Item 1. Otsego Emergency Services StudyEmergency Services Evaluation
MAY 23, 2022 – SPECIAL CITY COUNCIL MEETING
Item 1.
3 Months
Project Start
Fact Finding & Discovery
Start: May 2021
2 Months
Review of
Information
Gathered
Recap Discussions
5 Options
Presented
Council Workshop
November 8, 2021
Service Options
Narrowed
Options Chosen
November 8, 2021
4 Months
Meetings
Discussions with Contracted Fire
Chiefs & City Administrators
December 2021 - March 2022
01
Albertville
Elk River
Rogers
2022
02
03
Meetings
Meet with Fire Chiefs
March 2022
3 Months
Discussions
Table top discussions
March-May 2022
Strategic Process
Today
Presentation of Data
May 23, 2022
2
12-Months
Five
Proposed
Options
Selected
Options to be
Explored
Service Delivery Model
PSA or JPA
Keep Current
Contract Model
Professional
Service
Agreement (PSA)
Joint Powers
Agreement (JPA)
Create New
Department
Create New
Department
3
Tax District
4
•WHAT PROMPTED THIS EVALUATION?
•WHAT ARE THE PRIORITIES?
•WHAT IS THE FINAL RESULT THE CITY DESIRES?
●IS THERE ANYTHING ELSE YOU WOULD LIKE US TO REVIEW?
Revisit Goals and Objectives
5
1.The Fire Chiefs & Administrators understand the evaluation need and process.
2.Partnership makes sense if it is mutually beneficial.
3.Respective City Council’s play a role in moving forward.
4.Partnership should be setup for long-term relationship.
5.Challenges of Department Development vs. Operations.
6.Partners Would Need to be in Development Phase from the beginning.
7.Additional Staff would likely be necessary.
Summary of Discussions with Partner Cities
6
2022
June July August September October November
2023
December January February March April May
RFP Submittal
Period
Review Submittals &
Interviews
Community Open
House
Finalize Agreement
Develop RFP
LOREM
Draft Timeline
7
•STAFFING
•Otsego Employees or Service Provider Employees?
•Follow Otsego personnel policy? Who hires the employees? Staffing Model?
•RESPONSE CONTROL
•Outlined in RFP or allow Provider to submit?
•Does the city control what calls the department responds to? Or does the provider determine
based on their own defined response?
•EQUIPMENT
•Otsego Purchase Capital Equipment or Use Service Providers and help pay?
•Invest in equipment? Does the city rely on providers equipment/share?
•FIRE STATION
•EMERGENCY MANAGEMENT / INSPECTIONS / EDUCATION
Assumptions to Clarify
8
Professional Service Agreement
Pros
▪ Single Contract vs. Multiple Contracts
▪ Consistent Service Level for Whole City
▪ More Control over Service Levels
▪ Competitive Process
▪ Response Time Metrics if Desired
▪ Response Time Improvement (if Station Built)
▪ Long Term Contractual Relationship
▪ Shared Services, Equipment, and Personnel
Cons
▪ Deferment of Otsego Emergency staff needs
▪ Partner’s Policies and Procedures in Place
▪ Potential less staff commitment to project
▪ Will Retain a Contracted Feel
▪ Loss of Some Control
▪ Development Phase vs. Operations
▪ Span of control for PSA Provider
▪ Elected Official Changes
9
THIS IS A PROGRESS REPORT - NO DECISIONS NEEDED
QUESTIONS
FEEDBACK
NEXT STEPS
In Conclusion