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05-12-08
CLAIMS LIST CITY COUNCIL MEETING MAY 12, 2008 TO: Judy Hudson ITEM 5_7 Attached is the Claims List for the City Council. For more details, please refer to the Check Detail Registers. Claims Register 04-29-2008 $ 257,402.60 05-07-2008 $ 807,923.41 PAYROLL 05-07-2008 ELECTRONIC PYMTS: Qwest Centerpoint Energy Dept. of Revenue -Fuel Tax Dept. of Revenue -Sales Tax Elk River Utilities Wright -Hennepin Delta Dental Total $ 37,717.36 $ 0.00 GRAND TOTAL $ 1,103,043.37 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper CITY OF OTSEGO 04/29/08 9:42 AM Page 1 *Check Summary Register© APRIL 2008 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 045690 WRIGHT COUNTY AUDITOR -TRE 4/28/2008 Paid Chk# 045691 JAY BROS. INC. 4/29/2008 Paid Chk# 045692 KNIFE RIVER CORPORATION 4/29/2008 Paid Chk# 045693 WESTCO ENVIRONMENTAL SVC 4/29/2008 Paid Chk# 045694 WRIGHT COUNTY AUDITOR -TRE 4/29/2008 $1,430.00 Total Checks FILTER: None $73.86 GREEN ACRES - OTSEGO BOOSTER S $208,770.33 PRESSURE CONTROL STATION #1 $43,927.86 PARKS CONSTRUCTION $3,200.55 2008 SANITARY SEWER CLEANING $1,430.00 PID #R118-187-013010 $257,402.60 CITY OF OTSEGO 04/29/08 9:42 AM Page 1 *Check Detail Register© APRIL 2008 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 045690 4/28%2008 WRIGHT COUNTY AUDITOR -TREASURE E 444-49400-310 Miscellaneous $73.86 GREEN ACRES - OTSEGO BOOSTER S Total WRIGHT COUNTY AUDITOR -TREASURE $73.86 Paid Chk# 045691 4/29/2008 JAY BROS. INC. E 444-49400-500 Capital Outlay (GENERAL) $208,770.33 PAY #3 PRESSURE CONTROL STATION #1 Total JAY BROS. INC. $208,770.33 Paid Chk# 045692 4/29/2008 KNIFE RIVER CORPORATION E 203-45210-500 Capital Outlay (GENERAL) $43,927.86 FINAL PAY PARKS CONSTRUCTION Total KNIFE RIVER CORPORATION $43,927.86 Paid Chk# 045693 4/29/2008 WESTCO ENVIRONMENTAL SVC INC. E 602-49450-400 Repairs & Maint Cont $3,200.55 PAY #2 2008 SANITARY SEWER CLEANING Total WESTCO ENVIRONMENTAL SVC INC. $3,200.55 Paid Chk# 045694 4/29/2008 WRIGHT COUNTY AUDITOR -TREASURE E 101-41400-310 Miscellaneous $1,072.00 17877 PID#R118-010-078010 E 101-41400-310 Miscellaneous $358.00 60109 PID #R118-187-013010 Total WRIGHT COUNTY AUDITOR -TREASURE $1,430.00 10100 BANK OF ELK RIVER $257,402.60 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $1,430.00 203 PARK DEVELOPMENT $43,927.86 444 SE Utilities Project $208,844.19 602 SEWER FUND $3,200.55 $257,402.60 CITY OF OTSEGO 05/07/08 10:30 AM Page 1 *Check Summary Register@ MAY 2008 Name Check Date Check Amt 10100 BANK OF ELK RIVER UnPaid ALLIANCE BENEFIT GROUP $3,223.13 PPE 5/3/08 CH DTD 5/7/08 UnPaid BUY BUILDER DIRECT, INC. $2,000.00 7474 LAMBERT - LNDSCP ESC REFUND UnPaid CARTRIDGE WORLD $154.42 INK CARTRIDGE REFILLS UnPaid CHARTER COMMUNICATIONS $119.06 MONTHLY SERVICE UnPaid CITY OF MONTICELLO $6,070.26 MARCH ANIMAL CONTROL UnPald COBORNS INC $101.34 MISC. SUPPLIES UnPaid CP TELECOM $606.27 TELEPHONE UnPaid CROW RIVER FARM EQUIPMEN $275.57 GOPHER TOOLS & BAIT, WRENCH UnPaid DESIGN ELECTRICAL CONTRAC $2,347.63 POLE SKIRT REPLACED - BY HOLIDAY INN UnPaid DJ'S TOTAL HOME CENTER $165.88 RAINSUIT UnPaid ECM PUBLISHERS INC $1,045.87 PW AD FOR SEASONAUPT EMP UnPaid ELK RIVER WINLECTRIC CO. $302.98 CITY HALL EMERGENCY EXIT LIGHTS UnPaid FINKEN'S WATER CARE $75.26 BOTTLED WATER/SOLAR SALT UnPaid GODFATHER'S PIZZA $121.44 CC WORKSHOP MEAL UnPaid GOPHER STATE ONE -CALL INC $408.90 LOCATE TICKETS UnPaid HAKANSON ANDERSON ASSOC $68,305.47 QUANTRELLE AVE EXT/88TH ST UnPaid HD SUPPLY WATERWORKS, LT $26.80 CURB BOX REPAIR LID UnPaid ICMA RETIREMENT TRUST $823.22 PLAN NUMBER 304185 UnPaid JOE ABRAHAMSON $245.08 INSP MTG LUNCHEONS 10/07,2/08,3/08 UnPaid LEAGUE OF MN CITIES INS TRU $2,500.00 INS DEDUCTIBLE - WH ELEC UnPaid LONG & SONS $1,321.45 CITY HALL - APRIL CLEANING UnPaid MEDALIST HOMES $1,000.00 12252 72ND - LNDSCP ESC REFUND UnPaid MENARDS $475.75 BLDG SAFETY SUPPLIES - RESPIRATOR/G UnPaid MINNESOTA COPY SYSTEMS $35.77 PW COPIER MAINT UnPaid MN MUNICIPAL UTILITIES ASSO $1,400.00 MAY/JUNE FEE - SAFETY MGMT PROGRA UnPaid MN POLLUTION CONTROL $2,900.00 2007 ANNUAL PERMIT FEE - EAST WWTP UnPaid MN SOCIETY OF CPAS $190.00 ANNUAL DUES - GARY GROEN UnPaid MORRIS LAW GROUP $42.36 W/S REFUND - 6551 MASON UnPaid NAPA OF ELK RIVER INC $236.28 HOSE CLAMPS, COUPLERS UnPaid NEXTEL COMMUNICATIONS $366.76 CELL PHONES UnPaid NORTHLAND TRUST SERVICES, $512,306.68 GEN OBL IMPR BOND SERIES 2007B UnPaid NOVA COMMUNICATIONS $257.40 SETUP ADM ON TAMI'S PHONE UnPaid OFFICEMAX $215.04 OFFICE SUPPLIES UnPaid PUBLIC EMPLOYEES RETIREME $4,322.20 PPE 5/3/08 CH DTD 517/08 UnPaid QWEST $145.00 PW PHONE SERVICE UnPaid RANDY'S SANITATION $210.62 8899 NASHUA AVE UnPaid REED BUSINESS INFORMATION $301.86 AD FOR BIDS - RIV PT WTRMN EXT UnPaid SCHARBER & SONS $10.61 EDGER BLADE UnPaid SCHINDLER ELEVATOR CORPO $514.44 2/8/08 -1/31/09 SVC CONTRACT UnPaid SUPERIOR LAWN $3,113.61 CITY PROPERTY UnPaid TOSHIBA AMERICA BUSINESS S $55.29 PW TOSHIBA COPIER UnPaid UNLIMITED ELECTRIC INC $657.08 ELEC TIME CLOCK/PKING LOT LIGHTS UnPaid US BANK $175,348.75 GEN OBL CROSSOVER BOND SERIES 2003 UnPaid XEROX CORPORATION $522.36 XEROX COPIER UnPaid YOCUM OIL COMPANY $13,003.70 #2 OPTIM PWR B2 DISTILLAT UnPaid ZAHL-PETROLEUM MAINT CO. $51.82 NEW GAS KEYS/ENCODING Total Checks $807,923.41 FILTER: None CITY OF OTSEGO 05/07/08 10:30 AM Page 1 *Check Detail Register© MAY 2008 Check Amt Invoice Comment 10100 BANK OF ELK RIVER _ Unpaid 3 ALLIANCE BENEFIT__ GROUP E 101-41600-123 Health $543.75 PPE 5/3/08 CH DTD 5/7/08 E 101-43100-123 Health $725.00 PPE 5/3/08 CH DTD 5/7/08 G 101-21706 Hospitalization/Medical Ins $504.38 PPE 5/3/08 CH DTD 5/7/08 E 250-42410-123 Health $725.00 PPE 5/3/08 CH DTD 5/7/08 E 101-41400-123 Health $725.00 PPE 5/3/08 CH DTD 5/7/08 Total ALLIANCE BENEFIT GROUP $3,223.13 $33.97 Unpaid BUY BUILDER DIRECT, INC. E 702-41400-310 Miscellaneous $1,000.00 7474 LAMBERT - LNDSCP ESC REFU E 70241400-310 Miscellaneous $1,000.00 7345 LAMONT - LNDSCP ESC REFUN Total BUY BUILDER DIRECT, INC. $2,000.00 Unpaid CARTRIDGE WORLD E 101-41600-201 Office Supplies and Expenses $74.55 5776/5777 INK CARTRIDGE REFILLS E 250-42410-201 Office Supplies and Expenses $79.87 5776/5777 INK CARTRIDGE REFILLS Total CARTRIDGE WORLD $154.42 Unpaid CHARTER COMMUNICATIONS E 101-41400-390 Contracted Services $119.06 MONTHLY SERVICE Total CHARTER COMMUNICATIONS $119.06 Unpaid CITY OF MONTICELLO E 101-42710-390 Contracted Services $536.76 10765 MARCH ANIMAL CONTROL E 213-42200-390 Contracted Services $5,533.50 10765 2ND QTR FIRE CONTRACT Total CITY OF MONTICELLO $6,070.26 Unpaid COBORNS INC E 250-42410-310 Miscellaneous $5.50 M81229577 MISC. SUPPLIES E 250-42410-225 Uniforms/Clothing Allowance $95.84 M81229577 DRY CLEANING Total COBORNS INC $101.34 Unpaid CP TELECOM E 101-41400-320 Telephone $151.57 TELEPHONE E 101-43100-320 Telephone $151.57 TELEPHONE E 250-42410-320 Telephone $303.13 TELEPHONE Total CP TELECOM $606.27 Unpaid CROW RIVER FARM EQUIPMENT E 101-43100-240 Small Tools/Equipment $275.57 130498 GOPHER TOOLS & BAIT, WRENCH Total CROW RIVER FARM EQUIPMENT $275.57 Unpaid DESIGN ELECTRICAL CONTRACTORS E 101-43160-400 Repairs & Maint Cont $2,347.63 11339 POLE SKIRT REPLACED - BY HOLID Total DESIGN ELECTRICAL CONTRACTORS $2,347.63 Unpaid DJ'S TOTAL HOME CENTER E 101-43100-240 Small Tools/Equipment $29.80 30284 PIPE WRENCHES E 10141940-220 Repair/Maint Supply (GENERAL) $114.79 30374 FURNACE FILTERS E 101-43100-210 Operating Supplies (GENERAL) $21.29 30419 RAINSUIT Total DJ'S TOTAL HOME CENTER $165.88 Unpaid ECM PUBLISHERS INC E 101-41400-350 Print/Binding (GENERAL) $33.98 117832 AD - PARK & REC COMM OPENING E 101-41400-350 Print/Binding (GENERAL) $28.98 117833 AD - PLANNING COMM OPENING E 101-43100-350 Print/Binding (GENERAL) $34.97 117834 PW AD FOR SEASONAUPT EMP E 101-41400-350 Print/Binding (GENERAL) $33.97 267681 AD - PARK & REC COMM OPENING CITY OF OTSEGO 05/07/08 10:30 AM Page 2 *Check Detail Register© MAY 2008 Check Amt Invoice Comment E 101-41400-350 Print/Binding (GENERAL) $28.98 267682 AD - PLANNING COMM OPENING E 444-49400-351 Legal Notices Publishing $237.60 268069 AD FOR BIDS - RIV PT WTRMN EXT E 101-41400-350 Print/Binding (GENERAL) $348.98 268070 LEGAL - ORDINANCE E 101-41400-350 Print/Binding (GENERAL) $111.38 268071 LEGAL - ORDINANCE E 101-41400-350 Print/Binding (GENERAL) $33.98 268184 AD - PARK & REC COMM OPENING E 101-41400-350 Print/Binding (GENERAL) $28.98 268185 AD - PLANNING COMM OPENING E 101-43100-350 Print/Binding (GENERAL) $34.97 268186 PW AD FOR SEASONAL/PT EMP E 101-41400-350 Print/Binding (GENERAL) $89.10 268611 LEGAL - PUBLIC HEARING Total ECM PUBLISHERS INC $1,045.87 Unpaid ELK RIVER WINLECTRIC CO. E 101-41940-402 Repairs/Maint Buildingss $302.98 129066 CITY HALL EMERGENCY EXIT LIGHT Total ELK RIVER WINLECTRIC CO. $302.98 Unpaid FINKEN'S WATER CARE E 101-41940-390 Contracted Services $75.26 BOTTLED WATER/SOLAR SALT Total FINKEN'S WATER CARE $75.26 Unpaid GODFATHEi2'S PIZZA E 101-41400-310 Miscellaneous $121.44 CC WORKSHOP MEAL Total GODFATHER'S PIZZA $121.44 Unpaid GOPHER STATE ONE -CALL INC E 250-42410-310 Miscellaneous $408.90 8040743 LOCATE TICKETS Total GOPHER STATE ONE -CALL INC $408.90 Unpaid HAKANSON ANDERSON ASSOC INC G 701-22434 Crimson Ponds West $157.50 23163 CRIMSON PONDS WEST G 701-22349 ARBOR CREEK $55.69 23164 ARBOR CREEK G 701-22374 KITTREDGE FINAL $92.81 23164 KITTREDGE CROSSING G 701-22353 PLFRM ORRIN THOMP $74.25 23166 PLEASANT CREEK 2 G 701-22380 RIVERPLACE IST $222.75 23167 RIVERPLACE G 701-22366 MARTIN FARMS $74.25 23168 MARTIN FARMS G 701-22392 MISSISSIPPI COVE 1 & 2 $68.75 23169 DAVIS MISSISSIPPI COVES G 701-22445 RIVER PLACE II $1,086.30 23170 RIVERPLACE 2 G 701-22393 REMINGTON COVES $111.38 23173 REMINGTON COVES G 701-22396 ARBOR CREEK 2ND $34.38 23174 ARBOR CREEK 2 G 701-22422 ROTTLUND HOMES $125.66 23175 ROTTLUND/WILDFLOWER G 701-22465 GREAT RIVER CTR $220.00 23176 GREAT RIVER CENTRE G 701-22431 PLEASANT CRK 4TH $68.75 23178 PLEASANT CREEK 4 G 701-22463 ARBOR CREEK 4TH $103.13 23179 ARBOR CREEK 4 G 701-21851 RIVERPOINTE 4TH $67.17 23180 RIVER POINTE 4 G 701-21856 WATERFRONT EAST 3RD $171.88 23181 WATERFRONT EAST G 701-22369 DR H ZIMMER PROP $88.75 23182 ZIMMER FARMS G 701-22361 SUN RAY FARMS $74.25 23183 SUNRAY FARMS G 701-22479 RIVERPLACE 3RD ADDITION $34.38 23184 RIVERPLACE 3 G 701-22492 RIVERBEND SOUTH - DARKENWAL $68.75 23185 RIVERBEND SOUTH G 701-21872 TARGET STORE $172.45 23186 TARGET STORE SITE G 701-21870 DARA GLEN ADDN - SHAMROCK D $211.79 23187 DARA GLEN G 701-22413 OTSEGO PRESERVE II $85.94 23188 OTSEGO PRESERVE 2 G 701-22406 KITCROSS 5/6 $452.13 23189 KITTREDGE 5/6 E 427-43100-302 Engineering Fees $131.25 23190 MACIVER AVE (80TH TO 60TH) E 403-43100-302 Engineering Fees $665.02 23194 70TH ST -EAST OF MACIVER G 701-21861 EAGLE TRUCK INTERIM USE PERM $111.38 23196 EAGLE TRUCKING E 10141560-302 Engineering Fees $1,504.35 23198 STAFF MEETINGS E 480-43100-302 Engineering Fees $244.00 23199 ALBERTVILLE/OTSEGO ISSUES E 10141400-348 Maps $513.56 23200 GOPHER ONE CALL MAPS E 480-43100-302 Engineering Fees $4,668.85 23202 1941ALBERTVILLE TRAFFIC STUDY CITY OF OTSEGO 05/07/08 10:30 AM Page 3 *Check Detail Register© MAY 2008 Unpaid HD SUPPLY WATERWORKS, LTD E 601-49400-203 Other Supplies $26.80 7079088 CURB BOX REPAIR LID Total HD SUPPLY WATERWORKS, LTD $26.80 Unpaid ICMA RETIREMENT TRUST E 101-41400-121 PERA $212.22 PLAN NUMBER 304185 G 101-21705 Other Retirement $611.00 PLAN NUMBER 304185 Total ICMA RETIREMENT TRUST $823,22 Unpaid JOE ABRAHAMSON E 250-42410-360 Check Amt Invoice Comment E 495-43100-302 Engineering Fees $393.53 23203 QUANTRELLE AVE EXT/88TH ST E 403-43100-302 Engineering Fees $10,848.99 23204 75TH ST IMPROVEMENT E 499-49400-302 Engineering Fees $612.50 23205 CITY WELL HEAD PROT E 495-49450-302 Engineering Fees $103.54 23206 GRENINS CITY SEWER E 408-43100-302 Engineering Fees $251.63 23207 OTSEGO CREEK NORTH E 601-49400-302 Engineering Fees $2,233.99 23208 SCADA IMPROVEMENTS E 602-49450-302 Engineering Fees $1,957.86 23209 2008 SEWER CLEANING E 444-49400-302 Engineering Fees $12,108.70 23210 WTR LINE (WTR TWR 3 TO PH 2) E 444-49400-302 Engineering Fees $6,862.85 23211 WTR TWR #1 ALT VLV/BSTR PUMP G 701-21880 CRONIE'S GAMEROOM BAR & GRIL $849.07 23212 CRONIES G 701-21881 THE SHOPPES OF GRC/KLEIN BAN $68.75 23212 THE SHOPPES @ GRC G 701-21868 MN NATIVE LNDSCP ANNEXATION $1,226.78 23212 MN NATIVE LANDSCAPES G 701-21882 TCF NAT'L BANK @ GRC $1,364.70 23212 TCF G 701-21883 ISLAND VIEW BLUFFS $2,179.25 23212 ISLAND VIEW BLUFF G 701-21884 KLEIN BANK BUILDING $505.32 23212 KLEIN BANK E250-42410-311 Ping & Eng.-101Traffic Study $1,497.11 23213 TRUNK HWY 101 G 701-22436 CRIMSON PONDS NORTH $570.63 23214 CRIMSON POND NORTH G 701-22474 CRIMSON PONDS WEST 2ND ADD $34.38 23234 CRIMSON PONDS WEST 2 E 101-41560-302 Engineering Fees $1,059.79 23235 MISC ENGINEERING E 602-49450-302 Engineering Fees $2,114.93 23235 MISC W/S E 601-49400-302 Engineering Fees $2,114.94 23235 MISC W/S E 485-43100-302 Engineering Fees $3,167.56 23236 QUEENS AVE IMPR E 101-41560-302 Engineering Fees $1,671.96 23237 2008 MSAA E 441-43100-302 Engineering Fees $910.75 23238 PUBLIC WORKS GENERATOR E 101-41560-302 Engineering Fees $807.83 23239 CITY MAP E 440-43100-302 Engineering Fees $1,026.63 23240 70TH ST SHAPING & PAVING Total HAKANSON ANDERSON ASSOC INC $68,305.47 Unpaid HD SUPPLY WATERWORKS, LTD E 601-49400-203 Other Supplies $26.80 7079088 CURB BOX REPAIR LID Total HD SUPPLY WATERWORKS, LTD $26.80 Unpaid ICMA RETIREMENT TRUST E 101-41400-121 PERA $212.22 PLAN NUMBER 304185 G 101-21705 Other Retirement $611.00 PLAN NUMBER 304185 Total ICMA RETIREMENT TRUST $823,22 Unpaid JOE ABRAHAMSON E 250-42410-360 Educationfrraining/Conferences $60.00 FIRE INSP TEST FEE E 250-42410-360 Education/Training/Conferences $30.00 INSP MTG LUNCHEONS 10/07,2/08, E 250-42410-321 Mileage/Travel $148.90 MILEAGE - BLDG CODE CLASSES E 250-42410-360 Educationfrraining/Conferences $6.18 BLDG CODE CLASS LUNCH Total JOE ABRAHAMSON $245.08 Unpaid LEAGUE OF MN CITIES INS TRUST E 204-41400-310 Miscellaneous $2,500.00 11059643 INS DEDUCTIBLE - WH ELEC Total LEAGUE OF MN CITIES INS TRUST $2,500.00 Unpaid LONG &SONS E 101-41940-389 Cleaning Services $772.13 08-119 CITY HALL - APRIL CLEANING E 101-41940-203 Other Supplies $144.62 08-119 CITY HALL SUPPLIES E 101-43100-389 Cleaning Services $404.70 08-119 PW - APRIL CLEANING Total LONG & SONS $1,321.45 Unpaid MEDALIST HOMES E 702-41400-310 Miscellaneous $1,000.00 12252 72ND - LNDSCP ESC REFUND Total MEDALIST HOMES $1,000.00 CITY OF OTSEGO 05/07/08 10:30 AM Page 4 *Check Detail Register© MAY 2008 Check Amt Invoice Comment MENARDS Unpaid p E 250-42410-310 Miscellaneous $43.58 52771 BLDG SAFETY SUPPLIES - RESPIRA E 101-43100-393 Street Signs $432.17 53623 SIGN SUPPLIES/MAILS Total MENARDS $475.75 Unpaid MINNESOTA COPY SYSTEMS E 101-43100-413 Office Equipment Rental $35.77 6450 PW COPIER MAINT Total MINNESOTA COPY SYSTEMS $35.77 Unpaid MN MUNICIPAL UTILITIES ASSOC E 101-43100-360 Education/Training/Conferences $350.00 31412 MAY/JUNE FEE - SAFETY MGMT PR E 250-42410-360 Education/Training/Conferences $350.00 31412 MAY/JUNE FEE - SAFETY MGMT PR E 101-41600-360 Education/Training/Conferences $350.00 31412 MAY/JUNE FEE - SAFETY MGMT PR E 101-41400-360 Education/Training/Conferences $350.00 31412 MAY/JUNE FEE - SAFETY MGMT PR Total MN MUNICIPAL UTILITIES ASSOC $1,400.00 ($4.06) 357176 Unpaid MN POLLUTION CONTROL E 602-49450-310 Miscellaneous $1,450.00 4400059875 2007 ANNUAL PERMIT FEE - WEST E 60249450-310 Miscellaneous $1,450.00 4400059876 2007 ANNUAL PERMIT FEE - EAST Total MN POLLUTION CONTROL $2,900.00 Unpaid MN SOCIETY OF CPAS E 101-41600-360 Education/Training/Conferences $190.00 ID #3440 ANNUAL DUES - GARY GROEN Total MN SOCIETY OF CPAS $190.00 Unpaid MORRIS LAW GROUP R 601-37150 WATER SALES $42.36 W/S REFUND - 6551 MASON Total MORRIS LAW GROUP $42.36 Unpaid NAPA OF ELK RIVER INC E 101-43100-220 Repair/Maint Supply (GENERAL) $13.59 353007 TAR KETTLE E 101-43100-210 Operating Supplies (GENERAL) $178.81 353258 BATTERIES FOR LOADER E 101-45200-210 Operating Supplies (GENERAL) $26.31 355974 WIRE HARNESS ADAPTER E 101-43100-210 Operating Supplies (GENERAL) $8.12 356954 SOCKETS E 101-43100-210 Operating Supplies (GENERAL) ($4.06) 357176 SOCKET WARRANTY CREDIT E 101-43100-220 Repair/Maint Supply (GENERAL) $4.71 357850 PAINT FOR TRUCK E 101-43100-220 Repair/Maint Supply (GENERAL) $8.80 357850 HOSE CLAMPS, COUPLERS Total NAPA OF ELK RIVER INC $236.28 Unpaid NEXTEL COMMUNICATIONS E 101-43100-320 Telephone $213.81 184430382-00 CELL PHONES E 250-42410-320 Telephone $152.95 184430382-00 CELL PHONES Total NEXTEL COMMUNICATIONS $366.76 Unpaid NORTHLAND TRUST SERVICES, INC. E 360-47000-602 Bond Interest $177,983.75 GEN OBL W/S BOND SERIES 2006A E 395-47000-602 Bond Interest $15,866.67 GEN OBL IMPR BOND SERIES 2007B E 385-47000-602 Bond Interest $70,381.25 PUB FAC LEASE BOND SERIES 2007 E 375-47000-602 Bond Interest $57,621.88 GEN OBL IMPR BOND SERIES 2005B E 360-47000-602 Bond Interest $190,453.13 GEN OBL SWR BOND SERIES 2005A Total NORTHLAND TRUST SERVICES, INC. $512,306.68 Unpaid NOVA COMMUNICATIONS E 101-41400.501 Equipment $257.40 26409 SETUP ADM ON TAMI'S PHONE Total NOVA COMMUNICATIONS $257.40 Unpaid OFFICEMAX E 101-41400-201 Office Supplies and Expenses $169.38 478617 OFFICE SUPPLIES CITY OF OTSEGO 05/07/08 10:30 AM Page 5 *Check Detail Register© MAY 2008 Check Amt Invoice Comment E 101-41400-201 Office Supplies and Expenses $45.66 492959 OFFICE SUPPLIES Total OFFICEMAX $215.04 Unpaid PUBLIC EMPLOYEES RETIREMENT FD E 601-49400-121 PERA E 602-49450-121 PERA E 101-43100-121 PERA E 101-41400-121 PERA G 101-21704 PERA PPE 5/3/08 CH DTD 5/7/08 E 250-42410-121 PERA E 101-41600-121 PERA Total PUBLIC EMPLOYEES RETIREMENT FD Unpaid QWEST $28.38 PPE 5/3/08 CH DTD 5/7/08 $28.37 PPE 5/3/08 CH DTD 5/7/08 $817.93 PPE 5/3/08 CH DTD 5/7/08 $342.94 PPE 5/3/08 CH DTD 5/7/08 $2,074.64 PPE 5/3/08 CH DTD 5/7/08 $608.74 PPE 5/3/08 CH DTD 5/7/08 $421.20 PPE 5/3/08 CH DTD 5/7/08 $4,322.20 E 101-43100-320 Telephone $145.00 PW PHONE SERVICE Total QWEST $145.00 lJnpaid RANDY'S SANITATION E 101-41940-325 Garbage Service $109.66 8899 NASHUA AVE E 101-43100-325 Garbage Service $100.96 13400 90TH ST Total RANDY'S SANITATION $210.62 Unpaid REED BUSINESS INFORMATION E 441-43100-350 Print/Binding (GENERAL) $154.44 3911692 AD FOR BIDS - PW GENERATOR E 444-49400-351 Legal Notices Publishing $147.42 3913913 AD FOR BIDS - RIV PT WTRMN EXT Total REED BUSINESS INFORMATION $301.86 Unpaid SCHARBER & SONS Unpaid YOCUM OIL COMPANY E 101-45200-210 Operating Supplies (GENERAL) $10.61 394290 EDGER BLADE Total SCHARBER & SONS $10.61 Unpaid SCHINDLER ELEVATOR CORPORATION E 101-43100-402 Repairs/Maint Buildingss $514.44 8102037459 2/8/08 - 1/31/09 SVC CONTRACT Total SCHINDLER ELEVATOR CORPORATION $514.44 Unpaid SUPERIOR LAWN E 101-41940-390 Contracted Services $1,918.68 1371 CITY PROPERTY E 602-49450-390 Contracted Services $597.46 1371 W/S PROPERTY E 601-49400-390 Contracted Services $597.47 1371 W/S PROPERTY Total SUPERIOR LAWN $3,113.61 Unpaid TOSHIBA AMERICA BUSINESS SOLUT E 101-43100-413 Office Equipment Rental $55.29 49523083 PW TOSHIBA COPIER Total TOSHIBA AMERICA BUSINESS SOLUT $55.29 Unpaid UNLIMITED ELECTRIC INC - E 101-41940-400 Repairs & Maint Cont $657.08 8289 ELEC TIME CLOCK/PKING LOT LIGH Total UNLIMITED ELECTRIC INC $657.08 Unpaid US BAN- -K --E 31647000-602 Bond Interest $2,052.50 GEN OBL CROSSOVER BOND SERIES E 360-47000-602 Bond Interest $173,296.25 GEN OBL W/S BOND SERIES 2003B Total US BANK $175,348.75 Unpaid XEROX CORPORATION E 101-41400413 Office Equipment Rental $522.36 32396779 XEROX COPIER Total XEROX CORPORATION $522.36 Unpaid YOCUM OIL COMPANY CITY OF OTSEGO 05/07/08 10:30 AM Page 6 *Check Detail Register© MAY 2008 Check Amt Invoice Comment E 101-43100-202 Gas & Oil $5,874.24 884347 87 CTANE 10% ETH GASOLINE E 101-43100-202 Gas & Oil _$7,129.46 884348 #2 OPTIM PWR B2 DISTILLAT Total YOCUM OIL COMPANY $13,003.70 Unpaid ZAHL-PETROLEUM MAINT CO. E101-43100-400 Repairs & Maint Cont $25.91 147538 -IN NEW GAS KEYS/ENCODING E 101-43100-400 Repairs & Maint Cont $25.91 147538 -IN NEW GAS KEYS/ENCODING Total ZAHL-PETROLEUM MAINT CO. $51.82 10100 BANK OF ELK RIVER $807,923.41 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $38,707.61 204 INSURANCE RESERVE $2,500.00 213 Monticello Fire District $5,533.50 250 Comm. Dev. & Bldg Safety $4,515.70 316 1999 Bituminous Debt Service $2,052.50 360 West W & S Debt Service Fund $541,733.13 375 WATERFRONT EAST & MISS. SHORES $57,621.88 385 2007 Public Facility Lease Rev $70,381.25 395 Quantrelle & 88th Street Debt $15,866.67 403 COLLECTOR RDS (FORMERLY MSA) $11,514.01 408 Otsego Creek Watershed $251.63 427 MACIVER/70TH ST ACCESS $131.25 440 West Street Improvements $1,026.63 441 Otsego Municipal Building Fund $1,065.19 444 SE Utilities Project $19,356.57 480 194/CSAR 37/19 & Kadler $4,912.85 485 Street Impr. Fund - 2006 $3,167.56 495 2007 Grenins, Friendship &Quan $497.07 499 WELLHEAD PROTECTION PROJECT $612.50 601 WATER FUND $5,043.94 602 SEWER FUND $7,598.62 701 DEVELOPMENT ESCROWS FUND $10,833.35 702 BUILDERS ESCROW FUND $3,000.00 $807,923.41 ITEM 5.2 CITY OF OTSEGO Finance Memo To: City Council From: Gary Groen Date: May 7, 2008 Re: Request for Accounting Assistance When the City issues more than $10,000,000 in bonds in a year, the City is subject to IRS regulations. The IRS, Department of the Treasury, may review the bond issue to determine the funds were spent for the purpose intended, spent within the proper timeline as required by regulations, etc. The City of Otsego issued more than $10,000,000 in 2003, 2005 and 2006. The IRS office in St. Paul has notified the City that it will be reviewing the 6/17/2003 bond issue. The bonds totaling $11,370,000 (principal amount) were issued to finance the west water system, west wastewater system and the second phase of the east wastewater system. The IRS has approved a June 30, 2008 delivery of the requested information. The request for information is attached. I am requesting assistance from the City's accounting firm to properly prepare documentation for the IRS review of the 2003 bond issue. While no review of the 2005 and 2006 bond issues has been requested by the IRS, I will be completing all documentation for those years as well. The staff has already been working on assembling this information and City will staff will complete as much of the work as possible. I am estimating the assistance requested will cost the City about $1,500. will keep the Council informed as this process continues. 0 Page 1 GO ERNLIENT ENTITIES DIVISiC)N Date: 4/2/08 City of Otsego 8899 Nashua Ave NE Otsego, MN 55330-7387 TEB 7224 BT Stop # 4925STP Wells Fargo Place 30 East 7th Street St. Paul, MN 55101 ��j I Contact Person: Bill Toppson ID Number: 41-03701 Telephone Number: 651-312-7731 Fax Number: 651-312-7715 Cell Number; 651-983-6342 Regarding: Bond issue for $11,386,471 issued 6/17/2003 Dear Sir or Madam: We have selected the debt issuance named above for examination. The IRS routinely examines municipal debt issuances to determine compliance with Federal tax requirements. If you desire to appoint a representative to act on your behalf, a power of attorney must be filed with the Service in order for the Service to discuss or provide your representative with confidential information. A Form 2848, Power of Attorney and Declaration of Representative, or any other properly written power of attorney or authorization may be used for this purpose. Copies of Form 2848 are enclosed and are available at www.irs.gov or from any Internal Revenue Service office. Throughout the course of this examination, it may become necessary for the Service to contact third parties, including those having a transactional relationship or possessing relevant information for the determination of any tax liability with respect to the Bonds. Should it become necessary to contact other parties, there will generally be a need to tell them limited information. At this time, please review the enclosed Form 4564, Information Document Request, and provide the requested information within 30 days of the date of this letter. Please mail this information to: IRS TEB 7224 BT Stop # 4925STP Wells Fargo Place 30 East 7th Street St. Paul, MN 55101 Thank you for your cooperation in this matter. If you have any questions, please contact the assigned agent at the phone number listed above. Sincerely, William Toppson Revenue Agent. Enclosure: Publication 1 Taxpayer Rights Notice 609 Privacy Act Notice Form 4564 Information Request FOrin 4564 Department of the Treasury Request Number Internal Revenue Service IDR 1-2008-04 Information Document Request To: Name of Issuer Subject: Initial IDR City of Otsego Submitted to: Gity of Aitkin Re Bond issued 6/17/2003 Dates of Previous Requests: Description of Documents Requested: 1. Please provide a copy of the Form 8038. You may fax this document to me at 651-312- 7715. 2. If the bond is still outstanding- Please provide bond transcript._. This transcript can either be on disk or in paper form or both. 3. Please provide the minutes of the meeting where this project was discussed and approved. Please provide a detailed description of the project as planned. Include the borrower's request for financing and the resolution approving such request 4. Plans for use of the proceeds. Please provide the intended uses of the project. 5. A schedule of the allocations of bond proceeds and the accounts to which the funds were transferred. 6. A schedule of all planned capital expenditures from bond proceeds. 7. Copies of depreciation schedules and financial statements. 8. Please provide list of all expenditures reimbursed with bond proceeds, including transaction dates, amounts, payees, etc 9. Uses and copies of all leases related to the bond built facilities. Include any contracts or agreements related to the use of the facilities. 10. Names of bondholders. 11. Forms 8038Ts and rebate calculations 12. Amount of bonds currently outstanding. 13. Please list any related parties between issuer, conduit borrower, and others. Information Due By Name a Bill Ton FROM Fonn 4564 5/3/08 At Next Appointment le of Requestor Internal Revenue Mail In QX Date: 4/2/08 IRS TEB 7224 BT Stop # 4925STP Page 1 Wells Fargo Place 30 East 7th Street St. Paul, MN 55101 Phone: (651) 312-7731 FAX (651) 312-7716 ITEM 5 Hakanson _3 Anderson 3601 Thurston Avenue, Anoka, MN 55303 fill Assoc., Inc. Phone: 763/427-5860 Fax: 763/427-0520 Ulm Um MEMORANDUM TO: Honorable Mayor and City Council Members FROM: Ronald Wagner, P.E., City Engineer DATE: May 7, 2008 RE: Approval of DNR — Water Supply Plan (formerly known as the "Water Emergency and Conservation Plan") Over the past year, Peopleservice, Inc. and Hakanson Anderson Associates, Inc. have worked together to complete the Minnesota Department of Natural Resources (DNR) Water Supply Plan (WSP) for the City of Otsego. Public water suppliers that service more than 1,000 people are required to have a Water Supply Plan approved by the Department of Natural Resources (Minnesota Statutes 103G.291). The plans must be revised/updated every ten years. Water Supply Plan approvals may also include approval for increased water volumes and for new wells that are planned over the ten year life of the plan. By receiving approval for increased water volumes and new well construction with the approval of the ten-year Water Supply Plan, the future permitting processes for new well construction are streamlined, thus saving time and money. However, to qualify for the ten-year permit approval certain benchmarks or conservation measures are required along with adequate documentation on the need for increased water volumes and new wells. The City met nearly all of the benchmarks and conservation measures required for the ten-year permit approval, with the exception of an increasing rate structure, public education, and tighter irrigation ordinances. We went back and forth discussing other options and detailing conservation measures the City already implements, but the DNR would not approve the ten-year permit without said items being addressed. With this said, the DNR has approved the City's WSP, and with the recent construction of Well No. 8 and the redevelopment of Well No. 3, the City should have sufficient water capacity for the next ten years. In order to finalize the approval of the City's WSP, the attached document (Certification of Adoption) must be signed by the City and returned to the DNR. At this time, we recommend that the City adopt the Minnesota Department of Natural Resources Water Supply Plan. ot522hmccmemo Page 1 of 1 i In T rs Minnesota Department of Natural Resources ! M;nne DNR Waters, 1200 Warner Road, St. Paul, MN 55106 Telephone: (651) 259-5845 Fax: (651) 772-7977 lgv------- DEPARTMENT OF NATURALRESOURCES April 29, 2008 City of Otsego Mike Robertson, City Administrator 8899 Nashua Avenue NE Otsego, MN 55330 RE: WATER SUPPLY PLAN APPROVAL Dear Mr. Robertson: The Department of Natural Resources (DNR) has reviewed the "Water Supply Plan for the City of Otsego" dated July 2007 and updated February 2008 for compliance with Minnesota Statutes, Section 103G.291, Subd.3 and the guidelines posted on the DNR website. I am pleased to advise you that on behalf of the Commissioner of Natural Resources I hereby approve your plan. This approval is effective upon the Department's receipt of a completed copy of the attached "Certification of Adoption" form. Please return the form to my office. Thank you for your efforts in planning the future of the City of Otsego's water supply and for conserving the water resources of the State of Minnesota. If you have questions about this matter or need assistance regarding water appropriation issues, please continue to work with Area Hydrologist Roger Stradal in our Sauk Rapids Area Office. Sincerely, z2z�/ Dale E. Homuth Regional Hydrologist ENCLOSURE c: Roger Stradal, Area Hydrologist Laurel Reeves, Water Appropriation Hydrologist www 6r.state.mn.us ow AN EQUAL OPPORTUNITY EMPLOYER %16 PRINTED ON RECYCLED PAPER CONTAINING A MINIMUM OF 10% POST -CONSUMER WASTE CERTIFICATION OF ADOPTION WATER SUPPLY PLAN City or Water System Name: City of Otsego Name of Person Authorized to Sign Certification on Behalf of the System: Mike Robertson Title: City Administrator Address: 8899 Nashua Ave. NE, Otsego, MN 55330 Telephone: 763-441-4414 Fax: 763-441-8823 E-mail: www.ci.otsego.mn.us I certify that the Water Supply Plan approved by the Department of Natural Resources has been adopted by the city council or utility board that has authority over water supply services. Signed: Date: Fax (651/772-7977) or mail this certification to: DNR Waters 1200 Warner Road St. Paul, MN 55106 Or, scan and email to dale.homuth@dnr.state.mn.us Ir -certification form.doc ITEM SA NORTHWEST ASSOCIATED CONSULTANTS, INC, 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 7 May 2008 RE: Otsego — Island View Bluff NAC FILE: 176.02 — 08.07 The Planning Commission held a public hearing on 5 May 2008 to consider the CUP and preliminary/final plat application related to Island View Bluff. Ms. JoAnna Bame and her engineering and septic consultants were present as the applicant. Residents surrounding the subject site spoke to concerns regarding potential contamination and suitability of the soils to support development. City staff responded that any contamination issues related to past use of the property (including dumping) would be minimal and not effected by the proposed development. Concerns raised regarding the existing drainage conditions on the site are also minimized by the planned stormwater improvement that will capture all of the area runoff coming to the site near Kahler Avenue and pipe it to an outlet at the Mississippi River. Additional soil tests are planned for this week to determine if there is any issue with the soils in terms of supporting a house foundation. The Planning Commission discussed the proposed stormwater improvement and concluded that there is benefit to allowing development of the lots. There was additional discussion regarding the impacts of the development and stormwater improvement to the Mississippi River bluff area and a condition of approval added to require restorative landscaping in disturbed areas as part of the tree preservation plan. The public hearing was closed and the Planning Commission voted 4-0 to recommend approval of the applications as set forth below. The City Council will consider the applications at their meeting on 12 May 2008 at 6:30PM. POSSIBLE ACTIONS A. Motion to approve a Conditional Use Permit and Preliminary/Final Plat for Lots 14 and 15, Block 7 Island View Estates and Lot 1, Block 1 Island View Bluff to allow development of substandard lots within the WS District pursuant to Section 20-61-5.0 and 20-95-5 of the Zoning Ordinance, subject to the following conditions: 1. All grading, drainage and erosion control plans shall be subject to review and approval by the City Engineer. 2. The submitted utility plan shall be subject to review and approval by the City Engineer. 3. The applicant shall submit a tree preservation plan for the three lots in accordance with Section 21-7-22 of the Subdivision Ordinance for the area subject to Section 20-95-10 of the Zoning Ordinance, subject to review and approval of City staff. 4. The applicant shall submit a landscape plan for replanting the area subject to Section 20-95-10 of the Zoning Ordinance, which is to be subject to review and approval of City staff. 5. The preliminary and final plat for Island View Bluff to establish a drainage and utility easement over the area between the OHWM and defined bluff line. 6. All easements are subject to review and approval by the City Engineer. 7. The applicant shall pay a cash fee in lieu of land of $3,280.00 to satisfy park and trail dedication requirements in accordance with Section 21-7-18 of the Subdivision Ordinance. 8. The applicant shall enter into a development agreement with the City regarding the proposed stormwater drainage improvements and preliminary/final plat, subject to review and approval by the City Attorney. 9. The Island View Bluff final plat shall be recorded with Wright County within one hundred (100) days of City Council approval. B. Motion to deny the applications based on a finding that the request is inconsistent with the Comprehensive Plan and requirements of the Zoning Ordinance and Subdivision Ordinance. C. Motion to table. 2 C. Mike Robertson, City Administrator Judy Hudson, City Clerk/Zoning Administrator Andy MacArthur, City Attorney Ron Wagner, City Engineer Joanna Bame, applicant Eric and Amy Rolseth, applicant Mike Brandvold, Anderson Engineering of Minnesota, LLC CITY OF 0 T S E G 0 WRIGHT COUNTY, MINNESOTA APPLICANT: JoAnna Bame, Eric and Amy Rolseth. 05-07-08 FINDINGS & DECISION CONDITIONAL USE PERMIT & PRELIMINARY/FINAL PLAT APPLICATION: Request for approval of a conditional use permit and preliminary/final plat of Island View Bluff to allow development of substandard lots of record within the R-1 District/WS District . CITY COUNCIL MEETING: 14 January 2008 FINDINGS: Based upon review of the application and evidence received, the City Council of the City of Otsego now makes the following findings of fact: A. The legal description of the properties are Lots 14 and 14, Block 7 and Outlot A, Island View Estates, City of Otsego, Wright County, Minnesota. B. The two existing lots of record and Outlot A have less than the mi nimum lot area and lot width required by the R-1 District and WS District; Sections 20-15-2.A, 20-61-5.0 and 20-95- 4 of the Zoning Ordinance allow for development of the substandard lots as a conditional use. C. Consideration of the application is to be based upon (but not limited to) the criteria set forth by Section 20-4-2.F of the Zoning Ordinance: 1. The proposed action's consistency with the speck policies and provisions of the Otsego Comprehensive Plan. Finding: The Comprehensive Plan guides the subject site for low density residential uses, which the proposed use is consistent with. A goal of the Comprehensive Plan is improvement of existing neighborhoods. The proposed construction of stormwater drainage facilities within Lots 14 and 15, Block 7 allows for development of the subject site but also benefits the larger drainage area within Island View Estates. 2. The proposed use's compatibility with present and future land uses of the area. Finding: The subject site is surrounded by similarly sized, developed single family residential lots. The proposed use will be compatible with the existing character of the neighborhood and improve the condition of the neighborhood by addressing the stormwater drainage issue. 3. The proposed use's conformity with all performance standards contained within the Zoning Ordinance and other provisions of the City Code. Finding: The proposed use conforms to the requirements for development of substandard lots of record established by the Zoning Ordinance. 4. Traffic generation of the proposed use in relation to capabilities of streets serving the property. Finding: Development of the three lots will be adequately served by existing City streets. 5. The proposed use can be accommodated by existing public services and facilities and will not overburden the City's service capacity. Finding: The proposed use will improve the stormwater management facilities in the area and is within the capabilities of other City services. D. The Planning Reports dated 2 April 2008 and 30 April 2008 prepared by the City Planner, Northwest Associated Consultants, Inc., is incorporated herein. E. The memorandum dated 1 May 2008 prepared by the City Engineer, Hakanson Anderson Associates, Inc. is incorporated herein. F. The Otsego Planning Commission conducted a public hearing at their regular meeting on 5 May 2008 to consider the application, preceded by published and mailed notice; upon review of the application, and other evidence, the public hearing was closed and the Planning Commission recommended by a 4-0 vote that the City Council approve the request based on the findings outlined above. DECISION: Based on the foregoing information and applicable ordinances, the application is hereby APPROVED subject to the following conditions: 1. All grading, drainage and erosion control plans shall be subject to review and approval by the City Engineer. 2. The submitted utility plan shall be subject to review and approval by the City Engineer. 3. The applicant shall submit a tree preservation plan for the three lots in accordance with Section 21-7-22 of the Subdivis ion Ordinance for the area subject to Section 20-95-10 of the Zoning Ordinance, subject to review and approval of City staff. 4. The applicant shall submit a landscape plan for replanting the area subject to Section 20-95- 10 of the Zoning Ordinance, which is to be subject to review and approval of City staff. 5. The preliminary and final plat for Island View Bluff to establish a drainage and utility easement over the area between the O HWM and defined bluff line. 6. All easements are subject to review and approval by the City Engineer. 7. The applicant shall pay a cash fee in lieu of land of $3,280. 00 to satisfy park and trail dedication requirements in accordance with Section 21-7-18 of the Subdivision Ordinance. 8. The applicant shall enter into a development agreement with the City regarding the proposed stormwater drainage improvements and preliminary/final plat, subject to review and approval by the City Attorney. 9. The Island View Bluff final plat shall be recorded with Wright County within one hundred (100) days of City Council approval. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: Attest: ADOPTED by the Otsego City Council this 12th day of May, 2008. CITY OF OTSEGO By: Judy Hudson, Zoning Administrator/City Clerk 3 Lary Fournier, Mayor Hakanson �. 1� Anderson 3601 Thurston Avenue, Anoka, MN 55303 !� Ar -1k Phone: 763/427-5860 Fax: 763/427-0520 Assoc.,)nc. MEMORANDUM To: Honorable Mayor and City Council cc: Mike Robertson, Administrator Judy Hudson, Clerk Dan Licht, NAC Andy MacArthur, City Attorney Ronald Wagner, P.E. City Engineer Joanna Bame, Applicant Michael Brandvold, P.E., Anderson Engineering of Minnesota, LLC From: Brent Larson, P.E. Date: May 7, 2008 Re: Island View Bluff We have reviewed the Preliminary and Final Plats, 4/18/08 revision, as well as the Preliminary Plans, 4/18/08 revision, for the above -referenced project and offer the following comments: Final Plat 1. A minimum 20' wide drainage and utility easement centered over the 15" storm sewer is required through the rear yard of Lot 1, Block 1. 2. Additional drainage easement is needed to cover the overflow down the river bluff bank. 3. The preliminary grading and utility plans depict a 40' wide easement centered on the northwest property line of Lot 1, Block 1. Preliminary/Final Plans Preliminary Plat (Sheet 1) The Preliminary Plat shall be signed by a licensed land surveyor and not an engineer. Preliminary Grading, Drainage, Utility and Erosion Control (Sheet 2) 1. The proposed plans have been revised so that the drain fields for the septic systems are to be placed on undisturbed soils. Eco Systems has indicated at the Planning Commission Meeting on Monday, May 5th, 2008 that the septic system would be a standard design and not a Type II or special design as the original plans had called for. C Documents and Settings\Tami\I.ocal Settings\Temporary Internet Files\Content.Outlook\09RYFWAZ\ot2500 Island View Bluff rvw2 5.doc 2. Protective fencing shall be placed around all proposed septic fields. 3. The typical driveway culvert note labels the culverts to be "constructed by the homebuilder". The temporary culvert is needed under the proposed rock entrance at the time the entrance is constructed. Please label all proposed culvert lengths, inverts, and materials. 4. Depict the locations of all soil borings. Soil borings and percolation tests are required in the proposed septic system locations. 5. The typical detail for Rip -Rap calls out Class III Rip -Rap. Preliminary Storm Sewer Plan & Profile (Sheet 3) 1. The riprap at FES 1 shall be extended to the edge of water. 2. The Galvanized Split -Top Grate for CBMH 3 is not allowed. Please use the typical rear yard casting R- 4342. 3. The grading plans EOF elevation (900.0) near CBMH 3 does not agree with the EOF elevation (906.5) in the profile. 4. The rim elevation for CB 4 does not agree between the profile and the elevation shown on the grading plan. Preliminary Details (Sheet 4) 1. No comments. Hydrology Report 1. No comments. Other Comments 1. Soil borings to a depth of 10'-12'deep are required. There is concern regarding a change in soil type deeper than where the borings done for the septic system design would have penetrated. Summary and/or Recommendation We recommend approval contingent upon the above comments being addressed. Hakanson Anderson CADocuments and SettingsUamiTocal SettingsUemporary Internet FileAContent.Outlook socylnc. Bluffrvw2 5.doc ITEM 9_1 RESOLUTION NO. 2008-30 A RESOLUTION ACCEPTING THE FEASIBILITY STUDY, ORDERING PREPARATION OF PLANS & SPECIFICATIONS, AND ORDERING A PUBLIC HEARING FOR WATERMAIN AND SANITARY SEWER EXTENSION ALONG QUANTRELLE AVENUE NE WHEREAS, the City Council ordered the preparation of a feasibility study for the improvement on the 14th day of April 2008; and WHEREAS, such feasibility study was prepared by Hakanson Anderson Associates, Inc. and presented to the Council on the 12th day of May 2008 and declares the improvement feasible, for an estimated cost of $281,500; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, MINNESOTA: 1. Such improvement is necessary, cost—effective, and feasible as detailed in the feasibility report. 2. Hakanson Anderson Associates, Inc. is hereby designated as the engineer for this improvement. The engineer shall prepare the plans and specifications for the making of such improvement. 3. A public hearing shall be held on such proposed improvement on the day of June, 2008 in the council chambers of the city hall at p.m. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. 4. The council will consider the making of such improvement in accordance with the report and the assessment of benefiting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 with the estimated total cost of the improvement being $281,500. Adopted by the council this 12th day of May 2008. S:\Municipal\AOTSEGO\364\RESOLUTIONS\ot364ResAcceptFeas & Ordr Hearing.doc Motioned By: Seconded By: All in Favor: Those Opposed: Larry Fournier, Mayor Judy Hudson, Clerk S:\Municipal\AOTSEGO\364\RESOLUTIONS\ot364ResAcceptFeas & Ordr Hearing.doc FEASIBILITY REPORT FOR WATERMAIN AND SANITARY SEWER EXTENTION QUANTRELLE AVENUE DATE: May 5, 2008 Prepared by: Hakanson Anderson Assoc.,lnc. HAKANSON ANDERSON ASSOCIATES, INC. 3601 Thurston Avenue Anoka, Minnesota 55303 Telephone: (763) 427-5860 I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. 26052 05/05/08 Ronald J gner, License No. Date S:\Municipal\AOTSEGO\364\ot364Feasibility Report.doc I. INTRODUCTION On April 14, 2008 the City Council requested the preparation of a feasibility report for the extension of municipal watermain and sanitary sewer on Quantrelle Avenue from 90th Street to the southern terminus. This request is due to the reconstruction of Trunk Highway 101 (TH101) and the possibilities of major cost savings of completing the proposed improvement in conjunction with the TH101 work. The other reason is to alleviate possible environmental issues associated with a non -conforming septic system. The City Council directed the City Engineer to report to the Council on this matter. II. PURPOSE OF FEASIBILITY REPORT The purpose of this report is to determine the feasibility of extending municipal watermain and sanitary sewer lines south along Quantrelle Avenue to its terminus. There are two existing commercially zoned lots and a seasonal time share property that could be served by this municipal utility extension. A total of 79 new residential equivalent connections (RECs) are proposed. One REC was used for each 3000 square feet of building on the proposed commercial lots (building size determined as 30% of lot size). The average flow from the Mississippi River Woods Association was used to determine its RECs. III. INFRASTRUCTURE IMPROVEMENTS PROJECT A. EXISTING CONDITIONS Currently the vacant lots do not have water or sewer connections and the Mississippi River Woods Association (MRWA) has a well and septic system. The owner of the vacant lots has expressed interest in municipal services. The Minnesota Department of Transportation (Nh /DOT) will be reconstructing the street and storm sewer along Quantrelle Avenue in the area where these municipal services are desired. Combining the sanitary sewer and watermain _ project with the street and storm sewer project will provide substantial cost savings estimated at $340,000 needed for reconstruction of Quantrelle Avenue. Combining the projects also saves the City and adjacent properties from having to reconstruct the street in the near future or using adjacent land for easements. 1) SEWER The proposed municipal sanitary sewer extension connects to an existing lift station. The lift station will be reused but will be repositioned and require added depth. The sanitary sewer will extend via gravity sewer and be stubbed to the two vacant lots and the MRWA would connect via a private forcemain which would connect to the gravity sewer. The MRWA's current sewer system is a communal septic system. Sanitary sewer is collected by three septic systems. All three septic systems have septic tanks which separate solids from gray water then lift the gray Page 1 water into the drain field. The drain fields are located below the "10 year" Mississippi River flood elevation and therefore are non- conforming. 2) WATERMAIN The proposed municipal watermain extension connects to watermain in front of the 101 Market and runs south along Quantrelle Avenue terminating at the cul-de-sac (1200 feet). C. EASEMENTS This project is proposed to be constructed within the road right of way and does not require any easements at this time. D. COST OF INFRASTRUCTURE IMPROVEMENTS Two engineer's estimates of probable costs have been prepared for this project (See attached Exhibit A). The first estimate only serves the two vacant lots with watermain, $258,000. The second estimate serves all three lots with watermain, $281,500. Both options provide sanitary sewer service to the vacant lots and MRWA. This feasibility report is proposed with the understanding that permanent and temporary utility easements will be provided to the City of Otsego, if needed. Assessments The City Assessment Ordinance normally treats the construction of improvements in commercial/industrial developments as cost to be shared on a per front footage basis for the properties that abut the proposed improvements. However, in some cases the properties can be assessed based on a usage basis. This assessment method is recommended in this case because of the single sided nature of two of the benefiting properties and a single point benefiting property. Usage, in this scenario, we consider_ to be -much more equitable. Attached Exhibit B shows the proposed assessments to each property for the two different scenarios. I\i�91"T-00"81180 03li M The City will assess all of the costs incurred by this project to the benefiting property owners. Assessments may be deferred for a certain amount of time (possibly two years) to allow property owners to market and sell the property, if they wish to. Assessments in this report are proposed and shown to be paid over a time period of five years with an interest rate of 6.5%. The City Council will make the final decision on any terms of the assessment. VI. PROJECT SCHEDULE A public hearing should be scheduled for June, 2008. The project could be ordered during July, 2008 and advertised for bids to be opened in August, 2008. The Council Page 2 could receive the bids for review and decide on a contract award by August, 2008. The construction could begin in August, 2008 and be completed during the 2008 construction season. The project may possibly be change ordered to the Mn/DOT TH101 project which would allow McCrossan (Mn/DOT's prime contractor) to handle all the scheduling and not be dependant on a separate contractor's timeline and accepting the subgrade after water and sewer is completed. VII. CONCLUSION AND RECOMMENDATIONS We recommend the Council accept the report and schedule a public hearing. We find the project benefits the abutting properties and is technically and economically feasible. We would advise the Council to move forward with the project at this time. Page 3 Quantrelle Avenue NE Sanitary Sewer and Watermain Extension Feasibility Study City of Otsego, MN Schedule "A" - Site Work Option 1 I otal 5cneauie "A": $4,000.UU Schedule "B" - Sanitary Sewer Item No. Description Unit Estimated Unit Cost Estimated Quantity Total Item I EA Estimated Estimated Estimated No. Description Unit Unit Cost Quantity Cost 1 IMobilization LS $4,000.00 1 $4,000.00 I otal 5cneauie "A": $4,000.UU Schedule "B" - Sanitary Sewer Item No. Description Unit Estimated Unit Cost Estimated Quantity Total Estimated Cost 1 Connect to Existing Sanitary Sewer Forcemain EA $1,500.00 1 $1,500.00 2 3" PVC C900 Forcemain Pie LF $35.00 20 $700.00 3 8" PVC SDR 35 - Sanitary Sewer Pie 0'-8' Depth LF $43.00 400 $17,200.00 4 8" PVC SDR 35 - Sanitary Sewer Pie 8'-10' Depth) LF $45.00 350 $15,750.00 5 8" PVC SDR 35 - Sanitary Sewer Pipe 10'-12' Depth) LF $48.00 200 $9,600.00 6 8" PVC SDR 35 - Sanitary Sewer Pie 12'-14' Depth) LF $52.00 250 $13,000.00 7 6" PVC SDR 26 - Sanitary Sewer Service Pipe All Depths) LF $40.00 150 $6,000.00 8 8"x6" PVC SDR 26 Service Wye EA 1 $100.00 2 $200.00 9 3" Plug Valve with Valve Box, Extension Stem and Gear Box EA $2,000.00 1 $2,000.00 10 48" Diameter Sanitary Sewer Manhole 0' - 8' Depth) EA $2,500.00 5 $12,500.00 11 48" Diameter Sanitary Sewer Manhole Extra Depth) LF I $300.00 22 $6,600.00 Total Schedule "B": $85,050.00 Schedule "C" - Watermain Item No. I Description Unit Estimated Unit Cost Estimated Quantity Total Estimated Cost 1 Connect to Existing Watermain EA $1,500.00 1 $1,500.00 2 6" Ductile Iron Pipe Class 52 - Watermain LF $42.00 250 $10,500.00 3 8" Ductile Iron Pipe Class 52 - Watermain LF $45.00 860 $38,700.00 4 Hydrant EA $2,000.00 3 $6,000.00 5 6" Gate Valve with Valve Box EA $1,200.00 5 $6,000.00 6 8" Gate Valve with Valve Box EA $1,600.00 0 $0.00 7 Ductile Iron Fittings LBS $4.00 1,400 $5,600.00 I otal 5cneaule "G": $68,300.00 Schedule "D" - Lift Station Total Schedule "D": Total All Schedules: $45,000.00 $202,350.00 ot364engest 5/6/2008 11:14 AM Total Item Estimated Estimated Estimated No. Description Unit Unit Cost Quantity Cost Relocate Existing Lift Station, add section to wet well barrel, 1 extend internal piping, guide rails and valve extensions, etc., LS $40,000.00 1 $40,000.00 Furnish and Install bypass piping and pumps for existing sanitary 2 1 sewer service. Removal of the same. I LS $5,000.00 1 $5,000.00 Total Schedule "D": Total All Schedules: $45,000.00 $202,350.00 ot364engest 5/6/2008 11:14 AM Quantrelle Avenue NE Sanitary Sewer and Watermain Extension Feasibility Study City of Otsego, MN Schedule "A" - Site Work Option 2 notal Schedule "A": $4,000.00 Schedule "B" - Sanitary Sewer Item No. Description Unit Total Item Total Estimated Cost Estimated Estimated Estimated No. Description Unit Unit Cost Quantity Cost 1 IMobilization LS $4,000.00 1 $4,000.00 notal Schedule "A": $4,000.00 Schedule "B" - Sanitary Sewer Item No. Description Unit Estimated Unit Cost Estimated Quantity Total Estimated Cost 1 Connect to Existing Sanitary Sewer Forcemain EA $1,500.00 1 $1,500.00 2 3" PVC C900 Forcemain Pie LF $35.00 20 $700.00 3 8" PVC SDR 35 - Sanitary Sewer Pie 0'-8' Depth) LF $43.00 400 $17,200.00 4 8" PVC SDR 35 - Sanitary Sewer Pie 8'-10' Depth) LF $45.00 350 $15,750.00 5 8" PVC SDR 35 - Sanitary Sewer Pie 10'-12' Depth) LF $48.00 200 $9,600.00 6 8" PVC SDR 35 - Sanitary Sewer Pie 12'-14' Depth) LF $52.00 250 $13,000.00 7 6" PVC SDR 26 - Sanitary Sewer Service Pie All Depths LF $40.00 150 $6,000.00 '8"x6" PVC SDR 26 Service Wye EA $100.00 2 $200.00 9 3" PlugValve with Valve Box, Extension Stem and Gear Box EA $2,000.00 1 $2,000.00 10 48" Diameter SanitarySewer Manhole (0'- 8' Depth) EA $2,500.00 5 $12,500.00 11 48" Diameter Sanitary Sewer Manhole Extra Depth) LF $300.00 22 $6,600.00 notal Schedule "B": $85,050.00 Schedule "C" - Watermain Item No. Description Unit Estimated Unit Cost Estimated Quantity Total Estimated Cost 1 Connect to Existing Watermain EA $1,500.00 1 $1,500.00 2 6" Ductile Iron Pipe Class 52 - Watermain LF $42.00 250 $10,500.00 3 8" Ductile Iron Pipe Class 52 - Watermain LF $45.00 1,160 $52,200.00 4 Hydrant EA $2,000.00 4 $8,000.00 5 6" Gate Valve with Valve Box EA $1,200.00 6 $7,200.00 6 8" Gate Valve with Valve Box EA $1,600.00 1 $1,600.00 7 IDuctile Iron Fittings I LBS 1 .00 1,400 $5,600.00 Total Schedule "C": $86,600.00 Schedule "D" - Lift Station Total Schedule "D": Total All Schedules: $45,000.00 $220,650.00 ot364engest 5/6/2008 11:14 AM Total Item Estimated Estimated Estimated No. Description Unit Unit Cost Quantit Cost Relocate Existing Lift Station, add section to wet well barrel, 1 extend internal piping, guide rails and valve extensions, etc., LS $40,000.00 1 $40,000.00 Furnish and Install bypass piping and pumps for existing sanitary 2 sewer service. Removal of the same. LS $5,000.00 1 $5,000.00 Total Schedule "D": Total All Schedules: $45,000.00 $220,650.00 ot364engest 5/6/2008 11:14 AM Quantrellb ,venue NE Sanitary Sewer and Watermain Extension Assessments City of Otsego, MN Property RECs (based on buildable acreage and/or existing usage) Average Daily Sanitary Sewer Flow d Lift Station & Gravity Sewer Assessment (based on gallons per daper Option 1 Water Assessment (based on gallons day)3 Option 2 Water Assessment (based on gallons per day)4 Sanitary Sewer Access Connection SAC Fee - 2008 Water Access Connection (WAC) Fee - 2008 Lot 1; Block 1 16 2,800 $68,000 $53,000 $34,000 $105,200 $59,200 Lot 2; Block 1 11 1,925 $47,000 $36,000 $23,500 $72,325 $40,700 Riverwood Association 52 1 9,066 $54,000' N/A 1 $55,000 $170,950 $96,200 ' Average Daily Flow during the summer months. Average Daily Flow during the winter months is 0 gpd. 2 The lift station costs were not applied to the Riverwood Association. The extra depth for the lift station is required for Lots 1 and 2, Block 1. 3 Water assessment is based on not extending the watermain to service the Riverwood Association. ° Water assessment is based on extending the watermain to service the Riverwood Association. ot364assessments I I I 1 5/6/2008 11:16 AM Quantrelle Avenue NE Sanitary Sewer and Watermain Extension Assessment Calculations City of Otsego, MN Assessment Percentage Calculations: 2,800 gpd Lot 1, Block 1 1,925 gpd Lot 2, Block 1 4,533 gpd Riverwood Association Total 9,258 gpd Sanitary Sewer: Lot 1, Block 1: Sanitary Watermai Sewer Lift Station n 30.2% 59.3% 59.3% 20.8% 40.7% 40.7% 49.0% N/A N/A _ $85,050 x 1.3 x 30.2% + $45,000 x 1.3 x 59.3% $68,000 Lot 2. Block 1: _ $85,050 x 1.3 x 20.8% + $45,000 x 1.3 x 40.7% $47,000 Riverwood Association: _ $85,050 x 1.3 x 49.0% $54,000 Watermain: Not Extending Watermain to serve Riverwood Association Lot 1. Block 1: _ ($86,600 - $18,240) x 1.3 x 59.3% $53,000 Lot 2. Block 1: _ ($86,600 - $18,240) x 1.3 x 40.7% $36,000 Riverwood Association: _ $0 ot364assessments 4/30/2008 4:25 PM Quantrelle Avenue NE Sanitary Sewer and Watermain Extension Assessment Calculations City of Otsego, MN Extending Watermain to serve Riverwood Association Lot 1. Block 1: _ $86,600 x 1.3 x 30.2% $34,000 Lot 2, Block 1: _ $86,600 x 1.3 x 20.8% $23,500 Riverwood Association: _ $86,600 x 1.3 x 49.0% _ $55,000 ot364assessments 4/30/2008 4:25 PM Proposed Yearly Assessments Quantrelle Avenue NE Sanitary Sewer and Watermain Extension Assessment Amounts YearlyPa ments Option 1 Option 2 Option 1 Option 2 Lot 1 Block 1 $121,000.00 $102,000.00 $29,100.00 $24,500.00 Lot 2 Block 1 $83,000.00 $70,500.00 $20,000.00 $17,000.00 MRWA $54,000.00 $109,000.00 $13.000.00 $26.200-00 Yearly payments estimated based on 5 year assessment at 6.5% interest. S:\Municipal\AOTSEGO\364\ot364assessments 5/6/20085:13 PM i" S:\Municipal\AOTSEGO\364\ot364assessments 5/6/20085:13 PM son Anderson Assoc..Inc. 0 300 600 SCALEilli IN FEET MISSISSIPPI RIVER MISSISSIPPI RIVER WOOD ASSOCIATION OPTION 1: $54,000 OPTION 2: $109,000 NE QUADAYl/E LEGEND PROPOSED SANITARY SEWER PROPOSED WATERMAIN SANITARY SEWER AND WATERMAIN EXTENSION PROPOSED ASSESSMENT EXHIBIT DATE: 5/7/08 FILE: OT634 LOT 2 LOT 1 BLOCK 1 BLOCK 1 OPTION 1: OPTION 1: $83,000 $121,000 OPTION 2: OPTION 2: $102,000 $70,50000 0 300 600 SCALEilli IN FEET MISSISSIPPI RIVER MISSISSIPPI RIVER WOOD ASSOCIATION OPTION 1: $54,000 OPTION 2: $109,000 NE QUADAYl/E LEGEND PROPOSED SANITARY SEWER PROPOSED WATERMAIN SANITARY SEWER AND WATERMAIN EXTENSION PROPOSED ASSESSMENT EXHIBIT DATE: 5/7/08 FILE: OT634 QUOTATION i ABULATION CITY OF OTSEGO Improvement Project No. 08-09 Water Tower No. 3 SCADA Improvements Quotations opened 10:00 a.m., Tuesday, May 6, 2008. There were 2 bids received, as shown herein. Total Quotation Schedule "A" SUMMARY OF QUOTATION: Total Base Quotation Schedule A ot637wt-bidtabBID TABULATION BT- 1 OF 1 $41,767.00 Automatic Systems Co. $41,767.00 $43,367.00 Wundedich-Malec Environmental, Inc. $43,367.00 Automatic Systems Co. Wunderlich-Malec Environmental, Inc. Quotation Schedule "A" -Water Tower No. 3 ITEM I ESTIMATED NO. ITEM DESCRIPTION QUANTITY UNIT PRICE EXTENSION UNIT PRICE EXTENSION Furnish and install a SCADA panel including a programmable logic controller, radio and antenna, pressure transducer and other components at Water Tower #3. Modify existing master SCADA panel software and computer screens to allow remote monitoring of water level 1 at Water Tower #3. 1 LS Urijb[Mul $26 767.00 $26,395.00 $26 395.00 Furnish and install environmental enclosure (including foundation) at 2 Water Tower No. 3 1 LS $15,000-001 $15 000.00 $16 972.00 $16 972.00 Total Quotation Schedule "A" SUMMARY OF QUOTATION: Total Base Quotation Schedule A ot637wt-bidtabBID TABULATION BT- 1 OF 1 $41,767.00 Automatic Systems Co. $41,767.00 $43,367.00 Wundedich-Malec Environmental, Inc. $43,367.00 ITEM 9_2 RESOLUTION NO. 2008-31 A RESOLUTION ACCEPTING TRUNK STORM WATER SEWER STUDY FOR QUEENS AVENUE NE FROM CSAH 36 TO 60TH STREET NE DATED MAY 2008 WHEREAS, the City Council ordered and received a report entitled "Trunk Storm Sewer Study for Queens Avenue NE from CSAH 36 to 6& Street NE" dated May 2008; and WHEREAS, the City has created Storm Sewer Districts within the City; and WHEREAS, the City has adopted resolutions and ordinances which require that persons developing property within the City pay a fee which fairly and equitably apportions a share of the costs of any required storm drainage improvements within a given district required due to development of the area; and WHEREAS, such fees are to be based upon engineering studies of each watershed district, or a portion thereof; and WHEREAS, the report herein sets forth a proposed fee and the basis for the fee within that portion of the Queens Avenue which is being considered for future redevelopment; and WHEREAS, the report contains additional information necessary and helpful in making decisions regarding development within that portion of the Queens Avenue Watershed included within the study area. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, MINNESOTA: 1. That the City Council hereby accepts the Trunk Storm Sewer Study for Queens Avenue NE from CSAH 36 to 6r Street NE dated May 2008. 2 That City staff is directed to use this report as a basis for determining any appropriate storm water drainage fees within the area designated, said amounts to be appropriately adjusted annually to include any increases in cost. 3 That the report will be revised from time to time in order to reflect any substantial changes in conditions. Adopted by the council this Ie day of May 2008. C.1Domna is and SetfkW\Ta=Wy DomnefftURas M31 Quaeos.docx Motioned By: Seconded By: All in Favor: Those Opposed: Larry Fournier, Mayor Judy Hudson, Clerk CADoe ments and Settinp\TmmV*4y Doe,mments\Rm 08-31 Queeos.d= Trunk Storm Sewer Study for Queens Avenue N.E from CSAR 36 to 60th Street N. E. May zoos Prepared by Hakanson Anderson ■■■ Assoc.,Inc. 3601 Thurston Avenue Anoka, Minnesota 55303 (763) 427-5860 S:IMunicipaAAOTSEGOW30lot430Trunk Storm Sewer Study.doc Trunk Storm Sewer Study for Queens Avenue N.E. from CSAH 36 to 60th Street N.E. I hereby certify that this Plan, Specification or Report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under State of Minnesota Statutes 326.02 to 326.16. 43362 5/1/08 Timothy A. Eghs, PE Lic. No. Date Design Engineer 26052 511/08 Ronald J. gner Lic. No. Date City Engi r Table of Contents 1.0 Introduction ............................ 2.0 Hydrologic Model .................. 2 .............................. 3.0 Trunk Stormwater Facilities Evaluation.................................3 ........... 3.1 Existing Conditions ...................... 3 ............... 3.2 Ultimate Development Conditions..................................................................... 3-4 4.0 Trunk Stormwater Facilities Implementation.............................................................5 5.0 Trunk Stormwater Facilities Funding..... ..................................................................... 6 Table 1 Discharge Rate and Volume Summary 2 Trunk Storm Sewer Fee Calculation Figure 1 Study Area and Drainage Divides 2 Trunk Storm Sewer and Benefiting Commercial Properties Appendix A Trunk Storm Sewer Cost Estimates 1.0 Introduction This report presents the ultimate trunk storm sewer system proposed for Queens Avenue N.E. from CSAH 36 to 60th Street N.E. Queens Avenue was chosen for the study because it is anticipated that the commercial lots on Queens Avenue south of 60th Street will develop or redevelop in the near future. The study area is shown on Figure 1. This study and report has three main goals. These goals are as follows: 1) Define the trunk storm sewer system. This will include: • Analyzing the drainage area • Storm sewer design • Regional pond design 2) Prioritize trunk stormwater facilities for implementation. 3) Establish stormwater impact fees to fund the trunk storm sewer. This study used the City's topographical maps and existing grading plans to identify drainage divides. The drainage divides are shown on Figure 1. Page 1 S.,WunicipaAAOTSEGO14301ot430Trunk Storm Sewer Study.doc 2.0 Hydrologic Model A detailed hydrologic computer model was developed to evaluate the proposed stormwater management system for Queens Avenue. The hydrologic model is based on TR -20, which is a computerized method for solving hydrologic problems using generally accepted SCS methods. The program develops runoff hydrographs which are then routed through conveyance systems and detention areas. Runoff hydrographs were developed for the 24-hour, 100 -year storm frequency. These hydrographs were routed through the series of existing and proposed stormwater detention areas and conveyance systems. To facilitate the modeling, the Queens Avenue drainage area was divided into drainage areas as shown on Figure 1. As shown on Figure 1, the hydrologic model considered the entire area draining to Queens Avenue. This was necessary to ensure that the trunk storm sewer system is properly sized within the study area. The stormwater model and proposed storm sewer system are based on ultimate development conditions. Stormwater storage areas and stormwater conveyance systems where flooding of structures could occur were designed for the 100 -year storm event. Page 2 S.WlunicipaAAOTSEGO14301ot430Trunk Storm Sewer Study. doc 3.0 Trunk Storm Sewer Evaluation This section of the report discusses the proposed trunk storm sewer for the study area. The goal of the analysis was to convey stormwater runoff, for the 100 -year storm event, to the study area discharge points in a feasible and economical manner under ultimate development conditions. The hydrologic model described in Section 2 was used for the analysis. Figure 1 illustrates the drainage areas and Figure 2 shows the proposed trunk storm sewer, the regional pond and the commercial properties benefiting from the project. 3.1 Existing Conditions Existing land use conditions within the study area consist of commercial/industrial lots and large residential lots. The residential lots currently drain to existing low areas within the development and the commercial lots drain to well defined drainage swales and existing storm sewer. All the stormwater runoff is routed through existing swales and wetlands within the Autumn Woods - plat. Complaints of high water levels and flows for extended periods of time have been received at City Hall. 3.2 Ultimate Development Conditions Ultimate development conditions represent the conditions that will exist when the entire study area is developed and Queens Avenue is reconstructed with curb and gutter. The residential lots will not change, however, the commercial lots may redevelop. If the commercial lots redevelop, _ stormwater ponds will be required to manage the runoff. As shown on Figure 2, trunk storm sewer is proposed under Queens Avenue. This storm sewer will route the runoff from the study area to a regional stormwater pond in the northwest quandrant of Queens Avenue and CSAH 36. At the time of construction, storm sewer stubs will be provided to the commercial properties as shown on Figure 2. When the commercial properties develop or redevelop, each property will route stormwater to the Queens Avenue storm sewer system and to the regional pond. This will eliminate the need for stormwater ponds on each site. The land adjacent to Trunk Highway 101 is considered premium land and previous strategies used by Otsego and developers is to maximize the taxable use of this land and develop Page 3 S:(Municipal%AOTSEGO%430bt430Trunk Storm Sewer Study.doc regional stormwater ponds. The proposed regional pond will be constructed to meet the rate control and water quality requirements of the city. The storm sewer stubs to each property are sized such that some live storage may be required on site. This storage can be provided in the parking lot or in green space. There is an existing commercial property east of Queens Avenue and south of 58h Street that already has a stormwater pond on site. Since this property already routes stormwater to a pond, this site will not be required to connect to the Queens Avenue trunk storm sewer system and will not share in paying for upsizing the trunk storm sewer. The existing culvert under Queens Avenue that handles the stormwater from the west side of Trunk Highway 101 and from the east ditch of Trunk Highway 101 will remain in place, the trunk storm sewer will be constructed under this existing pipe. This will insure that the wetlands east of Queens Avenue in the Autumn Woods area will continue to have the required hydrology to function as wetlands, but will see a significant reduction in flow (26%) and volume (48%) of stormwater runoff. A summary of the discharge rates and volumes from the study area are included in Table 1. Page 4 S:WunicipaMOTSEGOW30%ot430Trunk Storm Sewer Study.doc 4.0 Trunk Stormwater Facilities Implementation The trunk stormwater system will be implemented once the commercial properties develop or redevelop. At that time, Queens Avenue will be reconstructed from CSAH 36 to 600' Street. The reconstruction of Queens Avenue will include construction of sanitary sewer, storm sewer, watermain and concrete curb and gutter. Page 5 S:UI4unicipaAAOTSEGOW30%ot430Trunk Storm Sewer Study.doc 5.0 Trunk Stormwater Facilities Funding There are six commercial properties located along Queens Avenue that will benefit from the trunk storm sewer project. The six properties are shown on Figure 2. These six properties will benefit by not having to construct stormwater ponds on their property and will share in the cost of upsizing the trunk storm sewer system to accommodate the additional flow. The total area of the six properties is 17.0 acres, of which 16.0 acres is buildable. The fee per buildable acre is based on the total cost of the trunk storm sewer system including the commercial properties minus the total cost of the trunk storm sewer not including the commercial properties divided by the total buildable area. The difference in costs, including and_ not including the commercial properties, is $239,584. The two cost estimates are included in Appendix A. The trunk storm sewer fee is $14,974 per acre. The calculation is included in Table 2. This fee will be applied to each of the commercial properties shown on Figure 2. Page 6 S:VvfunicipaAAOTSEGO14301ot430Trunk Storm Sewer Study.doc TABLES Table 1 Discharge Rate and Volume Summary S.*WunicipallAOTSEGOW30%ot430Trunk Storm Sewer Study.doc Discharge Rate (cfs) Discharge Queens Ave. & CSAH 36 Existing Commercial Site Location (Drainage Area "POND 111) (Drainage Area "10611) Storm Event Existing Proposed Existing Proposed Conditions Conditions Conditions Conditions 1 -Year 5.3 3.2 24.3 18.6 2 -Year 8.8 3.8 32.2 24.5 100 -Year 34.5 32.4 69.4 51.6 Discharge Volume (ac -ft) 1 -Year 0.6 3.9 4.2 2.4 2 -Year 0.9 5.4 5.8 3.2 100 -Year 4.0 20.0 20.4 10.7 S.*WunicipallAOTSEGOW30%ot430Trunk Storm Sewer Study.doc Table 2 Trunk Storm Sewer Fee Calculation Line 1: Storm Sewer Cost (Inc. Commercial Properties) Line 2: Storm Sewer Cost (Not Inc. Commercial Properties) Line 3: Total Upsizing Cost (Line 1 minus Line 2) Line 4: Buildable Area = $392,488 = $152,904 = $239,584 = 16.0 acres Line 5: Storm Sewer Fee Calculation (Line 3 divided by Line 4) Storm Sewer Fee 4 $14,974/Buildable Acre S.'WunicipaA40TSEGOW30%ot430Trunk Storm Sewer Study. doc FIGURES / _____________ � / ♦i l��ll�f, i� _::.:, /% %%!/�%ljl ssu 1 / /,(' � iJ/,' \1\� 1 \ `�I Ir//I//' Utl �Iy111 STB 11111 ♦\-- i/%'/j1 -�'' % I \ I OW 1 ♦/ 1'�1{SS � AA \ ' 1 1 I 1 r\ I X11 //^ 111\ + ////I1/��/ / -/ uw ./ �I 11 ♦ ___�� �. � o � � 3 0 1„\ 1 ' I / 1 dl\• ' l i�\�\ /iii/; ��i/I\ xae+I �� !j�l _ �' g bi WN(Oj � 11\111` - \ r / I` / I II (�♦1\ �� " 11 \ �i�.�/l �— a/. \���`' 14`+ yay m �, 1,11\ I I i V 1 I ♦ \ \ j III I // ) \x ` _ I \ `�` ♦ \ ♦ I I1\11 I 1 I / I i � I\ \, � I 1 \ { . sca>`// ♦111\ i- -•\\ \♦\ • ♦♦\♦\ \` \ �� tl 1�\1 _- - I " J_ _` \� \ 1 /%l/i h V� l ' 1 \• X11 . 11\\\ I 11 I I:� �-_ ___ \ ♦ /,�I F/ 1 1 \ 111 ♦♦` �' \\\ 11,1\\\ - / 1 / 1 r `��� I I I �__ ♦♦ 1-_ bkkk\y \♦\ * \\\\ 1111\♦ 1 / / / i \ \ / i 1 `\\\ \ 11�,' m� '/ \\ _ I 1\`\� 1,11, ♦ I I � ' / / \ � � \E _'"� J i I 1 __ __- _-- _ - _ \ 9 \11-__— %\\ \♦ \��\ / \111 I I `_____'''♦ / \ � I 1 � - i I �_ w 111 \\\.,. \ \ � / �i _`— \ � \ \ ♦ .n / '111 ♦ r \\\ \\\\\ / / I I I \ - s 1/'1 f / 1 \ < \`\\\ ��\\\ - - \ �\\♦rte.'♦ � i I \' a \J\ \ \ - . 1�♦ - / to \ \ `♦ - i � - /�l \\\ \ �� ♦ 111 I/ \ � //+;i\ \.3ry •�\�\.\♦ \ : ♦`\ _ '" - / 11 \\ 11 II ♦ /i � 111 ' `--_�/i'� 1 .-\\ \`♦\ J '+ 1 '_ � ,; tO \�__♦ -' \ 1 � 111f � \\\ `, r 111/{ \1 ` / \II ` 111\ _ \1 I I / % /, S \,. 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DESCRIPTION UNIT UNIT COST TOTAL ESTIMATED QUANTITY TOTAL ESTIMATED COST 1 2021.501 MOBILIZATION LUMP SUM $11,500.00 1 $11,500 2 2105.501 COMMON EXCAVATION (P) CU YD $4.00 43,700 $174,800 3 2501.515 15" RC PIPE APRON EACH $500.00 4 $2,000 4 2501.515 18" RC PIPE APRON EACH $600.00 2 $1,200 5 2501.515 24" RC PIPE APRON EACH $750.00 1 $750 6 2501.515 36" RC PIPE APRON EACH $1,000.00 1 $1,000 7 2503.541 15" RC PIPE SEWER DESIGN 3006, CL V LIN FT $23.00 1,195 $27,485 8 2503.541 18" RC PIPE SEWER DESIGN 3006, CL III LIN FT $26.00 280 $7,280 9 2503.541 24" RC PIPE SEWER DESIGN 3006, CL III LIN FT $34.00 65 $2,210 10 2503.541 27" RC PIPE SEWER DESIGN 3006, CL III LIN FT $38.00 40 $1,520 11 2503.541 33" RC PIPE SEWER DESIGN 3006, CL III LIN FT $41.00 985 $40,385 12 2503.541 36" RC PIPE SEWER DESIGN 3006, CL III LIN FT $44.00 1,505 $66,220 13 2503.602 CONSTRUCT BULKHEAD EACH $200.00 5 $1,000 14 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48 - 4020 EACH 1 $2,000.00 2 $4,000 15 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 54 - 4020 EACH $2,500.00 1 $2,500 16 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60 - 4020 EACH $4,000.00 4 $16,000 17 2506.502 1 CONSTRUCT DRAINAGE STRUCTURE DESIGN 66 - 4020 EACH $5,000.00 2 $10,000 18 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 78 - 4020 EACH $7,000.00 2 $14,000 19 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 1 EACH $1,000.00 1 $1,000 20 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 2 EACH $6,000.00 1 $6,000 21 2511.501 IRANDOM RIPRAP CLASS III CU YD 1 $90.00 18.2 $1,638 $392,488 4/25/2008 3:38 PM ot430Es6mates ENGINEER'S ESTIMATE QUEENS AVENUE N.E. STORM SEWER (NOT INCLUDING COMMERCIAL PROPERTIES) CITY OF OTSEGO ITEM SPEC. TOTAL TOTAL NO. REF. DESCRIPTION UNIT UNIT COST ESTIMATED QUANTITY ESTIMATED COST 1 2021.501 MOBILIZATION LUMP SUM $4,500.00 1 $4,500 2 2501.515 15" RC PIPE APRON EACH $500.00 4 $2,000 3 2501.515 18" RC PIPE APRON EACH $600.00 2 $1,200 4 2501.515 2T' RC PIPE APRON EACH $800.00 1 $800 5 2503.541 15" RC PIPE SEWER DESIGN 3006, CL V LIN FT $23.00 1,115 $25645 6 2503.541 18" RC PIPE SEWER DESIGN 3006, CL III LIN FT $26.00 80 $2,080 7 2503.541 24" RC PIPE SEWER DESIGN 3006, CL III LIN FT $34.00 2,035 $69,190 8 2503.541 27" RC PIPE SEWER DESIGN 3006, CL III LIN FT $38.00 495 $18,810 9 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-- 4020 EACH $2,000.00 8 $16,000 10 12506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 54 - 4020 EACH $2,500.00 1 $2,500 11 12506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60 - 4020 EACH $4,000.00 2 $8,000 12 12506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 1 EACH $1,000.00 1 $1,000 13 12511.501 RANDOM RIPRAP CLASS III CU YD $90.00 13.1 $1,179 $152,904 4/25/2008 3:38 PM ot430Estimates Hakanson 1 Anderson Assoc., Inc. May 8, 2008 Honorable Mayor and City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 3601 Thurston Avenue, Anoka, MN 55303 Phone: 763/427-5860 Fax: 763/427-0520 RE: RiverPointe Trunk Watermain Extension Improvement Project No. 08-08 Dear Mayor and City Council: ITEM 9-3 30 Bids were received and opened on May 6, 2008, for the RiverPointe Trunk Watermain Extension, Improvement Project No. 08-08. A total of twelve bids were received as shown on the attached Bid Tabulation and as listed below: Base Bid Hennen Construction Co., Inc. $246,160.00 Kuechle Underground, Inc. $251,435.00 Enebak Construction Company $260,090.43 Annandale Contracting, Inc. $261,208.00 Sunblad Construction, Inc. $272,703.10 Kober Excavating, Inc. $279,620.05 Burschville Construction, Inc. $289.954.30 S.R. Weidema, Inc. $295,250.50 Dave Perkins Contracting, Inc. $295,985.00 Nodland Construction Co., Inc. $298,611.50 Northdale Construction Co., Inc. $303,499.03 Hydrocon, Inc. $319,965.00 It was found that Hennen Construction Co., Inc. of Clearwater, Minnesota is the low bidder with a Base Bid of $246,160.00. Hennen Construction Co., Inc. has satisfactorily completed similar projects for the City ' of Otsego and surrounding cities. ot527awardletter Honorable Mayor and City Council May 7, 2008 Page 2 Based on the information on the previous page, we recommend award of the contract to the low bidder, Hennen Construction Co., Inc., 2128 196th St. E., Clearwater, MN 55330. Sincerely, Hakanson Anderson Associates, Inc. Ronald J. gner, . ., City Engineer RJW:dmb Enclosure cc: Mike Robertson, City Administrator Judy Hudson, City Clerk otMawardletter Hakanson Anderson Assoc., Inc. RESOLUTION NO. 2008-27 RESOLUTION ACCEPTING BID WHEREAS, pursuant to an advertisement for bids for the construction of City of Otsego Improvement Project No. 08-08, RiverPointe Trunk Watermain Extension, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: AND WHEREAS, it appears that Hennen Construction Co., Inc. of Clearwater, Minnesota is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF OTSEGO MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into a contract with Hennen Construction Co., Inc. of Clearwater, Minnesota in the name of the City of Otsego for the RiverPointe Trunk Watermain Extension, Improvement Project No. 08-08, according to the plans and specifications therefore approved by the city council and on file in the office of the City Clerk. ot527ResACCEPT BID.doc Base Bid Hennen Construction Co., Inc. $246,160.00 Kuechle Underground, Inc. $251,435.00 Enebak Construction Company $260,090.43 Annandale Contracting, Inc. $261,208.00 Sunblad Construction, Inc. $272,703.10 Kober Excavating, Inc. $279,620.05 Burschville Construction, Inc. $289.954.30 S.R. Weidema, Inc. $295,250.50 Dave Perkins Contracting, Inc. $295,985.00 Nodland Construction Co., Inc. .$298,611.50 Northdale Construction Co., Inc. $303,499.03 Hydrocon, Inc. $319,965.00 AND WHEREAS, it appears that Hennen Construction Co., Inc. of Clearwater, Minnesota is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF OTSEGO MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into a contract with Hennen Construction Co., Inc. of Clearwater, Minnesota in the name of the City of Otsego for the RiverPointe Trunk Watermain Extension, Improvement Project No. 08-08, according to the plans and specifications therefore approved by the city council and on file in the office of the City Clerk. ot527ResACCEPT BID.doc 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the bid bond made with their bids, except that the bid bond of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the city council this 12th day of May, 2008. Motioned By: Seconded By: All in Favor: Those Opposed: Larry Fournier, Mayor Judy Hudson, Clerk ot527ResACCEPT BID.doc BID TA_ —ATION CITY OF OTSEGO Improvement Project No. 08-08 Bids opened 10:00 a.m., Tuesday, May 6, 2008. RiverPointe Trunk Watermain Extension There were 12 bids received, as shown herein. $246.160.00 $251,435.00 $260,090.43 SUMMARY OF BIDDING: Hennen Construction Co., Inc. Kuechle Underground, Inc. Enebak Construction Company Total Base Bid Schedule A $246,160.00 $251,435.00 $260,090.43 Ot527bidtabBID TABULATION BT -1 OF 4 Bids opened 10:00 a.m., Tuesday, May 6, 2008. There were 12 bids received, as shown herein. BID TAS -ATION CITY OF OTSEGO Improvement Project No. 08-08 RiverPointe Trunk Watermain Extension Bid Schedule "A" -Trunk Watermain and Pressure Control Valve No. 2 and No. 3 Annandale Contracting, Inc. Sunblad Construction, Inc. Kober Excavating, Inc. ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PRICE EXTENSION UNIT PRICE EXTENSION UNIT PRICE EXTENSION 1 Mobilization/Demobilization 1 LS $15,500.00 $15 500.00 $3,800.00 $3 800.00 $4,600.00 $4,600.00 2 Remove E)dstinq Watermain 385 LF $4.00 $1.540.00 $6.00 $2.310.00 $6.49 2 498.653 $2,498-6-5- 3 Connect to E)dsfinq Watermain 8 Fro $750.00 $6,000.00 $525.00 $4,200.00 $1.100.00 $8,800.00 4 4" DIP CL52 Watermain Pi All Depths) 30 LF $33.00 $990.00 $24.78 $743.40 $47.00 $1,410.00 5 6" DIP CL52 Watermain PI Ali Depths) 20 LF $36.00 $720.00 $25.181 $503.60 $47.00 $940.00 6 8' DIP CL52 Watermain PI All De hs 30 LF 0.00 $1,200.00 $905.10 $52.00 $1,560.00 7 12" DIP CL52 Watermain Pie All Depths) 1740 LF 1.00 $71,340.004$43.251 $75 255.00 $45.00 $78,300.00 8 14" DIP CL52 Watermain Pi All Depths) 90 LF $55.00 $4,950.00 $4,185.00 $54.00 $4,860.00 9 16" DIP CL52 Watermain PI All Depths) 750 LF .00 $42,000.00 $44,625.00 $61.00 $45,750 nn 10 4" Gate Valve wNalve Box 2 EA $806.00 $1,612.00 $875.00 $1,750.00 $830.00 $1,660.00 11 6" Gate Valve wNalve Box 1 EA $9W.00 $9W.00 $975.00 $975.00 $930.00 $930.00 12 8" Gate Valve wNalve Box 5 EA $1,200.00 $6,000.00 $1.225.00 $6.125.00. $1,20000 $6.000.00 13 12" Butterfly Valve wNalve Box 8 EA $1,400.00 $11,200.00 $1,495.00 $11,960.00 $1,400.00 $11,200.00 14 16' Butterfly Valve wNalve Box 1 EA $2,450.00 $2,450.00 $2,750.00 $2,750.00 $2,200.00 $2,200.00 15 Hydrant 1 EA $2,500.00 $2,500.00 $2,450.00 $2,450.00 $2.600.00 $2,600.00 16 1" Testina Corporations 2 EA $354.00 $708.00 $5W.00 $1.000.00 $330.001 $660.00 17 DIP Fittin s 9000 LBS $2.00 $18,000.00 $5.25 $47,250.00 $2.92 $26,280.00 18 Salvage and Reinstall Hydrant with 6" Gate Valve and Box 1 EA $620.00 20.00 $650.00 $650600. $1.400.00 $1,400.00 19 8' x 6' Concrete Structure for Pressure Control Valve No. 2 1 EA $10.560.00 $10,560.00 $10,500.00 $10,500.00 $38,000.00 $38,000 - 00 20 6' Diameter Manhole for Pressure Control Valve No. 3 1 EA S8.6W.00 $8.660.00 $8.500.001 $8,500.00 $25,000.00 $25,000.00 21 12" Pressure Reducin /Pressure Sustaining Valve Assembly 1 EA $20,300.00 $20,300.00 19 000.00 $19.000.00 $2.200.00 $2,200.00 22 3" Pressure Reducing/Pressure Sustaining Valve Assembly 1 EA $8,6W.00 $8,600.00 $6,620.00 $6,620.00 $2.100.00 ' $2,100.00 23 8' Pressure ReducinwPressure Sustainina Valve Assembly 1 EA $16,400.00 $16400.00 $11,850.00 $11,850.00 $2,000.00 $2,000-00 24 Sift Fence 810 LF 1.80 $1,458.00 1.60 $1,296.00 $1.94 $1,571 40 25 Restoration 1 LS $7,000.001 $7.000.001 $3,500.001500.00 $7,100.00 $7,100.00 Total Bid Schedule W $261.208.00 SUMMARY OF BIDDING: Annandale Contracting, Inc. Total Base Bid Schedule A $261.208.00 ot527bidtabBID TABULATION BT - 2 OF 4 $272.703.10 Sunblad Construcdon, Inc. $272,703.10 $279.620.05 Kober Excavating, Inc. $279,620.05 BID TQ_ -1TION CITY OF OTSEGO Improvement Project No. 08-08 RiverPointe Trunk Watermain Extension Bids opened 10:00 a.m., Tuesday, May 6, 2008. There were 12 bids received, as shown herein. Bid Schedule'W' - Trunk Watermaln and Pressure Control Valve No. 2 and No. 3 ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY Burschville Construction, Inc. UNIT PRICE EXTENSION S.R. Weldema, Inc. UNIT PRICE EXTENSION Dave Perkins Contracting, Inc. UNIT PRICE EXTENSION 1 MobilizationlDemobilization 1 LS $7,500.00 $7,500.00 $4.500.00 $4,500.00 14 000.00 $14 000.00 2 Remove EAsting Watermain 385 LF $3,850.00 $8.00 $3,080.00 10.00 $3.850.00 3 Connect to 6ds8n Watermain 8 EA $1 500.00 $12.000.00 $1,510.0 $12.080.00 750.00 $6 000,00 4 4" DIP CL52 Watermain Pi All Depths) 30 LFq$26.60 $796.00 2.00 $1 260.00 $80.00 $2 400.00 5 6" DIP CL52 Watermain Pie All D the 20 LF $544.00 52.00 $1 040.00 $80.00 $1600.006 8' DIP CL52 Watermain Pie All De the 30 LF 964.80 $76.00 2 280.00 $85.00 $2550.00 7 12' DIP CL52 Watermain Pi a All De s 1740 LF $76 612.20 $51.65, $89,871.00 $49.00 $85,260.00 8 14" DIP CL52 Watermain Pipe All D s 90 LF $52.42 $4,717.80 $59.20 $5,328.00 $90.00 s8.1 oo nn 9 16" DIP CL52 Watermain Pie All Depths) 750 LF $58.93 $44,197.50 $65.75 $49,312.50 $63.00 $47,250.00 10 4" Gate Valve wNalve Box 2 EA $750.00 $1,500.00 $790.00 $1,580.00 $750.00 $1,500.00 11 6" Gate Valve wNalve Box 1 EA $850.00 $850.00 $888.00 $888.00 $950.00 $950.00 12 8" Gate Valve wNalve Box 5 EA $1,150.00 $5,750.00 $1.160.00 $5,800.00 $1.300.001 $6,500.00 13 12" Butterfly Valve wNalve Box 8 EA $1,700.00 $13,600.00 $1,650.00 $13,200.00 $1.500.001 $12,000.00 14 16" Butte Valve wNalve Box 1 EA $2.750.00 $2,750.00 $2,680.00 $2,680.00 $2,500.00 $2,500.00 1 EA S2.250.00 $2.250.00 $2,720.00 $2,720.00 $2800.00 $2.800.00 15 Hydrant 16 V Testis C orations 2 EA $250.00 500.00 560.00 $1,120.00 1 200.00 $2,400.00 17 DIP Fittings 9000 LBS $3.00 $27,000.00 $3.05 $27,450.00 $2.00 $18,000.00 18 Salva a and Reinstall Hydrant with 6' Gate Valve and Box 1 EA $1,500.00 $1,500.00 $827.00 $827.00 $1,200.00 $1,200.00 19 8' x 6' Concrete Structure for Pressure Control Valve No. 2 1 $13.500.00. $13,500.00 $13,140. $13,140.00 $12,500.00 $12,500.00 20 6' Diameter Manhole for Pressure Control Valve No. 3 1 $12.500.00 S12.500.00 $10,255.00 $10,255.00 $11,500.00 $11,500.00 21 12" Pressure Reducing/Pressure ressure Sustains Valve Assembty 1 jEAf 23 750.00 $23,750.00 $18.613.001 $18,613.00 $24.000.00 $24,000.00 22 3" Pressure Reducing/Pressure ressure SustainingValve Assembly1 .00 200 200.00 5 940.00 5 940.00 000.00`$6 000.00 23 8" Pressure Reducin ressure Sustain Valve Assemb 1 EA18 000. $18,000.00 $11,436.00 $11,438.00 $13,500.00 $13,500.00 24 Silt Fence 810 LF $2.001 $1,620.00 $1.50 $1,215.00 $2.50 $2,025.00 25 Restoration 1 LS $5,500.001 $5,5W.00 $9,633.00 9 633.00 $7,600.00 $7,600.00 Total Bid Schedule W $289.954.30 SUMMARY OF BIDDING: Burschville construction, Inc. Total Base Bid Schedule A $289,954.30 ot527bidtabBlD TABULATION BT - 3 OF 4 $295,250.50 S.R. WWdema, Inc. $295,250.50 $295,965.00 Dave Perkins Contracting, Inc. $295,985.00 Bids opened 10:00 a.m., Tuesday, May 6, 2008. There were 12 bids received, as shown herein. BID TAS--ATION CITY OF OTSEGO Improvement Project No. 08-08 RiverPointe Trunk Watermain Extension Bid Schedule 'W' - Trunk Watermain and Pressure Control Valve No. 2 and No. 3 Nodland Construction Co., Inc. Northdale Construction Co., Inc. Hydrocon, Inc. ITEM NO. I ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PRICE EXTENSION UNIT PRICE EXTENSION UNIT PRICE EXTENSION 1 Mobilization/Demobilization 1 LS $2,500.00 $2,500.00 $8,807.69 $8,807.69 $8,000.00 $8,000.00 2 Remove E)dstinq Watermain 385 LF $7.00 $2,695.00 $6.25 $2.406.25 $6.00 $2,310.00 3 Connect to Existing Watermain 8 EA $6,100.00 $48,800.00 $1.895.07 $15,160.56 $1,500. 0 $12.000.00 4 4" DIP CL52 Watermain Pipe All Depths) 30 LF $62.00 $1,860.00 $86.92 $2,607.60 $36.00 $1,080.00 5 6" DIP CL52 Watermain Pipe All Depths) 20 LF $62.00 $1,240.00 $87.48 $1,749.60 $38.00 $760.00 6 8" DIP CL52 Watermain Pi All De 30 LF $67.00 $2,010.00 $92.34 $2,770.20 $46.00 $1,380.00 7 12' DIP CL52 Watermain Pipe All the 1740 LF $52.00 $90,480.00 $46.50 $80.910.00 $63.001 $109,620.00 8 14" DIP CL52 Watermain Pi All Depths) 90 LF $66.00 $5,940.00 $112.65 $10,138.50 $80.001 $7,200.00 9 16" DIP CL52 Watermain Pi All Depths) 750 LF $72.00 $54,000.00 $69.70 $52,275.00 $81.001$60,750.00 10 4" Gate Valve wNalve Box 2 EA 875.00 $1,750.00 818.90 $1,637.80 $800.00 $1,600.00 11 6" Gate Valve wNalve Box 1 EA 960.00 960.00 32.61 $532.61 $900.00 $900.00 12 8" Gate Valve wNalve Box 5 EA $1.200.00 $6,000.00 $1,227.97 $6,139.85 $1240.00 $6,200.00 13 12" Butterfly Valve wNalve Box 8 EA $1,450.00 $11,600.00 $1,912.36 $15,298.88 $1,600.00 $12,800.00 14 16' Butterfly Valve wNalve Box 1 EA $2,200.00 $2,200.00 2 944.35 $2,944.35 $2.750.00 $2 750.00 15 Hydrant 1 EA $2,200.00 $2,200.00 $2.730.60 $2.730.60 $2,500.00 $2,500.00 16 1" Testina Corporations 2 EA .00 $810.00 $548.91 $1,097.82 $500.00 $1,000.00 17 DIP Fittin s 9000 LBS $1.35 $12,150.00 $1.95 $17,550.00 $0.01 $90.00 18 Salvage and Reinstall Hydrant with 6' Gate Valve and Box 1 EA $580.00 $580.00 $1,585.18 $1,585.18 $1.000.00 $1,000.00 19 8' x 6' Concrete Structure for Pressure Control Valve No. 2 1 EA $7,000.00 $7,000.00 $17.333.00 $17.333.00 $25.000.001 $25,000.00 20 6' Diameter Manhole for Pressure Control Valve No. 3 1 EA $5,000.00 $5,000.00 $14,033.00 $14,033.00 $12.000.001 $12,000.00 21 12" Pressure Reducing/Pressure SustainIM Valve Assembly 1 EA $14.500.00 $14,500.00 $18,380.81 $18,380.81 $20.000.00 $20,000.00 22 3" Pressure Redud ressure Sustaining Valve Assembly 1 EA $10,000.00 $5,105.41 $5,105.41 $6,500.00 $6,500.00 23 8" Pressure Redud /Pressure Sustaining Valve Assembly 1 EA $7,500.00 $7,6W.00 11 083.02 $11,083.02 $12,500.00 $12,500.00 24 1 Sift Ferree 810 LF $1.e5 $1,336.501 1.98 $1,603.801 $2.50 $2,025.00 25 1 Restoration 1 LS $5.5W.001 $5,500.001 tGA179rl 9 617.50 $10,000.001 $10,00000 Total Bid Schedule W $298.611.50 SUMMARY OF BIDDING: Nod/and Construction Co., Inc. Total Base Bid Schedule A $298.611.50 ot527bidtabBID TABULATION t BT - 4 OF 4 $303.499.03 NordWa/e Consfnrction Co., Inc. $303,499.03 $319.965.00 Hydrocon, Inc. $319,965.00 ITEM 9-4 Hakanson 3U Anderson 3601 Thurston Avenue, Anoka, MN 55303 Phone:763/427-5860 Fax:763/427-0520 UT Assoc., Inc. May 8, 2008 Honorable Mayor and City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: Water Tower No. 3 SCADA Improvements Improvement Project No. 08-09 Dear Mayor and City Council: Bids were received and opened on May 6, 2008, for the Water Tower No. 3 SCADA Improvements, Improvement Project No. 08-09. A total of two bids were received as shown on the attached Bid Tabulation and as listed below: Base Bid Automatic Systems Co. $41,767.00 Wunderlich-Malek Environmental, Inc. $43,367.00 It was found that Automatic Systems Co. of St. Paul, Minnesota is the low bidder with a Base Bid of $41,767.00. Automatic Systems Co. has satisfactorily completed many similar projects within the City of Otsego over the past several years and they are very familiar with the existing infrastructure around the City. _ Based on the above - information, we recommend award of the contract to the low bidder, Automatic Systems Co., P.O. Box 120359, St. Paul, MN 55112. Sincerely, Hakanson Anderson Associates, Inc. J,�gner, I'O:, City Engineer RJW:dmb Enclosure cc: Mike Robertson, City Administrator Judy Hudson, City Clerk OT637wtawardletter RESOLUTION NO. 2008-28 RESOLUTION ACCEPTING BID WHEREAS, pursuant to an advertisement for bids for the construction of City of Otsego Improvement Project No. 08-09, Water Tower No. 3 SCADA Improvements, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Base Bid Automatic Systems Co. $41,767.00 Wunderlich-Malek Environmental, Inc. $43,367.00 AND WHEREAS, it appears that Automatic Systems Co. of St. Paul, Minnesota is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF OTSEGO MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into a contract with Automatic Systems Co. of St. Paul, Minnesota in the name of the City of Otsego for the Water Tower No. 3 SCADA Improvements, Improvement Project No. 08- 09, according to the plans and specifications therefore approved by the city council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the bid bond made with their bids, except that the bid bond of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the city -council this 12th day of May, 2008. Motioned By: Seconded By: All in Favor: Those Opposed: Larry Fournier, Mayor Judy Hudson, Clerk offiMesACCEPT BIDMIdoC ITEM 9_5 Hakanson3 Anderson 3601 Thurston Avenue, Anoka, MN 55303 v 1 Phone: 763/427-5860 Fax: 763/427-0520 `' & Assoc., Inc. 3-7 May 8, 2008 Honorable Mayor and City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: Pressure Control Station No. 1 SCADA Improvements Improvement Project No. 08-10 Dear Mayor and City Council: Bids were received and opened on May 6, 2008, for the Pressure Control Station No. 1 SCADA Improvements, Improvement Project No. 08-10. A total of two bids were received as shown on the attached Bid Tabulation and as listed below: Base Bid Automatic Systems Co. $16,712.00 Wunderlich-Malek Environmental, Inc. $19,656.00 It was found that Automatic Systems Co. of St. Paul, Minnesota is the low bidder with a Base Bid of $16,712.00. Automatic Systems Co. has satisfactorily completed many similar projects within the City of Otsego over the past several years and they are very familiar with the existing infrastructure around the City. Based on the above -information, we recommend award of the contract to the low bidder, Automatic Systems Co., P.O. Box 120359, St. Paul, MN 55112. Sincerely, Hakanson Anderson Associates, Inc. Ronald J. a er, P. City Engineer RJW:dmb Enclosure cc: Mike Robertson, City Administrator Judy Hudson, City Clerk ot637pcsawardletter RESOLUTION NO. 2008-29 RESOLUTION ACCEPTING BID WHEREAS, pursuant to an advertisement for bids for the construction of City of Otsego Improvement Project No. 08-10, Pressure Control Station No. 1 SCADA Improvements, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Base Bid Automatic Systems Co. $16,712.00 Wunderlich-Malek Environmental, Inc. $19,656.00 AND WHEREAS, it appears that Automatic Systems Co. of St. Paul, Minnesota is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF OTSEGO MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into a contract with Automatic Systems Co. of St. Paul, Minnesota in the name of the City of Otsego for the Pressure Control Station No. 1 SCADA Improvements, Improvement Project No. 08-10, according to the plans and specifications therefore approved by the city council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the bid bond made with their bids, except that the bid bond of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the city -council this 12th day of May, 2008. Motioned By: Seconded By: All in Favor: Those Opposed: Larry Fournier, Mayor Judy Hudson, Clerk otWResACCEPT B1Dpcs1.doc QUOTATION . ABULATION CITY OF OTSEGO Improvement Project No. 08-10 Pressure Control Station No. 1 SCADA Improvements Quotations opened 10:00 a.m., Tuesday, May 6, 2008. There were 2 quotations received, as shown herein. Quotation Schedule "X'- Pressure Contorl Station No.1 SCADA Improvements Automatic Systems Co. Wunderlich-Malec Environmental, Inc. ITEM ESTIMATED NO. ITEM DESCRIPTION QUANTITY UNIT PRICE EXTENSION UNIT PRICE EXTENSION Furnish and install a SCADA panel including a programmable logic controller, radio and antenna and other components at pressure control station #1. Modify existing master SCADA panel software and computer screens to allow remote monitoring and control of pressure control 1 1 station #1. 1 1 1 LS 1 $16,712.001 $16,712.001 $19,656.00 $19,656.00 Total Quotation Schedule "A" SUMMARY OF QUOTATION: Total Base Quotation Schedule A ot637pcsl bidtabBID TABULATION BT- 1 OF 1 $16,712.00 Automatic Systems Co. $16,712.00 $19,656.00 Wunderlich-Malec Environmental, Inc. $19,656.00 ITEM 9-G Hakanson 1 ARPARPAnderson 3601 Thurston Avenue, Anoka, MN 55303 Phone: 763/427-5860 Fax: 763/427-0520 r ;z Assoc., Inc. ELUL:#,, May 08, 2008 Honorable Mayor Fournier & Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 Re: Kadler Avenue Corridor Preservation Estimated Effort and Cost Dear Honorable Mayor and Council : The Northeast Wright County Sub -Area Transportation Study identified and prioritized needed transportation projects along the I-94 corridor in the cities of Otsego, St. Michael and Albertville. The Kadler Avenue interchange was identified as a long-term project with an implementation timeframe of 2025 to 2040. A number of other projects were identified as short-term and mid- term projects. Major Short-term projects that would need to be implemented before the Kadler Avenue interchange include: 1. The CSAH 19/CSAH 37 interchange 2. The Naber Avenue Interchange 3. CSAH 37 realignment and upgrade from TH 101 to CSAH 19 It has been recommended that cities should take steps to preserve right-of-way for key collectors and arterials in the study area. Several methods of corridor preservation are available to cities. These include having right -of way dedicated as part of the platting process, controlling development through zoning and subdivision authority, and through Official Mapping. In order to minimize risk, official mapping should occur after the required environmental documentation is completed and access approval is granted. As requested, we have prepared an estimate of the level of effort and cost to perform the steps develop an official map of the proposed corridor. If you have any questions, you may contact me at 763-427-5860. Sincerely, Hakanson Anderson Associates, Inc. Ron d JYgnerA RJW:sjn cc: Judy Hudson, City Clerk Dan Licht, NAC Mike Robertson, City Administrator KADLER AVENUE CORRIDOR PRESERVATION ESTIMATED EFFORT AND COSTS Staff Classification PM/ Senior Associate Technical/ Admin. Estimated Value TASK Principal Engineer Engineer CADD Support TOTAL of Service Project Management 220 56 0 4 82 362 $39,290.00 Overall Project Management 100 80 180 Agency Coordination 120 40 Data Collection 16 4 2 22 Traffic Forcast & Modeling 76 100 16 192 $18,240.00 Forcast Traffic Volumes 60 60 8 128 Syncro modeling 16 40 8 64 Environmental Documentation 120 190 52 40 402 $35,040.00 Alternative analysis 20 40 40 100 Documentation for Environmental Assessment 100 150 12 40 302 Interchange Access Request 80 120 8 20 228 $20,660.00 Prepare & Submit Access Request 80 120 8 20 228 Wetland Delineation 24 8 24 0 0 $5,200.00 Delineate and Survey 24 8 24 Preliminary Design 84 124 168 0 376 $31,760.00 Develop Master Alignment Files 24 40 32 96 Review / Modify Horizontal and Vertical Alignments 16 16 24 56 Develop General Layout 40 60 100 200 Identify Construction Limits 4 8 12 24 Official Mapping 8 40 60 0 108 $8,360.00 Prepare Official Map of Proposed Right -of -Way 8 40 60 108 TOTAL HOURS 220 448 582 332 142 1724 TOTAL LABOR COST , $158,550.00 ITEM 9-7 Hakanson Anderson Phone: Thurston Avenue, Anoka, MN 55303 Phone: 763/427-5860 Fax: 763/427-0520 Assoc -,Inc. MEMORANDUM TO: Honorable Mayor and City Council Members FROM: Ronald Wagner, P.E., City Engineer DATE: May 8, 2008 RE: Pumphouse No. 2 Improvement - Options Due to the presence of radionuclides in the test well for Well No. 8, the Minnesota Department of Health had required that the City of Otsego construct a water treatment plant to reduce radionuclide levels to meet the Safe Drinking Water Act standards. Therefore, at the time of the award of this contract for Well No. 8, all of the Pumphouse No. 2 modifications including chemical feed equipment were deleted by Change Order No. 1 from the contract. (See Attached) Following the construction and development of Well No. 8, the radionuclides were retested and found to be below the maximum contaminant limit set in the Safe Drinking Water Act. Therefore, the City is allowed to use Well No. 8 without treatment, provided quarterly monitoring of the radionuclides is conducted. To utilize Well No. 8, the City has to make piping and electrical modifications and add new chemical feed equipment to Pumphouse No. 2. To minimize the cost of the piping and electrical modifications and the addition of new chemical feed equipment, several alternatives were explored. Since the need for water treatment is still pending and development is slow, we propose to make only the necessary changes to operate Well No. 8 for the next 5 to 8 years. The least costly improvement would be to replace only the fluorine pumps and polyphosphate pumps and add one tank. This cost is approximately $30,000. Another alternative is to also replace the existing liquid chlorination system with a gas system which would add an additional $30,000 to the Pumphouse No. 2 modifications. Under both alternatives, piping and electrical modifications are required. In review of the added cost of gas chlorination, we believe that replacing the existing liquid chlorine with gas chlorine for disinfection purposes will have financial and operational payback. We have estimated the annual savings, based on 2010 flows, to be $5,065 using gas chlorination versus liquid chlorine. The following are a list of pros and cons regarding a switch to gas chlorine: Pros: 1. Pound for pound, chlorine gas is approximately 4 times less expensive than liquid chlorine. Currently, the City pays $0.46/lb of chlorine gas versus $1.95/lb of chlorine in solution. 2. Moreover, the residual concentration of liquid chlorine dissipates from 12.5% to 10% in approximately 45 days. This equates to a loss of nearly $0.20 per dollar spent. ot522hmccmemo2 Page 1 of 2 3. Chlorine is a corrosive chemical that is very hard on associated equipment and materials (i.e. feed pumps, metal surfaces, etc.). By locating the proposed chlorine gas outside in a separate cabinet, corrosion and possible premature failure of other equipment located in the chemical room, is decreased. 4. The exterior cabinet allows for quick, easy access for deliveries. 5. Liquid chlorine requires 2 to 3 times more storage space than gas chlorine. 6. Currently, all other pumphouses within the City have gas chlorine. 7. The existing liquid chlorine storage tank can be reused for polyphosphate storage. Cons: 1. Initial upfront additional construction cost of approximately $30,000 ($59,958.00 - $29,835.00). In summary, the addition of Change Order No. 3 or 3A will not exceed the original contract amount of $799,700. Based on our calculations the change from liquid chlorination to gas chlorination will pay for itself in approximately six years. Attached are copies of previous Change Orders No. 1 and 2 and Change Orders No. 3 and 3A for your review. The cost for the electrical modifications was not available so estimated electrical costs were used. The actual cost will be available for your Council meeting on May 12, 2008. ot522hmccmemo2 Page 2 of 2 Hakanson Anderson Assoc.,Inc. ► Order No. 1 Hakanson Anderson Date: September 10, 2007 Assoc.,lnc. CONTRACT CHANGE ORDER roject: Well No. 8, Raw Water Line and Pumphouse No. 2 Improvements (Imp. Project 06-05) Owner: City of Otsego To: Rice Lake Construction Group (contractor) You are hereby requested to comply with the following changes from the contract plans and specifications: Estimate of Cost of Change Order INCREASE DECREASE Description of Changes In Contract In Contract Price Price 1. Delete Bid Schedule "Part 3 — Pumphouse #2 Improvements' ($179,500.00) 2. Delete Gravel Backfill of 12 cy at $90/cy ($1,080.00) 3. Add Sample Tap to Pitless Adaptor Unit at a Lump Sum of $2,040.00 $2,040.00 Totals $2,040.00 ($180,580.00) Net Change in Contract ($178,540.00) ustification: Due to the presence of radionuclide in the test well, the Minnesota Department of Health is requiring that the City construct a water treatment plant that will reduce the radionuclide to a level below the maximum contaminant limit set in .the Safe Drinking Water Act. Therefore, any modifications to the existing Pumphouse No. 2 would be premature until the water treatment facility has been designed. The Pumphouse No. 2 modifications listed in Part 3 of the Bid Schedule have been deleted from this contract. The gravel backfill is not required for the proposed Well No. 8 and the Minnesota Department of Health is. requesting that the sample tap be added to the Pitless Adaptor Unit. Due to the change order, the contract period will be: Increased by 90 days. Original Contract Amount $799,700.00 Previous contract changes $ 0 Prior approved contract amount $799,700.00 Change in contract due to this change order ($ 178,540.00) Total contract including this and previous change orders $621,160.00 Original contract period: June 27 2008 Change contract period from previous Change Order N/A Contract period including this and all previous change orders: September 25, 2008 This document will become a supplement to the contract and all provisions will apply hereto. tecommended:/a 7 ( ect/ gi .er) Daaie chit Z Accepted: J—L-62 (con o Date M Approved by: 7% Zt �Ce� T ��.imaA. s� T�� Date This information will be used as a record of any changes to the original construction contract. 3 doe Order No. 2 Hakanson Anderson Date: January 23. 2008 Assoc»Inc. CONTRACT CHANGE ORDER Project: Well No. 8, Raw Water Line and Pumphouse No. 2 Improvements (Imp. Project 06-05) Owner: City of Otsego To: Rice Lake Construction Group (Contractor) You are hereby requested to comply with the following changes from the contract plans and specifications: Estimate of Cost of Change Order Description of Changes 1. Add additional well casing at a lump sum of $16,610 2. Add 2056 cy of sandstone removal and disposal at $62.75/cy 3. Deduct discharge piping not used at a lump sum of $5,000 4. Deduct 300 cy of Class 3 aggregate base at $10/cy 5. Deduct 320 lbs. of dynamite for blasting @ $19/lb. 6. Deduct 34 hours of air development @ $425/hr. 7. Deduct 48 hours of test pumping @ $192/hr. 8. Deduct 7 cy of cement grout @ $425/cy 9. Add a lump sum of $3,986.00 for bonding, insurance and overhead INCREASE In Contract Price $16,610.00 $129,014.00 $3,986.00 DECREASE In Contract Price ($5,000.00) ($3,000.00) ($6,080.00) ($14,450.00) ($9,216.00) ($2,975.00) Totals $149,610.00 ($40,721.00) Net Change in Contract $108,889.00 Justification: Due to a change in the formation between the test well and the actual Municipal Well No. 8, additional well casing was required for the construction of the well. The Mount Simon Sandstone was found to be much softer than anticipated, which resulted in the removal of an additional 2056 cubic yards of sandstone during the development process. The cost of the additional sandstone removal was renegotiated at $62.75/cy from the original cost of $105.00/cy. In addition, deducts for discharge piping, aggregate base, dynamite, air development, test pumping and cement grout were provided due to changes in quantities from the original bid. The removal of the additional sandstone resulted in a well with a yield of over 21 gallons per foot of draw down. Test pumping was conducted at a pumping rate of 1500 gallons per minute (gpm). Based on the test pumping data, it is estimated that this well can produce over 2000 gpm. Due to the change order, the contract period will be: Unchanged. Original Contract Amount $799.700.00 Previous contract changes ($178,540.00) Prior approved contract amount $621,160.00 Change in contract due to this change order $108,889.00 S;V,NnopoRAOTSEGO=Zo=d-Voordd2.doe Total contract including this and previous change orders $730,049.00 Original contract period: June 27 2008 Change contract period from previous Change Order September 25, 2008 Contract period including this and all previous change orders: September 25, 2008 This document will become a supplement to the contract and all provisions will apply hereto. Recommended: (Owner's Architect/Engineer) Date Accepted: (Contractor) Date Approved by: For the Owner (Name and Title) Date This information will be used as a record of any changes to the original construction contract 8.&$, i *&%4oTsEGO%6 doa Net Chanqe in Contract $59,958.00 Justification: Due to the presence of radionuclides in the test well for Well No. 8, the Minnesota Department of Health had required that the City of Otsego construct a water treatment plant to reduce radionuclide levels to meet the Safe Drinking Water Act standards. Therefore, at the time of the award of this contract for Well No. 8, all of the Pumphouse No. 2 modifications including chemical feed equipment were deleted by Change Order No. 1 from the contract. Following the construction and development of Well No. 8, the radionuclides were retested and found to be below the maximum contaminant limit set in the Safe Drinking Water Act. Therefore, the City is allowed to use Well No. 8 without treatment, provided quarterly monitoring of the radionuclides is conducted. To utilize Well No. 8, the City has to make piping and electrical modifications and add new chemical feed equipment to Pumphouse No. 2. Due to the change order, the contract period will be: Unchanged. Original Contract Amount $799.700.00 Previous contract changes ($69,651.00) Prior approved contract amount $730,049.00 Change in contract due to this change order $59,958.00 Total contract including this and previous change orders $790,007.00 " Estimated Cost (Actual Cost Available 5/12/08) S:Mm-AepNIAOTSEGO%2Z-LS 2d-V-rcW3.d- Order No. 3 Hakanson � INEAssocjnc.i Anderson Date: May 8, 2008 CONTRACT CHANGE ORDER Project: Well No. 8, Raw Water Line and Pumphouse No. 2 Improvements (Imp. Project 06-05) Owner: City of Otsego To: Rice Lake Construction Group (Contractor) You are hereby requested to comply with the following changes from the contract plans and specifications: Estimate of Cost of Change Order INCREASE DECREASE Description of Changes In Contract In Contract Price Price 1. Add underground piping modifications at a lump sum of $3,270.00 $3,270.00 2. Add pumphouse modifications and interior piping at a lump sum of $8,700.00 $8,700.00 3. Add a gas chlorination system and fluoride and polyphosphate pumps at a lump sum of $21,326.00 $21,326.00 4. Add electrical modifications at a lump sum of $20,000.00 $20,000.00' 5. Add a lump sum of $6,662.00 for bonding, insurance and overhead $6,662.00 Totals $59,958.00 ($0.00) Net Chanqe in Contract $59,958.00 Justification: Due to the presence of radionuclides in the test well for Well No. 8, the Minnesota Department of Health had required that the City of Otsego construct a water treatment plant to reduce radionuclide levels to meet the Safe Drinking Water Act standards. Therefore, at the time of the award of this contract for Well No. 8, all of the Pumphouse No. 2 modifications including chemical feed equipment were deleted by Change Order No. 1 from the contract. Following the construction and development of Well No. 8, the radionuclides were retested and found to be below the maximum contaminant limit set in the Safe Drinking Water Act. Therefore, the City is allowed to use Well No. 8 without treatment, provided quarterly monitoring of the radionuclides is conducted. To utilize Well No. 8, the City has to make piping and electrical modifications and add new chemical feed equipment to Pumphouse No. 2. Due to the change order, the contract period will be: Unchanged. Original Contract Amount $799.700.00 Previous contract changes ($69,651.00) Prior approved contract amount $730,049.00 Change in contract due to this change order $59,958.00 Total contract including this and previous change orders $790,007.00 " Estimated Cost (Actual Cost Available 5/12/08) S:Mm-AepNIAOTSEGO%2Z-LS 2d-V-rcW3.d- Original contract period: June 27 2008 Change contract period from previous Change Order September 25, 2008 Contract period including this and all previous change orders: September 25, 2008 This document will become a supplement to the contract and all provisions will apply hereto. Recommended: Accepted: Approved by: (Owner's Architect/Engineer) (Contractor) For the Owner (Name and Idle) Date Date Date This information will be used as a record of any changes to the original construction contract S:MAunc p@PAOTSEGOl5�dwigoorder3.dx Order No. 3A Hakanson Anderson Date: May 8. 2008 ■■ Assoc.,Inc. CONTRACT CHANGE ORDER Project: Well No. 8, Raw Water Line and Pumphouse No. 2 Improvements (Imp. Project 06-05) Owner: City of Otsego To: Rice Lake Construction Group (Contractor) You are hereby requested to comply with the following changes from the contract plans and specifications: Estimate of Cost of Change Order INCREASE DECREASE Description of Changes In Contract In Contract Price Price 1. Add underground piping modifications at a lump sum of $3,270.00 $3,270.00 2. Add pumphouse modifications and interior piping at a lump sum of $4,500.00 $4,500.00 3. Add fluoride and polyphosphate pumps and tank at a lump sum of $3,750.00 $3,750.00 4. Add electrical modifications at a lump sum of $15,000.00 $15,000.00* 5. Add a lump sum of $3,315.00 for bonding, insurance and overhead $3,315.00 Totals $29,835.00 ($0.00) Net Change in Contract $29,835.00 Justification: Due to the presence of radionuclides in the test well for Well No. 8, the Minnesota Department of Health had required that the City of Otsego construct a water treatment plant to reduce radionuclide levels to meet the Safe Drinking Water Act standards. Therefore, at the time of the award of this contract for Well No. 8, all of the Pumphouse No. 2 modifications including chemical feed equipment were deleted by Change Order No. 1 from the contract. Following the construction and development of Well No. 8, the radionuclides were retested and found to be below the maximum contaminant limit set in the Safe Drinking Water Act. Therefore, the City is allowed to use Well No. 8 without treatment, provided quarterly monitoring of the radionuclides is conducted. To utilize Well No. 8, the City has to make piping and electrical modifications and add new chemical feed equipment to Pumphouse No. 2. Due to the change order, the contract period will be: Unchanged. Original Contract Amount $799,700.00 Previous contract changes ($69,651.00) Prior approved contract amount $730,049.00 Change in contract due to this change order $29,835.00 Total contract including this and previous change orders $759,884.00 * Estimated Cost (Actual Cost Available 5/12/08) ot522changeorder3A Original contract period: June 27, 2008 Change contract period from previous Change Order September 25, 2008 Contract period including this and all previous change orders: September 25, 2008 This document will become a supplement to the contract and all provisions will apply hereto. Recommended: (Owner's Architect/Engineer) Accepted: (Contractor) Approved by: ot=changeorderM For the Owner (Name and Title) Date Date Date This information will be used as a record of any changes to the original construction contract ITEM 11_1 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 7 May 2008 RE: Otsego — Davis Farm Park NAC FILE: 176.08 Mr. Steven Zoubek lives at 12712 96th Street within Mississippi Cove on a lot abutting land deeded to the City for a future City park. The land deeded from Mississippi Cove is anticipated to be combined with additional land from the proposed Featherwind Farms subdivision to the west to allow for development of neighborhood park facilities as well as access to the Mississippi River. There is no schedule for improvement of the park parcel at this time. Mr. Zoubek contacted Council Member Jessica Stockamp regarding people entering the park parcel. Access to the park would currently be governed by the provisions in the City Code regulating the use of City parks. However, given that the park has not yet been developed, the City Council may want to consider posting the property to further restrict access to prevent personal injury or damage to property. Some of the people entering the park do so in order to access the islands in the Mississippi River for hunting purposes. The City had at one time included the islands in the No Discharge Zone, but removed the areas after comments from residents. Given the adjacent residential development in Mississippi Coves, it may be appropriate to reconsider. City staff has contacted the DNR regarding the ability to restrict the use of firearms on the islands within Otsego's territory. A related issue is that only the southern portions of several of the islands are within Otsego's jurisdiction, with the north portion in the City of Elk River. This issue is to be discussed at the City Council meeting on 12 May 2008. City staff is seeking direction from the City Council to have the Public Works Department prepare no entry signs and post them on the City property. We hope to have additional information from the DNR available at that time regarding the firearms restrictions. C. Mike Robertson, City Administrator Judy Hudson, City Clerk/Zoning Administrator Andy MacArthur, City Attorney Steve Zoubeck Page 1 of 2 http:// 156.99.28.84/servlet/com.esri.esrimap.Esrimap?ServiceName=CustomParcel&Client... 5/7/2008 Page 2 of 2 http://156.99.28.84/servlet/com.esri.esrimap.Esrimap?ServiceName=CustomParcel&Client... 5/7/2008