3.22 Pay Application 1 (Final) 2021 Street Maintenance Project
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Public Works City Engineer Wagner December 13, 2021
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.22 – Pay Application
Street Maintenance
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative
communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City Staff is recommending City Council approval of Pay Application #1 (Final) to Asphalt Surface
Technologies Corp.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
The 2021 Street Maintenance Project has been completed. The Street Management Program which is part
of the Capital Improvement Plan for the City of Otsego had estimated this year’s street maintenance
project to cost approximately $116,433.80. The Engineers Estimate at the time of bidding was $125,987.00.
The Original Bid amount was for $90,900.07, with final costs of $87,696.06 (96.47% of bid price).
SUPPORTING DOCUMENTS ATTACHED:
• Pay Application #1 (Final)
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to approve Pay Application #1 (Final) in the amount of $87,696.06 to Asphalt Surface Technologies
Corp. for work completed on the 2021 Street Maintenance Project, City Project No. 21-01.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 201 – Pavement Management
Yes
Contractor's Application for Payment No.To Application Application Date:(Owner): Period:Project: From (Contractor): Via (Engineer):Application For PaymentChange Order Summary1. ORIGINAL CONTRACT PRICE......................................................$Number2. Net change by Change Orders............................................................$3. Current Contract Price (Line 1 ± 2)...................................................$4. TOTAL COMPLETED AND STORED TO DATE $5. RETAINAGE: $a. 0% X Work Completed.............................$b. 0% X Stored Material...............................$c. Total Retainage (Line 5.a + Line 5.b).....................................$6. AMOUNT ELIGIBLE TO DATE (Line 4 - Line 5.c).......................$7. LESS PREVIOUS PAYMENTS.........................................................$8. AMOUNT DUE THIS APPLICATION............................................ $Contractor's CertificationENGINEER: HAKANSON ANDERSONCertification: We recommend payment for work and quantities shown.(Date)OWNER: CITY OF OTSEGOContractor SignatureBy: Date:(Date)Please verify the amount of previous payments, and the receipt of the following items prior to making payment.1. Certificate of claims payment (lien waiver), 2. Affidavit of payment of States taxes (MN State TAX Form IC 134),3. Letter of consent from surety firm.(Owner)(Engineer)$0.00DeductionsCHANGE ORDERS$0.00$87,696.06$0.00$87,696.06$0.00$90,900.07$0.00$90,900.07$0.00NET CHANGE BY$0.00TOTALSApproved Change OrdersAdditions$87,696.06Final PaymentNovember 24, 2021Hakanson Anderson2021 Street Maintenance ProjectCity of OtsegoAsphalt Surface Technologies Corp.$0.00The undersigned Contractor certifies, to the best of its knowledge, the following:(1) All previous progress payments received from Owner on account of Work done under the Contract have been applied on account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by prior Applications for Payment;(2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this Application for Payment, will pass to Owner at time of payment free and clear of all Liens, security interests, and encumbrances (except such as are covered by a bond acceptable to Owner indemnifying Owner against any such Liens, security interest, or encumbrances); and(3) All the Work covered by this Application for Payment is in accordance with the Contract Documents and is not defective.
FINAL PAYMENTCITY OF OTSEGO2021 STREET MAINTENANCE PROJECTITEM NO.ITEM DESCRIPTIONCONTRACT UNIT PRICECONTRACT AMOUNT USED TO DATEEXTENSION1 BITUMINOUS MATERIAL FOR FOG SEAL - CSS-1H (DILUTED) 13847 GAL $1.99 $27,555.53 10743 21,378.57$ 2 BITUMINOUS SEAL COAT (FA-2 AGGREGATE) 10102 SY $0.97 $9,798.94 10102 9,798.94$ 3 BITUMINOUS MATERIAL FOR SEAL COAT (CRS-2P) 1010 GAL $1.50 $1,515.00 2400 3,600.00$ 4 TRAFFIC CONTROL 1 LS $10,000.00 $10,000.00 1 10,000.00$ Total Bid Schedule 'A'$48,869.47 $44,777.51ITEM NO.ITEM DESCRIPTIONCONTRACT UNIT PRICECONTRACT AMOUNT USED TO DATEEXTENSION1 4" DOUBLE SOLID LINE YELLOW - PAINT 90944 LF $0.13 $11,822.72 9245112,018.63$ 2 4" BROKEN YELLOW - PAINT 2752 LF $0.07 $192.64 1870 130.90$ 3 4" SOLID LINE YELLOW - PAINT 17314 LF $0.07 $1,211.98 17750 1,242.50$ 4 4" SOLID LINE WHITE - PAINT 192446 LF $0.07 $13,471.22 177601 12,432.07$ 5 4" BROKEN LINE WHITE - PAINT 539 LF $0.07 $37.73 120 8.40$ 6 12" SOLID LINE WHITE - PAINT 1823 LF $1.05 $1,914.15 3518 3,693.90$ 7 24" SOLID LINE WHITE - PAINT 1462 LF $2.10 $3,070.20 2370 4,977.00$ 8 24" SOLID LINE YELLOW - PAINT 1789 LF $1.89 $3,381.21 708 1,338.12$ 9 PAVEMENT MESSAGE (ARROW) - PAINT 197 EACH $19.95 $3,930.15 169 3,371.55$ 10 PAVEMENT MESSAGE - PAINT 0 EACH $150.00 $0.00 0 -$ 11 CROSSWALK MARKING (3'X6' BLOCKS) - PAINT 3190 SF $0.94 $2,998.60 3942 3,705.48$ Total Bid Schedule 'B'$42,030.60 $42,918.55Total Bid Schedule 'A' + Total Bid Schedule 'B' $90,900.07 $87,696.06ESTIMATED QUANTITYBid Schedule 'A' - Fog and Seal CoatBid Schedule 'B' - StripingESTIMATED QUANTITYOT387-2021 SM - PE.xlsxPE - 1