3.23 Pay Application 1 (Final) 2021 Street Micro Surfacing Project
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Public Works City Engineer Wagner December 13, 2021
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.23 – Pay Application
Street Micro-Surface
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative
communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City Staff is recommending City Council approval of Pay Application #1 (Final) to Asphalt Surface
Technologies Corp.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
The 2021 Street Micro-Surfacing Project has been completed.
A portion of 80th Street from Labeaux Avenue to 600’ west of Maciver Avenue (excluding the section that
was just reconstructed with Hunter Hills 2nd Addition) was added to this project. This cost, $34,482.50, was
added to the project as a minor work order and was reimbursed by the developer as part of the
Development Contract.
Maciver Avenue south of 70th Street is cost shared with the City of Albertville. Albertville has reimbursed
Otsego $21,755.63 for this portion of the micro-surfacing.
The Street Management Program which is part of the Capital Improvement Plan for the City of Otsego had
estimated this year’s Micro-Surfacing project to cost approximately $408,851.52. The Engineers Estimate
at the time of bidding was $389,676.38. The Original Bid amount was for $343,629.20
Pay Application #1 (Final) is for $377,084.67. Minus the added work paid by the developer for 80th Street,
the total City construction cost is $342,602.17 or 99% of the bid price.
SUPPORTING DOCUMENTS ATTACHED:
• Pay Application #1 (Final)
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to approve Pay Application #1 (Final) in the amount of $377,084.67 to Asphalt Surface
Technologies Corp. for work completed on the 2021 Street Micro-Surfacing Project, City Project No. 21-02.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 201 – Pavement Management
Yes
FINAL PAYMENTCITY OF OTSEGO2021 MICRO-SURFACING PROJECTITEM NO.ITEM DESCRIPTIONCONTRACT UNIT PRICECONTRACT AMOUNT USED TO DATEEXTENSION1 BITUMINOUS MATERIAL FOR MICRO-SURFACING 40848 GAL $2.90 $118,459.20 41489.87 120,320.62$ 2 MICRO-SURFACING SCRATCH COURSE 547 TON $155.00 $84,785.00 531.33 82,356.15$ 3 MICRO-SURFACING SURFACE COURSE 771 TON $155.00 $119,505.00 784.68 121,625.40$ 4 BITUMINOUS MATERIAL FOR FOG SEAL - CSS-1H (DILUTED) 3940 GAL $2.00 $7,880.00 3400 6,800.00$ 5 TRAFFIC CONTROL 1 LS $13,000.00 $13,000.00 1 13,000.00$ Total Bid Schedule "A" $343,629.20 $344,102.17ITEM NO.ITEM DESCRIPTIONCONTRACT UNIT PRICECONTRACT AMOUNT USED TO DATEEXTENSION1 BITUMINOUS MATERIAL FOR MICRO-SURFACING 4365 GAL $2.90 $12,658.50 4365 12,658.50$ 2 MICRO-SURFACING SCRATCH COURSE 70.4 TON $155.00 $10,912.00 70.4 10,912.00$ 3 MICRO-SURFACING SURFACE COURSE 70.4 TON $155.00 $10,912.00 70.4 10,912.00$ 4 BITUMINOUS MATERIAL FOR FOG SEAL - CSS-1H (DILUTED) 0 GAL $2.00 $0.00 0 -$ 5 TRAFFIC CONTROL 0 LS $13,000.00 $0.00 0 -$ Total Work Order $34,482.50 $34,482.50ITEM NO.ITEM DESCRIPTIONCONTRACT UNIT PRICECONTRACT AMOUNT USED TO DATEEXTENSION1 ACCIDENTAL MICRO-SURFACING OF 80TH STREET (ADJ. TO HUNTER HILLS) 1 LS($1,500.00)-$1,500.00 1 (1,500.00)$ Total Change Order #1(1,500.00)$ (1,500.00)$ $344,102.17$34,482.50-$1,500.00$377,084.67ESTIMATED QUANTITYBid Schedule 'A' - Micro-SurfaceTotal Change Order #1TOTALESTIMATED QUANTITYChange Order #1 - Deduction for 80th Street Micro-SurfacingTotal Bid Schedule "A"Work Order for Minor Extra WorkESTIMATED QUANTITYTotal Work OrderOT387-2021 MS - PE.xlsxPE - 1