07-14-08 CCITEM 3-1
OTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
3ULY 14, 2008
6:30 PM
1. Mayor Jessica Stockamn will call the meeting to order.
Mayor Stockamp called the meeting to order at 6:30 PM.
Roll Call: Mayor Stockamp; Councilmember's: Vern Heidner, Mark Thorsted, Tom
Darkenwald and Dan Scharber.
Staff: Mike Robertson, City Administrator; Judy Hudson, City Clerk/Zoning
Administrator; Dan Licht, City Planner; Ron Wagner, City Engineer; Gary Groen, Finance
Director; Brad Belair, Public Works Supervisor and Tim Rochel, Building Official.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
2. Consider agenda approval.
CM Heidner motioned to adopt the agenda. Seconded by CM Thorsted. All in
favor. Motion carried.
3. Consider the following minutes.
3.1. June 23, 2008 City Council Minutes.
CM Heidner motioned adoption of revised minutes as written. Seconded by
CM Thorsted. CM Scharber abstained. Motion carried.
3.2. June 23, 2008 Quantrelle Avenue Public Hearing.
CM Thorsted motioned to approve the minutes. Seconded by CM
Darkenwald. Abstained: CM Heidner and CM Scharber. Motion carried.
4. Open Forum: (5 minute limit
Ron Paul, resident and representing Klein Bank, personally invited everyone to attend
the bank's groundbreaking on July 30 at 9:00 AM.
5. Consent Agenda. (Non -controversial items)
5.1. Approve Claims List.
5.2. Approve Ordinance 2008-15, Ordinance amending the City Code
5.3. Adopt Resolution 2008 — 41 appointing Election Judges for 2008.
5.4. Adopt Resolution 2008 - 42 authorizing an Absentee Ballot Board
for General Election.
5.5. Approve Pay Estimate #3 for 70"' Street Improvement for $70,501.58.
5.6. Approve Pay Estimate #1 for Parrish Avenue Storm Sewer Improvement
for $38,116.02.
CM Heidner motioned adoption. Seconded by CM Darkenwald. All in favor.
Motion carried.
6. Old Business.
City Council Meeting July 14, 2008. Page 2.
7. Public Works.
7.1. Approve Mercury Minimization Program.
Kurt Neidermeyer, PeopleService, presented the Mercury Minimization Program.
Kurt said we are currently about 10 times lower than the limit. CM Heidner asked how
this gets into the wastewater. Kurt said primarily thermometers and switches. Mayor
Stockamp asked how residents will get informed. Kurt said in newsletters, billing
statements, and at the Otsego Festival.
CM Heidner motioned adoption of the Plan. Seconded by CM Scharber. All in
favor. Motion carried.
7.2. Consideration of Maintenance Agreement for City Generators.
Brad Belair presented the proposed Maintenance Agreement.
CM Heidner motioned to accept the Maintenance Agreement under the Major
Price. Seconded by CM Scharber. All in favor. Motion carried.
Mike Robertson informed the Council of the milk truck spill last week and Deputy Pete
Walker commended the Public Works support during traffic control and clean up.
Brad said there may be an opportunity to recover some of these costs thru the
Insurance Company. The Council agreed for him to look into it.
8. Dan Licht, City Planner.
8.1. Cummings Mobility:
A. Interim Use Permit to allow accessory outdoor sales and display.
B. Final Plat.
C. Site and Building Plan Review.
Dan Licht presented the Planner's Report.
Doug Cummings, applicant, agreed with the conditions.
CM Darkenwald asked about the layout for future Kadler Avenue. Ron Wagner
explained that it wouldn't affect this proposed building but would go east of it.
CM Heidner motioned to approve an IUP for accessory outodoor sales, site
and building plans and final plat for Cummings Mobility, Inc., subject to the
fifteen conditions listed in the Findings of Fact. Seconded by CM Thorsted.
All in favor. Motion carried.
9. Ron Wagner, City Engineer.
9.1. CSAH 36 Improvement.
Ron Wagner showed the county's proposed improvement to CSAH 36 and asked the
Council if they would be interested in installing water and sewer in conjunction with the
project at a rough estimate of approximately $158,000.
CM Scharber feels this is only a patch job from the County and that it will have to be
redone before the City needs sewer and water. It was the consensus of the Council not
to pursue with water and sewer there at this time.
City Council Meeting July 14, 2008. Page 3.
9.2. Consideration of accepting bid and awarding project for
Resolution 2008-43 2008 Street Maintenance Project.
Ron went over the 2008 Street Maintenance Project and the bids.
CM Heidner would like to do Otsego's side of 70th Street now as he feels it will be
cheaper. Mike Robertson said Albertville has asked for time to consider this as they
have just learned of this. CM Scharber said he wondered if 70th street is done this year,
if Albertville would be willing to pay next year. City Council wants to wait on 70th street
until we hear from Albertville.
CM Heidner motioned to approve resolution 2008-43 with a bid of
$378,810.95 to Oman Brothers with giving Albertville one year to pay.
Seconded by CM Thorsted. CM Darkenwald voted against. (He agrees with
project but not the approach to Albertville). Motion carried 4-1.
10. Andrew MacArthur, City Attorney.
10.1. Update on Nathe easement Agreement.
Mike Robertson reported that the City does not have an agreement with the Nathe's.
Ron Wagner went over his letter to Mississippi Riverwood Association.
11. Council Items.
11.1. Committee Assignments.
Mayor Stockamp passed out her changes for Committee assignments.
CM Heidner motioned adoption for the updated 2008 Committee
Appointments. Seconded by CM Thorsted. All in favor. Motion carried.
11.2. Set date for Administrative Subcommittee Meeting.
The Administrative Subcommittee meeting was set for August 6, at 1PM. After that it
will be the second Wednesday at 9:30 AM starting in September.
11.3. Set 2009 Budget Workshops.
Mike Robertson and Gary Groen suggested 3 Workshops.
5:30 PM on August 13 (Wednesday)
5:00 PM on August 21 (Thursday)
5:30 PM on September 4th (Thursday)
Set a Special City Council Meeting on September 15 at 5:30 PM.
12. Mike Robertson, City Administrator.
13. Judy Hudson, City Clerk.
13.1. Consideration of 3.2. Liquor License for Holiday Gas Station.
CM Scharber motioned to approve. Seconded by Cm Darkenwald. All in
favor. Motion carried.
City Council Meeting July 14, 2008. Page 4.
14. Adjourn by 10 PM.
CM Scharber said to remember to remove his items from claims list as done previously
and he will not be at the next meeting.
CM Scharber motioned to adjourn. Seconded by Darkenwald. All in favor.
Motion carried. Adjourned at 8:17 PM.
Mayor Jessica Stockamp
ATTEST:
Judy Hudson, City Clerk/Zoning Admin.
Written by: Tami Loff, Deputy Clerk