12-14-09 CCITEM 3-1
OTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
DECEMBER 14, 2009
7:00 PM
1 Mayor Jessica Stockamp will call the meeting to order.
Mayor Stockamp called the meeting to order at 7 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Dan Scharber and Tom
Darkenwald.
Staff: Mike Robertson, City Administrator; Tam! Loff, City Clerk; Gary Groen, Finance Director;
Andy MacArthur, City Attorney; Dan Licht, City Planner; Ron Wagner, City Engineer and Kurt
Neidermeler, PeopleService.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
2. Consider agenda approval.
CM Darkenwald requested to move item 5.8 to 12. 4. CM Heldner requested to move item 5.2
to 10.1.
CM Heidner motioned to approve as amended. Seconded by CM Scharber. All in
favor. Motion carried.
3. Consider the following minutes.
3.1. November 23, 2009 City Council Meeting.
CM Heidner motioned to adopt as written. Seconded by CM Scharber. All in favor.
Motion carried.
4. Open Forum: (5 minute limit)
Rob Vandenberg, 8574 Ogren Ave & Mike Garding, 8105 Parell Ave, from the Otsego Great
River Riders said they currently have 45 members with 22 being Otsego residents. They just
finished their second child training. Thank you to City Council and Staff for use of Public Works
building for training. They've also changed their name to Otsego River Riders.
Mayor Stockamp said thank you to Mike Garding from Target for Candy canes donated for
Otsego's Santa Day.
5 Consent Agenda. (Non -controversial items).
5.1. Approve Claims List.
5.2. Approve Pay Request to Hennen Construction in the amount of $6,982.79 for
Riverwood National Street Repair -REMOVED
5.3. Approve Pay Request to North Valley in the amount of $74,290.69.
5.4. Resolution 09-47 authorizing vehicle purchase bonding.
5.5. Resolution 09-48 designating signatories for the NSP Program.
5.6. Approve Amendment to the Otsego Preserve Development Agreement.
5.7. Approve Final Pay Request to Fehn Excavating in the amount of $27,794.37 for
Smith Pond.
5.8. Resolution 09-49 authorizing Mayor and City Clerk to execute warranty deeds
conveying donated property to the State of Minnesota- REMOVED
5.9. Approve Pay Request to SRF Consulting Group in the amount of $3,051.19 for
Otsego Parks.
5.10. Approve Pay Request to Hardrives in the amount of $35,391.42 for 75'h St
Improvements.
City Council Meeting December 14, 2009. Page 2.
CM Darkenwald motioned to approve as amended. Seconded by CM Scharber. All in
favor. Motion carried.
6. PUBLIC HEARING.
6.1. Truth in Taxation.
A Mayor will open the Public Hearing.
Mayor Stockamp called the Public Hearing to order at 7:09 PM.
B Comments by Finance Director.
Finance Director Gary Groen reviewed.
C. Public comments.
D Close the Public Hearina.
Hearing no public comments Mayor Stockamp closed the Public Hearing at 7:25 PM.
CM Heidner said the City Council is trying to keep city taxes as low as possible. He contrasted
Otsego's spending per capita with other cities, noting that it is one of the lowest in the area. CM
Darkenwald said that from 2009 to 2010 the general fund decreased 50,000 dollars. CM
Darkenwald said that the city's bond rating increased due to good financial management.
Mark Lang, 11675 75th St, said he is impressed with the City. CM Darkenwald said we represent
citizens of the city and council looks hard to see what they can cut from the budget.
7. Unfinished Business.
No items.
8. Public Works.
No items.
9 Dan Licht, City Planner.
9.1. Authorize preparation of plans for park at River Place.
City Planner Licht presented the Planner's report. CM Darkenwald asked what the average life
span of the park equipment is. City Planner Licht said approximately 20 years. CM Heidner said
the money spent on this is from park dedication fees, not general taxes. City Planner Licht said
staff is looking for approval to go forward on the park, the name of park and park signs.
CM Scharber motioned to approve the City Engineer and SRF to prepare plans and
specifications for the construction of the park. Seconded by CM Darkenwald. All in
favor. Motion carried.
CM Heidner motioned to approve the name "Frankfort Park". Seconded by Mayor
Stockamp. All in favor. Motion carried.
CM Scharber motioned to approve signs; name and address. Seconded by Mayor
Stockamp. All in favor. Motion carried.
9.2. Consider ordering to secure property at 8388 Needham Ave.
City Planner Licht reviewed complaints of appearance and safety concerns at this property
which is currently owned by the State. This is going to the County Board tomorrow but in the
event that they don't do anything we will have it resolved. City Attorney MacArthur said there
is nothing in the statue that says we can't secure the property just because the State owns it if
City Council Meeting December 14, 2009. Page 3.
we see it is a violation. The hope is that the County will tear down building. CM Darkenwald
asked if State has been notified. Staff said yes.
CM Darkenwald motioned to approve Resolution 2009-50 order to secure vacant
building at 8388 Needham Avenue. Seconded by CM Heidner. All in favor. Motion
carried.
10 Ron Wagner, City Engineer.
10.1 Approve Pay Request to Hennen Construction in the amount of $6,982.79 for
Riverwood National Street Repair.
CM Heidner said some costs were covered by warranty and some were not. City Engineer
Wagner said the contractor who completed the work years earlier agreed to repair the work at
no cost even though the warranty period has passed. They also did other work for the city at
the same time. CM Darkenwald asked if the city contracted with Hennen. City Engineer Wagner
said no the developer did.
CM Heidner motioned to approve payment in the amount of $6, 982.79 to Hennen.
Seconded by CM Scharber. All in favor. Motion carried.
11 Andrew MacArthur, City Attorney.
11.1 Consider AE2S Contract.
City Attorney MacArthur reviewed the contract for instrumentation services. Kurt Neidermeier,
PeopleService, said here is the estimate as requested. CM Scharber asked about fee schedule it
says for 2009 -do we know what their rates are adjusting to for 2010. Mr. Neidermeier has not
seen. CM Scharber said he would hate to see increase couple of weeks after sign agreement.
CM Heidner asked if the city can get out of contract at anytime. City Attorney MacArthur said
with seven days written notice.
CM Heidner motioned to approve contract. Seconded by CM Scharber. All in favor.
Motion carried.
11.2. Consider Contract Amendment with Metro West Building Services.
City Attorney MacArthur reviewed the contract amendment for Building Official with Metro West
until May 1st, 2010.
CM Scharber motioned to approve contract dated Dec 15, 2009. Seconded by CM
Heidne. All in favor. Motion carried.
12. Council Items.
12.1. Approve Resolution 09-46 A Resolution Setting the 2010 Tax Lew. (Groen)
Finance Director Groen reviewed.
CM Darkenwald motioned to approve Resolution 2009-46 setting the 2010 Tax Levy
at $3,818,000. Seconded by CM Schaber. All in favor. Motion carried.
12.2. Consider Final 2010 Buffet Approval. Groen
CM Scharber said there are some things in there not fully discussed. For instance hiring and
there may be some changes. Will be discussed at City Council Workshops or Subcommittee
meetings.
CM Heidner motioned to approve. Seconded by CM Scharber. All in favor. Motion
carried.
12.3. Appoint Jason Warehime to the Police Commission.
Mayor Stockamp reviewed the Police Commission's recommendation.
Mayor Stockamp motioned to appoint 3ason Warehime to the Otsego Police
Commission. Seconded by CM Heidner. All in favor. Motion carried.
City Council Meeting December 14, 2009. Page 4.
12.4. Resolution 09-49 authorizing Mayor and Citv Clerk to execute warranty deeds
conveying donated progeny to the State of Minnesota
CM Darkenwald stepped down. City Attorney MacArthur reviewed.
CM Heidner motioned to approve Resolution 2009-49. Seconded by CM Scharber.
Motion carried 3-0. CM Darkenwald abstained.
13. Mike Robertson City Administrator.
City Engineer Wagner said he checked with the installers in Waterfront West and they have the
street light and it should be put in before the holiday. The north end street lights on the cul -sac
are out because they were damaged when Holiday Inn put in their parking ramp. They won't be
able to be repaired until spring.
Lights on the new water tower are out. Kurt Neidermeler will check. Mayor Stockamp said the
other water tower has some lights out too.
14. Tami Loff, City Clerk.
No items.
15. Adjourn by 10 PM.
CM Scharber said they should have discussion on the newsletter. CM Scharber said his comment
is that nothing stuck out on it and asked Mr. Brink if there is a way to magnify the City's logo to
catch your eye. Mr. Brink said yes and he can increase the size on mailing label side. CM
Heidner said the font size is small. Mr. Brink said he will take a look at that as well. Mr. Brink
said the first issue is four colors and on heavier paper. That is something the City Council needs
to decide if it will continue.
Mayor Stockamp would like to see a draft when it comes to city hall and get to look at before it
goes to print. Mr. Brink will set up a schedule for 2010. City Council agreed to add discussion of
this to the January 11 agenda and Finance Director Groen will bring different costs to the City
Council.
CM Scharber motioned to adjourn. Seconded by CM Darkenwald. All in favor. Motion
carried. Adjourned at 8:42 PM.
Mayor Jessica Stockamp
ATTEST:
Tam! Loff, City Clerk