07-28-08 CCITEM 3-1
OTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
JULY 28, 2008
6:30 PM
1. Mayor Jessica Stockamp will call the meeting to order.
Mayor Stockamp called the meeting to order at 6:34 PM.
Roll Call: Mayor Jessica Stockamp; Council member's: Vern Heidner, Mark Thorsted and
Tom Darkenwald. Absent: Dan Scharber.
Staff: Mike Robertson, City Administrator; Judy Hudson, City Clerk/Zoning Administrator; City
Attorney, Andy MacArthur; Ron Wagner, City Engineer; Gary Groen, Finance Director and Kurt
Neidermeyer, PeopleService.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
2. Consider agenda approval.
Mayor Stockamp requested to add item 9.3 Lights on Water Tower and 11.3 Pool Ordinance.
City Administrator Mike Robertson added 12.1 National Night Out.
CM Heidner motioned adoption of agenda as amended. Seconded by CM
Darkenwald. All in favor. Motion carried.
3. Consider the following minutes.
3.1. July 14, 2008 City Council Minutes.
CM Darkenwald motioned to adopt the minutes. Seconded by CM Heidner. All in
favor. Motion carried.
4. Open Forum: (5 minute limit)
No one appeared on Open Forum.
5. Consent Agenda. (Non -controversial items).
5.1. Approve Claims List.
5.2. Adopt Resolution 08-44 for hearing on proposed assessment- delinquent utility
billings.
5.3. Adopt Resolution 08-45 appointing Election Judges for 2008.
5.4. Received June 11, 08 Park and Rec Commission Minutes.
5.5. Ryan Companies SAC/WAC.
5.6. Approve Pay Estimate #5 to Doboszenski & Sons, Inc in the amount of
$10,169.04 for Otsego Creek Restoration.
CM Thorsted motioned adoption of Consent Agenda. Seconded by CM Heidner. All
in favor. Motion carried.
6. Unfinished Business.
7. Public Works.
8. Dan Licht, City Planner.
9. Ron Wagner, City Engineer.
City Council Meeting July 28, 2008. Page 2.
9.1. Resolution 08-47 awarding contract for Quantrelle Ave Sanitary Sewer and
Watermain Extension.
City Engineer Ron Wagner went over the bids and recommended the low bidder S & K
Construction be awarded the contract. Mr. Wagner also showed a proposed assessment. Ron
Wagner and Kurt Neidermeyer discussed adding the SCADA System. CM Heidner feels that
because this is seasonal use, the meters could be read manually.
CM Heidner motioned adoption Resolution 2008-47 to S & K Contracting, Inc., for
$183,590.00. Seconded by CM Thorsted. All in favor. Motion carried.
9.2. Discussion of Water & Sewer Improvements (SCADA for Pumphouse #4 in the
amount of$12,500, SCADA for Liftstation #6 in the amount of $19,000, and VFD
for Well #7 in the amount of $10,000).
Mr. Wagner went over his Memorandum of July 24, 2008.
CM Heidner said that if the City installs these systems the fee for PeopleService should be
reduced because it saves them time. Kurt Neidermeyer agreed.
CM Heidner motioned to install VFD on Lift Station 3 for $10,000 to $12,500 and
Well No # 7 in Riverwood National for $11,528. Seconded by CM Darkenwald. All in
favor. Motion carried.
Council directed staff to work with PeopleService regarding reduction of fees.
9.3. Lights at Water Tower #3.
Mayor Stockamp said she has heard from residents about the brightness of the lights at this
Water Tower. Mr. Wagner said they were just installed but could adjust the hours. CM
Heidner said that he tends to leave the lights on longer for security reasons. Council agreed to
hold off on doing any changes at this time.
10. Andrew MacArthur, City Attorney.
10.1. Review options for assessment agreements for Ouantrelle Avenue.
Mr. MacArthur went over the assessment options for this project. CM Heidner suggested
agreements with Riverwood and Nathe's must be signed by 10-15-08 or we proceed with
normal assessment hearing and there would be no special considerations.
Council directed that the following incentives be offered for signing an assessment agreement.
1) The assessment would be delayed one year. 2) The assessment of the vacant commercial
lots would be deferred until development, sale or other transfers of ownership or a period of 10
years. Council wanted to discuss the assessment term and interest rate further. Mr. Robertson
said he would contact Mississippi Riverwood Association to set up a meeting with them and
Nathe's. He also said staff would provide some options for the assessment based on council's
direction.
10.2. Verizon Generator lease amendment request.
Mr. MacArthur recommends approving the agreement without the "no notification extension".
CM Heidner motioned approval of this per Andy MacArthur's recommendation.
Seconded by CM Thorsted. All in favor. Motion carried.
10.3. GIS Contract.
Mr. MacArthur said this is a service contract. He said the contract should state who owns the
information and who is in control of information.
Blaine Hackett said the intention is that the City owns the information and language can be
included for this. CM Heidner said he wants in the contract that 3M Company will maintain it,
City Council Meeting July 28, 2008. Page 3.
secure it and host it until we take it over. Blaine Hackett said 3M will do so for a fee and he will
add those costs. Mike Robertson said the total would be about $50,000. Changes will be made
to the contract and brought back to City Council.
11. Council Items.
11.1. Resolution 08-48 Supporting I-94 Corridor Expansion.
CM Darkenwald motioned to adopt Resolution 2008-48. Seconded by CM Heidner.
All in favor. Motion carried.
11.2. Scharber & Sons Invoice.
CM Thorsted motioned approval. Seconded by CM Heidner. All in favor. Motion
carried.
11.3. Pool Ordinance.
Mayor Stockamp said neighboring cities are adopting new pool ordinances. Mike Robertson will
have City Planner Dan Licht bring council up to date on the current ordinance.
12. Mike Robertson City Administrator.
12.1 National Night Out.
Mr. Robertson has received a request from the Police Commission for permission to purchase 5
boxes of peaches from Bob Produce. Bob's Produce is donating 10 boxes and they need five
more for the 15 coordinators for the neighborhoods who are conducting National Night Out.
CM Heidner motioned approval of purchase of the 5 boxes of peaches out of City
Council contingency fund. Seconded by CM Darkenwald. All in favor. Motion
carried.
13. Judy Hudson, City Clerk.
CM Heidner motioned adoption. Seconded by CM Thorsted. All in favor. Motion
carried.
14. Adjourn by 10 PM.
CM Darkenwald will attend 8-18-08 PW subcommittee at 1 PM.
CM Darkenwald motioned to adjourn. Seconded by CM Thorsted. All in favor. Motion
carried. Adjourned at 8:37 PM.
Mayor Jessica Stockamp
ATTEST:
Judy Hudson, City Clerk/Zoning Admin.
Written by: Tam! Loff, Deputy Clerk