3.12 2021 Street Renewal Project Pay Est #2
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Public Works City Engineer Wagner January 10, 2022
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.12 – Pay Application
Street Renewal
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative
communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City Staff is recommending City Council approval of Pay Application #2 to Omann Brothers Paving, Inc.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
Pay Application #2 includes payment for remaining items of the project. Only a few minor punch list items
remain to be completed in the spring of 2022. After negotiation with the contractor these quantities are
considered final. Only the retainage is being held until all punch list times are completed and this can be
released.
The following items exceeded the original bid quantities by more than 10%.
Relocation of Sprinkler Systems – The original bid item and quantity did not reflect the quantity of
sprinklers that were affected by the reconstruction project. Nearly every yard had sprinklers up to the
back of the existing bituminous curb that required the sprinkler heads to be moved or repaired. The
quantity reflects the total cost of Time and Material that was used to complete the irrigation and other
miscellaneous repairs.
Subgrade Excavation – The street grades, subgrade soils, and drainage of Ochoa Court required field
adjustment to the street. As part of this project a portion of the street cross sloped to the NE to match the
existing driveway/yards and provide better drainage. During construction this cross-slope needed to be
extended towards 85th Street as well as toward the cul-de-sac so the existing driveways and yards would
still drain towards the street without trapping water behind the curb. Frost boils were also encountered
during construction which pushed clay material up into the existing aggregate base. These soft soils
needed to be sub-cut and removed to provide a stable road base.
Haul and Dispose Excess Subgrade Excavation Material – The extra subgrade excavation resulted in
additional material that needed to be hauled away from the site.
Aggregate Base Class 5 – The frost boils contaminated a portion of the reclaim material which made it
unsuitable as the new aggregate base so new class 5 aggregate material has to be placed onsite to keep the
new street at the designed elevations.
Pulverized Topsoil Borrow and Turf Establishment – Additional topsoil borrow was needed to make better
“tie ins” to the existing yards along all streets. The topsoil was extended further from the back of the new
curb as well thus requiring additional area of Turf Establishment.
In accordance with Minnesota Statute, the City is withholding the maximum of 5% retainage of work
completed, which amounts to $26,317.39 at this time.
SUPPORTING DOCUMENTS ATTACHED:
• Pay Application #2
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to approve Pay Application #2 in the amount of $75,926.36 to Omann Contracting Companies Inc.
for work completed on the 2021 Street Renewal Project.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 201 – Pavement Management Yes
PAY ESTIMATE #2City of OtsegoOtsego 2021 Street Renewal ProjectITEM NO.ITEM DESCRIPTIONESTIMATED QUANTITY UNITCONTRACT UNIT PRICECONTRACT AMOUNTUSED TO DATEEXTENSION1 Mobilization1 LS 5,036.04$ 5,036.04$ 1 5,036.04$ 2 Remove Sewer Pipe (Storm) 53 LF 8.10$ 429.30$ 53 429.30$ 3 Rehab Drainage Structures 12 EACH 380.00$ 4,560.00$ 11 4,180.00$ 4 Remove Bituminous Pavement (Driveways & Trail) 988 SY 2.85$ 2,815.80$ 1,061 3,023.85$ 5 Remove Concrete Pavement (Driveways) 201 SY 5.35$ 1,075.35$ 182 973.70$ 6 Remove Concrete Curb and Gutter 203 LF 3.50$ 710.50$ 208 728.00$ 7 Sawing Bituminous Pavement (Full Depth) 987 LF 2.00$ 1,974.00$ 1,108 2,216.00$ 8 Sawing Concrete Pavement (Full Depth) 148 LF 3.00$ 444.00$ 135 405.00$ 9 Relocate Sprinkler System 420 LF 5.16$ 2,167.20$ 2,624.665 13,543.27$ 10 Subgrade Excavation (EV) 217 CY 16.40$ 3,558.80$ 658 10,791.20$ 11 Haul and Dispose Excess Subgrade Excavation Material (LV) 109 CY 10.00$ 1,090.00$ 638.2 6,382.00$ 12 Aggregate Base Class 5 (Driveways) 140 TON 27.25$ 3,815.00$ 285.5 7,779.88$ 13 Salvage Aggregate Reclaim and Respread Onsite 970 CY 12.95$ 12,561.50$ 1,095 14,180.25$ 14 Full Depth Reclamation (P) 15,919 SY 1.49$ 23,719.31$ 15,919 23,719.31$ 15 Mill Bituminous Surface (1.5") 32 SY 18.00$ 576.00$ 32 576.00$ 16 Bituminous Material For Tack Coat 701 GAL 3.00$ 2,103.00$ 740 2,220.00$ 17 Type SP 9.5 Wearing Course Mixture (2,B) Driveways 163 TON 113.50$ 18,500.50$ 176.800 20,066.80$ 18 Type SP 9.5 Wearing Course Mixture (2,C) 1,182 TON 74.40$ 87,940.80$ 1,227 91,288.80$ 19 Type SP 12.5 Non Wear Course Mixture (2,C) 1,576 TON 70.55$ 111,186.80$ 1,584 111,751.20$ 20 18" RC Pipe Apron 2 EA 2,512.92$ 5,025.84$ 2 5,025.84$ 21 18" RC Pipe Sewer Design 3006 Cl V (All Depths) 48 LF 96.54$ 4,633.92$ 40 3,861.60$ 22 New Castings and Adjust to Finish Grades 12 EACH 585.99$ 7,031.88$ 11 6,445.89$ 23 Concrete Curb & Gutter Surmountable 8,118 LF 13.38$ 108,618.84$ 7,913 105,875.94$ 24 6" Concrete (Ped Ramps and Driveways) 2,510 SF 6.69$ 16,791.90$ 2,123 14,202.87$ 25 Truncated Domes 154 SF 51.60$ 7,946.40$ 126 6,501.60$ 26 Relocate Mail Box and Support 36 EA 161.25$ 5,805.00$ 36 5,805.00$ 27 Traffic Control1 LS 1,500.00$ 1,500.00$ 1 1,500.00$ 28 Inlet Protection12 EA 110.00$ 1,320.00$ 12 1,320.00$ 29 Pulverized Topsoil Borrow (LV) 344 CY 64.00$ 22,016.00$ 638 40,832.00$ 30 Turf Establishment (Hydro Seed) 0.61 AC 8,256.00$ 5,036.16$ 1.9 15,686.40$ 469,989.84$ 526,347.74$ Total Bid Schedule 'A'Base Schedule 'A' - Full Depth ReclamationS:\Municipal\AOTSEGO\392 CIP_Renewals\2021\C-CONSTRUCTION PHASE\4-PAY ESTIMATES\OT392 - PE.xlsxPE - 1