5.2 West WWTF Bid Authorization
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Utilities Utility Manager Neidermeier May 9, 2022
PRESENTER(s) REVIEWED BY: ITEM #:
AE2S Engineer Schaefer
City Administrator/Finance Director Flaherty
AE2S Engineer Schaefer
5.2 – West WWTF Bids
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative
communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends the City Council adopt a resolution accepting bids and awarding contract
for the West Wastewater Treatment Facility Improvements Phase 1 project.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
Yes No
BACKGROUND/JUSTIFICATION:
The 2022 Utility Budget includes construction funding of the West Wastewater Treatment Facility
Improvements Phase 1 project. The project will expand the permitted average wet weather flow capacity
of the West WWTF from 0.72MGD to 1.75MGD. The project is a key component of the Wastewater Master
Plan (February 2018), “West Liquid Phase 1” supporting long term goals and implementation phasing to
meet growth expectations.
Engineering Opinion of Construction Cost for the project: $34,010,000 (base bid). Bids were opened on
April 28, 2022 with a total of three bids received as shown on the attached bid tabulation.
Three bid alternates were included in the bid documents
• Alternate 1. Replace Grit Washer/Classifier Unit with New Grit Washer/Classifier
• Alternate 2. Replace Grit Chamber Paddle Drive Unit.
• Alternate 3. Alternate Control System Manufacturer.
Staff and Engineering recommend Rice Lake Construction be awarded the project contract with Base Bid of
$33,889,800.00 with no alternates awarded.
SUPPORTING DOCUMENTS ATTACHED:
• Bid Tabulation
• Award Recommendation Letter – AE2S
• Resolution 2022-46
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to adopt Resolution 2022-46 accepting bids and awarding contract for the West Wastewater
Treatment Facility Improvements Phase 1 project to Rice Lake Construction Group of Deerwood, MN in the
base bid amount of $33,889,800.00 with no alternates being awarded.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 602 – Sanitary Sewer Utility
Yes
Otsego - West WWTF Improvements Phase 1
City of Otsego
Otsego, MN
AE2S Project No. 05409-2017-004
Bid Opening 2:00 PM CDT, Thursday, April 28, 2022
Lump Sum 2 TOTOAL LUMP SUM 1+2
Contractor Bid Bond00 41 13 - Signed Bid Form00 43 29 - Responsible Contractor Verification Form00 45 46 - Governmental CertificationsMN Contractor's License or RenewalLump Sum 1
MBR System
Equipment
Procurement
Contract Bid
Price
Pre-
Negotiated
Equipment
Prices (Section
01 21 27)
Cash
Allowance
(Section
01 21 13)
Lump Sum 2
Base Bid
Total
Lump Sum 1 plus
Lump Sum 2
Alternate 1
Replace Grit
Washer/Classifier Unit
with New Grit
Washer/Classifier
Alternate 2
Replace Grit Chamber
Paddle Drive Unit
Alternate 3
Alternate Control System
Manufacturer
Rice Lake Construction Group $1,385,000.00 $1,858,579.00 $375,000.00 $30,271,221.00 $33,889,800.00 $110,000.00 $125,000.00 No Bid
Gridor Construction, Inc.$1,385,000.00 $1,858,579.00 $375,000.00 $30,873,021.00 $34,491,600.00 $110,000.00 $93,000.00 $1,000.00
Morcon Construction Co., Inc.$1,385,000.00 $1,858,579.00 $375,000.00 $34,275,300.00 $37,893,879.00 $95,227.00 $78,906.00 No Bid
Engineer's Estimate $34,010,000.00
Advanced Engineering and Environmental Services, LLC Scott Schaefer, PE
Water Tower Place Business Center
6901 E Fish Lake Rd, Suite 184
Maple Grove, MN 55369
Tel: 763-763-5036
Lump Sum 1 Bid Alternates
May 4, 2022
City of Otsego
Adam Flaherty
City Administrator
13400 90th St NE
Otsego, MN 55330
Re: West WWTF Liquid Phase 1 – Bid Award Recommendation
City Project No.: 4202302
MPCA / PFA Project No.: 280736-PS01
AE2S Project No.: P05409-2017-004
Dear Mr. Flaherty:
Bids were received at 2:00 p.m. on Thursday, April 28, 2022 at Otsego City Hall and virtually for
the above referenced project. A total of three (3) bids were submitted, all of which were opened
via the virtual bidding platform and read aloud. A bid tabulation is enclosed with this letter for
your review.
The project was bid as one base bid lump sum and three (3) alternates: Alternate 1: Replace Grit
Washer/Classifier Unit with New Grit Washer/Classifier, Alternate 2: Replace Grit Chamber Paddle
Drive Unit, and Alternate 3: Alternate Control System Manufacturer.
AE2S has reviewed the bid results, conferred with City staff, and recommends that the City of
Otsego award a contract to the apparent low bidder and that the City of Otsego accept no
alternates. The apparent low bid for the Base Bid was from Rice Lake Construction Group. As such,
we recommend the following construction contract:
· Base Bid for General Construction: Rice Lake Construction Group in the amount of
$33,889,800.00.
Thank you for the opportunity to assist the City of Otsego with this important project. Should you
have any comments or questions regarding the bid results or the project in general, please do not
hesitate to contact me at 763-248-2929.
City of Otsego
West WWTF Liquid Phase 1 Project
Bid Award Recommendation
Page 2 of 2
Sincerely,
AE2S
Scott Schaefer, PE
Project Manager
Enclosures
CC: Kurt Neidermeier, Utility Manager, City of Otsego
Gabe Posteuca, Minnesota Pollution Control Agency
Becky Sabie, Minnesota Public Finance Authority
Colin Leonard, Rice Lake Construction Group
File
1
CITY OF OTSEGO
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO: 2022-46
ACCEPTING BIDS AND AWARDING CONTRACT
WHEREAS, pursuant to an advertisement for bids for the construction of West Wastewater Treatment Facility
Improvements Phase 1 Project, bids were received, opened on April 28, 2022 and tabulated according to law,
and the following bids were received complying with the advertisement; and
Contractor Lump Sum Base Bid Alternative 1 Alternative 2 Alternate 3
Rice Lake Construction $33,889,800.00 $110,000.00 $125,000.00 No Bid
Gridor Construction $34,491,600.00 $110,000.00 $93,000.00 $1,000
Morcon Construction $37,893,879.00 $95,227.00 $78,906.00 No Bid
WHEREAS, the project will consist of the Base Bid items only; and
WHEREAS, it appears that Rice Lake Construction Group of Deerwood, Minnesota is the lowest responsible,
responsive bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, MINNESOTA:
1. The Mayor and City Clerk are hereby authorized and directed to enter into a contract with Rice Lake
Construction Group of Deerwood, Minnesota in the name of the City of Otsego for the West
Wastewater Treatment Facility Improvements Phase 1 Project, according to the plans and
specifications therefore approved by the City Council and on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the bid bond made
with their bids, except that the bid bond of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed.
2
ADOPTED by the Otsego City Council this 9th day of May, 2022.
MOTION BY:
SECONDED BY:
IN FAVOR:
OPPOSED:
CITY OF OTSEGO
__________________________________
Jessica Stockamp, Mayor
ATTEST:
__________________________________
Audra Etzel, City Clerk