3.6 Street Maintenance
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Public Works City Engineer Wagner February 14, 2022
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.6 – Street Maintenance
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative
communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends the City Council approve the Plans and Specifications and Order Advertisement for
Bids for both the 2022 Street Maintenance Project and 2022 Micro-Surfacing Project.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
Attached are plans for the 2022 Street Maintenance Project and 2022 Micro-Surfacing Project. The Street
Maintenance Project includes seal coating, fog sealing, traffic control and striping of various streets
throughout the City according to the current street maintenance schedule and CIP. The Micro-Surfacing
project includes micro-surfacing both local and collector streets, fog sealing, and traffic control.
In accordance with the City’s Street Maintenance Program, streets only receive a single seal coat treatment
before being micro-surfaced. These projects have separate plans and specifications and are bid separately
so as to attract as many bidders as possible and receive the most competitive bids for each project. The
micro-surfacing contractors and seal coat contractors may or may not be able to complete both types of
projects.
Both projects are not scheduled to start until after July 15, 2022 to allow City Street Maintenance staff to
perform any patching necessary as well as having all crack filling completed.
Quotes for any larger patching that exceeds City Staff’s capabilities and crack filling will be obtained
separately at a later date after the thaw has revealed any issues. Those quotes will be brought before the
City Council after they have been obtained.
The Street Maintenance Program is part of the Capital Improvement Plan for the City of Otsego, and has
estimated this year’s project (both projects) to cost approximately $832,075. Now that plans have been
completed, the total estimated project costs for the Street Maintenance Project is $115,485.10 and the
estimated total project cost for the Micro-Surfacing Project is $455,996.99 for a total of $571,482.09.
SUPPORTING DOCUMENTS ATTACHED:
• Plans, Specifications and Project Map - 2022 Street Maintenance Project
• Engineer’s Estimate – 2022 Street Maintenance Project
• Plans, Specifications and Project Map - 2022 Micro-Surfacing Project
• Engineer’s Estimate – 2022 Micro-Surfacing Project
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to approve the Plans and Specifications for the 2022 Otsego Street Maintenance Project and the
2022 Otsego Micro-Surfacing Project, and to Order Advertisement for Bids.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 201 – Pavement Management
Yes
SEAL COAT/FOG SEAL SHALL EXTEND TOEND OF RADII OF ALL SIDE STREETS
Engineers Estimate
2022 Otsego Street Maintenance Project
City of Otsego
CITY PROJECT #22-01
Schedule "A" - FOG & SEAL COAT
Item No. Description Unit Price Extension
1 2355.506 BITUMINOUS MATERIAL FOR FOG SEAL - CSS-1H (DILUTED) 12,840 GAL $2.60 $33,384.00
2 2356.504 BITUMINOUS SEAL COAT (FA-2 AGGREGATE) 11,812 SY $1.10 $12,993.20
3 2356.506 BITUMINOUS MATERIAL FOR SEAL COAT (CRS-2P) 2,599 GAL $3.10 $8,056.90
4 2563.601 TRAFFIC CONTROL 1 LS $24,000.00 $24,000.00
SCHEDULE "A" - FOG & SEAL COAT ESTIMATED TOTAL COST $78,434.10
Schedule "B" - STRIPING
Item No. Description Unit Price Extension
5 2582.503
4" DOUBLE SOLID LINE YELLOW - PAINT 54,018 LF $0.16 $8,642.88
6 2582.503
4" BROKEN YELLOW - PAINT 234 LF $0.11 $25.74
7 2582.503 4" SOLID LINE YELLOW - PAINT 1,188
LF $0.11 $130.68
8 2582.503
4" SOLID LINE WHITE - PAINT 71,183 LF $0.11 $7,830.13
9 2582.503
4" BROKEN LINE WHITE - PAINT 193 LF $0.11 $21.23
10 2582.503
12" SOLID LINE WHITE - PAINT 937 LF $1.65 $1,546.05
11 2582.503
24" SOLID LINE WHITE - PAINT 1,030 LF $3.60 $3,708.00
12 2582.503
24" SOLID LINE YELLOW - PAINT 354 LF $3.10 $1,097.40
13 2582.518 PAVEMENT MESSAGE (ARROW) - PAINT 63
EACH $35.00 $2,205.00
14 2583.518 PAVEMENT MESSAGE - PAINT 25
EACH $65.00 $1,625.00
15 2582.518 CROSSWALK MARKING (3'X6' BLOCKS) - PAINT 2,070
SF $2.28 $4,719.60
SCHEDULE "A" - STRIPING ESTIMATED TOTAL COST $31,551.71
Schedule "A" FOG & SEAL COAT $78,434.10
Schedule "B" STRIPING $31,551.71
TOTAL ALL SCHEDULES $109,985.81
Engineering and Construction Administration (5%)$5,499.29
TOTAL ALL SCHEDULES $115,485.10
Estimated
Quantity
Estimated
Quantity
OT387-2022 SMP EngEst.xls
Eng. Estimate 1 2/8/2022 11:47 AM
Engineers Estimate
2022 Otsego Street Micro-Surface Project
City of Otsego
CITY PROJECT #22-02
SCHEDULE "A" - MICRO-SURFACE
Item No. Description Unit Price Extension
1 2354.506 BITUMINOUS MATERIAL FOR MICRO-SURFACING 44,715 GAL $3.25 $145,323.17
2 2354.509 MICRO-SURFACING SCRATCH COURSE 288 TON $190.00 $54,762.18
3 2354.509 MICRO-SURFACING SURFACE COURSE 1,154 TON $190.00 $219,296.40
4 2355.506 BITUMINOUS MATERIAL FOR FOG SEAL - CSS-1H (DILUTED) 1,734 GAL $2.25 $3,901.10
5 2563.601 TRAFFIC CONTROL 1 LS $11,000.00 $11,000.00
SCHEDULE "A" - MICRO-SURFACE ESTIMATED TOTAL COST $434,282.85
SCHEDULE "A" - MICRO-SURFACE $434,282.85
TOTAL ALL SCHEDULES $434,282.85
Engineering and Construction Administration (5%)$21,714.14
TOTAL ALL SCHEDULES $455,996.99
Estimated
Quantity
OT387-2022 MS EngEst.xls
Eng. Estimate Micro Surfacing 1 2/8/2022 10:48 AM