3.7 Award 2022 Street Maintenance Project
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Public Works City Engineer Wagner March 14, 2022
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.7 – Award Street
Maintenance Contract
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative
communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends the City Council adopt a resolution accepting bids and awarding contract for the
Street Maintenance Project.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
Yes No
BACKGROUND/JUSTIFICATION:
Bids were opened for the 2022 Street Maintenance Project, City Project No. 22-01 on March 9, 2022. A
total of three bids were received as shown on the attached Bid Tabulation.
The Pavement Management Program, which is part of the Capital Improvement Plan for the City of Otsego,
has total funding of $984,422, with $105,505 estimated for the work included within the bid. The Engineers
Estimate presented to council for approval of the plans and specifications was $115,485.10.
The low bid from ASTECH Corporation was in the amount of $91,506.35. Including engineering estimated costs
of 5%, the project cost as bid is $96,081.67, which is within the 2022 CIP budget. City staff recommends
awarding of the contract to the low bidder, ASTECH Corporation. ASTECH has completed Street
Maintenance and Micro-Surfacing Projects within the City of Otsego in the past. The work was completed
to specifications and in a timely manner.
SUPPORTING DOCUMENTS ATTACHED:
• Bid Tabulation
• Engineers Estimate
• Resolution 2022-24
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to adopt Resolution 2022-24 accepting bids and awarding contract for the 2022 Street
Maintenance Project, City Project No. 22-01 to Asphalt Surface Technologies Corporation of St. Cloud, MN
in the amount of $91,506.35.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 201 – Pavement Management
Yes
BID TABULATION
CITY OF OTSEGO
2022 OTSEGO STREET MAINTENANCE PROJECT
Bids were opened at 11:15 a.m., March 9, 2022.
There were 3 bids received, as shown herein.
Bid Schedule "A" Fog and Seal Coat
ITEM
NO.
Mn/DOT
SPEC. NO.ITEM DESCRIPTION UNIT
ESTIMATED
QUANTITY UNIT PRICE EXTENSION UNIT PRICE EXTENSION UNIT PRICE EXTENSION
1 2355.506 BITUMINOUS MATERIAL FOR FOG SEAL - CSS-1H (DILUTED)GAL 12840 $3.51 $45,068.40 $5.50 $70,620.00 $6.00 $77,040.00
2 2356.504 BITUMINOUS SEAL COAT (FA-2 AGGREGATE)SY 11812 $0.25 $2,953.00 $0.95 $11,221.40 $1.45 $17,127.40
3 2356.506 BITUMINOUS MATERIAL FOR SEAL COAT (CRS-2P)GAL 2599 $4.25 $11,045.75 $6.00 $15,594.00 $4.00 $10,396.00
4 2563.601 TRAFFIC CONTROL LS 1 $4,000.00 $4,000.00 $15,000.00 $15,000.00 $18,000.00 $18,000.00
Total Bid Schedule "A"$63,067.15 $112,435.40 $122,563.40
Bid Schedule "B" Striping
ITEM
NO.
Mn/DOT
SPEC. NO.ITEM DESCRIPTION UNIT
ESTIMATED
QUANTITY UNIT PRICE EXTENSION UNIT PRICE EXTENSION UNIT PRICE EXTENSION
1 2582.503 4" DOUBLE SOLID LINE YELLOW - PAINT LF 54018 $0.16 $8,642.88 $0.15 $8,102.70 $0.15 $8,102.70
2 2582.503 4" BROKEN YELLOW - PAINT LF 234 $0.08 $18.72 $0.10 $23.40 $0.10 $23.40
3 2582.503 4" SOLID LINE YELLOW - PAINT LF 1188 $0.08 $95.04 $0.10 $118.80 $0.10 $118.80
4 2582.503 4" SOLID LINE WHITE - PAINT LF 71183 $0.08 $5,694.64 $0.08 $5,694.64 $0.10 $7,118.30
5 2582.503 4" BROKEN LINE WHITE - PAINT LF 193 $0.08 $15.44 $0.10 $19.30 $0.10 $19.30
6 2582.503 12" SOLID LINE WHITE - PAINT LF 937 $1.30 $1,218.10 $1.85 $1,733.45 $2.00 $1,874.00
7 2582.503 24" SOLID LINE WHITE - PAINT LF 1030 $2.64 $2,719.20 $2.10 $2,163.00 $2.00 $2,060.00
8 2582.503 24" SOLID LINE YELLOW - PAINT LF 354 $2.42 $856.68 $2.30 $814.20 $2.50 $885.00
9 2582.518 PAVEMENT MESSAGE (ARROW) - PAINT EACH 63 $26.00 $1,638.00 $52.00 $3,276.00 $50.00 $3,150.00
10 2583.518 PAVEMENT MESSAGE - PAINT EACH 25 $165.00 $4,125.00 $20.00 $500.00 $15.00 $375.00
11 2582.518 CROSSWALK MARKING (3'X6' BLOCKS) - PAINT SF 2070 $1.65 $3,415.50 $2.05 $4,243.50 $2.00 $4,140.00
Total Bid Schedule "B"$28,439.20 $26,688.99 $27,866.50
Total Bid Schedule "A" + "B"$91,506.35 $139,124.39 $150,429.90
Asphalt Surface Technologies
Corp.Allied Blacktop Company Pearson Bros, Inc.
Engineers Estimate
2022 Otsego Street Maintenance Project
City of Otsego
CITY PROJECT #22-01
Schedule "A" - FOG & SEAL COAT
Item No. Description Unit Price Extension
1 2355.506 BITUMINOUS MATERIAL FOR FOG SEAL - CSS-1H (DILUTED) 12,840 GAL $2.60 $33,384.00
2 2356.504 BITUMINOUS SEAL COAT (FA-2 AGGREGATE) 11,812 SY $1.10 $12,993.20
3 2356.506 BITUMINOUS MATERIAL FOR SEAL COAT (CRS-2P) 2,599 GAL $3.10 $8,056.90
4 2563.601 TRAFFIC CONTROL 1 LS $24,000.00 $24,000.00
SCHEDULE "A" - FOG & SEAL COAT ESTIMATED TOTAL COST $78,434.10
Schedule "B" - STRIPING
Item No. Description Unit Price Extension
5 2582.503
4" DOUBLE SOLID LINE YELLOW - PAINT 54,018 LF $0.16 $8,642.88
6 2582.503
4" BROKEN YELLOW - PAINT 234 LF $0.11 $25.74
7 2582.503 4" SOLID LINE YELLOW - PAINT 1,188
LF $0.11 $130.68
8 2582.503
4" SOLID LINE WHITE - PAINT 71,183 LF $0.11 $7,830.13
9 2582.503
4" BROKEN LINE WHITE - PAINT 193 LF $0.11 $21.23
10 2582.503
12" SOLID LINE WHITE - PAINT 937 LF $1.65 $1,546.05
11 2582.503
24" SOLID LINE WHITE - PAINT 1,030 LF $3.60 $3,708.00
12 2582.503
24" SOLID LINE YELLOW - PAINT 354 LF $3.10 $1,097.40
13 2582.518 PAVEMENT MESSAGE (ARROW) - PAINT 63
EACH $35.00 $2,205.00
14 2583.518 PAVEMENT MESSAGE - PAINT 25
EACH $65.00 $1,625.00
15 2582.518 CROSSWALK MARKING (3'X6' BLOCKS) - PAINT 2,070
SF $2.28 $4,719.60
SCHEDULE "A" - STRIPING ESTIMATED TOTAL COST $31,551.71
Schedule "A" FOG & SEAL COAT $78,434.10
Schedule "B" STRIPING $31,551.71
TOTAL ALL SCHEDULES $109,985.81
Engineering and Construction Administration (5%)$5,499.29
TOTAL ALL SCHEDULES $115,485.10
Estimated
Quantity
Estimated
Quantity
OT387-2022 SMP EngEst.xls
Eng. Estimate 1 2/8/2022 11:47 AM
1
CITY OF OTSEGO
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO: 2022-24
ACCEPTING BIDS AND AWARDING CONTRACT
WHEREAS, pursuant to an advertisement for bids for the construction of 2022 Street Maintenance Project,
City Project No. 22-01, bids were received, opened on March 9, 2022 and tabulated according to law, and the
following bids were received complying with the advertisement; and
Contractor Total Base Bid
Asphalt Surface Technologies Corp. $ 91,506.35
Allied Blacktop Company $139,124.39
Pearson Bros, Inc. $150,429.90
WHEREAS, it appears that Asphalt Surface Technologies Corporation of St. Cloud, Minnesota is the lowest
responsible bidder; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, MINNESOTA:
1. The Mayor and City Clerk are hereby authorized and directed to enter into a contract with Asphalt
Surface Technologies Corporation of St. Cloud, Minnesota in the name of the City of Otsego for
2022 Street Maintenance Project, City Project No. 22-01, according to the plans and specifications
therefore approved by the City Council and on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the bid bond made
with their bids, except that the bid bond of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed.
2
ADOPTED by the Otsego City Council this 14th day of March, 2022.
MOTION BY:
SECONDED BY:
IN FAVOR:
OPPOSED:
CITY OF OTSEGO
__________________________________
Jessica Stockamp, Mayor
ATTEST:
__________________________________
Audra Etzel, City Clerk