058 0 .0000 10.0000 3.00 04/15/2009 04/13/2009 4373218 6,058 6,058 0 .0000 10.0000 3.00 05/15/2009 05/13/2009 4373218 6,058 6,200 1,420 .0000 10.0000 5.13 06/12/2009 06/10/2009 4373218 6,200 6,375 1,750 .0000 10.0000 5.63 07/15/2009 07/13/2009 4373218 6,375 6,599 2,240 .0000 10.0000 6.36 08/14/2009 08/12/2009 4373218 6,599 6,832 2,330 .0000 10.0000 6.50 09/16/2009 09/14/2009 4373218 6,832 7,052 2,200 .0000 10.0000 6.30 10/15/2009 10/13/2009 4373218 7,052 7,246 1,940 .0000 10.0000 5.91 11/16/2009 11/12/2009 4373218 7,246 7,299 530 .0000 10.0000 3.80 12,410 54.63 Grand Totals: Usage Amount WATER IGA 12,410 54.63 E A 1^ ^ u el� IRRIGATION 0 .00 it `� e., d) DEDUCT MTR 0 .00 SEWER 0 .00 SEWER FLAT FEE 0 .00 ' 1 t....-1- s Ass 4........ 4 STREET LIGHTING 0 .00 1 J STORMWATER 0 .00 "� METERS /REPAIRS 0 .00 • /v f /y 6( /4 r<.e cam rvt 4' Je-eg DISCONNECT FEE 0 .00 e- RECONNECT FEE 0 .00 NSF 0 .00 or STATE FEE 0 .00 #,57/416, TAX 0 .00 PENALTY - WATER 0 .00 PENALTY - SEWER 0 .00 PENALTY - OTHER 0 .00 Tax Cert Admin Fee 0 .00 Sewer Tax Cert Fee 0 .00 STREET LIGHT TAX CER 0 .00 TORM TAX CERT 0 .00 1s ea City of Otsego Customer History - Account Summary by Name Page: 1 Report Date(s): 11/15/2008 to 11/16/2009 Nov 18, 2009 01:44pm :eport Criteria: Customer.Cust No = 1558001 1g! "1- M / I,C., A ( - .- c 8,.m - rt..- 15580 -01 Illarifil0.■111 0111110111111111101111111111111M Metered Services: s WATER Current Rate Table: 1001 WATER - RESIDENTIAL , 4.. . Period Read Date Meter Id Beg Read End Read Usage Demand Muliplier Amount Status 12/12/2008 12/10/2008 209408 32,323 32,355 320 .0000 10.0000 3.48 01/15/2009 01/13/2009 209408 32,355 32,355 0 .0000 10.0000 3.00 02/13/2009 02/11/2009 209408 32,355 32,355 0 .0000 10.0000 3.00 03/13/2009 03/10/2009 209408 32,355 32,355 0 .0000 10.0000 3.00 04/15/2009 04/13/2009 209408 32,355 32,355 0 .0000 10.0000 3.00 05/15/2009 05/13/2009 209408 32,355 ' 32,419 640 .0000 10.0000 3.96 06/12/2009 06/10/2009 209408 32,419 32,566 1,470 .0000 10.0000 5.21 07/15/2009 07/13/2009 209408 32,566 32,724 1,580 .0000 10.0000 5.37 08/14/2009 08/12/2009 209408 32,724 32,862 1,380 .0000 10.0000 5.07 09/16/2009 09/14/2009 209408 32,862 33,018 1,560 .0000 10.0000 5.34 10/15/2009 10/13/2009 209408 33,018 33,199 1,810 .0000 10.0000 5.72 11/16/2009 11/12/2009 209408 33,199 33,313 1,140 .0000 10.0000 4.71 ic . 9,900 50.86 Grand Totals: Usage Amount WATER 9,900 50.86 (< a ✓� 1 C c� V \ s C r` IRRIGATION 0 .00 - T DEDUCT MTR 0 .00 4'L 'V SEWER 0 .00 SEWER FLAT FEE 0 .00 e S STREET LIGHTING 0 .00 , STORMWATER 0 .00 • METERS /REPAIRS 0 .00 /� e c O � K e /A/ e � "Ai' K/ J DISCONNECT FEE 0 .00 ��' 1IVV�� ,\ RECONNECT FEE 0 .00 NSF 0 .00 STATE FEE 0 .00 #ti5/1.10, TAX 0 .00 PENALTY - WATER 0 .00 PENALTY - SEWER 0 .00 PENALTY - OTHER 0 .00 I?v Tax Cert Admin Fee 0 .00 Sewer Tax Cert Fee 0 .00 TREET LIGHT TAX CER 0 .00 STORM TAX CERT 0 .00 1 • 1 City of Otsego Customer History - Account Summary by Name Page: 1 Report Date(s): 11/15/2008 to 11/16/2009 Nov 18, 2009 01:43pm eport Criteria: 14 M p .v-- Customer.Cust No = 2604001 S �• �� C /�- ` --- I. S!) { - Ie... 0 " 26040 -01 Metered Services: WATER Current Rate Table: 1001 WATER - RESIDENTIAL Period Read Date Meter Id Beg Read End Read Usage Demand Muliplier Amount Status 12/12/2008 12/10/2008 5504812 5,315 5,315 0 .0000 10.0000 3.00 01/15/2009 01/13/2009 5504812 5,315 5,340 250 .0000 10.0000 3.38 02/13/2009 02/11/2009 5504812 5,340 5,348 80 .0000 10.0000 3.12 ie 03/ 03/10/2009 5504812 5,348 5,402 540 .0000 10.0000 3.81 04/15/2009 04/13/2009 5504812 5,402 5,660 2,580 .0000 10.0000 6.87 05/15/2009 05/13/2009 5504812 5,660 5,879 2,190 .0000 10.0000 6.29 06/12/2009 06/10/2009 5504812 5,879 6,116 2,370 .0000 10.0000 6.56 07/15/2009 07/13/2009 5504812 6,116 6,405 2,890 .0000 10.0000 7.34 08/14/2009 08/12/2009 5504812 6,405 6,670 2,650 .0000 10.0000 6.98 09/16/2009 09/14/2009 5504812 6,670 6,912 2,420 .0000 10.0000 6.63 10/15/2009 10/13/2009 5504812 6,912 7,174 2,620 .0000 10.0000 6.93 11/16/2009 11/12/2009 5504812 7,174 7,305 1,310 .0000 10.0000 4.97 19,900 65.88 Grand Totals: Usage Amount WATER 19,900 65.88 g 1 D • r DEDUCT MTR 0 .00 SEWER 0 .00 IRRIGATION 0 .00 /'� s rt� 1 SEWER FLAT FEE 0 .00 STREET LIGHTING 0 .00 *1 ri $ 3 *, °'''d it STORMWATER 0 .00 VV ?AI METERS/REPAIRS 0 .00 �/ DISCONNECT FEE 0 .00 /e/ / RECONNECT FEE 0 .00 "!f e ece) NSF 0 .00 ��'KKK r` STATE FEE 0 .00 /� Q dr TAX 0 .00 PENALTY - WATER 0 .00 ?I/J/0 I' / PENALTY - SEWER 0 .00 PENALTY - OTHER 0 .00 Tax Cert Admin Fee 0 .00 Sewer Tax Cert Fee 0 .00 STREET LIGHT TAX CER 0 .00 STORM TAX CERT 0 .00 City of Otsego Customer History - Account Summary by Name Page: 1 Report Date(s): 11/15/2008 to 11/16/2009 Nov 18, 2009 01:42pm 45. S7 eport Criteria: 'r 2 / " l6 „-, Customer.Cust No = 2284001 . P Se L)- P e k, 22840 -01 11111111111111.110.1 INNOMMINIffiefilia Metered Services: WATER Current Rate Table: 1001 WATER - RESIDENTIAL Period Read Date Meter Id Beg Read End Read Usage Demand Muliplier Amount Status 12/12/2008 12/10/2008 33838091 2,984 3,156 1,720 .0000 10.0000 5.58 01/15/2009 01/13/2009 33836091 3,156 3,156 0 .0000 10.0000 3.00 02/13/2009 02/11/2009 33836091 3,156 3,156 0 .0000 10.0000 3.00 03/13/2009 03/10/2009 33836091 3,156 3,156 0 .0000 10.0000 3.00 04/15/2009 04/13/2009 33836091 3,156 3,156 0 .0000 10.0000 3.00 05/15/2009 05/13/2009 33836091 3,156 3,406 2,500 .0000 10.0000 6.75 06/12/2009 06/10/2009 33836091 3,406 3,686 2,800 .0000 10.0000 7.20 07/15/2009 07/13/2009 33836091 3,686 3,991 3,050 .0000 10.0000 7.58 08/14/2009 08/12/2009 33836091 3,991 4,222 2,310 .0000 10.0000 6.47 09/16/2009 09/14/2009 33836091 4,222 4,472 2,500 .0000 10.0000 6.75 10/15/2009 10/13/2009 33836091 4,472 4,712 2,400 .0000 10.0000 6.60 11/16/2009 11/12/2009 33836091 4,712 4,972 2,600 .0000 10.0000 6.90 19,880 65.83 rE Grand Totals: Usage Amount WATER 19,880 65.83 IRRIGATION 0 .00 / DEDUCT MTR 0 .00 K / 4 /'✓I a O F as G frt. SEWER 0 .00 SEWER FLAT FEE 0 .00 � 1 SS I .."•....0 STREET LIGHTING 0 .00 ie J � / e l ` STORMWATER 0 .00 g METERS /REPAIRS 0 .00 DISCONNECT FEE 0 .00 . RECONNECT FEE 0 .00 41t.4.- ( co 1 M e oje 14/ 4 ' M NSF 0 .00 STATE FEE 0 .00 TAX 0 .00 O �� , PENALTY -WATER 0 .00 f". PENALTY - SEWER 0 .00 PENALTY - OTHER 0 .00 Tax Cert Admin Fee 0 .00 Sewer Tax Cert Fee 0 .00 STREET LIGHT TAX CER 0 .00 STORM TAX CERT 0 .00 ObasPoterismars• November 19, 2009 Dear Mr. Mike Robertson; the honorable Mayor and Council. Pursuant, to our discussions this week I would like to modify my final date with the city. I would like to extend my date to January 7, 2010. This would allow for a transition period with the new acting Building Official or a contracted service for this position during the vetting process for the go forward plans of the council. It would also, provide me the opportunity to take advantage of the Aflac insurance that maybe offered for employees. I thank you in advance for your willingness to consider this request. Sin ` ely, Harold J. Leonard 1 L 1 ■;v'1'r1 ;I, RIVERWOOD r 0 ! (: NATIONAL Vintage Golf Course, Inc. dba Riverwood National 10247 95 Street NE Monticello, MN 55362 (763) 271 -5050 City of Otsego, We have submitted our payment for our liquor violation at this time, but we would request that we be allowed to make payments over time as this is our off season and we have little or no revenue at this time. We would like to use this money to pay our off - season expenses as well as salaries to our year round employees. We have experienced our worst October sales in 10 years this year. We had very few days in October that the weather cooperated for our customers to want to come and play golf. We would request that we make a payment of $500.00 at this time and $500.00 on or before February 28th and the remaining $1000.00 at the time of our license renewal on or before June 1st. We have been signed up for the past 2 Alcohol education classes that were offered through the county but they have both been cancelled due to lack of participation. We would like to attend the spring classes and require all of our returning seasonal employees to attend. Many of our employees are college students and are here only during our season. We would like to request December 21 as our penalty day where we can not serve liquor due to our violation. Thank you for considering our request, Chris Bulow 10247 - 95th Street NE • Otsego, MN 55362 (763) 271 -5000 • Fax (763) 271 -5051 10444 95th Street NE • Otsego, MN 55362 www.riverwoodnational.com • E -mail golfrwn @tds.net