3.8 Award 2022 Street Microsurface Project
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Public Works City Engineer Wagner March 14, 2022
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.8 – Award Street
Microsurface Contract
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative
communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends the City Council adopt a resolution accepting bids and awarding contract for the
Street Microsurfacing Project.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
Yes No
BACKGROUND/JUSTIFICATION:
Bids were opened for the 2022 Street Microsurfacing Project, City Project No. 20-02 on March 9, 2022.
A total of two bids were received as shown on the attached Bid Tabulation.
The Pavement Management Program, which is part of the Capital Improvement Plan for the City of Otsego,
has total funding of $984,422, with $730,556.20 estimated for the work included within the bid. The
Engineers Estimate presented to council for approval of the plans and specifications was $455,996.99.
The low bid from ASTECH Corporation was in the amount of $443,754.60. Including engineering estimated costs
of 5%, the project cost as bid is $465,942.33, which is within the 2022 CIP budget. City staff recommends
awarding of the contract to the low bidder, ASTECH Corporation. ASTECH has completed Street
Maintenance and Micro-Surfacing Projects within the City of Otsego in the past. The work was completed
to specifications and in a timely manner.
SUPPORTING DOCUMENTS ATTACHED:
• Bid Tabulation
• Engineers Estimate
• Resolution 2022-25
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to adopt Resolution 2022-25 accepting bids and awarding contract for the 2022 Street
Microsurfacing Project, City Project No. 22-02 to Asphalt Surface Technologies Corporation of St. Cloud,
MN in the amount of $443,754.60.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 201 – Pavement Management
Yes
BID TABULATION
CITY OF OTSEGO
2022 STREET MICRO-SURFACING PROJECT
Bids were opened at 11:00 a.m., March 9, 2022.
There were 2 bids received, as shown herein.
Bid Schedule "A" Micro-Surface
ITEM
NO.
Mn/DOT
SPEC. NO.ITEM DESCRIPTION UNIT
ESTIMATED
QUANTITY UNIT PRICE EXTENSION UNIT PRICE EXTENSION
1 2354.506 BITUMINOUS MATERIAL FOR MICRO-SURFACING GAL 44715 $3.80 $169,917.00 $3.50 $156,502.50
2 2354.509 MICRO-SURFACING SCRATCH COURSE TON 288 $178.00 $51,264.00 $219.00 $63,072.00
3 2354.509 MICRO-SURFACING SURFACE COURSE TON 1154 $178.00 $205,412.00 $219.00 $252,726.00
4 2355.506 BITUMINOUS MATERIAL FOR FOG SEAL - CSS-1H (DILUTED)GAL 1734 $2.40 $4,161.60 $7.51 $13,022.34
5 2563.601 TRAFFIC CONTROL LS 1 $13,000.00 $13,000.00 $5,000.00 $5,000.00
Base Bid Total $443,754.60 $490,322.84
Asphalt Surface Technologies
Corp.Fahrner Asphalt Sealers, LLC
Engineers Estimate
2022 Otsego Street Micro-Surface Project
City of Otsego
CITY PROJECT #22-02
SCHEDULE "A" - MICRO-SURFACE
Item No. Description Unit Price Extension
1 2354.506 BITUMINOUS MATERIAL FOR MICRO-SURFACING 44,715 GAL $3.25 $145,323.17
2 2354.509 MICRO-SURFACING SCRATCH COURSE 288 TON $190.00 $54,762.18
3 2354.509 MICRO-SURFACING SURFACE COURSE 1,154 TON $190.00 $219,296.40
4 2355.506 BITUMINOUS MATERIAL FOR FOG SEAL - CSS-1H (DILUTED) 1,734 GAL $2.25 $3,901.10
5 2563.601 TRAFFIC CONTROL 1 LS $11,000.00 $11,000.00
SCHEDULE "A" - MICRO-SURFACE ESTIMATED TOTAL COST $434,282.85
SCHEDULE "A" - MICRO-SURFACE $434,282.85
TOTAL ALL SCHEDULES $434,282.85
Engineering and Construction Administration (5%)$21,714.14
TOTAL ALL SCHEDULES $455,996.99
Estimated
Quantity
OT387-2022 MS EngEst.xls
Eng. Estimate Micro Surfacing 1 2/8/2022 10:48 AM
1
CITY OF OTSEGO
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO: 2022-25
ACCEPTING BIDS AND AWARDING CONTRACT
WHEREAS, pursuant to an advertisement for bids for the construction of 2022 Street Microsurfacing Project,
City Project No. 22-02, bids were received, opened on March 9, 2022 and tabulated according to law, and the
following bids were received complying with the advertisement; and
Contractor Total Base Bid
Asphalt Surface Technologies Corp. $ 443,754.60
Fahrner Asphalt Sealers, LLC $ 490,322.84
WHEREAS, it appears that Asphalt Surface Technologies Corporation of St. Cloud, Minnesota is the lowest
responsible bidder; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, MINNESOTA:
1. The Mayor and City Clerk are hereby authorized and directed to enter into a contract with Asphalt
Surface Technologies Corporation of St. Cloud, Minnesota in the name of the City of Otsego for 2022
Street Microsurfacing Project, City Project No. 22-02, according to the plans and specifications
therefore approved by the City Council and on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the bid bond made
with their bids, except that the bid bond of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed.
2
ADOPTED by the Otsego City Council this 14th day of March, 2022.
MOTION BY:
SECONDED BY:
IN FAVOR:
OPPOSED:
CITY OF OTSEGO
__________________________________
Jessica Stockamp, Mayor
ATTEST:
__________________________________
Audra Etzel, City Clerk