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5.1 Walesch Estates & O'Day Acres Street Renewal Project Request for City Council Action DEPARTMENT INFORMATION ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE: Public Works City Engineer Wagner January 10, 2022 PRESENTER(s) REVIEWED BY: ITEM #: City Engineer Wagner City Administrator/Finance Director Flaherty 5.1 – Street Renewal STRATEGIC VISION MEETS: THE CITY OF OTSEGO: Is a strong organization that is committed to leading the community through innovative communication. X Has proactively expanded infrastructure to responsibly provide core services. Is committed to delivery of quality emergency service responsive to community needs and expectations in a cost-effective manner. Is a social community with diverse housing, service options, and employment opportunities. Is a distinctive, connected community known for its beauty and natural surroundings. AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends the City Council adopt a resolution ordering preparation of a feasibility report. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: The 2022 Capital Improvement Plan (CIP) includes $895,304 in funding for the Walesch Estates & O’Day Acres subdivisions identified as a Street Renewal Project. The streets within Walesch Estates are all paved with ditches. Walesch Estates was originally paved in 1978 and overlaid in 1999. The existing roadway consists of a 3 ½” bituminous surface approximately 18-22 feet wide. The streets are narrower than the City’s typical section with areas of steeper than standard side slopes. The pavement is experiencing block, alligator, edge cracking, and thermal cracking due to its age. The streets last received a seal coat in 2005. The streets within O’Day Acres are all paved with bituminous curb. O’Day Acres was originally paved in 1994. The existing roadway consists of a 3 ½” bituminous surface 28 feet wide with asphalt curb. The pavements are experiencing block, alligator, and thermal cracking due to its age. The streets last received a seal coat in 2005. The existing streets of Walesch Estates have a Pavement Condition Index (PCI) Rating of 33 and O’Day Acres has a PCI Rating of 45, which is significantly below the average and are of the lowest current ratings in the City. Typically, pavements with a PCI Rating of 50 or below are in their final stages of useful life and will need to be reconstructed in the future. Staff is requesting a feasibility report be completed to determine the best method of street renewal. The report is required per MN Statue 429. The report will provide estimated project costs, identify benefiting properties and funding options, and estimate assessment amounts. In addition to the feasibility report, City staff is recommending a preliminary appraisal estimating the value that benefitted properties may receive if the street is improved. If the Council were to order the feasibility report, City staff anticipates it would be presented to the City Council at the first meeting in February 2022. SUPPORTING DOCUMENTS ATTACHED: • Resolution 2022-07 • PCI Rating Map POSSIBLE MOTION PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES: Motion to adopt Resolution 2022-XX ordering preparation of a feasibility report for the improvement of streets within Walesch Estates & O’Day Acres. BUDGET INFORMATION FUNDING: BUDGETED: Fund 201 – Pavement Management Yes 1 CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO: 2022-07 ORDERING PREPARATION OF FEASIBILITY REPORT FOR THE IMPROVEMENT OF STREETS WITHIN WALESCH ESTATES & O’DAY ACRES WHEREAS it is proposed to improve the streets within the Walesch Estates & O’Day Acres subdivisions, which are in need of improvement, and to assess the benefited properties for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, MINNESOTA: 1. That the proposed improvement be referred to Hakanson Anderson for study and that they are instructed to report to the City Council with all convenient speed advising the City Council in a preliminary way as to whether the proposed improvement is feasible; whether it should be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. ADOPTED by the Otsego City Council this 10th day of January, 2022. MOTION BY: SECONDED BY: IN FAVOR: OPPOSED: CITY OF OTSEGO __________________________________ Jessica L. 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