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07-28-08
CLAIMS LIST CITY COUNCIL MEETING JULY 28, 2008 TO: Judy Hudson ITEM 5-1 Attached is the Claims List for the City Council. For more details, please refer to the Check Detail Registers. CLAIMS REGISTER 07-16-2008 $ 114,399.17 07-23-2008 $ 189,585.41 PAYROLL 07-16-2008 $ 41,360.41 ELECTRONIC PYMTS: Qwest $ 94.12 Centerpoint Energy $ 744.33 Dept. of Revenue -Fuel Tax $ 44.44 Dept. of Revenue -Sales Tax $ 2,276.00 Elk River Utilities $ 1,065.41 Wright -Hennepin $ 17,065.53 Delta Dental $ 1,215.67 Total $ 22,505.50 GRAND TOTAL $ 367,850.49 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper CITY OF OTSEGO 07/23/08 10:59 AM Page 1 *Check Summary Register© JULY 2008 Name Check Date Check Amt 10100 BANK OF ELK RIVER BARGEN INC. 7/23/2008 $31,579.10 Paid Chk# 045967 ABDO ABDO EICK & MEYERS LL 7/23/2008 $22,990.00 2007 ACCOUNTING/AUDITING Paid Chk# 045968 AFFORDABLE SANITATION 7/23/2008 $1,072.52 JUNE PORTA RENTALS Paid Chk# 045969 ALDEN POOL & MUNICIPAL SUP 7/23/2008 $3,738.15 DEHUMIDIFIERS - PH #1 & #2 Paid Chk# 045970 B & D PLUMBING & HEATING IN 7/23/2008 $159.00 TOILET REPAIR Paid Chk# 045971 BARGEN INC. 7/23/2008 $31,579.10 SEALANT INSTALLED Paid Chk# 045972 BARR ENGINEERING COMPANY 7/23/2008 $750.00 BOOSTER STATION Paid Chk# 045973 BATTERIES PLUS 7/23/2008 $18.99 BATTERY PACK - FIRE EXIT LIGHT Paid Chk# 045974 BOBCAT OF WEST METRO 7/23/2008 $452.62 BOBCAT RENTAL Paid Chk# 045975 CENTRAL HYDRAULICS, INC. 7/23/2008 $51.18 O'RINGS Paid Chk# 045976 CITY OF OTSEGO 7/23/2008 $2,321.91 6480 MASON - IRRIG Paid Chk# 045977 CLAYBAUGH PRESERVATION A 7/23/2008 $6,531.49 PEAVEY HOUSE STUDY Paid Chk# 045978 COURI MACARTHUR LAW OFFIC 7/23/2008 $10,297.50 75TH STREET Paid Chk# 045979 D.C. HOMES, INC. 7/23/2008 $1,000.00 7482 LARGE - LNDSCP ESC REFUND Paid Chk# 045980 ECM PUBLISHERS INC 7/23/2008 $883.57 AD. FOR BIDS - QUANTRELLE W/S E Paid Chk# 045981 ELK RIVER SCHOOL DISTRICT 7/23/2008 $1,456.83 ESCROW ACCT #701-21863 REFUND Paid Chk# 045982 ESS BROTHERS & SONS, INC. 7/23/2008 $201.41 CURB BOXES Paid Chk# 045983 FIRST LAB 7/23/2008 $39.00 PRE -EMPLOY DRUG SCREEN - RYAN Paid Chk# 045984 FORT DEARBORN LIFE 7/23/2008 $905.65 ADMIN - AUG Paid Chk# 045985 G & K TEXTILE LEASING SYSTE 7/23/2008 $609.25 UNIFORMS/MATS Paid Chk# 045986 HELGESON MAILING SERVICE L 7/23/2008 $847.86 JUNE/JULY NEWSLETTER Paid Chk# 045987 INK WIZARDS, INC. 7/23/2008 $114.00 W/S - UNIFORMS Paid Chk# 045988 JACQUIE ROGNLI 7/23/2008 $1,025.00 AUG/SEPT OTSEGO VIEW Paid Chk# 045989 KNUTSON RICK 7/23/2008 $89.99 WORK BOOTS Paid Chk# 045990 LANDCOR INC 7/23/2008 $4.67 W/S REFUND - 15704 90TH ST Paid Chk# 045991 LEAGUE OF MN CITIES INS TRU 7/23/2008 $24,635.00 WORKERS COMPENSATION Paid Chk# 045992 LESCO 7/23/2008 $278.03 ROUNDUP, FLAG MARKERS, SCYTHE Paid Chk# 045993 MARTIN BENEFIT ADMINISTRAT 7/23/2008 $52.50 JULY FEE - FLEX Paid Chk# 045994 MCFOA 7/23/2008 $70.00 JUDY, TAMI MEMBERSHIP FEE Paid Chk# 045995 MENARDS 7/23/2008 $54.18 CONCRETE, SURFACE DRAIN - BP T Paid Chk# 045996 MID -MINNESOTA TIRE 7/23/2008 $1,075.84 TIRES FOR FORD TRACTOR Paid Chk# 045997 MINNESOTA COPY SYSTEMS 7/23/2008 $129.53 ESTUDIO MAINT/COPIES Paid Chk# 045998 MINNESOTA UNEMPLOYMENT 1 7/23/2008 $9,033.16 EMPLOYER ACCT #07993041 Paid Chk# 045999 MN/WI PLAYGROUND 7/23/2008 $2,607.43 WEAR MATS FOR PARKS Paid Chk# 046000 NEXTEL COMMUNICATIONS 7/23/2008 $368.50 CELL PHONES Paid Chk# 046001 NOVAK-FLECK INC 7/23/2008 $1,000.00 11654 77TH - LNDSCP ESC REFUND Paid Chk# 046002 OMANN BROTHERS INC. 7/23/2008 $123.35 A.C. FINES MIX Paid Chk# 046003 PEOPLE SERVICE INC. 7/23/2008 $51,715.50 MONTHLY SVC - AUG & RETRO Paid Chk# 046004 REED BUSINESS INFORMATION 7/23/2008 $322.92 AD FOR BIDS - QUANTRELLE W/S E Paid Chk# 046005 SCHARBER & SONS 7/23/2008 $211.97 BLK KNOB FOR JD TRACTOR Paid Chk# 046006 SHARPER HOMES 7/23/2008 $2,500.00 7761 LANCASTER - DRWY/LNDSCP E Paid Chk# 046007 T & S TRUCKING BUFFALO INC 7/23/2008 $1,069.88 HAULING CLASS 5 GRAVEL Paid Chk# 046008 TAMI LOFF 7/23/2008 $129.61 MMCI TRAINING - MILEAGE Paid Chk# 046009 TIMBERLANE HOMES iNC 7/23/2008 $1,000.00 7748 LAMONT - LNDSCP ESC REFUN Paid Chk# 046010 VERIZON WIRELESS 7/23/2008 $194.44 LAP TOP SERVICE Paid Chk# 046011 WOOD CHIP OF PRINCETON, IN 7/23/2008 $1,948.96 PLAYGROUND MULCH - ZIMMER PARK Paid Chk# 046012 WRIGHT COUNTY RECORDER 7/23/2008 $46.00 KINCANON LOT SPLIT Paid Chk# 046013 XCEL ENERGY 7/23/2008 $3,255.62 16935 56TH (PREMISE 302525164) Paid Chk# 046014 ZIEGLER INC 7/23/2008 $835.27 REPAIR ELEC SYSTEM - EAST WWTF Total Checks $189,797.38 FILTER: None CITY OF OTSEGO 07/23/08 11:01 AM Page 1 *Check Detail Register© JULY 2008 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 045967 7/23/2008 ABDO ABDO EICK & MEYERS LLP E 101-41600-304 Accounting & Auditing $22,990.00 243922 2007 ACCOUNTING/AUDITING Total ABDO ABDO EICK & MEYERS LLP $22,990.00 Paid Chk# 045968 7/23/2008 AFFORDABLE SANITATION E 101-45200-410 Rentals (GENERAL) $1,072.52 7672 JUNE PORTA RENTALS Total AFFORDABLE SANITATION $1,072.52 Paid Chk# 045969 7/23/2008 ALDEN POOL & MUNICIPAL SUPPLY E 601-49400-500 Capital Outlay (GENERAL) $3,738.15 800488 DEHUMIDIFIERS - PH #1 & #2 Total ALDEN POOL & MUNICIPAL SUPPLY $3,738.15 Paid Chk# 045970 ' 7/23/2008 B & D PLUMBING & HEATING INC E 101-41940-402 Repairs/Maint Buildingss $159.00 31889 TOILET REPAIR Total B & D PLUMBING & HEATING INC $159.00 Paid Chk# 045971 7/23/2008 BARGEN INC. E 101-43100-438 Pavement Management $31,579.10 28556 SEALANT INSTALLED Total BARGEN INC. $31,579.10 Paid Chk# 045972 7/23/2008 BARR ENGINEERING COMPANY E 441-43100-302 Engineering Fees E 444-49400-302 Engineering Fees Total BARR ENGINEERING COMPANY TPaid Chk# 045973 7/23/2008 BATTERIES PLUS $345.00 2371097-3 ENG SVCS - PW GENERATOR $405.00 2371102-3 BOOSTER STATION WOUM E 101-43100-402 Repairs/Maint Buildingss $18.99 33-112612 BATTERY PACK - FIRE EXIT LIGHT Total BATTERIES PLUS $18.99 Paid Chk# 045974 7/23/2008 BOBCAT OF WEST METRO E 101-43100-410 Rentals (GENERAL) $452.62 31077 BOBCAT RENTAL Total BOBCAT OF WEST METRO $452.62 Paid Chk# 045975 7/23/2008 CENTRAL HYDRAULICS, INC. E101-43100-220 Repair/Maint Supply (GENERAL) $28.73 10280 O'RINGS E101-43100-220 Repair/Maint Supply (GENERAL) $22.45 10318 O'RINGS Total CENTRAL HYDRAULICS, INC. $51.18 Paid Chk# 045976 7/23/2008 CITY OF OTSEGO E 602-49450-322 Utilities $9.86 7551 LANCASTER -WEST WWTF E 101-45200-322 Utilities $350.62 15501 83RD - IRRIG E 60249450-322 Utilities $52.69 5850 RANDOLPH - EAST WWTF E 602-49450-322 Utilities $12.80 7551 LANCASTER -WEST WWTF E 60249450-322 Utilities $226.02 7551 LANCASTER -WEST WWTF E 101-45200-322 Utilities $333.21 10400 71ST - IRRIG E 10145200-322 Utilities $570.12 11313 77TH - IRRIG E 101-45200-322 Utilities $738.02 6480 MASON - IRRIG E 602-49450-322 Utilities $28.57 7551 LANCASTER -WEST WWTF Total CITY OF OTSEGO $2,321.91 Paid Chk# 045977 7/23/2008 CLAYBAUGH PRESERVATION ARCHIT E 101-41100-801 CONTINGENCY $6,531.49 ONE PEAVEY HOUSE STUDY Total CLAYBAUGH PRESERVATION ARCHIT $6,531.49 owChk# 045978 7/23/2008 COURT MACARTHUR LAW OFFICE G 701-22445 RIVER PLACE II $567.00 RIVERPLACE 2 E 101-41700-301 Legal Services $135.00 LIQUOR CITY OF OTSEGO 07/23/08 11:01 AM Page 2 *Check Detail Register© JULY 2008 Total COURI MACARTHUR LAW OFFICE $10,297.50 Paid Chk# 045979 7/23/2008 D.C. HOMES, INC. E 702-41400-310 Miscellaneous $1,000.00 7482 LARGE - LNDSCP ESC REFUND Total D.C. HOMES, INC. $1,000.00 Paid Chk# 045980 7/23/2008 ECM PUBLISHERS INC E 414-43100-351 Legal Notices Publishing $378.67 273901 AD FOR BIDS - QUANTRELLE W/S E E 101-41400-350 Print/Binding (GENERAL) $386.10 274382 LEGAL - ORDINANCE E 101-41400-350 Print/Binding (GENERAL) $118.80 274383 LEGAL - ORDINANCE Total ECM PUBLISHERS INC $883.57 Paid Chk# 045981 7/23/2008 ELK RIVER SCHOOL DISTRICT G 701-21863 E.R. AREA SCHOOLS #728 $1,456.83 ESCROW ACCT #701-21863 REFUND Total ELK RIVER SCHOOL DISTRICT $1,456.83 Paid Chk# 045982 7/23/2008 ESS BROTHERS &SONS, INC. E 101-43100-392 Culverts $201.41 LL3051 CURB BOXES Total ESS BROTHERS & SONS, INC. $201.41 Paid Chk# 045983 7/23/2008 FIRST LAB E 101-43100-310 Miscellaneous Total FIRST LAB Paid Chk# 045984 7/23/2008 FORT DEARBORN LIFE E 101-41600-130 Check Amt Invoice Comment E 101-41400-340 Recording Fees $46.00 RECORDING FEE - ERICKSON PROP/ E 10141700-301 Legal Services $40.50 DATA PRACTICES E 101-41700-301 Legal Services $40.50 TWIN CITY BEEKEEPING E 403-43100-301 Legal Services $67.50 75TH STREET E 414-43100-301 Legal Services $247.50 QUANTRELLE W/S (NATHE EASEMENT E 414-43100-301 Legal Services $783.00 QUANTRELLE AVE G 701-22308 Verizon $715.50 VERIZON E 101-41700-301 Legal Services $135.00 NEXTERA AGREEMENT G 701-22393 REMINGTON COVES $495.00 REMINGTON COVES G 701-22474 CRIMSON PONDS WEST 2ND ADD $135.00 CRIMSON PONDS WEST 2 E 101-41700-301 Legal Services $330.00 STAFF MTG - RIVERWOOD NAIL 2 E 10141700-301 Legal Services $378.00 PERSONNEL E 101-41700-301 Legal Services $5,105.00 GENERAL E 602-49450-301 Legal Services $252.00 WWTP CLARIFIER G 701-21880 CRONIE'S GAMEROOM BAR & GRIL $49.50 CRONIES G 701-22366 MARTIN FARMS $82.50 MARTIN FARMS G 701-22436 CRIMSON PONDS NORTH $297.00 CRIMSON PONDS NORTH G 701-21883 ISLAND VIEW BLUFFS $396.00 ISLAND VIEW BLUFF Total COURI MACARTHUR LAW OFFICE $10,297.50 Paid Chk# 045979 7/23/2008 D.C. HOMES, INC. E 702-41400-310 Miscellaneous $1,000.00 7482 LARGE - LNDSCP ESC REFUND Total D.C. HOMES, INC. $1,000.00 Paid Chk# 045980 7/23/2008 ECM PUBLISHERS INC E 414-43100-351 Legal Notices Publishing $378.67 273901 AD FOR BIDS - QUANTRELLE W/S E E 101-41400-350 Print/Binding (GENERAL) $386.10 274382 LEGAL - ORDINANCE E 101-41400-350 Print/Binding (GENERAL) $118.80 274383 LEGAL - ORDINANCE Total ECM PUBLISHERS INC $883.57 Paid Chk# 045981 7/23/2008 ELK RIVER SCHOOL DISTRICT G 701-21863 E.R. AREA SCHOOLS #728 $1,456.83 ESCROW ACCT #701-21863 REFUND Total ELK RIVER SCHOOL DISTRICT $1,456.83 Paid Chk# 045982 7/23/2008 ESS BROTHERS &SONS, INC. E 101-43100-392 Culverts $201.41 LL3051 CURB BOXES Total ESS BROTHERS & SONS, INC. $201.41 Paid Chk# 045983 7/23/2008 FIRST LAB E 101-43100-310 Miscellaneous Total FIRST LAB Paid Chk# 045984 7/23/2008 FORT DEARBORN LIFE E 101-41600-130 Employer Paid Ins (GENERAL) E 101-43100-130 Employer Paid Ins (GENERAL) E 101-41400-130 Employer Paid Ins (GENERAL) E 250-42410-130 Employer Paid Ins (GENERAL) E 602-49450-130 Employer Paid Ins (GENERAL) E 601-49400-130 Employer Paid Ins (GENERAL) Total FORT DEARBORN LIFE $39.00 318189 PRE -EMPLOY DRUG SCREEN - RYAN $39.00 $155.88 FIN - AUG $324.45 PW - AUG $201.58 ADMIN - AUG $201.76 BLDG - AUG $10.99 W/S - AUG $10.99 W/S - AUG $905.65 Paid Chk# 045985 7/23/2008 G & K TEXTILE LEASING SYSTEM E 101-43100-225 Uniforms/Clothing Allowance E 10141940-390 Contracted Services E 10143100-225 Uniforms/Clothing Allowance E 10143100-225 Uniforms/Clothing Allowance E 10141940-390 Contracted Services E 10143100-225 Uniforms/Clothing Allowance $123.58 1043756627 UNIFORMS/MATS $142.54 1043756628 MATS $53.01 1043761930 UNIFORMS/MATS $94.57 1043767255 UNIFORMS/MATS $142.54 1043767256 MATS $53.01 1043772548 UNIFORMS/MATS CITY OF OTSEGO 07/23/08 11:01 AM Page 3 *Check Detail Register© JULY 2008 Check Amt Invoice Comment Total G & K TEXTILE LEASING SYSTEM $609.25 Paid Chk# 045986 7/23/2008 HELGESON MAILING SERVICE LLC E 101-41400-347 Newsletter $847.86 3553 JUNE/JULY NEWSLETTER Total HELGESON MAILING SERVICE LLC $847.86 Paid Chk# 045987 7/23/2008 INK WIZARDS, INC. E 602-49450-201 Office Supplies and Expenses $15.00 50210 W/S - UNIFORMS E 601-49400-201 Office Supplies and Expenses $15.00 50210 W/S - UNIFORMS E 101-41400-201 Office Supplies and Expenses $63.00 50210 ADMIN - UNIFORMS E 101-41600-201 Office Supplies and Expenses $21.00 50210 FIN - UNIFORMS Total LEAGUE OF MN CITIES INS TRUST Total INK WIZARDS, INC. $114.00 Paid Chk# 045988 7/23/2008 JACQUIE ROGNLI E 101-41400-347 Newsletter $1,025.00 2008-04 AUG/SEPT OTSEGO VIEW Total JACQUIE ROGNLI $1,025.00 Paid Chk# 045989 7/23/2008 KNUTSON RICK E 101-43100-227 Safety supplies $89.99 WORK BOOTS Total KNUTSON RICK $89.99 Paid Chk# 045990 7/23/2008 LANDCOR INC R 601-37150 WATER SALES $4.67 W/S REFUND - 15704 90TH ST Total LANDCOR INC $4.67 Paid Chk# 045991 7/23/2008 LEAGUE OF MN CITIES INS TRUST E 250-42410-204 Insurance $1,500.00 13511 WORKERS COMPENSATION E 101-43100-204 Insurance $16,900.00 13511 WORKERS COMPENSATION E 101-41400-204 Insurance $3,305.00 13511 WORKERS COMPENSATION E 101-45200-204 Insurance $2,930.00 13511 WORKERS COMPENSATION Total LEAGUE OF MN CITIES INS TRUST $24,635.00 Paid Chk# 045992 7/23/2008 LESCO E 10145200-210 Operating Supplies (GENERAL) $278.03 22176186 ROUNDUP, FLAG MARKERS, SCYTHE Total LESCO $278.03 Paid Chk# 045993 7/23/2008 MARTIN BENEFIT ADMINISTRATORS E 101-41400-390 Contracted Services $52.50 15791 JULY FEE - FLEX Total MARTIN BENEFIT ADMINISTRATORS $52.50 Paid Chk# 045994 7/23/2008 MCFOA E 101-41400-355 Dues & Memberships $70.00 JUDY, TAMI MEMBERSHIP FEE Total MCFOA $70.00 Paid Chk# 045995 7/23/2008 MENARDS E 101-45200-220 Repair/Maint Supply (GENERAL) $54.18 78464 CONCRETE, SURFACE DRAIN - BP T Total MENARDS $54.18 Paid Chk# 045996 7/23/2008 MID -MINNESOTA TIRE E 101-45200-240 Small Tools/Equipment $1,075.84 1580 TIRES FOR FORD TRACTOR Total MID -MINNESOTA TIRE $1,075.84 Paid Chk# 045997 7/23/2008 MINNESOTA COPY SYSTEMS E 101-43100-413 Office Equipment Rental $35.78 11048 PW COPIER MAINT E 101-41400-413 Office Equipment Rental $93.75 11048 ESTUDIO MAINT/COPIES Total MINNESOTA COPY SYSTEMS $129.53 Paid Chk# 045998 7/23/2008 MINNESOTA UNEMPLOYMENT INS E 250-42410-140 Unemployment Comp (GENERAL $9,033.16 4436261 EMPLOYER ACCT #07993041 CITY OF OTSEGO 07/23/08 11:01 AM Page 4 *Check Detail Register© JULY 2008 Check Amt Invoice Comment Total MINNESOTA UNEMPLOYMENT INS $9,033.16 Paid Chk# 045999 7/23/2008 MNIWI PLAYGROUND E203-45210-530 Improvements Other Than Bldgs $2,607.43 2008173 WEAR MATS FOR PARKS Total MN/WI PLAYGROUND $2,607.43 Paid Chk# 046000 7/23/2008 NEXTEL COMMUNICATIONS E 101-43100-320 Telephone $214.12 184430382-00 CELL PHONES E 250-42410-320 Telephone $154.38 184430382-00 CELL PHONES Total NEXTEL COMMUNICATIONS $368.50 Paid Chk# 046001 7/23/2008 NOVAK-FLECK INC E 702-41400-310 Miscellaneous $1,000.00 11654 77TH - LNDSCP ESC REFUND Total NOVAK-FLECK INC $1,000.00 Paid Chk# 046002 7/23/2008 OMANN BROTHERS INC. E 10143100-434 Blacktop Supplies $123.35 7972 A.C. FINES MIX Total OMANN BROTHERS INC. $123.35 Paid Chk# 046003 7/23/2008 PEOPLE SERVICE INC. E 601-49400-390 Contracted Services $16,034.54 13529 MONTHLY SVC - AUG & RETRO E 602-49450-390 Contracted Services $157.50 13529 GRENINS LIFTSTATION - JUNE E 602-49450-390 Contracted Services $35,523.46 13529 MONTHLY SVC - AUG & RETRO Total PEOPLE SERVICE INC. $51,715.50 Paid Chk# 046004 7/23/2008 REED BUSINESS INFORMATION E 414-43100-351 Legal Notices Publishing $161.46 3973222 AD FOR BIDS - QUANTRELLE W/S E E 414-43100-351 Legal Notices Publishing $161.46 3975370 AD FOR BIDS - QUANTRELLE W/S E Total REED BUSINESS INFORMATION $322.92 Paid Chk# 046005 7/23/2008 SCHARBER & SONS E 101-45200-210 Operating Supplies (GENERAL) E 101-43100-210 Operating Supplies (GENERAL) E 101-45200-210 Operating Supplies (GENERAL) Total SCHARBER & SONS $11.07 1003812 BLK KNOB FOR JD TRACTOR $40.34 1004222 SUPPLIES FOR DITCH MOWER $160.56 1005824 SUPPLIES FOR JD MOWER $211.97 Paid Chk# 046006 7/23/2008 SHARPER HOMES E 702-41400-310 Miscellaneous $2,500.00 7761 LANCASTER - DRWY/LNDSCP E Total SHARPER HOMES $2,500.00 Paid Chk# 046007 7/23/2008 T & S TRUCKING BUFFALO INC E 101-43100-370 Sand andGravel $1,069.88 1205 HAULING CLASS 5 GRAVEL Total T & S TRUCKING BUFFALO INC $1,069.88 Paid Chk# 046008 7/23/2008 TAMI LOFF E 101-41400-360 Education/Training/Conferences $129.61 MMCI TRAINING - MILEAGE Total TAMI LOFF $129.61 Paid Chk# 046009 7/23/2008 TIMBERLANE HOMES INC E 702-41400-310 Miscellaneous $1,000.00 7748 LAMONT - LNDSCP ESC REFUN Total TIMBERLANE HOMES INC $1,000.00 Paid Chk# 046010 7/23/2008 VERIZON WIRELESS E 250-42410-320 Telephone $194.44 1880021925 LAP TOP SERVICE Total VERIZON WIRELESS $194.44 Paid Chk# 046011 7/23/2008 WOOD CHIP OF PRINCETON, INC. E 20345210-530 Improvements Other Than Bldgs $1,948.96 11406 PLAYGROUND MULCH - ZIMMER PARK CITY OF OTSEGO 07/23/08 11:01 AM Page 5 *Check Detail Register© JULY 2008 Check Amt Invoice Comment Total WOOD CHIP OF PRINCETON, INC. $1,948.96 Paid Chk# 046012 7/23/2008 WRIGHT COUNTY RECORDER E 101-41400-340 Recording Fees $46.00 KINCANON LOT SPLIT Total WRIGHT COUNTY RECORDER $46.00 Paid Chk# 046013 7/23/2008 XCEL ENERGY E 602-49450-322 Utilities $42.23 17388 52ND (PREMISE 303671879) E 602-49450-322 Utilities $106.74 16935 56TH (PREMISE 302525164) E 602-49450-322 Utilities $3,050.51 17330 53RD (PREMISE 303062429) E 101-43160-322 Utilities $56.14 51-8563097-5 16499 53RD - SIGNAL 36/101 $19,803.35 Total XCEL ENERGY $3,255.62 701 DEVELOPMENT ESCROWS FUND Paid Chk# 046014 7/23/2008 ZIEGLER INC E 602-49450-400 Repairs & Maint Cont ($1,118.81) SB050003750 REPAIR ELEC SYSTEM - EAST WWTF E 602-49450-400 Repairs & Maint Cont $1,118.81 SW050116304 REPAIR ELEC SYSTEM - EAST WWTF E 602-49450-400 Repairs & Maint Cont $835.27 SWO50117231 REPAIR ELEC SYSTEM - EAST WWTF Total ZIEGLER INC $835.27 10100 BANK OF ELK RIVER $189,797.38 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $101,786.34 203 PARK DEVELOPMENT $4,556.39 250 Comm. Dev. & Bldg Safety $11,083.74 403 COLLECTOR RDS (FORMERLY MSA) $67.50 414 Revolving Capital Improvements $1,732.09 441 Otsego Municipal Building Fund $345.00 444 SE Utilities Project $405.00 601 WATER FUND $19,803.35 602 SEWER FUND $40,323.64 701 DEVELOPMENT ESCROWS FUND $4,194.33 702 BUILDERS ESCROW FUND $5,500.00 $189,797.38 CITY OF OTSEGO 07/16/08 10:44 AM Page 1 *Check Summary Register© JULY 2008 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 045961 ALLIANCE BENEFIT GROUP 7/16/2008 $491.38 PPE 7/12/08 CH DTD 7/16/08 Paid Chk# 045962 HARDRIVES INC 7/16/2008 $38,116.02 PARRISH AVE CURB/GUTTER Paid Chk# 045963 ICMA RETIREMENT TRUST 7/16/2008 $573.22 PLAN #304185 Paid Chk# 045964 KATHY GROVER 7/16/2008 $737.25 MANUAL P/R - PPE 7/12/08 Paid Chk# 045965 KNIFE RIVER CORPORATION 7/16/2008 $70,501.58 70TH ST IMPR/CSAH 19 TO MACIVE Paid Chk# 045966 PUBLIC EMPLOYEES RETIREME 7/16/2008 $3,979.72 PPE 7/12/08 CH DTD 7/16/08 Total Checks $114,399.17 FILTER: None CITY OF OTSEGO 07/16/08 10:44 AM Page 1 *Check Detail Register© JULY 2008 Check Amt Invoice Comment 10100 BANK OF ELK RIVER -Paid Chk# 045961 7/16/2008 ALLIANCE BENEFIT GROUP G 101-21706 Hospitalization/Medical Ins $491.38 PPE 7/12/08 CH DTD 7/16/08 Total ALLIANCE BENEFIT GROUP $491.38 Paid Chk# 045962 7/16/2008 HARDRIVES INC E 403-43100-530 Improvements Other Than Bldgs $38,116.02 PAY #1 PARRISH AVE CURB/GUTTER Total HARDRIVES INC $38,116.02 Paid Chk# 045963 7/16/2008 ICMA RETIREMENT TRUST G 101-21705 Other Retirement $361.00 PLAN #304185 E 101-41400-121 PERA $212.22 PLAN #304185 Total ICMA RETIREMENT TRUST $573.22 Paid Chk# 045964 7/16/2008 KATHY GROVER E 101-41600-101 Full -Time Employees Regular $737.25 MANUAL P/R - PPE 7/12/08 Total KATHY GROVER $737.25 Paid Chk# 045965 7/16/2008 KNIFE RIVER CORPORATION E 440-43100-530 Improvements Other Than Bldgs $70,501.58 PAY #3 70TH ST IMPR/CSAH 19 TO MACIVE Total KNIFE RIVER CORPORATION $70,501.58 Paid Chk# 045966 7/16/2008 PUBLIC EMPLOYEES RETIREMENT FD E 602-49450-121 PERA E 601-49400-121 PERA E 250-42410-121 PERA G 101-21704 PERA E 101-43100-121 PERA E 101-41600-121 PERA E 101-41400-121 PERA Total PUBLIC EMPLOYEES RETIREMENT FD $35.07 PPE 7/12/08 CH DTD 7/16/08 $35.08 PPE 7/12/08 CH DTD 7/16/08 $464.16 PPE 7/12/08 CH DTD 7/16/08 $1,910.25 PPE 7/12/08 CH DTD 7/16/08 $831.62 PPE 7/12/08 CH DTD 7/16/08 $360.60 PPE 7/12/08 CH DTD 7/16/08 $342.94 PPE 7/12/08 CH DTD 7/16/08 $3,979.72 10100 BANK OF ELK RIVER $114,399.17 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $5,247.26 250 Comm. Dev. & Bldg Safety $464.16 403 COLLECTOR RDS (FORMERLY MSA) $38,116.02 440 West Street Improvements $70,501.58 601 WATER FUND $35.08 602 SEWER FUND $35.07 $114,399.17 ITEM 5_2 CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2008-44 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT - DELINQUENT UTILITY BILLINGS WHEREAS, certain billings for City utilities have been sent to the responsible party and have not been paid within 30 days from receipt of said billing; and WHEREAS, pursuant to City Ordinance and Minnesota Statues 429 and 444 the City can assess or charge unpaid bills against the affected properties; and WHEREAS, City staff had prepared a list setting forth the properties delinquent in payment and the amount of delinquency for each property. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL THE CITY OF OTSEGO, WRIGHT COUNTY, MINNESOTA: 1. A hearing shall be held on the 22nd day of September, 2008 in the City Hall at 6:00 pm to pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment will be given an opportunity to be heard in reference to such assessment. 2. The City Clerk is hereby directed to cause notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and shall state in the notice the total amount of delinquencies proposed for certification. She shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. He may at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15. ADOPTED by the CITY COUNCIL of the CITY OF OTSEGO this day of , 2008. IN FAVOR: OPPOSED: CITY OF OTSEGO Jessica Stockamp, Mayor Judy Hudson, City Clerk ITEM 5_3 RESOLUTION NO. 2008 - 45 APPOINTING ELECTION JUDGES FOR 2008 CITY OF OTSEGO, COUNTY OF WRIGHT WHEREAS, the Primary Elections are to be held on September 9, 2008 and, WHEREAS, the General Elections are to be held on November 4, 2008, and, WHEREAS, Election Judges are required to perform the election duties for these elections, NOW, THEREFORE, BE IT RESOLVED THAT, the following persons be appointed as Election Judges and attend the necessary training provided by the City of Otsego in order to hold the position of Election Judges: JoAnn Adamski Appointed by the City of Otsego Council this 28th day of July 2008. ATTEST: Judy Hudson, City Clerk Election 2008 City of Otsego Mayor Jessica Stockamp ITEM 5-4 CITY OF OTSEGO PARK & RECREATION COMMISSION MEETING MINUTES JUNE 119 2008 - 7:00 PM Call to Order: The meeting was called to order at 7:02 PM. Roll Call: Commissioners: Chair Peter Torressani, Rose Cassady, Krista Bean, Susan Krekelberg, Beverly Kumar, Mike Brumm, Kathy Roberts. New Commissioner, Duane Lauseng, was introduced to serve as alternate. Councilmembers: Jessica Stockamp and Mark Thorsted. Staff. Brad Belair, Public Works Supervisor. 1. Agenda Approval: Commissioner Torressani asked to add 3a. Ball field irrigation maintenance. Councilmember Stockamp added 4a. Beaudry Meadows issue. Commissioner Krekelberg added 5a. Capital funding priorities. Also added was 5b. Prairie Park additional lighting. Motioned by Commissioner Cassady and seconded by Commissioner Kumar to approve agenda as revised. Motion carried 7-0. 2. Approval of May 14, 2008 Minutes: Commissioner Krekelberg and seconded by Commissioner Bean, moved to approve the minutes as presented. Motion carried 5- 0. 3. School Knoll Park — Lighting Plan: Supervisor Belair showed members the revised lighting plans and explained the light distribution patterns with a quote of $15,276.00 from Wright -Hennepin Electric. This expenditure was approved at the May 14, 2008 meeting. 3a. Commissioner Torressani asked about the feasibility of the Park & Recreation Commission to fund irrigation and maintenance to the Elementary schools' two ball fields. Concern was felt by most commissioners that after putting in that much money, school would have say so on how ball fields would be used. After much discussion, Commissioner Bean said she would pursue more information on this and report at our next meeting. 4. City Update: No city update. 4a. Councilmember Stockamp stated four residents from Beaudry Meadows Park came to Police commission meeting concerned about vandalism in that park. The commission directed Supervisor Belair to provide quotes to have a security camera installed for the next meeting. Motioned by Commissioner Kumar, seconded by Commissioner Bean. Motion carried by 6-0. Councilmember Stockamp also reported on a resident that was concerned about the end of her driveway being used as access to road instead of the path going directly onto road. Supervisor Belair will contact concerned resident about the erosion next to the path and other concerns about path. 5. Any Other Business: Supervisor Belair will add a new category to the agenda called Public Works Update. Supervisor Belair reported the permanent bases have been installed on two of the infields at Prairie Park. Need to order 8 more posts. Ordinance signs are made and will be installed next week. Supervisor Belair will get quotes on the locked display holders for next meeting. Motion was made by Commissioner Roberts to have all ordinance sign holders be under glass and locked, seconded by Commissioner Cassady. Motion carried 7-0. Supervisor Belair reported the pathway lighting and irrigation improvements to Lily Pond Park will start in 3 weeks, and showed us lighting plan to that park. Supervisor Belair received an email from a student who wants to organize a skateboard contest. He will invite him to our next meeting. Women of Today helped with some planting and cleaning up Schoolknoll park and are planning to repaint the sign that eagle scouts put in. Christ Church had 30-40 youths to volunteer. Supervisor Belair suggested to have them add wood chips to the playgrounds at Beaudry and Zimmer Parks. That upgrade will cost about $1000 for each park. 5a. Commissioner Krekelberg asked about park capital spending and the process of decisions. There is a need to prioritize ideas and work with City Council. The consensus of the commission was to request a joint meeting with the City Council. Councilmembers Stockamp and Thorsted will work with City Council to set a date. Commissioner Krekelberg motioned to set up work shop, seconded by Commissioner Kumar. Motion carried 7-0. 5b. Motion made by Commissioner Roberts to table discussion of Prairie Park Additional lighting until the July 9, 2008 meeting, seconded by Commissioner Torressani. Motion carried 7-0. Adjournment: Motioned by Commissioner Cassady and seconded by Commissioner Bean to adjourn at 9:07 pm. Motion carried 7-0. ITEM 5_5 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacpianning.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 22 July 2008 RE: Otsego — Great River Centre; Block 1 SAC/WAC fees NAC FILE: 176.02 — 05.30 Ryan Companies is currently constructing the 24,827 square foot inline retail space to the east of the SuperTarget building. No tenants have been identified for the building as yet. Ryan is requesting City Council approval to pay a portion of the SACMAC fees up front with the remaining balance to be paid by the future tenant with the building permit to finish out the space for occupancy. Ryan's proposal is as follows: Total SAC/WAC fees: $85,252.50, or $3.44sf Fee Ryan to Pay Now: $69,927.50 or $2.82sf Fee Tenants to Assume at Building Permit: $15,355.00 or $.62sf The basis for the request is it allows the future tenants of the in-line building to assume a portion of the cost of the SAC/WAC fees at a rate equivalent to those charged for uses of the Metropolitan Council system. This payment plan is being requested in lieu of a request to special assess the SAC and WAC fees. City staff recommends approval of the proposed SAC/WAC payment plan for the 24,827 square foot retail building on Lot 3, Block 1 Great River Centre subject to an executed agreement drafted by the City Attorney. C. Mike Robertson, City Administrator Judy Hudson, City Clerk/Zoning Administrator Gary Groen, Finance Director Tim Rochel, Building Official Andy MacArthur, City Attorney Ron Wagner, City Engineer Molly Carson, Ryan Companies PAY ESTIMATE #5 CITY OF OTSEGO Otsego Creek Restoration Improvement Project No. 04-05 September 17, 2007 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: Otsego Creek Restoration Contractor: Doboszenski & Sons, Inc. Contract Amount: $643,728.13 Award Date: December 4, 2006 Completion Date: April 30, 2007 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by Doboszenski & Sons, Inc. Bid Schedule "A" ITEM 5_15 Contractor ` ITEM NO. 1 ITEM DESCRIPTION Mobilization ESTIMATED QUANTITY 1 UNIT LS CONTRACT UNIT PRICE CONTRACT AMOUNT $4100.00 $ 4100.00 USED TO DATE 1.00 $ EXTENSION 4100.00 2 Clearing 5.45 ACRE $1,625.00 $ 8,856.25 5.45 $ 8,856.25 3 Grubbing 5.45 ACRE $1,100.00 $ 5,995.00 5.45 $ 5,995.00 4 Remove Pipe Culverts 106 LF $13.00 $ 1,378.00 106 $ 1.378.00 5 Remove and Dispose Existing Silt Fence 3,000 LF $0.51 $ 1,530.00 6.0631 $ 3,092.13 6 Common Excavation P 17,453 CY $4.05 $ 70 684.65 17.4531 $ 70 684.65 7 Dewatering 1 LS $48,000.00 $ 48,000.00 1.0 $ 48 000.00 8 Geotextile Fabric Type V 14,724 SY $0.80 $ 11 779.20 13.2431 $ 10 594.40 9 Soil Stabilization Geo rid 8.847 SY $2.45 $ 21 675.15 7.5111 $ 18 401.95 10 Haul and Dispose Excess Soil P 16,562 CY $4.55 $ 75 357.10 16.5621$ 75,357.10 11 Aggregate Base Class 5 100% Crushed 5,010 TON $17.85 $ 89 428.50 5,345.181 $ 95 411.46 12 3X7 Precast Concrete Box Culvert 12 LF $910.00 $ 10 920.00 12 $ 10 920.00 13 24" RC Pipe Apron 6 EACH $925.00 $ 5,550.00 6 $ 5,550.00 14 88" Span RC Pipe -Arch Culvert Class IIA 8 LF $710.00 $ 5,680.00 16 $ 11 360.00 15 24" RC Pipe Culvert DES 3006 CL III 48 LF $58.00 $ 2,784.00 48 $ 2,784.00 16 Random Riprap Class III 161 CY $90.00 $ 14 490.00 217.09 $ 19 538.10 17 Random Riprap Class IV 220 CY $75.00 $ 16 500.00 166.6 $ 12 495.00 18 Relocate Miscellaneous Structures 3 EACH $2,600.00 $ 7,500.00 2 $ 6,000.00 19 Install Iron Fence 100 LF $55.00 $ 5,500.00 120 $ 6,600.00 20 Traffic Control 1 LS $2,525.00 $ 2,525.00 1.001 $ 2,525.00 21 Sign Panels Type C 67 SF $30.00 $ 2,010.00 52.261 $ 1,567.80 22 Sign Panels Type C 8 EACH $56.00 $ 448.00 8 $ 448.00 23 Transplant Existing Tree 12 EACH $135.00 $ 1.620.00 $ 24 Silt FenceType Machine Sliced 5,000 LF $3.03 $ 15,150.00 $ 25 Flotation Silt Curtain 400 LF $15.15-$ 6,060.00 90 $ 1,363.50 26 Temporary Rock Construction Entrance 9 EACH $1,390.00 $ 12 510.00 9 $ 12 510.00 27 Erosion Control Mat - Special 1 56,667 SY $1.62 $ 91 800.54 46 411.0 $ 75 185.82 28 Erosion Control Mat - Special 2 36,267 SY $1.72 $ 62 379.24 21,750 $ 37 410.00 29 Turf Establishment - Special 1 13.1 ACRE $1,890.00 $ 24 759.00 11.80 $ 22 302.00 30 Turf Establishment - Special 2 5.2 ACRE $1,970.00 $ 10 244.00 4.70 $ 9,259.00 31 Turf Establishment - Special 3 2.3 ACRE $1,515.00 $ 3,484.50 2.10 $ 3,181.50 32 Turf Establishment - Special 4 0.3 ACRE $5.050.00, $ 1,515.00 0.27 $ 136350 33 Colored Wood Mulch 30 CY 1 $50.501 $ 1 515.00 35 1 $ 1,767.50 Total Bid Schedule "A" $ 643,728.13 $ 685,001.66 S:\MunicipaI\AOTSEGOW24\Pay Estimatesbt424PE PE -1 PAY ESTIMATE #5 CITY OF OTSEGO Otsego Creek Restoration Improvement Project No. 04-05 is Rini QI h—h in "R" _ !`h.— f%M.. 3N Contractor ITEM N0. 1 ITEM DESCRIPTION Autumn Blaze Red Maple ESTIMATED QUANTITY 46 UNIT EACH CONTRACT UNIT PRICE CONTRACT AMOUNT $300.00 $ USED TO DATE 52 $ EXTENSION 15 600.00 2 Sugar Maple 28 EACH $325.00 $ 36 $ 11 700.00 3 Summit Ash 7 EACH $240.00 1 $ 7 $ 1,680.00 4 1 Patmore Ash 10 1 EACH $240.00 $ 101$ 2,400.00 Total Bid Schedule "B" Bid Schedule "A" Bid Schedule 'B" - Change Order #1 TOTAL Total Work Completed to Date LESS 5% RETAINAGE: LESS PAY ESTIMATE #1: LESS PAY ESTIMATE #2: LESS PAY ESTIMATE 43: LESS PAY ESTIMATE #4 WE RECOMMEND PAYMENT OF: APPROVALS: CONTRACTOR: DOBOSZENSKI & SONS, INC. $ $ 643,728.13 I certify that all items and amounts are correct for the work completed to date. Title: Y I I Date / " �'- ENGINEER: HAKANSON ANDERSON ASSOCIATES, INC. Certification by Engineer: We recommind payment for work and quantities as shown. OWNER: CITY OF OTSEGO Signed: Date NO SAMunicipaMOTSEGOW24\Pay Estimatesbt424PE PE -2 $ 31,380.00 $ 585,001.66 $ 31,380.00 $ 616,381.66 $ 616,381.66 $ 30,819.08 $ 258,236.09 __$ 146,380.79 $ 157,271.89 $ 13,504.77 $ 10,169.04 ITEM 9-1 RESOLUTION NO. 2008-47 RESOLUTION ACCEPTING BID WHEREAS, pursuant to an advertisement for bids for the construction of City of Otsego Improvement Project 08-11, Quantrelle Avenue Sanitary Sewer and Watermain Extension, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Base Bid Alternate Bid S&K Contracting, Inc. $170,590.00 $183,590.00 S.R.Weidema, Inc. $191,026.50 $201,066.50 Douglas -Kerr Underground, LLC $211,166.90 $222,566.65 AND WHEREAS, it appears that S&K Contracting, Inc., Inc. of Elk River, Minnesota is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF OTSEGO MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into a contract with S&K Contracting, Inc. of Elk River, Minnesota in the name of the City of Otsego for Improvement Project 08-11, Quantrelle Avenue Sanitary Sewer and Watermain Extension, according to the plans and specifications therefore approved by the city council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the bid bond made with their bids, except that the bid bond of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the city council this 21 st day of July, 2008. Motioned By: Seconded By: All in Favor: Those Opposed: Jessica Stockamp, Mayor Judy Hudson, Clerk CADocuments and Settings\Tarnilocal Settings\Temporary Internet Files\Content.Outlook\09RYFWAZ\OT364ResACCEPT BID_l .doc RESOLUTION NO. 2008-47 RESOLUTION ACCEPTING BID WHEREAS, pursuant to an advertisement for bids for the construction of City of Otsego Improvement Project 08-11, Quantrelle Avenue Sanitary Sewer and Watermain Extension, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Base Bid Alternate Bid S&K Contracting, Inc. $170,590.00 $183,590.00 S.R.Weidema, Inc. $191,026.50 $201,066.50 Douglas -Kerr Underground, LLC $211,166.90 $222,566.65 AND WHEREAS, it appears that S.R. Weidema, Inc. of Maple Grove, Minnesota is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF OTSEGO MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into a contract with S.R. Weidema, Inc. of Maple Grove, Minnesota in the name of the City of Otsego for Improvement Project 08-11, Quantrelle Avenue Sanitary Sewer and Watermain Extension, according to the plans and specifications therefore approved by the city council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the bid bond made with their bids, except that the bid bond of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the city council this 21 st day of July, 2008. Motioned By: Seconded By: All in Favor: Those Opposed: Jessica Stockamp, Mayor Judy Hudson, Clerk CADocurnents and SettingsWamilocal Settings\Ternporary Internet Files\Content.Outlook\09RYFWAZ\OT364ResACCEPT BID_2.doc CITY OF TSEGO ON THE GREAT RIVER ROAD Memorandum: Date: July 24, 2008 Re: Sewer and Water SCADA Improvements To: Honorable Mayor Stockamp and City Council From: Ronald J. Wagner, City Eng. Cc: Kurt Neidemier, City Sewer and Water Manager Mike Robertson, City Admin. Judy Hudson, City Clerk Gary Groen, City Finance Director ITEM 9_2 8899 Nashua Avenue N.E. • Otsego, MN 55330 (763) 441-4414 9 Fax: (763) 441-8823 E-mail: cityhall@ci.otsego.mn.us Kurt has suggested adding SCADA to several of the existing water and sewer facilities to aid in his staffs control and immediate knowledge of each facility. Currently, Kurt's staff needs to visit each lift station or pump house once a day if it does not have SCADA. With SCADA visits are reduced to once per week. Adding SCADA to existing lift station is estimated to cost the following: Martin Farms Lift Station #4 $19,000 Riverwood National Lift Station #6 $19,000 Riverwood National Pump House #4 $12,500 As stated in the letter from Barr Eng. (electrical engineers) the problems with Lift Station #3 (West Waste Water Treatment Facility), one of the 20HP pumps has become inoperable due to issue with shop rags and "Swiffer" rags. These rags can plug the pumps when groups of them dislodge from the wet well area and are sucked into the pump. Fixing the pump will cost $7,000. Replacing the pump will cost $12,000. Currently the city has 2-40B P purchased for when sewer flows were such that the 20HP could not keep up. One of these could be installed now with a Variable Frequency Drive (VFD). Installing a VFD with the 40BP pump would allow the pump to run at slow enough speeds for current volumes. It could then be ramp up as necessary as sewer flows increase over time. We suggest adding a VFD and installing the 40HP pump. Adding the VFD is estimated to cost: Variable Frequency Drive Lift Station #3 $10,000 to $12,500 Well #7 in Riverwood National is a municipal well that is capable of 1,000 gallons per minute. It is currently connected to a 10,000 gallon hydro pneumatic tank. The tank bladder ranges in water volume between roughly 7,000 to 5,000 gallons. Under current water demands (irrigation of single family lots) in Riverwood National the pump turns on and off quite frequently. Adding a VFD to the high production well to throttle it back so that it can supply water at a slower rate more compatible with the hydro pneumatic tank will solve some of the starter issues Kurt has been seeing out there recently. 5 times in the last 30 days the pump in well #7 would not restart due to too fiequent of startups. We suggest replacing the soft start with a VFD at Well #7. Cost associated with this change is: Variable Frequency Drive Well #7 $11,528.00(plus tax) Kurt and I will be available for question at the July 28" council meeting. Barr Engineering Company 4700 West 77th Street • Minneapolis, MN 55435-4803 Phone: 952-832-2600 • Fax: 952-832-2601 • www.barr.Com An EEO Employer BARR Minneapolis, MN . Hibbing, MN • Duluth, MN • Ann Arbor, MI • Jefferson City, MO Memorandum To: Hakanson Anderson Associates, Inc. Attn: Joe MacPherson From: Stuart Stephens Subject: Otsego, MN Lift Station #3 Potential VFD Upgrade Date: July 18, 2008 This memorandum outlines the potential installation of a variable frequency drive (VFD) in the control panel for Otsego lift station #3. Existing Conditions The existing lift station control panel was originally designed and built for operation of three 20hp submersible pumps with electronic soft starters. This past year, the control panel was upgraded with a larger electrical service, circuit breakers and soft starters so that 40hp pumps can be installed. New 40hp pumps were purchased, but for the moment the lift station is still using the 20hp pumps. Recently, one of the 20hp pumps was damaged, so the City faces repairing it, replacing it with a new 20hp pump, or installing one of the 40hp pumps to take its place. Repair of the 20hp pump will cost around $7,000 and replacing it with a new 20hp pump will cost around $12,000. One of the 40hp pumps could be installed right away, but their flow rates are much more than the wastewater treatment plant currently can handle. It was suggested that a VFD could be installed to run one of the 40hp pumps; by turning the pump speed down with the VFD it will have an output similar to the existing 20hp pumps. Proposed Changes If one of the 40hp pumps is installed, to operate it at less than full speed a VFD will be required. The VFD would be installed in an auxiliary enclosure, mounted on the back side of the existing lift station control panel. One of the 40hp soft starters inside the panel would be disconnected, the existing power and control wiring would be routed to the VFD and the VFD output would be connected to the 40hp pump. It would be set manually to operate at some minimum speed, to be determined in the field. As we have discussed before, VFDs typically have a maximum operating temperature of 40 degrees C, or 104 degrees F. Since on a hot summer day the temperature inside a metal enclosure sitting out in the sun can easily rise above 104 degrees, an air conditioning unit is generally installed to keep the VFD from failing. However, in this particular situation the pumps only run in short intervals, for a total of three hours or so each day. Since the VFD won't be operating continuously, simply ventilating the enclosure with a fan and louvers may be enough to keep the VFD cool. Estimated Cost The estimated installed cost of a 40hp VFD in a ventilated enclosure is $10,000. If an air conditioned enclosure is required, the estimated cost is $12,500. Otsego Riverwood National wellhouse and lift station 6 SCADA Page 1 of 2 Ron Wagner From: Joe MacPherson Sent: Monday, July 14, 2008 12:43 PM To: Ron Wagner; Kurt Neidermeier Cc: Stuart S. Stephens Subject: RE: Otsego Riverwood National wellhouse and lift station 6 SCADA Thanks Stuart. Ron and Kurt, Here are the cost estimates for the Riverwood National, Pumphouse No. 4 and Lift Station No. 6 SCADA Improvements. Let me know if you have any questions or comments. Sincerely, Joseph J. MacPherson Hakanson Anderson Associates, Inc. 13400 90th Street NE Otsego, MN 55330 Direct: (763) 235-3173 Fax: (763) 441-9163 Mobile: (763) 742-9630 From: Stuart S. Stephens [mailto:sstephens@barr.com) Sent: Monday, July 14, 2008 12:14 PM To: Joe MacPherson Subject: Otsego Riverwood National wellhouse and lift station 6 SCADA Joe - This is from the information I got from Automatic Systems back in November 2007. Riverwood National wellhouse: There is already a PLC, power supply, etc. at that location that was provided by Automatic Systems. All they need to add is the radio, antenna and cable, and antenna mast, plus software changes locally and at the masters locations. Automatic System's rough estimate at that time was $12,500. Riverwood National lift station #6: The control panel was built by SJE Rhombus, and they left a space inside for the SCADA equipment. A prefabricated SCADA panel with PLC, radio, power supply etc. installed along with radio, cable and antenna mast will be required, plus software changes at the masters locations. Automatic System's rough estimate at that time was $19,000. I think those estimates are probably pretty good, maybe even on the conservative side - I believe the SCADA panels at water tower #3 and the pump station came in at less than the amounts they quoted for them back in November. Please call if you have questions. Thanks Stuart 7/23/2008 Page 1 of 1 Ron Wagner From: Joe MacPherson Sent: Friday, July 18, 2008 9:03 AM To: Ron Wagner Subject: FW: Lift Station No. 4 FYI Sincerely, Joseph J. MacPherson Hakanson Anderson Associates, Inc. 13400 90th Street NE Otsego, MN 55330 Direct: (763) 235-3173 Fax: (763) 441-9163 Mobile: (763) 742-9630 From: Stuart S. Stephens [mailto:sstephens@barr.com] Sent: Friday, July 18, 2008 8:58 AM To: Joe MacPherson Subject: RE: Lift Station No. 4 Joe - From our discussions back in November 2007, Automatic Systems gave a rough budgetary number of $19,000 for adding SCADA to the Martin Farms lift station. At that location, a PLC, radio, antenna and antenna mast will have to be installed out in the field. Regards Stuart From: Joe MacPherson [maiito:JoeMac@hakanson-anderson.com] Sent: Friday, July 18, 2008 8:54 AM To: Stuart S. Stephens Cc: Kurt Neidermeier Subject: Lift Station No. 4 Stuart, Did Lane happen to give you a quote for the Martin Farms Lift Station SCADA Improvements a while back? Ron is going to present the Riverwood National Pumphouse and Lift Station SCADA Improvements to the Council at their next meeting to determine if we should go forward with the project. Sincerely, Joseph J. MacPherson Hakanson Anderson Associates, Inc. 13400 90th Street NE Otsego, MN 55330 Direct: (763) 235-3173 Fax: (763) 441-9163 Mobile: (763) 742-9630 7/23/2008 ,v¢utomatta -�ystems eo. July 18, 2008 Mr. Kurt Neidermeier City of Otsego 17330 53rd St. Northeast Rogers, MN. 55374 AUTOMATIC SYSTEMS Reference: Otsego, MN — Well No. 7 VFD Dear Kurt: Per your recent request we are pleased to provide the following proposal to add a Variable Frequency Drive (VFD) in place of the existing soft start motor controller at Well No. 7: A One (1) Variable Frequency Drive, 480 VAC, 75 HP (96 amps maximum), Nema 1, for installation in the existing motor control center in place of the existing soft start motor controller components. Proposed VFD shall be complete with Human Interface Module (HIM), digital/analog inputs/outputs as required to interface with the existing SCADA system, line & load lugs and associated appurtenances. B One (1) Lot of Modifications to the existing SCADA System to make provisions to manually adjust the speed from the SCADA System. C One (1) Lot of Electrical Installation as required by a licensed electrician to remove the existing soft start motor controller and install the new VFD including additional conductors required for interface with the SCADA system. Removed soft starter components will remain the property of the City. D One (1) Lot of startup, training and field service as required to place the new VFD in service. Your price for items A through D including one (1) year warranty from date of startup not to exceed 18 months from shipment is ......... $11,528.00 (plus tax). _jUFACTURERS REPRESENTATIVES CONTROLS MECHANICAL EQUIPMENT J MAIN OFFICE: P.O. BOX 120359 ST. PAUL, MINNESOTA 55112 PHONE 651-631-9005 (FAX) 651-631.0027 ❑ BRANCH OFFICE: P.O. BOX 787 AMES, IOWA 50010 PHONE 515-232-4770 (FAX) 515-232-0795 July 18, 2008 Page 2 Otsego, MN {Well No. 7 To expedite handling and confirmation, you may sign below and forward as your order for the equipment quoted above. Total Net Price Date Customer Firm Name Authorized By Purchase Order No. Sincerely, Lane Stewart Automatic Systems Co. TERMS AND CONDITIONS Page 3 oft 1. We request that our company's quotation be executed by you. However, your purchase order referencing our quotation by number and date will be sufficient so long as it does not create an unfair advantage to either purchaser (sometimes referred to as buyer you) or Automatic Systems Company (sometimes referred to as our company we, our, us). The order will be subject to written acceptance by our company's Contracts Officer at Ames, Iowa, 2. Prices are based on direct factory shipments, or as noted. 3. if quantities vary from those indicated we reserve the right to revise our prices. 4. Quoted shipping dates, unless otherwise stated, are from the date of receipt at the office of the Principal, of required complete technical data and/or approved drawings. Any changes requested by the Purchaser will be made only at the purchaser's expense. 5. Where a quantity of material is quoted according to our takeoff, such quantity is believed to be accurate but cannot be guaranteed. 6. If an item quoted is not approved by the Consulting Engineer we assume no responsibility to furnish the item manufactured by others. 7. All orders are subject to approval of the purchaser's credit by the Principals involved. 8. Our Warranty on equipment and material covered herein is limited to that which is extended by the Manufacturer involved. We shall not be responsible for any damage arising directly or indirectly from installation or use of this equipment. Unless stated otherwise the manufacturer warrants for a period of one (1) year from the date of startup not to exceed 18 mo. from date of shipment, that the equipment listed (excluding expendable components such as fuses grease oil or water seals, packing, light bulbs, etc.) will be free from defects in material and workmanship. The Manufacturers sole obligation in the event of breach of such warranty shall be the repair or replacement of the defective item at no charge to Purchaser, except for labor costs for repair or removal of the defective item and installation of any replacement item and transportation charges for delivery of the replacement and return of the defective item. The Manufacturer shall have no obligation to provide maintenance or make repairs or replacements through normal wear and tear or necessitated in whole or in part by catastrophe, fault or negligence of the user, improper or unauthorized use of the equipment by the user, or by causes external to the equipment, such as, but not limited to, power failure or air conditioning failure. Replaced parts shall become the property of the manufacturer. DISCLAIMER OF WARRANTY AND LIMITATION OF REMEDIES: Purchaser understands and agrees as follows: (a) The express warranties set forth in this agreement are in lieu of all other warranties, express or implied, including without limitation, any warranties of merchantability or fitness for a particular purpose, and all such other warranties are hereby disclaimed and excluded by Automatic Systems Co. (b) Automatic Systems Co. shall not be liable for any loss or damage caused by delay in furnishing equipment, products, services or any other performance under or pursuant to this agreement (c) The sole and exclusive remedies for breach of any and all warranties for Automatic Systems Company's liability of any kind (including liability for negligence) with respect to the equipment, products and services covered by this agreement and all other performance by Automatic Systems Co. under or pursuant to this agreement shall be limited to the remedy provided above. (d) In no event shall Automatic Systems Company's liability of any kind include any special, incidental or consequential damages, even if Automatic Systems Company shall have been advised of the possibility of such potential loss or damage. 9. Any preliminary drawings and illustrative materials herewith show general arrangement and approximate dimensions only. Certified drawings will be submitted after receipt of order if required. 10. No returns for credit will be allowed without specific permission by the Principal involved before such return shipment is made. 11. Any material and/or equipment held at the Purchaser's request from the date of the invoice will be stored at the Purchasers expense unless otherwise agreed upon. Invoice will be rendered, as of the date equipment is ready for shipment 12. Unless specifically stated herein, all material andlor equipment shall be installed and placed in service by and at the expense and under the exclusive responsibility of the Purchaser. 13. Purchaser shall be responsible for care, maintenance and protection of material and/or equipment after delivery. Purchaser agrees to provide and maintain adequate insurance for equipment and/or materials covered herein against loss or damage by fire, explosion or other causes during the time between shipment and final payment in an amount fully protecting Vendor. 14. All agreements are contingent upon strikes, accidents or other causes beyond our control. 15. Please note that our proposal does not include any sales or other required taxes or permits. The applicable tax will be charged to you at the time of invoicing. If you are exempt on this job, you will need to provide us with your exemption certificate. You agree to reimburse our company for any taxes we must pay on your behalf. You are responsible for obtaining permits in connection with the sale or installation of our equipment 16. Our proposal includes the equipment we offer to furnish you at the prices stated and these pries will remain firm when you execute our proposal (or send us your purchase order referencing our proposal) within 30 days from the date of our proposal and we receive the final approved drawings within 30 days after we mail the shop drawing booklets. The price could change if you should require a change in the design of the product or require changes in the components we have quoted. We will issue the necessary change orders to either decrease or increase the price and said change orders will be deemed accepted and assented to you If within a reasonable time the terms of the change order have not been objected to in writing by you to us, it being agreed upon that a reasonable time for objection is 20 days from the date thereof. We of course want to reserve the right to correct typing and clerical errors in our price or proposal. 17. Unless we agree otherwise this transaction will be handled on a credit basis and is for business or commercial purposes. On this basis there must be agreements on certain terms and conditions so there will be no misunderstanding at a later date, therefore you and our company agree to the following such Terms and Conditions: TERMS AND CONDITIONS – Continued Page11 o/1— (a) We will retain title to and a secured interest in the equipment described in the proposal until we are paid in full. You and our company agree and it is our mutual intention that the equipment proposed and described in our quote is now and shall retain personal property and shall not become a fixture or part of a fixture until we have been paid in full. In effect, you and our company are agreeing to waive any other possible definition of the equipment so proposed and described for the purpose of this credit transaction that would invalidate your and our stated intention, and so that no unfair advantage will be gained by any third person or entity should our company not be paid for any reason. (b) Payment, subject to continuing approval of credit, is due in full and payable 30 days from the date of invoiceor date of shipment, which ever comes first unless startup service is required prior to the expiration of the 30 days in which case payment is due in full prior to startup, with no retainage allowedl Our company will invoice you, as the equipment you ordered is ready to be shipped, which may be within the estimated shipment period quoted to %Wpl after such pedgd.. You agree to pay in full all invoices within the time specified above in this sub -paragraph. Your payment to us will not be dependent or contingent upon receipt of payment by you from any other party. Any balance remaining due 31 days beyond the invoice date will be subject to a 1.5 percent monthly service fee until paid. Should we have to engage an attorney to collect the balance due us, including the service fee, you agree to reimburse us for all collection costs including reasonable attorney"fees. (c) Once manufacture of the equipment has begun, you will be notified of the tentative shipment date. Once the equipment is ready to be shipped, we or the manufacturer may, at our option, agree to store the equipment should you not be ready for delivery, but this will not postpone your duty to pay the invoice(s) as they become due according to the temps of this contract. Should our company find it necessary to store such equipment for said reason you hereby agree to pay a storage fee at the rate of 1.5% of the contract price per month in addition to your duty to pay invok*s). Please note that your return of the final approved drawings will constitute your notice to us to proceed with the manufacturing of the equipment (d) Our company will not be liable for any damages sustained by you resulting from our company's or any supplier's failure to perform or delay in performing any obligation, if such failures) or delay(s) Ware caused directly or indirectly by circumstances or events beyond our control. Some examples include invasion, insurrection, riot, fire, flooding, strikes, etc. A more common example of such circumstances of events would be the failure of a truck or supplier to meet delivery schedules. You agree to waive any right to incidental or consequential damages as stated in our company's warranty, and as further agreed herein. You further agree that our company will not be responsible for any "backcharges" or costs unless and until you first obtain our company' written approval before you sustain such "bacccharges° or costs. (e) You agree that if our equipment is installed or repaired by others, you will not seek to hold us responsible for any damage and injury, which may result from such installation or repair, directly or indirectly. In addition, our company will not be responsible for damage to your properly or any other property, real or personal, caused by malfunction of our equipment whether or not it is installed by others or by our company. (f) In order for our company to insure delivery, it is agreed by you and by our company that you provide us with an access road to and from the job site, which road is capable of supporting trucks loaded to 75,000 pounds and with a 14 foot height clearance. Should the job site or such road not be suitable for such use and our purposes, you will reimburse us for any delays at the hourly labor rate and demurrage rate current at that fime. You will also be responsible for unloading the equipment, unless we are responsible for the erection of the equipment (g) The responsibility for protection of the equipment will be yours after it is delivered to the job site. Damage to the equipment after delivery, which is caused by vandalism, the elements or otherwise will be your responsibility and not that of our company. (h) For your added protection, we are providing you with a warranty on our equipment which is made part of our proposal, and which is made a part of this agreement by reference. (i) Except as otherwise contained in the Quotation, this Contract after acceptance by you is not subject to cancellation by Buyer except prior to shipment and then only by the payment to us an amount equal to the cost of labor and materials used plus 10% of quoted sales price as liquidating damages, which the Buyer hereby agrees to pay. Orders for custom equipment (non-standard or non -stocked equipment), or designed equipment are not cancelable by you. (j) We both agree that this contract contains the complete and final agreement between us and may not be modified, supplemented, explained, or waived by parole evidence, your purchase order, course of dealing, or any other way, except where made in writing and signed by you and our company's authorized officer. 18. Since we will close this agreement upon acceptance of it by our Contract's Officer in Ames, Iowa, it is understood by you and our company that the lows of the State of Iowa will govern the Contract. Default and our remedies thereafter are defined and outlined below. You shall be in default under the contract upon the happening of any one or more of the following: (a) Default in the payment or performance of any obligation you have under this contract; or (b) Any statement of a material fact made in writing by you to our company, which proves to be untrue; or (c) Any omission, from any statement made in writing by you to our company, of any material fact which is necessary in order to make such statements not misleading; or (d) Any event, or change of condition, which impairs your ability to pay or perform your obligation under this contract; or (e) Any event or condition which reasonably justifies our company in deeming itself insecure. Upon default by you, and at any time thereafter, our company shall have, at its option, the right to exercise any one or more of the following remedies: (a) Prior to delivery of the equipment described in this Contract, to refuse to deliver such equipment to you or your agent; or (b) Exercise any remedy available to our company under the Uniform Commercial Code or under any other laws of the jurisdiction where such remedy is sought to be exercised; or (c) Enter the real estate upon which such equipment is stored or installed and take possession of such equipment and remove the same, without demand and other legal process; or (d) Demand that you shall assemble such equipment and make it available to our company at a place reasonable convenient to you and our company and thereupon you shall comply with such demand at your expense; or (e) Retain all sums received by our company as payment from you made prior to any repossession referred to in subparagraph (c) above; or (f) Void all warranties and refuse service and start-up; or (g) Sell such equipment at public or private sale, with our without notice, at a fair price. Michael C. Couri« Andrew J. MacArthur Robert T. Ruppe— •Also licensed in Illinois "Also licensed in Califomia July 24, 2008 City Council Members City of Otsego c/o Judy Hudson, City Clerk 8899 Nashua Avenue NE Otsego, MN 55330 COURI, MACARTHUR & RUPPE, P.L.L.P. Attorneys at Law 705 Central Avenue East PO Box 30 St. Michael, MN 553 76-03 69 (763) 497-1930 (763) 497-2599 (FAX) www.courimacarthur.com ITEM 10_1 Kyle R. Hartnett RE: Proposed Agreements with River Wood and Nathe's Regarding Quantrelle Avenue Assessments Dear Council Members: At the special City Council meeting on Monday, July 21, 2008 the City Council approved the Quantrelle Avenue utility project and agreed to work with the affected property owners on the assessments in order to facilitate possible agreements. Following are certain incentives that could be placed in agreements with both parties subject to the property owners waiving any objection and appeal rights to the assessment. 1. The City discussed not holding the assessment hearing during 2008 which would effectively delay payment of the assessment for one year. 2. The City discussed not certifying the availability of sewer and water services to the properties until after January 2, 2009 so as to delay that consideration for property value for a year. 3. The City discussed the possibility of dealing with property valuation through board of adjustment. While the property owner clearly has a right to appeal the assessor's determination, the City Council can make no promises regarding action on such appeals. 4. The Nathe's requested deferment of the assessment until development. The property has been platted and is zoned for commercial uses. The City has previously allowed, by agreement, commercial developer's to delay actual Letter to Otsego City Council July 24, 2008 Page 2 certification of the assessment for two years in order to allow for construction and occupancy of buildings. The City has also allowed owners of undeveloped agriculturally zoned properties adjacent to the Super Target development to defer assessments until development. In this case I would recommend that any agreement contain a number of years and immediate assessment upon development or upon sale or transfer of the property, whichever occurs first. Since the Nathe parcels are platted and zoned for commercial uses the Council may want to consider a two year period to certify the assessment as well as a five to ten year period of deferral or until development or transfer occurs. 5. In regards to Mississippi River Wood Association, the City Council could offer a one year delay in certification with the sanitary sewer service assessment becoming payable immediately but amortized in cooperation with the reasonable wishes of the association, as well as deferment of the water portion of the assessment until actual hookup to water services. However, in the case of Mississippi River Wood the deferral should be shorter than the Nathes since they will actually use the service immediately. 6. The SAC charges for Mississippi River Wood Association, as reduced by the City, are not technically part of this assessment and should be addressed in a separate agreement. If Mississippi River Wood wants these charges included as part of the assessment, that should be a request to the City Council as the City has required previously. Because the SAC charges relate to different City funds, the City has some flexibility with these charges and may be able to provide deferment or favorable amortization. 7. The Council should determine the period of years for the assessment. The standard term of years for a sewer assessment has been ten years, but the City has increased that term, such as in the case of Grenins Mississippi Hills where the assessment period was expanded to twenty years. The interest rate is normally established at 1 to 11/2 % above the bond rate but has been reduced in special circumstances like Grenins Mississippi Hills. City staff would like to receive general direction on acceptable terms and conditions for assessments in order to proceed with Agreements for both parties. I will be available to further discuss this matter at Monday night's regularly scheduled City council meeting. Very truly yours, Letter to Otsego City Council July 24, 2008 Page 3 drew acA COURI, MACARTHUR & RUPPE PLLP cc: Ron Wagner, City Engineer Dan Licht, City Planner Mississippi River Wood Association Ken and Julie Nathe Michael C. Couri- Andrew J. MacArthur Rohert T. Ruppe— "Also licensed in Illinois *'"Also licensed in California July 24, 2008 City Council Members City of Otsego c/o Judy Hudson, City Clerk 8899 Nashua Avenue NE Otsego, MN 55330 COURT, MACARTHUR & RUPPE, P.L.L.P. Attorneys at Law 705 Central Avenue East PO Box 369 St. Michael, MN 55376-0369 (763) 497-1930 (763) 497-2599 (FAX) www.courimacarthur.com RE: Verizon Lease Amendment Dear Council Members: ITEM 70_2 Kyle R. Hartnett The City Council recently approved an amendment to the Verizon Water Tower Lease which would allow them to lease additional space for backup generator facilities. I sent an e-mail to Verizon's representative notifying them of the Council action. In response, and apparently at the direction of their attorney, they are further requesting additional language to this amendment which would allow for automatic extensions of the lease. The original lease requires that Verizon provide notice of intent to extend the lease ninety days prior to the end of any lease term. The proposed amendment would call for automatic extension of all four allowed extensions unless Verizon specifically terminates the Agreement prior to the extension date. I was requested by Verizon to bring this proposal in front of the Council. Other City leases require the renter to take affirmative action to extend the lease. I would recommend that the City Council not approve the proposed language regarding extensions. Very ZacArthur ew�, OURf, MACARTHUR & RUPPE PLLP Encl. SITE NAME: MINC PARSONS •. _......._. ............ ................ ......... ......_........... ......_.......... ............ __....... .._-........ .-.............._..._..-..........._............_...._.. Deleted: MOSS& (BARNETT/6/18/08 AMENDMENT NO. 1 TO ANTENNA SITE USE AGREEMENT This AMENDMENT NO. 1 TO ANTENNA SITE USE AGREEMENT ("Amendment") is made this day of , 200_ by and between the City of Otsego ("CITY" and Verizon Wireless.(VA LLC d/b/a Verizon Wireless "COMMUNICATIONS Deleted: LESSOR • --------------------------------.._..---------- ------------------------------- -- COMPANY"), with its principal offices located at One Verizon Way, Mail Stop 4AW100, Deleted: LESSEE Basking Ridge, New Jersey, 07920, with reference to the facts set forth in the Recitals below: RECITALS A. ,CITY and COMMUNICATIONS COMPANY, or their predecessors in interest,*------- Formatted: Bullets and Numl are parties to an Antenna Site Use Agreement dated July 9, 2001 ("Agreement"), whereby CF ITY Deleted: LESSOR has leased a portion of CITY s Property as defined in the Agreement) to COMMUNICATIONS Deleted: LESSEE '_.._.... p' COMPANY for the purpose of constructing, installing, removing, replacing, maintaining and Deleted: LESSOR operating a commercial communications facility, as situated substantially as shown on Exhibit B Deleted: LESSOR attached to the Agreement. The Agreement commenced when fully executed on August 9, 2001 and the annual Site Use Fee commenced on September 1, 2001, which is the first 1st da of the Deleted: LESSEE p — y Deleted: ren[ month following the date the Agreement was executed by the parties. If fully extended, the Agreement is currently scheduled to,�xpire August 31, 2026. `------ ----- Deleted: T Deleted: terminate September l B. CITY and COMM. UN.ICAT.IONS COMPANY desire to amend the Agreement to_....--- Deleted: LESSOR -------------- --'u -- (i) provide additional grond space for COMMUNICATIONS COMPANY toplace an"_ Deleted: LESSEE emergency power generator, and (ii) provide for an annual increase in"the Site Use Fee. payable Deleted: LESSEE to CITY under the Agreement for the additional ground space. Deleted: rent • -------------------------------------------------------------------------------------_ AGREEMENT Deleted: LESSOR NOW, THEREFORE, in consideration of the facts contained in the Recitals above, the mutual covenants and conditions below, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: I. GROUND SPACE. The Agreement is hereby amended to provide for additional ground space for an emergency power generator as described and shown on the attached Exhibit ,A-1 together with the riglit and sufficient space for the installation and maintenance of wires., -. Deleted: A --- -- ------ - - - - cables conduits and pipes running between the existing leased premises and the additional ground space and the right to install maintain replace and repair wires cables conduits and pipes over, under and along a right of way extending from a public right-of-way to the additional Deleted:. ground space - ----------------------------- 2. INCREASED ITE USE FEE. As consideration for the additional eneratorDeleted: iEI 1T ground space, commencing on the first day of the month following the start of construction, COMMUNICATIONS COMPANY wilpan--- - T-wo--H-und-red-- -d--No/1-0-- Dollrs Deleted:LESSEE ($200.00) per month to be included in the Site Use Fee, The parties shall acknowledge in wrltln; -- Deleted: included in the site use fee MINC Parsons Amendment No. 1 to Antenna Site Use Agreement 1066813v2 the date of construction. The parties acknowledge and agree that the increased Site Use Fee payment(s) may not be sent by COMMUNICATIONS COMPANY until thirty 30Lys after theFormatted: Not Expanded by � written acknowledgement of the construction date. condensed by 3. EXTENSIONS. This Agreement shall automatically be extended for the additional five (5)-------- Formatted: Bullets and Numbering year terms unless LESSEE terminates it at the end of the then current term by giving LESSOR written notice of the intent to terminate at least six (6) months prior to the end of the then current term. 4� RATIFICATION OF THE AGREEMENT. Except as specifically modified by ------- Dented: 3 this Amendment, the parties agree that all of the terms and conditions of the Agreement are in full force and effect and remain unmodified, and the parties hereby ratify and reaffirm the terms and conditions of the Agreement and agree to perform and comply with the same. In the event of a conflict between any term or provision of the Agreement and this Amendment, the terms and provisions of this Amendment shall control. In addition, except as otherwise stated in this Amendment, all initially capitalized terms will have the same respective defined meaning stated in the Agreement. All captions are for reference purposes only and shall not be used in the construction or interpretation of this Amendment. JN WITNESS WHEREOF, CITY and COMMUNICATIONS COMPANY have caused,.,,---- Deleted: Signatures onfollowing pageq t -------------------y this Amendment to be executed by each party's duly authorized representative effective as of the ^, The remainder oj[his page intentionally date written below. left btank9 ------ ----- Page Break ----------- -CITY: COMMUNICATIONS COMPANY: Deleted: LESSOR Deleted: LESSEE The City of Otsego Verizon Wireless (VAW) LLC Deleted: LESSOR d/b/a Verizon Wireless Deleted: LESSEE By: Its MBO By: Its City Administrator T- ----- ------------ Date: By: Beth Ann Drohan Its: Midwest Area Vice President -Midwest Date: Acknowledgments on following page The remainder of this page intentionally left blank MINC Parsons Amendment No. 1 to Antenna Site Use Agreement 1066813x2 Deleted: By: A Name: Its: 9 I...... ...... .... .. ............. ................. . . . MINC Parsons Amendment No. 1 to Antenna Site Use Agreement 1066913v2 CITY ACKNOWLEDGMENT SIAlT OF MINNESOTA ) COUNTY OF WRIGHT 1 On this day of 2008 before me the undersigned a Notary Public in and I'm the State of Minnesota duly commissioned and sworn personally appeared as the Mayor and as the City Administrator of the City of Otsego, a Minnesota Municipal Corporation on behalf of the Municipal corporation that executed the within mid foregoing instrument, and acknowledged that he/she/thev sinned the same as their free and volunta v act and deed. for the uses and. purposes therein mentioned GIVEN. under my hand and official seal this day of 2008 Signature of Person Taking Acknowledgrllent (Seal, if any) Print of Type Name Notts Public in and for the State of Minnesota, Residing at ------------ ----- -------------------------- ----------------------------------------------- -- --------------------------- JCOMMUNICATIONS COMPANY. ACKNOWLEDGMENT STATE OF ILLINOIS_. ) S$ COUNTYOF C -)------------------------------------------------------------------------------------------------ On this day of , 200_, before me, the undersigned, a Notary Public in and for the State of Illinois.- duly commissioned and sworn, personally appeared Beth Ann Drohanto me known to be the Midwest Area Vice President - Network of Verizon Wireless (VAW) LLQ d/b/a Verizon Wireless, that executed the foregoing instrument, and acknowledged said instrument to be the -- free and voluntary act and deed of Verizon Wireless (VAW) LLC d/b/a Verizon Wireless, for the uses and - purposes therein mentioned, and on oath stated that�she is authorized_to execute the said_ instrument. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Print or Type Name: Notary Public in and for the State of Illinois My appointment expires: ..........._.....__...._....-._.._..----------------------- --------------------------------- ---------------- .....----------------------------------- ---- -------------- ------ ._.._._...... MINC Parsons Amendment No. 1 to Antenna Site Use Agreement 1066813x2 Deleted: LESSOR Deleted: (Insert Lessor Acknowledgment Herell 1 9 1 9 9 9 9 i Deleted: LESSEE Formatted: Font: 11 pt Formatted: Font: 11 pt Deleted: NDIANA Deleted: HAMILTON Deleted: ndiana Deleted: Deleted: Deleted: he Deleted: ndiana Deleted: I Deleted: I 9 q 9 1 9 tf 4 Exhibit 'ketch of Additional Ground 5 ace r- c_- MINC Parsons Amendment No. Ito Antenna Site Use Agreement 106681341 -Deleted: A -----------------------------------------------------Deleted: Page lofl Deleted: Legal Description ,- Deleted: The North 215.0 feet of the _------- ..—...................... East 205.5 feet of the Northeast Quarter of the Northeast Quarter of Section 34, Township 121, Range 23, as measured along the North and East lines thereof, Wright County, Minnesota.' 4 Abstract Land. ----------- Page Break ----------- Exhibit "A - 1"¶ (Sketch of Property) . Page 2 of 21 To be supplied. ---------------------- Deleted:[InsertSiteName] ---------------------------- Deleted: Deleted: ITEM 70_3 CONSULTING SERVICES AGREEMENT This Agreement is made as of , 200_ (the "Effective Date"), by and between 3M COMPANY, a Delaware corporation, acting through its Traffic Safety Systems Division ("3M" or "Contractor") and the City of Otsego ("Client" or "City of Otsego"). 3M and Client are collectively referred to as "Parties" and individually as a "Party." WHEREAS, City of Otsego requires services to be provided for GIS support; WHEREAS, Contractor desires to and is capable of providing the necessary services according to the terms and conditions stated herein; NOW, THEREFORE, in consideration of the mutual promises and agreements contained herein the Parties agree as follows: TERM 1.1 The term of this Agreement shall be , 2008, to December 31, 2009, unless earlier terminated by law or according to the provisions of this Contract. 1.2 Client may terminate the Services to be provided under this Agreement in whole or in part at any time, upon 30 days written notice to 3M, setting forth the portion of the Services affected, and the date on which said termination is to be effective. In the event of any such termination, Client will pay 3M for all Services satisfactorily performed to the date of cancellation. 1.3 Client may renew the term for an additional year by providing 3M at least sixty days' notice prior to the then -current Term's expiration. If 3M agrees to the extension, then the Term shall be extended, on the same terms and conditions as set forth in this Agreement. Neither a termination notice nor a termination will waive any of the terminating Party's rights or remedies. 2. CONTRACTOR'S OBLIGATIONS Contractor shall provide the following services generally described as GIS Services, including but not limited to the tasks outlined in Section 3. 3. SERVICE FEES. 3.1 3M's fees for Services are set forth below in this paragraph ("Service Fees"). Service Fees do not include any taxes that may be due based on the Service Fees, for which Client agrees to pay directly or reimburse 3M. Client will be invoiced on a monthly basis for the hours worked on each task per month. Invoices will refer to each task and billable rate charged for that task. The application development and maintenance tasks have been differentiated as there will be a completion date for an application after which subsequent work on that application will fall under GIS maintenance. The 3M Project Manager will advise the City when 3M considers an application to be complete. Professional GIS staff billing rates are as follows: Project manager = $100/hr Developer = $90/hr GIS Specialist = $65/hr Application Development (Please See Exhibit A for detailed scope, time and cost estimate) Billing will be invoiced at the actual hours spent to complete the application development work at the applicable rate. GIS Maintenance (Please See Exhibit B for detailed scope, time and cost estimate) Billing will be invoiced at the actual hours spent each month on GIS Services work at the applicable rate. 3.2 3M shall submit invoices to Client for the Services completed in accordance with this Agreement. All invoices are due within thirty days after invoice date. 3.3 If Client disputes any portion of a 3M invoice, then Client will: (a) pay any amount not in dispute by the due date; and (b) within five business days after receipt of that invoice, inform 3M in writing of the disputed amount and the specific reason(s) for withholding payment. On 3M's receipt of this, the Parties will work together in good faith to resolve such disputes in a prompt and mutually acceptable manner. Client agrees to pay any disputed amounts within five days after the issues have been resolved. 3.4 Client shall have the right to request changes within the scope of the 2 Services; however, all such changes are subject to acceptance by 3M. If any change causes an increase or decrease in the fees, or in the time required for performance, prior to commencing the services required by the requested change, 3M shall notify Client of such increase or decrease and the Agreement shall be modified in writing accordingly. 3M shall not proceed with any change until a written amendment has been accepted by 3M; however 3M's right to payment for such change shall not be affected in the event 3M agrees in writing to proceed prior to the completion of such amendment. 3.5 Payments will be adjusted annually on the anniversary of the Agreement based upon changes to the Consumer Price Index ("CPI") over the previous year. The payments will be the increased or decreased by a percent equal to the percentage change in the CPI. 4. LIMITED WARRANTY AND REMEDY. 4.1 3M warrants that the Services will be performed in a safe, professional and workmanlike manner consistent with the applicable industry standards and this Agreement. 4.2 3M MAKES NO OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTY OF MERCHANTABILITY, THE IMPLIED WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE AND ANY IMPLIED WARRANTY ARISING OUT OF A COURSE OF DEALING, A CUSTOM OR USAGE OF TRADE. 5. DISPUTE RESOLUTION. 5.1 This Agreement will be construed and enforced according to the laws of the State of Minnesota, without regarding to its conflicts of law rules. Any litigation regarding this Agreement must be filed and maintained in the state or federal courts of the State of Minnesota and the Parties consent to the personal jurisdiction of such courts. No provision of this Section 5 will preclude either Party seeking injunctive relief to prevent immediate or irreparable harm to it, but the mediation stated in Section 5.3 will otherwise be fully exhausted before the commencement of any litigation. 5.2 EACH PARTY IRREVOCABLY WAIVES ANY RIGHT TO A JURY TRIAL WITH RESPECT TO ANY CLAIMS OR DISPUTES ARISING OUT OF OR RELATED TO THIS AGREEMENT. Any lawsuit or other action, regardless of form, relating to this Agreement, including, without limitation, an action for breach of warranty, must be commenced within one 3 year after the later of: (a) date on which the breach of warranty or other cause of action occurred; or (b) date on which that Party knew or should have known of that breach of warranty or other cause of action. 5.3 Prior to commencement of any litigation regarding this Agreement, the Parties agree to non-binding mediation to resolve any dispute they may have. The mediation will be conducted by a mutually selected mediator (or if the Parties cannot agree, by a mediator selected by the CPR Institute for Dispute Resolution), in accordance with the CPR Institute's Model Procedure for Mediation of Business Disputes. The Parties will each pay its own attorneys' fees and will share equally the other mediation costs. While this mediation will be non-binding in all respects (except agreements in settlement of the dispute negotiated by the Parties), each Party will appear when directed by the mediator, be fully prepared to work toward the dispute's resolution, and participate in good faith. If the mediation does not result in a mutually satisfactory resolution of the dispute within ninety days after it is begun, either Party may commence an action as permitted under Sections 5.1 and 5.2. The one-year limitations period stated in Section 5.2 will be tolled during the pendency of any on-going mediation, but in any event, any action or lawsuit must be commenced under Section 5.2 within eighteen months. All negotiations between the Parties pursuant to this Section 5 will be treated as compromise and settlement negotiations for purposes of the applicable rules of evidence. 6. LIMITATION OF LIABILITY. NEITHER PARTY WILL, UNDER ANY CIRCUMSTANCES, BE LIABLE TO THE OTHER PARTY FOR SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO THE SERVICES, THIS AGREEMENT OR THE TERMINATION OF THIS AGREEMENT. THIS LIMITATION OF LIABILITY APPLIES REGARDLESS OF THE LEGAL THEORY UNDER WHICH SUCH DAMAGES ARE SOUGHT. 7. AUTHORIZED REPRESENTATIVE Notification required to be provided pursuant to this Contract shall be provided to the following named persons and addresses unless otherwise stated in this Contract, or in a modification of this Contract. To Contractor: City of Otsego: Business Director City Administrator Traffic Safety Systems Division City of Otsego 4 3M Center Building 225 8899 Nashua Ave. NE St. Paul, MN 55144 Otsego, MN 55330 8. GENERAL PROVISIONS 8.1 This Contract is the final statement of the agreement of the parties and the complete and exclusive statement of the terms agreed upon, and shall supersede all prior negotiations, understandings or agreements. There are no representations, warranties, or stipulations, either oral or written, not herein contained. 8.2 If any of this Agreement's terms are, for any reason, held invalid, illegal or unenforceable by a court or tribunal of competent jurisdiction, this Agreement will be deemed severable and such invalidity, illegality or un- enforceability will not affect any of this Agreement's other provisions, all of which will be enforced in accordance with this Agreement. 8.3 3M will not be responsible for the delay in its performance of any obligation under this Agreement caused by acts of God, legal restrictions, or any other similar conditions beyond the control of 3M. 8.4 In addition to the City of Otsego and with approval of 3M, this Agreement may be extended for use by other municipalities/government agencies within the State of Minnesota. Any such usage by other entities must be in accordance with the ordinance, charter and/or procurement rules and regulations of the respective political entity. Pricing for such usage will be in accordance with hourly rates contained in this Agreement. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date(s) indicated below. CONTRACTOR By: Title: Date: 5 CITY OF OTSEGO By: Title: Date: Exhibit A A.1 Basic Web Mappine site The following are functionality of the basic web mapping site for the City • navigation tools (zoom, pan, zoom to feature, zoom to scale) • query/search (Identify, select, hyperlink, search by PID, Owner, and Address) • miscellaneous tools (print to PDF, measure length, measure area, buffer feature, produce mailing labels) GIS layers included: • Parcel data • Centerline data • City/County Parks (if available) • Future Parks & Trails Plan (NACI • Sewer Staging Plan (NACI -Transportation Plan (NAC) • Gity Paths • Land Use (if available) • Zoning (if available) • Railroads • Water • NWI • Utilities (where available) • Labels where applicable Other layers can be added as they become available at the GIS Specialist rate. The estimated time for adding layers is 1-2 hours and will be billed against the GIS Maintenance hours of the contract. Other queries can be added as needed at the Developer rate. Average time for adding a query is 2-3 hours assuming the GIS data is ready and attributes are present. These tasks will be billed against the GIS Maintenance hours of the contract. Time/Cost Estimate 40 - 50 hrs of Developer time, 5 hours Project Manager time = ($4,100 - $5,100), Hosting fee for website is $100/month after fust 6 months A.2 Permit Works Web Mappine site enhancement The following is a list of functionality of the added capability to the web mapping page for the City to access Permit Works data. • Questions of # of permits • show inspections for the day • buffer parcels to see other parcel's building permits Formatted: Fort color: Auto Formatted: Font color: Auto • query permits that have no action • Code Enforcement Tracking? Time/Cost Estimate 40 - 50 hrs of Developer time, 5 hours Project Manager Time = ($4,100 - $5,100) A.3 Traffic sien inventory and assessment A traffic sign inventory contains the following assumptions and scope of work: • Only city streets are in scope • Only traffic signs on city streets are in scope • City has accurate centerline and parcel GIS data Scope of Work • Record the sign location geographic attributes as follows: • Global Positioning System (GPS) location with horizontal accuracy of 1-5 meters at 90% confidence (signs will be in correct order and correct position based on using GPS and aerial photos) • Sign orientation (direction front of sign is facing) • Sign position (left, right, overhead) • Record and capture sign properties as follows: • Manual of Traffic Control Devices (MUTCD) sign type/code • Photo of sign • Night assessment of signs • Record and capture the following information associated with the inventory and assessment: • Date of Inspection • Name of inspector Signs will be added to Web Mapping site as a layer. Related charges will be included as part of Beta testing the sign management system. Time/Cost Estimate 63 Hours of GIS Specialist time, 10 hrs Project Manager time = ($5,095) AA Sign Management System The sign management system will include a sign version of the basic web mapping site with specialized queries for signs, reporting functions and field tools. The field tools will run on a standard laptop and allow city employees to capture information about each sign in GIS format using the GIS data created through the sign inventory. Subject to the City's approval, 3M intends to work with the City to test the software applications of the Sign Management System and enhance this System with feedback from the City. Time/Cost Estimate There will be NO CHARGE for Version 1 should the City agree to be a beta test site for our system Exhibit B Contractor shall provide the following services generally described as GIS Services, including but not limited to: • Acquire GIS data where needed • Set up GIS ONESTOP web page with Map Archive • Adding links to GIS data for scanned documents • Maintain and edit all GIS datasets where needed • Create new datasets by: o Heads up digitizing o Merging new datasets o Spatial analysis o Geoprocessing o Geocoding • Create and update GIS maps • Advise on GIS projects and software • Maintain and keep records of GIS -related software and software licenses • Maintain GIS related web pages and web mapping applications • Maintain GIS ONESTOP web page • Maintain and update GIS web mapping site • Document processes related to GIS • Create and update GIS maps • Work with Wright County to acquire GIS and Assessor Updates • Printing of Large format maps • Metadata creation • Work with other consultants in regard to GIS data and applications • Quarterly progress meetings • One on One Training Other non -GIS services to be billed at Developer rate: • Create and maintain Microsoft Access databases • Customize forms and reports using Microsoft Access Time/Cost Estimate The estimated maintenance hours are approximately three days per month. These hours will be billed on a monthly basis and can be adjusted as needed. 400 hours of GIS Specialist, 100 hours of Project Manager ($36,000) ITEM 77_7 CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA 2008-48 A RESOLUTION SUPPORTING I-94 CORRIDOR EXPANSION WHEREAS, the City of Otsego is committed to business growth and expansion along the I-94 corridor from the 494/694 intersection in Maple Grove through Monticello (hereinafter the I-94 corridor); and, WHEREAS, the I-94 Corridor has been one of the fastest growth corridors in the State of Minnesota and the Nation; and, WHEREAS, the City of Otsego believes continued growth and economic expansion along the I-94 corridor is dependent upon its continued viability as an uncongested major transportation corridor serving businesses and residents of the northwestern Metro area as well as the State of Minnesota as a whole; and, WHEREAS, The I-94 Corridor functions as a major transportation route for access to Northern and Northwestern Minnesota recreation areas; and, WHEREAS, The I-94 Corridor is routinely congested, particularly in morning and afternoon rush hours, and, due to its role as a major transportation route to the Northern and Northwestern Minnesota recreation areas, congestion on the I-94 Corridor has expanded to weekends in the Summer and on Holidays, as well as Fishing and Hunting Seasons. NOW, THEREFORE, BE IT RESOLVED that the City of Otsego hereby fully supports increased capacity in the I-94 Corridor as a transportation priority for the State of Minnesota. BE IT FURTHER RESOLVED that the City of Otsego, along with I-94 West Chamber members and cities and counties along the I-94 Corridor from Maple Grove to Monticello agree to work with Congressional and Legislative Leaders, along with other Chambers of Commerce and business leaders throughout the state to help secure support from Congressional and Legislative leaders to advance the I-94 corridor improvement in priority for the State of Minnesota. Adopted by the City of Otsego this day of , 2008 Mayor City Clerk COUNCIL ITEM SCHARBER & SONS CITY COUNCIL MEETING JULY 28, 2008 TO: Judy Hudson ITEM 77-2 Attached is the Scharber & Sons Claims List for the City Council. For more details, please refer to the Check Detail Registers. Claims Register 07-23-2008 $ 211.97 GRAND TOTAL $ 211.97 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper