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08-11-08
CLAIMS LIST CITY COUNCIL MEETING AUGUST 11, 2008 TO: Judy Hudson ITEM 5-1 Attached is the Claims List for the City Council. For more details, please refer to the Check Detail Registers. CLAIMS REGISTER 07-30-2008 $ 19,046.72 08-06-2008 $ 261,046.36 *VOIDED CHECK #45750 — CASTLEPRIDE BLDRS ($1,000.00) PAYROLL ELECTRONIC PYMTS: 07-30-2008 $ 39,432.27 Qwest $ 0.00 Centerpoint Energy $ 0.00 Dept. of Revenue -Fuel Tax $ 0.00 Dept. of Revenue -Sales Tax $ 0.00 Elk River Utilities $ 0.00 Wright -Hennepin $ 0.00 Delta Dental $ 0.00 Total $ 0.00 GRAND TOTAL $ 318,525.35 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper CITY OF OTSEGO 08/06/08 1:12 PM Page 1 *Check Summary Register@ AUGUST 2008 Name Check Date Check Amt 10100 BANK OF ELK RIVER HAKANSON ANDERSON ASSOC 8/6/2008 $75,614.84 Paid Chk# 046020 BAUNE CONSTRUCTION, INC. 8/6/2008 $6,500.00 6394 MARTIN - LNDSCP/DRWY ESC Paid Chk# 046021 BEAR ALARMS 8/6/2008 $1,442.04 ALARM INSTALL @ EAST TOWER #3 Paid Chk# 046022 BOBS PRODUCE 8/6/2008 $100.00 PEACHES FOR NAT'L NIGHT OUT Paid Chk# 046023 BRAUN INTERTEC 8/6/2008 $2,266.95 PARRISH AVE CURB & GUTTER Paid Chk# 046024 CATCO 8/6/2008 $719.48 PINS, LOCK RINGS Paid Chk# 046025 CHARTER COMMUNICATIONS 8/6/2008 $119.06 MONTHLY SERVICE Paid Chk# 046026 CITY OF MONTICELLO 8/6/2008 $6,204.45 JUNE ANIMAL CONTROL Paid Chk# 046027 D.C. HOMES, INC. 8/6/2008 $1,000.00 7493 LANDER - LNDSCP ESC REFUN Paid Chk# 046028 DENNIS FEHN GRAVEL & EXCAV 8/6/2008 $1,805.24 CLASS 5 Paid Chk# 046029 DIAMOND VOGEL 8/6/2008 $77.06 CLEAR ACRYLIC ENAMEL Paid Chk# 046030 DJ'S TOTAL HOME CENTER 8/6/2008 $143.27 SINGLE CUT KEY Paid Chk# 046031 ECM PUBLISHERS INC 8/6/2008 $556.88 LEGAL - PUBLIC HEARING Paid Chk# 046032 ELK RIVER PRINTING & PARTY 8/6/2008 $1,995.12 LETTERHEAD Paid Chk# 046033 FINKEN'S WATER CARE 8/6/2008 $124.71 BOTTLED WATER/SOLAR SALT Paid Chk# 046034 GOPHER STATE ONE -CALL INC 8/6/2008 $526.50 LOCATE TICKETS Paid Chk# 046035 GRAINGER 8/6/2008 $90.00 SUGGESTION BOXES Paid Chk# 046036 HAKANSON ANDERSON ASSOC 8/6/2008 $75,614.84 HIGH PRESSURE WTR LINE (TWR #3 Paid Chk# 046037 HD SUPPLY WATERWORKS, LT 8/6/2008 $460.40 15" LID COVER Paid Chk# 046038 HYDROLOGIC 8/6/2008 $165.14 PARK IRRIGATION SUPPLIES Paid Chk# 046039 JACOB OR JANINE YLIOJA 8/6/2008 $1,000.00 11438 75TH - LNDSCP ESC REFUND Paid Chk# 046040 JEFFREY ALAN OLSON 8/6/2008 $1,000.00 7725 LAMONT - LNDSCP ESC REFUN Paid Chk# 046041 KEY LAND HOMES 8/6/2008 $3,500.00 7379 LAMONT - LNDSCP ESC REFUN Paid Chk# 046042 KNUTSON RICK 8/6/2008 $37.09 UPS CHRGS TO RETURN SIGN MAT'L Paid Chk# 046043 LAWSON PRODUCTS 8/6/2008 $211.41 3 PC COMBO RETHREAD SET Paid Chk# 046044 LONG & SONS 8/6/2008 $1,260.80 PW JULY CLEANING Paid Chk# 046045 MEDIC FIRST AID 8/6/2008 $3,232.01 2 DEFIBRILLATORS/CABINETS Paid Chk# 046046 MENARDS 8/6/2008 $35.39 PLIERS, PAINT Paid Chk# 046047 NAPA OF ELK RIVER INC 8/6/2008 $96.90 OIL FILTER Paid Chk# 046048 NEXTEL COMMUNICATIONS 8/6/2008 $366.19 CELL PHONES Paid Chk# 046049 NORTHERN TOOL & EQUIPMEN 8/6/2008 $587.93 HONDA ENGINE Paid Chk# 046050 NORTHWEST ASSOC CONSULT 8/6/2008 $12,622.59 GREAT RIVER CENTRE Paid Chk# 046051 NOW CARE MEDICAL CENTERS 8/6/2008 $243.00 MARC CREPEAU - DOT COLLECTION, Paid Chk# 046052 OFFICEMAX 8/6/2008 $350.84 OFFICE SUPPLIES Paid Chk# 046053 OMANN BROTHERS INC. 8/6/2008 $817.86 1/2" A.C. MIX, A.C. FINES MIX Paid Chk# 046054 OTSEGO WEST, LLC 8/6/2008 $42,174.57 2) W/S CONNECTIONS @ REM COVES Paid Chk# 046055 PRAIRIE RESTORATION, INC. 8/6/2008 $119.55 LANDSCAPE MGMT AT PW Paid Chk# 046056 QWEST 8/6/2008 $145.11 PW PHONE SERVICE Paid Chk# 046057 RANDY'S SANITATION 8/6/2008 $225.26 8899 NASHUA AVE Paid Chk# 046058 SANDY LINDENFELSER 8/6/2008 $21.21 MILEAGE FOR ELECTION TRAINING Paid Chk# 046059 SCHLUENDER CONSTRUCTION 8/6/2008 $300.00 PW SEPTIC PUMPING Paid Chk# 046060 SHOE MENDERS INC 8/6/2008 $150.00 SAFETY SHOES Paid Chk# 046061 SUPERIOR LAWN 8/6/2008 $15,845.69 HERBICIDE SPRAY - WEST WWTF Paid Chk# 046062 TOSHIBA AMERICA BUSINESS S 8/6/2008 $55.29 PW TOSHIBA COPIER Paid Chk# 046063 TOWN & COUNTRY LANDSCAPI 8/6/2008 $8,999.25 SPRAY SCHOOL KNOLL Paid Chk# 046064 TROPHIES PLUS 8/6/2008 $144.63 NAME PLATES/HOLDERS FOR PARK & Paid Chk# 046065 UNITED RENTALS NORTHWEST, 8/6/2008 $7.51 WASHERS, COUPLING Paid Chk# 046066 VALERIE DUQUE 8/6/2008 $1,000.00 12142 74TH - LNDSCP ESC REFUND Paid Chk# 046067 WRIGHT COUNTY AUDITOR -TRE 8/6/2008 $65,880.00 AUG SHERIFF PATROL Paid Chk# 046068 XEROX CORPORATION 8/6/2008 $705.14 STAPLES FOR XEROX COPIER Total Checks $261,046.36 FILTER: None CITY OF OTSEGO 08/06/08 1:12 PM Page 1 *Check Detail Register© AUGUST 2008 Check Amt Invoice Comment 10100 BANK OF ELK RIVER _ Paid Chk# 046020 8/6%2008 BAUNE CONSTRUCTION, INC. E 702-41400-310 Miscellaneous $2,500.00 6394 MARTIN - LNDSCP/DRWY ESC E 702-41400-310 Miscellaneous $2,500.00 6388 MARTIN - LNDSCP/DRWY ESC E 702-41400-310 Miscellaneous $1,500.00 6385 MARTIN - DRWY ESC REFUND Total BAUNE CONSTRUCTION, INC. $6,500.00 Paid Chk# 046021 8/6/2008 BEAR ALARMS BRAKE PARTS E 601-49400-390 Contracted Services $1,220.00 2682 ALARM INSTALL @ EAST TOWER #3 E 601-49400-390 Contracted Services $222.04 2683 8 MONTHS MONITORING - EAST TOW Total BEAR ALARMS $1,442.04 Paid Chk# 046022 8/6/2008 BOBS PRODUCE $7.06 E 101-41100-801 CONTINGENCY $100.00 25364 PEACHES FOR NAT'L NIGHT OUT Total BOBS PRODUCE $100.00 Paid Chk# 046023 8/6/2008 BRAUN INTERTEC $2.12 E 495-43100-302 Engineering Fees $428.25 295914 QUANTRELLE/88TH ST IMPR E 403-43100-302 Engineering Fees $1,461.25 295922 75TH ST EXTENSION E 403-43100-302 Engineering Fees $377.45 295924 PARRISH AVE CURB & GUTTER Total BRAUN INTERTEC $2,266.95 Paid Chk# 046024 8/6/2008 CATCO E 101-43100-220 Repair/Maint Supply (GENERAL) E 101-43100-220 Repair/Maint Supply (GENERAL) E 101-43100-220 Repair/Maint Supply (GENERAL) E 101-43100-220 Repair/Maint Supply (GENERAL) Total CATCO $704.48 11-55927 BRAKE PARTS ($328.87) 11-55945 BRAKE PARTS RETURNED $15.00 11-56026 PINS, LOCK RINGS $328.87 3-56568 BRAKE PARTS $719.48 Paid Chk# 046025 8/6/2008 CHARTER COMMUNICATIONS E 101-41400-390 Contracted Services $119.06 MONTHLY SERVICE Total CHARTER COMMUNICATIONS $119.06 Paid Chk# 046026 8/6/2008 CITY OF MONTICELLO E 101-42710-390 Contracted Services $670.95 10879 JUNE ANIMAL CONTROL E 213-42200-390 Contracted Services $5,533.50 10879 3RD QTR FIRE CONTRACT Total CITY OF MONTICELLO $6,204.45 Paid Chk# 046027 8/6/2008 D.C. HOMES, INC. E 702-41400-310 Miscellaneous $1,000.00 7493 LANDER - LNDSCP ESC REFUN Total D.C. HOMES, INC. $1,000.00 Paid Chk# 046028 8/6/2008 DENNIS FEHN GRAVEL & EXCAVAT E 101-43100-370 Sand andGravel $1,805.24 22185 CLASS 5 Total DENNIS FEHN GRAVEL & EXCAVAT $1,805.24 Paid Chk# 046029 8/6/2008 DIAMOND VOGEL E 101-45200-210 Operating Supplies (GENERAL) $77.06 813088527 CLEAR ACRYLIC ENAMEL Total DIAMOND VOGEL $77.06 Paid Chk# 046030 8/6/2008 DJ'S TOTAL HOME CENTER E 101-43100-210 Operating Supplies (GENERAL) E 101-43100-240 Small Tools/Equipment E 101-45200-220 Repair/Maint Supply (GENERAL) E 101-45200-220 Repair/Maint Supply (GENERAL) E 101-43100-402 Repairs/Maint Buildingss E 101-43100-210 Operating Supplies (GENERAL) Total DJ'S TOTAL HOME CENTER $38.32 32267 PLUG ANGL, RECEPT GRND $26.61 32321 22" TOOLBOX $19.15 32321 WEATHERSTRIP GLUE, THREADLOCK $7.06 32413 MISC HARDWARE $50.01 32482 DEFLECTOR, LOCK KEYSAFE, ANCHO $2.12 32670 SINGLE CUT KEY Z5l 43.1 / CITY OF OTSEGO 08/06/08 1:12 PM Page 2 *Check Detail Register© AUGUST 2008 Check Amt Invoice Comment Paid Chk# 046031 8!6%2008 ECM PUBLISHERS INC E 101-41400-350 Print/Binding (GENERAL) $74.25 274866 LEGAL - PUBLIC HEARING E 101-41400-350 Print/Binding (GENERAL) $59.40 274867 LEGAL - PUBLIC HEARING E 101-41400-350 Print/Binding (GENERAL) $59.40 274868 LEGAL - PUBLIC HEARING E 101-41400-350 Print/Binding (GENERAL) $118.80 274869 LEGAL - ORDINANCE E 101-43100-350 Print/Binding (GENERAL) $245.03 275358 LEGAL NOTICE - FIN REPORT Total ELK Total ECM PUBLISHERS INC $556.88 23588 OTSEGO PRESERVE 3 Paid Chk# 046032 8/6/2008 ELK RIVER PRINTING & PARTY PLU E 101-41400-350 Print/Binding (GENERAL) $164.01 26966 LETTERHEAD E 250-42410-201 Office Supplies and Expenses $30.19 26966 BLDG STAMP E 250-42410-350 Print/Binding (GENERAL) $335.48 26966 INSP NOTICES/BLDG APP FORMS E 601-49400-350 Print/Binding (GENERAL) $732.72 27000 UTIL BILLING ENV, STMTS E 602-49450-350 Print/Binding (GENERAL) $732.72 27000 UTIL BILLING ENV, STMTS Total ELK RIVER PRINTING & PARTY PLU $1,995.12 23588 OTSEGO PRESERVE 3 Paid Chk# 046033 8/6/2008 FINKEN'S WATER CARE E 101-41940-390 Contracted Services $124.71 BOTTLED WATER/SOLAR SALT Total FINKEN'S WATER CARE $124.71 Paid Chk# 046034 8/6/2008 GOPHER STATE ONE -CALL INC E 250-42410-310 Miscellaneous $526.50 8070744 LOCATE TICKETS Total GOPHER STATE ONE -CALL INC $526.50 Paid Chk# 046035 ' 8/6/2008 GRAINGER E 101-43100-227 Safety supplies $180.01 9696076851 SUGGESTION BOXES E 101-43100-227 Safety supplies ($90.01) 9699314721 RETURN BROKEN SUGGESTION BOX Total GRAINGER $90.00 Paid Chk# 046036 8/6/2008 HAKANSON ANDERSON ASSOC INC G 701-22434 Crimson Ponds West $447.74 23577 CRIMSON PONDS WEST G 701-22349 ARBOR CREEK $147.81 23578 ARBOR CREEK G 701-22374 KITTREDGE FINAL $56.72 23579 KITTREDGE CROSSING G 701-22380 RIVERPLACE 1ST $189.06 23580 RIVERPLACE G 701-22361 SUN RAY FARMS $225.32 23581 SUNRAY FARMS G 701-22432 OTSEGO PRESERVE III $800.30 23588 OTSEGO PRESERVE 3 G 701-22422 ROTTLUND HOMES $190.13 23589 ROTTLUND/ WILDFLOWER G 701-22465 GREAT RIVER CTR $78.70 23590 GREAT RIVER CENTRE E 403-43100-302 Engineering Fees $5,689.37 23591 75TH ST IMPROVEMENT E 403-43100-302 Engineering Fees $2,871.50 23592 KADLER AVE INTERCHANGE/94 G 701-22436 CRIMSON PONDS NORTH $440.00 23593 CRIMSON PONDS NORTH G 701-22431 PLEASANT CRK 4TH $110.34 23594 PLEASANT CREEK FARMS 4 G 701-22392 MISSISSIPPI COVE 1 & 2 $110.00 23595 DAVIS MISSISSIPPI COVES G 701-22445 RIVER PLACE II $18.39 23596 RIVERPLACE 2 G 701-22366 MARTIN FARMS $1,097.99 23597 MARTIN FARMS G 701-22479 RIVERPLACE 3RD ADDITION $771.08 23598 RIVERPLACE 3 G 701-21872 TARGET STORE $606.44 23599 TARGET STORE SITE G 701-21870 DARA GLEN ADDN - SHAMROCK D $2,406.26 23600 DARA GLEN G 701-22394 DUERR PROP $110.00 23601 DUERR CREEK G 701-22462 DUKE REALTY $1,239.04 23602 GATEWAY NORTH - DUKE G 701-22397 SUNRAY FARMS 2ND $110.00 23603 SUNRAY FARMS 2 E 408-43100-302 Engineering Fees $85.03 23604 OTSEGO CREEK N CROSSING G 701-22384 FOREST HILLS $47.57 23605 FOREST HILLS G 701-22408 Prairie Creek 6th $203.45 23606 PRAIRIE CREEK 6 G 701-22406 KITCROSS 5/6 $427.53 23607 KITTREDGE CROSSING 5/6 E 101-41560-302 Engineering Fees $2,557.77 23608 MISC ENGINEERING E 250-42410-302 Engineering Fees $281.22 23608 PERMITS CITY OF OTSEGO 08/06/08 1:12 PM Page 3 *Check Detail Register© AUGUST 2008 Check Amt Invoice Comment E 250-42410-302 Engineering Fees $794.58 23608 LOT SURVEYS/MOWING LIMITS E 601-49400-302 Engineering Fees $358.23 23608 MISC W/S E 602-49450-302 Engineering Fees $358.24 23608 MISC W/S G 701-21927 0. Thomp CUP - Rvrpoint 1 $627.46 23615 RIVERPOINTE G 701-22413 OTSEGO PRESERVE 11 $1,041.49 23616 OTSEGO PRESERVE 2 G 701-22415 NORIN'S LANDING $47.57 23617 NORIN'S LANDING G 701-22393 REMINGTON COVES $1,007.51 23618 REMINGTON COVES E 485-43100-302 Engineering Fees $96.83 23619 QUEENS AVE IMPROVEMENT E 101-41560-302 Engineering Fees $1,270.45 23620 STAFF MEETINGS E 444-49400-302 Engineering Fees $878.37 23622 WELL #8 & #9 & RAW WTRMN E 444-49400-302 Engineering Fees $2,621.63 23623 WATER TWR #1 ALT VLV & BSTR PU E 444-49400-302 Engineering Fees $1,293.64 23624 HIGH PRESSURE WTR LINE (TWR #3 E 444-43256-302 Engineering Fees $176.04 23625 UPGRADE LS/SCADA FOR SE W/S IM E 480-43100-302 Engineering Fees $43.75 23626 ALBERTVILLE/OTSEGO ISSUES E 602-49450-302 Engineering Fees $178.41 23627 2008 SEWER CLEANING E 601-49400-302 Engineering Fees $1,317.47 23628 2008 SCADA IMPROVEMENTS E 499-49400-302 Engineering Fees $659.56 23629 CITY WELL HEAD PROTECTION G 701-22426 FIN PLAT ARBOR CRK 3 $469.43 23631 ARBOR CREEK 3 E 101-43100-438 Pavement Management $11,858.10 23633 2008 ROAD MAINT PROJ E 440-43100-302 Engineering Fees $1,389.12 23634 70TH ST SHAPING/PAVING E 101-41400-348 Maps $648.64 23635 GOPHER ONE CALL MAPS E 408-43100-302 Engineering Fees $1,225.83 23636 OTSEGO CREEK IMPR PROJ E 250-42410-311 Ping & Eng. - 101Traffic Study $12,196.95 23638 TRUNK HWY 101 G 701-21884 KLEIN BANK BUILDING $739.14 23639 KLEIN BANK G 701-21886 THE SHOPPES OF GRC - OUTLOT $557.32 23639 THE SHOPPES OF GRC 2 G 701-21887 OTSEGO AUTOCARE $520.54 23639 OTSEGO AUTO CARE G 701-21888 CUMMINGS MOBILITY - IND PK 5TH $121.02 23639 CUMMINGS MOBILITY G 701-21871 KALEIDOSCOPE CHARTER SCHOO $36.78 23639 KALEIDOSCOPE G 701-21883 ISLAND VIEW BLUFFS $201.95 23639 ISLAND VIEW BLUFFS - BAME E 101-41560-302 Engineering Fees $302.50 23640 WETLANDS CONSERVATION ACT 1991 E 495-43100-302 Engineering Fees $1,861.50 23642 QUANTRELLE AVE EXT/88TH ST STU E 414-43100-302 Engineering Fees $9,396.03 23676 QUANTRELLE AVENUE Total HAKANSON ANDERSON ASSOC INC $75,614.84 Paid Chk# 046037 8/6/2008 HD SUPPLY WATERWORKS, LTD E 601-49400-203 Other Supplies $460.40 7635049 15" LID COVER Total HD SUPPLY WATERWORKS, LTD $460.40 Paid Chk# 046038 8/6/2008 HYDROLOGIC E 101-45200-220 Repair/Maint Supply (GENERAL) $165.14 356653 -IN PARK IRRIGATION SUPPLIES Total HYDROLOGIC $165.14 Paid Chk# 046039 8/6/2008 JACOB OR JANINE YLIOJA E 702-41400-310 Miscellaneous $1,000.00 11438 75TH - LNDSCP ESC REFUND Total JACOB OR JANINE YLIOJA $1,000.00 Paid Chk# 046040 8/6/2008 JEFFREY ALAN OLSON E 702-41400-310 Miscellaneous $1,000.00 7725 LAMONT - LNDSCP ESC REFUN Total JEFFREY ALAN OLSON $1,000.00 Paid Chk# 046041 8/6/2008 KEY LAND HOMES E 702-41400-310 Miscellaneous $1,000.00 7379 LAMONT - LNDSCP ESC REFUN E 70241400-310 Miscellaneous $2,500.00 7438 LAMBERT - LNDSCP/DRWY ESC Total KEY LAND HOMES $3,500.00 Paid Chk# 046042 8/6/2008 KNUTSON RICK E 101-43100-393 Sign material purchased $37.09 UPS CHRGS TO RETURN SIGN MAT'L CITY OF OTSEGO 08/06/08 1:12 PM Page 4 *Check Detail Register© AUGUST 2008 Check Amt Invoice Comment Total KNUTSON RICK $37.09 Paid Chk# 046043 8/6/2008 LAWSON PRODUCTS E 101-43100-240 Small Tools/Equipment $211.41 7082287 3 PC COMBO RETHREAD SET Total LAWSON PRODUCTS $211.41 Paid Chk# 046044 8/6/2008 LONG & SONS E 10141940-203 Other Supplies $83.97 08-208 CITY HALL SUPPLIES E 10143100-389 Cleaning Services $404.70 08-208 PW JULY CLEANING E 10141940-389 Cleaning Services $772.13 08-208 CITY HALL JULY CLEANING Total LONG & SONS $1,260.80 P -a -id Chk# 046045 8/6/2008 MEDIC FIRST AID R 101-38020 Donations/contributions $1,600.00 30482 -IN 2 DEFIBRILLATORS/CABINETS E 101-41100-801 CONTINGENCY $1,632.01 30482 -IN 2 DEFIBRILLATORS/CABINETS Total MEDIC FIRST AID $3,232.01 Paid Chk# 046046 8/6/2008 MENARDS E 101-45200-210 Operating Supplies (GENERAL) $35.39 82833 PLIERS, PAINT Total MENARDS $35.39 Paid Chk# 046047 8/6/2008 NAPA OF ELK RIVER INC E 101-43100-210 Operating Supplies (GENERAL) $7.19 373090 OIL FILTER E 101-43100-210 Operating Supplies (GENERAL) $7.19 373152 OIL FILTER E 101-43100-210 Operating Supplies (GENERAL) $1.74 373576 FITTING E 101-43100-210 Operating Supplies (GENERAL) $17.20 373897 SPADE TER, BLASTER E 101-43100-210 Operating Supplies (GENERAL) $2.11 373969 TAIL LAMP E 101-45200-220 Repair/Maint Supply (GENERAL) $1.89 374410 SNAP RINGS E 101-43100-220 Repair/Maint Supply (GENERAL) $39.02 374726 V -BELT E 10143100-220 Repair/Maint Supply (GENERAL) $15.85 375783 MISC REPAIR SUPPLIES E 101-43100-210 Operating Supplies (GENERAL) $4.71 375812 FITTING, SHUT OFF $748.53 Total NAPA OF ELK RIVER INC $96.90 E 403-43100-303 Planning Fees $226.45 Paid Chk# 046048 8/6/2008 NEXTEL COMMUNICATIONS E 101-43100-320 Telephone $212.88 184430382-00 CELL PHONES E 250-42410-320 Telephone $153.31 184430382-00 CELL PHONES Total NEXTEL COMMUNICATIONS $366.19 Paid Chk# 046049 8/6/2008 NORTHERN TOOL & EQUIPMENT CO E 101-43100-240 Small Tools/Equipment $481.04 191257383 HONDA ENGINE E 101-45200-240 Small Tools/Equipment $106.89 191257464 2" DUAL PURP PINTLE W/2 Total NORTHERN TOOL & EQUIPMENT CO $587.93 Paid Chk# 046050 8/6/2008 NORTHWEST ASSOC CONSULTANTS G 701-21884 KLEIN BANK BUILDING $1,265.90 17803 KLEIN BANK SITE PLAN REVIEW G 701-22436 CRIMSON PONDS NORTH $23.00 17803 CRIMSON PONDS NORTH G 701-22499 ARROWHEAD SUPPLY $70.48 17803 EDCO G 701-22465 GREAT RIVER CTR $115.00 17803 GREAT RIVER CENTRE G 701-21883 ISLAND VIEW BLUFFS $149.50 17803 ISLANDVIEW/GAME G 701-21891 TED BEEBE - 2ND DRIVEWAY $230.00 17803 BEEBE 2ND DRIVEWAY G 701-21855 FRIENDSHIP ADDITION $270.60 17803 FRIENDSHIP ADDITION G 701-21888 CUMMINGS MOBILITY - IND PK 5TH $293.86 17803 CUMMINGS MOBILITY G 701-21892 JESUS CHRIST -LDS (CUP) $644.00 17803 CHURCH OF LDS E 203-45210-303 Planning Fees $1,796.90 17804 LONG RANGE PLANNING E 250-42410-303 Planning Fees $137.20 17804 ACCESSORY BUILDINGS E 101-41570-303 Planning Fees $748.53 17804 GENERAL E 403-43100-303 Planning Fees $226.45 17804 TRANSPORTATION PLAN E 414-43100-303 Planning Fees $383.60 17804 QUANTRELLE SEWER PROJECT CITY OF OTSEGO 08/06/08 1:12 PM Page 5 *Check Detail Register© AUGUST 2008 Paid Chk# 046052 8/6/2008 OFFICEMAX E 101-41400-201 Check Amt Invoice Comment E 250-42410-303 Planning Fees $934.98 17805 CODE ENFORCEMENT E 250-42410-303 Planning Fees $2,832.59 17805 WEED/GRASS ENFORCEMENT E 101-41570-303 Planning Fees $2,500.00 17806 JULY MEETINGS Total NORTHWEST ASSOC CONSULTANTS $12,622.59 $350.84 A.C. FINES MIX Paid Chk# 046051 8/6/2008 NOW CARE MEDICAL CENTERS Total OMANN BROTHERS INC. $817.86 E 101-43100-310 Miscellaneous $99.00 RYAN DONNAY - DOT EXAM, COLLEC E 101-43100-310 Miscellaneous $45.00 MARC CREPEAU - DOT COLLECTION, E 101-43100-310 Miscellaneous $99.00 DIRK UDEE - DOT EXAM, COLLECTI Total NOW CARE MEDICAL CENTERS $243.00 Paid Chk# 046052 8/6/2008 OFFICEMAX E 101-41400-201 Office Supplies and Expenses $185.65 538130 OFFICE SUPPLIES E 101-41400-201 Office Supplies and Expenses $165.19 704544 OFFICE SUPPLIES E101-41400-201 Office Supplies and Expenses $40.45 742723 OFFICE SUPPLIES E 101-41400-201 Office Supplies and Expenses ($40.45) 764145 CREDIT - ORIG INV 704544 Blacktop Supplies Total OFFICEMAX $350.84 A.C. FINES MIX Paid Chk# 046053 8/6/2008 OMANN BROTHERS INC. E 101-43100-434 Blacktop Supplies $206.29 7991 1/2" A.C. MIX, A.C. FINES MIX E 101-43100-434 Blacktop Supplies $183.43 7995 A.C. FINES MIX E 101-43100-434 Blacktop Supplies $183.37 8002 A.C. FINES MIX E 101-43100-434 Blacktop Supplies $244.77 8009 A.C. FINES MIX Total PRAIRIE RESTORATION, INC. Total OMANN BROTHERS INC. $817.86 Paid Chk# 046054 8/6/2008 OTSEGO WEST, LLC E414-49450-530 Improvements Other Than Bldgs $4,285.71 2) W/S CONNECTIONS @ REM COVES G 701-22377 OTSEGO PRESERVE $1,000.00 PARTIAL ESCROW REFUND G 701-22432 OTSEGO PRESERVE 111 $7,888.86 PARTIAL ESCROW REFUND G 701-22413 OTSEGO PRESERVE II $29,000.00 PARTIAL ESCROW REFUND Total OTSEGO WEST, LLC $42,174.57 Paid Chk# 046055 8/6/2008 PRAIRIE RESTORATION, INC. E 101-43100-402 Repairs/Maint Buildingss $119.55 114479 LANDSCAPE MGMT AT PW Total PRAIRIE RESTORATION, INC. $119.55 Paid Chk# 046056 8/6/2008 QWEST E 101-43100-320 Telephone $145.11 PW PHONE SERVICE Total QWEST $145.11 Paid Chk# 046057 8/6/2008 RANDY'S SANITATION E 101-43100-325 Garbage Service $107.99 13400 90TH ST E 101-41940-325 Garbage Service $117.27 8899 NASHUA AVE Total RANDY'S SANITATION $225.26 Paid Chk# 046058 8/6/2008 SANDY LINDENFELSER E 101-41400-321 Mileage/Travel $21.21 MILEAGE FOR ELECTION TRAINING Total SANDY LINDENFELSER $21.21 Paid Chk# 046059 8/6/2008 SCHLUENDER CONSTRUCTION E 101-43100-322 Utilities $300.00 15028 PW SEPTIC PUMPING Total SCHLUENDER CONSTRUCTION $300.00 Paid Chk# 046060 8/6/2008 SHOE MENDERS INC E 101-43100-227 Safety supplies $150.00 3853-22 SAFETY SHOES Total SHOE MENDERS INC $150.00 Paid Chk# 046061 8/6/2008 SUPERIOR LAWN E 602-49450-390 Contracted Services $292.88 1500 HERBICIDE SPRAY - WEST WWTF CITY OF OTSEGO 08/06/08 1:12 PM Page 6 *Check Detail Register© AUGUST 2008 Paid Chk# 046063 8/6/2008 TOWN & COUNTRY LANDSCAPING E 203-45210-390 Check Amt Invoice Comment E 101-41940-390 Contracted Services $1,918.68 1500 CITY PROPERTY E 602-49450-390 Contracted Services $597.46 1500 W/S PROPERTY E 601-49400-390 Contracted Services $597.47 1500 W/S PROPERTY G 250-12300 Special Assess Rec-Deferred $12,439.20 1500 RESIDENTIAL MOWING - TO BE ASS Total SUPERIOR LAWN $15,845.69 2536 SPRAY SCHOOL KNOLL Paid Chk# 046062 8/6/2008 TOSHIBA AMERICA BUSINESS SOLUT E 101-43100-413 Office Equipment Rental $55.29 50109959 PW TOSHIBA COPIER Total TOSHIBA AMERICA BUSINESS SOLUT $55.29 Paid Chk# 046063 8/6/2008 TOWN & COUNTRY LANDSCAPING E 203-45210-390 Contracted Services $905.25 2529 SPRAY ZIMMER PARK E 203-45210-390 Contracted Services $532.50 2529 SPRAY KITTREDGE PARK E 203-45210-390 Contracted Services $1,278.00 2529 SPRAY BEAUDRY PARK E 101-45200-390 Contracted Services $6,070.50 2536 SPRAY/FERTILIZE PRAIRIE PARK E 101-45200-390 Contracted Services -r_ $213.00 2536 SPRAY SCHOOL KNOLL TOWN at COUNTRY LANDSCAPING $8,999.25 Paid Chk# 046064 8/6/2008 TROPHIES PLUS E 101-45250-310 Miscellaneous $144.63 NAME PLATES/HOLDERS FOR PARK & Total TROPHIES PLUS $144.63 Paid Chk# 046065 8/6/2008 UNITED RENTALS NORTHWEST, INC. E 101-43100-210 Operating Supplies (GENERAL) $7.51 75262465-001 WASHERS, COUPLING Total UNITED RENTALS NORTHWEST, INC. $7.51 Paid Chk# 046066 8/6/2008 VALERIE DUQUE E 702-41400-310 Miscellaneous $1,000.00 12142 74TH - LNDSCP ESC REFUND Total VALERIE DUQUE $1,000.00 Paid Chk# 046067 8/6/2008 WRIGHT COUNTY AUDITOR- TREASURE E 101-42100-390 Contracted Services $65,880.00 PATROL -08-8 AUG SHERIFF PATROL Total WRIGHT COUNTY AUDITOR -TREASURE $65,880.00 Paid Chk# 046068 8/6/2008 XEROX CORPORATION E 101-41400-201 Office Supplies and Expenses $176.79 103461051 STAPLES FOR XEROX COPIER E 101-41400-413 Office Equipment Rental $528.35 34349384 XEROX COPIER Total XEROX CORPORATION $705.14 10100 BANK OF ELK RIVER $261,046.36 CITY OF OTSEGO 08/06/08 1:13 PM Page 7 *Check Detail Register© AUGUST 2008 Check Amt Invoice Comment Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $107,663.78 203 PARK DEVELOPMENT $4,512.65 213 Monticello Fire District $5,533.50 250 Comm. Dev. & Bldg Safety $30,662.20 403 COLLECTOR RDS (FORMERLY MSA) $10,626.02 408 Otsego Creek Watershed $1,310.86 414 Revolving Capital Improvements $14,065.34 440 West Street Improvements $1,389.12 444 SE Utilities Project $4,969.68 480194/CSAH 37/19 & Kadler $43.75 485 Street Impr. Fund - 2006 $96.83 495 2007 Friendship &Quantrelle $2,289.75 499 WELLHEAD PROTECTION PROJECT $659.56 601 WATER FUND $4,908.33 602 SEWER FUND $2,159.71 701 DEVELOPMENT ESCROWS FUND $56,155.28 702 BUILDERS ESCROW FUND $14,000.00 $261,046.36 CITY OF OTSEGO 07/30/08 2:08 PM Page 1 *Check Summary Register© JULY 2008 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 046015 UNITED STATES POSTAL SERVI 7/28/2008 $901.00 POSTAGE FOR OTSEGO VIEW Paid Chk# 046016 ALLIANCE BENEFIT GROUP 7/30/2008 $3,210.13 PPE 7/26/08 CH DTD 7/30/08 Paid Chk# 046017 DOBOSZENSKI 8 SONS 7/30/2008 $10,169.04 OTSEGO CREEK RESTORATION Paid Chk# 046018 ICMA RETIREMENT TRUST 7/30/2008 $573.22 PLAN #304185 Paid Chk# 046019 PUBLIC EMPLOYEES RETIREME 7/30/2008 $4,193.33 PPE 7/26/08 CH DTD 7/30/08 Total Checks $19,046.72 FILTER: None CITY OF OTSEGO 07/30/08 2:09 PM Page 1 *Check Detail Register© JULY 2008 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 046015 7/28/2008 UNITED STATES POSTAL SERVICE E 101-41400-347 Newsletter $901.00 POSTAGE FOR OTSEGO VIEW Total UNITED STATES POSTAL SERVICE $901.00 Paid Chk# 046016 7/30/2008 ALLIANCE BENEFIT GROUP G 101-21706 Hospitalization/Medical Ins $491.38 PPE 7/26/08 CH DTD 7/30/08 E 101-41400-123 Health $543.75 PPE 7/26/08 CH DTD 7/30/08 E 250-42410-123 Health $725.00 PPE 7/26/08 CH DTD 7/30/08 E 101-41600-123 Health $543.75 PPE 7/26/08 CH DTD 7/30/08 E 101-43100-123 Health $906.25 PPE 7/26/08 CH DTD 7/30/08 Total ALLIANCE BENEFIT GROUP $3,210.13 $465.58 Paid Chk# 046017 7/30/2008 DOBOSZENSKI & SONS E 601-49400-121 PERA E 408-43100-530 Improvements Other Than Bldgs $10,169.04 PAY 5 OTSEGO CREEK RESTORATION Total DOBOSZENSKI & SONS $10,169.04 Paid Chk# 046018 7/30/2008 ICMA RETIREMENT TRUST G 101-21705 Other Retirement $361.00 PLAN #304185 E 101-41400-121 PERA $212.22 PLAN #304185 Total ICMA RETIREMENT TRUST $573.22 Paid Chk# 046019 7/30/2008 PUBLIC EMPLOYEES RETIREMENT FD E 101-41600-121 PERA $481.79 PPE 7/26/08 CH DTD 7/30/08 E 602-49450-121 PERA $31.62 PPE 7/26/08 CH DTD 7/30/08 E 101-43100-121 PERA $822.04 PPE 7/26/08 CH DTD 7/30/08 G 101-21704 PERA $2,012.78 PPE 7/26/08 CH DTD 7/30/08 E 250-42410-121 PERA $465.58 PPE 7/26/08 CH DTD 7/30/08 E 601-49400-121 PERA $31.62 PPE 7/26/08 CH DTD 7/30/08 E 101-41400-121 PERA $347.90 PPE 7/26/08 CH DTD 7/30/08 Total PUBLIC EMPLOYEES RETIREMENT FD $4,193.33 10100 BANK OF ELK RIVER $19,046.72 Fund Summary 101 GENERAL FUND 250 Comm. Dev. & Bldg Safety 408 Otsego Creek Watershed 601 WATER FUND 602 SEWER FUND 10100 BANK OF ELK RIVER $7,623.86 $1,190.58 $10,169.04 $31.62 $31.62 $19,046.72 ITEM 5-2 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 5 August 2008 RE: Otsego — Code Enforcement; Mowing fines/charges assessment NAC FILE: 176.10 — 08.01 City staff has drafted Resolution 2008-51 setting a public hearing for 13 October 2008 at 5:30 PM to consider assessment of unpaid fines and service charges related to City abatement of weed and grass violations. The City Council will consider adoption of Resolution 2008-51 at their meeting on 11 August 2008 at 6:30 PM. C. Mike Robertson Judy Hudson Gary Groen Tami Loff Sandy Lindenfelser Andy MacArthur RESOLUTION NO.: 2008-50 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION SETTING A PUBLIC HEARING ON PROPOSED ASSESSMENTS FOR UNPAID ADMINSTRATIVE FINES. WHEREAS, certain administrative fines for violation of the City Code have been issued to the responsible party and have not been paid within 30 days of receipt of the citation; and, WHEREAS, pursuant to the provisions of the City Code and Minnesota Statutes 429.101 and other Statutes, the City can assess for unpaid administrative fines, including penalties and interest, against the affected properties; and, WHEREAS, City staff has prepared a list setting forth the properties delinquent in payment of said administrative fines and the amount of delinquency for each property. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO THAT: A public hearing shall be held on the 13t' Day of October, 2008 at 5:30 PM at City Hall to pass upon such proposed assessment and at such time and place all persons owning property affected by the proposed assessment will be given an opportunity to be heard. 2. The City Clerk is hereby directed to cause notice of the public hearing of the proposed assessment to be published once in the official newspaper at least fourteen (14) days prior to the date of said hearing, which shall state in the notice the total amount of delinquencies proposed for certification and shall also cause mailed notice to be given to the owner of each parcel described in the proposed assessment roll not less than fourteen (14) days prior to the date of said hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Clerk, except that no interest shall be charged if the entire assessment is paid within thirty (30) days from the date upon which the assessment is adopted by the City Council. The property owner may at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made, provided that such payment is made before November 15 or interest will be charged through December 31 of the succeeding year. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 11th day of August 2008. CITY OF OTSEGO BY: Jessica Stockamp, Mayor ATTEST: Judy Hudson, Zoning Administrator/City Clerk. 2 ITEM 5-3 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 5 August 2008 RE: Otsego — Code Enforcement; Delinquent fines assessment NAC FILE: 176.10 City staff has drafted Resolution 2008-50 setting a public hearing for 13 October 2008 at 5:30 PM to consider assessment of unpaid fines related to citations issued for violation of the City Code. These fines include citations issued for violation of the Zoning Ordinance (including signs), nuisance ordinance and rental housing ordinance. The City Council will consider adoption of Resolution 2008-50 at their meeting on 11 August 2008 at 6:30 PM. C. Mike Robertson Judy Hudson Gary Groen Tami Loff Sandy Lindenfelser Andy MacArthur RESOLUTION NO.: 2008-51 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION SETTING A PUBLIC HEARING ON PROPOSED ASSESSMENTS FOR UNPAID ADMINSTRATIVE FINES AND SERVICE CHARGES RELATED TO ABATEMENT OF PROPERTY MAINTENANCE VIOLATIONS WHEREAS, certain administrative fines and service charges for violation of the property maintenance provisions of the City Code have been issued to the responsible party and have not been paid within thirty (30) days of receipt of the citation; and, WHEREAS, pursuant to the provisions of the City Code and Minnesota Statutes 429.101 and other Statutes, the City can assess for unpaid administrative fines, including penalties and interest, against the affected properties; and, WHEREAS, City staff has prepared a list setting forth the properties delinquent in payment of said administrative fines and the amount of delinquency for each property. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO THAT: 1. A public hearing shall be held on the 13th Day of October, 2008 at 5:30 PM at City Hall to pass upon such proposed assessment and at such time and place all persons owning property affected by the proposed assessment will be given an opportunity to be heard. 2. The City Clerk is hereby directed to cause notice of the public hearing of the proposed assessment to be published once in the official newspaper at least fourteen (14) days prior to the date of said hearing, which shall state in the notice the total amount of delinquencies proposed for certification and shall also cause mailed notice to be given to the owner of each parcel described in the proposed assessment roll not less than fourteen (14) days prior to the date of said hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Clerk, except that no interest shall be charged if the entire assessment is paid within thirty (30) days from the date upon which the assessment is adopted by the City Council. The property owner may at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made, provided that such payment is made before November 15 or interest will be charged through December 31 of the succeeding year. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 11th day of August 2008. CITY OF OTSEGO BY: Jessica Stockamp, Mayor ATTEST: Judy Hudson, Zoning Administrator/City Clerk 2 RE: Well No. 3 Redevelopment, Well Pump Replacement and Electrical Revisions at Pumphouse No. 2 Contractor. E.H. Renner & Sons, Inc. Contract Amount: $132,639.00 Award Date: August 28, 2007 Completion Date: November 24, 2007 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by E.H. Renner & Sons, Inc. Bid Schedule "A" -Well No. 3 Redevelopment ITEM NO. PAY ESTIMATE #7 FINAL ESTIMATED QUANTITY CITY OF OTSEGO CONTRACT UN11 PRICE CONTRACTAMOUNT Improvement Project 07-05 EXTENSION Well No. 3 Redevelopment, Well Pump Replacement August 4, 2008 and Electrical Revisions at Pumphouse No. 2 Honorable Mayor & City Council $4 000.00 111 City of Otsego 1.00 8899 Nashua Avenue NE 2 Otsego, MN 55330 11 RE: Well No. 3 Redevelopment, Well Pump Replacement and Electrical Revisions at Pumphouse No. 2 Contractor. E.H. Renner & Sons, Inc. Contract Amount: $132,639.00 Award Date: August 28, 2007 Completion Date: November 24, 2007 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by E.H. Renner & Sons, Inc. Bid Schedule "A" -Well No. 3 Redevelopment ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UN11 PRICE CONTRACTAMOUNT USED TO DATE EXTENSION 1 Mobilization/Demobilization 11 LS $4 000.00 111 4,000.00 1.00 4,0D0.00 2 Pull Existina Pump 11 LS $2.1104.00 2 104.00 1 2,104.00 3 Dynamite 1001 LBS $26.00 $ 2,600.00 146.50 $ 3,809.00 4 Bail Sand 601 HRS $120.00 $ 7,200.00 9.25 1,110.00 5 F.I.R. Development E ui ment 11 LS $2 000.00 S 2 000.00 1.00 2.000.00 6 Develop Well/Pressurize & Release 4 HR $225.00 $ 9,000.00 16 $ 3,600.00 7 F.I.R. Test Pump Equipment 1 LS $3,200. $ 3,200.00 1 $ 3,200.00 8 Test Pump Well 60 HR $135.00 $ 8 100.00 62.59 8,449.65 9 Disinfect Well 1 LS $25.00 25.00 1 $ 25.00 10 Video Record Well 1 LS $1,460.00 11.450.00 1 1,450.00 11 Water Ana sis-Re rt/Perrnit Submittals 1 LS 1450.00 $ 1450.00 1 1450.00 12 Sile Restoretion 1 LS $2,000.001 2000.00 0.5 1000.00 Total Bid Schedule "A" $ 43.129.00 $ 32.197.95 Bid Schedule "B" - Well Pumo and Meter ITEM ESTIMATED USED TO CONTRACT UNI NO. ITEM DESCRIPTION QUANTITY UNIT PRICE USED TO EXTENSION NO. ITEM DESCRIPTION QUANTITY UNIT PRICE CONTRACT AMOUNT DATE EXTENSION Includes furnishing, installation, and testing of now 65 100.00 1.000 65 100.00 $ 11,915.85 Well No. 3 pump and motor and the connection to $ 17,721.92 $ 4,042.25 1 Pumphouse #2. 1 LS $24,410.00 $ 24 410.00 1.0 $ 24 410.00 Total Bid Schedule "B" $ 24.410.00 $ 24.410.00 Bid Schedule "C" - Electrical Revisions to Pumohouse No. 2 ITEM ESTIMATED CONTRACT UNIT USED TO 32,197.65 24.410.00 NO. ITEM DESCRIPTION QUANTITY UNIT PRICE CONTRACT AMOUNT DATE EXTENSION Indudes furnishing, installation and testing of new $ 121.707.65 electrical equipment for Pumphouse 02 a $ 121.707.65 I described in the contract documents. 1 LS $65,100.00 65 100.00 1.000 65 100.00 Bid Schedule "A" Bid Schedule "B" Bid Schedule "C' TOTAL Total Work Completed to Date LESS 0% RETAINAGE: LESS PAY ESTIMATE NO. 1 LESS PAY ESTIMATE NO. 2 LESS PAY ESTIMATE NO. 3 LESS PAY ESTIMATE NO.4 LESS PAY ESTIMATE NO. 5 LESS PAY ESTIMATE NO. 6 WE RECOMMEND PAYMENT OF Total Bid Schedule "C" $ 65.100.00 $ 65,100,00 $ 43,129.00 $ 24,410.00 $ $ 32,197.65 24.410.00 $ 65.100.00 $ 65,100.00 S 132,639.00 $ 121.707.65 $ 121.707.65 S $ 11,915.85 $ 17,721.92 $ 4,042.25 $ 41.264.29 $ 7,189.13 $ 33,488.83 $ 6,085.38 Please verify the amount of previous payments, and the receipt of the following items prior to making payment. 1. Certificate of claims payment (lien waiver), 2. Affidavit of payment of States taxes (MN State TAX Form IC 134), 3. Letter of consent from surety firm. APPROVALS: CONTRACTOR: E.H. RENNER & SONS, INC. Ce n by Contr • ,rcltjbghat all items and amounts are correct for the work completed to date. Signed: Title: ✓!J a lb -2 Am Data • 0 of ENGINEER: HAKANSON ANDERSON ASSOCIATES, INC. C Eirtification En ' eer: We r men yment for and quantities as shown. Signe Titl-er� s Date O OWNER: CITY OF OTSEGO Date S:WunicipahAOTSEGOL524bt524PE PE - 1 PAY ESTIMATE #6 CITY OF OTSEGO Improvement Project No. 06-05, Well No. 8 Raw Water Line and Pumphouse No. 2 Improvements August 4, 2008 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: Well No. 8, Raw Water Line and Pumphouse No. 2 Improvements Contractor: Rice Lake Construction Contract Amount: $790,007.00" Award Date: April 24, 2007 Completion Date: September 25, 2008' Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by Rice Lake Construction. Rid AnhnA,d. ^GsA 1 -W.11 A ".,A uw.". V ... e„ ITEM 5_5 CONTRACTOR ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION NO. Includes construction of Well #8; furnishing, installation, QUANTITY UNIT PRICE CONTRACT AMOUNT DATE EXTENSION Sandstone removal and dismsal sitework and testing of well pump and motor, Meter Vault CY $62.75 $ 129 014.00 ' 129 014.00 3 Discharoe DiDino and its components, and buried piping between Well #8 LS $5,000.00 $ 5,000.00 -1.00 $ (5,000.00) 4 1 and Meter Vault. (Delete Gravel Backfill•) 1 LS $539,920.00• $ 539,920.00 0.65 S 350,948.00 2 ISample Tap on Pitless Adapter' 1 LS $,2040.00. $ 2,040.00,1 (6,080.00) $ 2,040.00 Total Bid Schedule "A" E 541,960.00 $ 352,988.00 ITEM ITEM DESCRIPTION ESTIMATED UNIT CONTRACT UNIT USED TO DATE USED TO 1 NO. ITEM DESCRIPTION QUANTITY UNIT PRICE CONTRACT AMOUNT DATE EXTENSION Sandstone removal and dismsal Includes furnishing, installation, sitework and testing ol CY $62.75 $ 129 014.00 2,056. $ 129 014.00 3 Discharoe DiDino buried piping, valves and fittings from Meter Vault to Well LS $5,000.00 $ 5,000.00 -1.00 $ (5,000.00) 4 1 #3 and Pumphouse 02. 1 LS $78,000.00 $ 76 000.00 0.95 $ 74 100.00 Total Bid Schedule "C" $ 76,000.00 $ 74,100.00 Rid Anhad„1. ••O.M a .... ...-.__.-,• ITEM ITEM DESCRIPTION ESTIMATED UNIT CONTRACT UNIT USED TO DATE USED TO 1 NO. ITEM DESCRIPTION QUANTITY UNIT PRICE CONTRACT AMOUNT DATE EXTENSION Sandstone removal and dismsal Includes demolition, and Furnishing, installation sitework and CY $62.75 $ 129 014.00 2,056. $ 129 014.00 3 Discharoe DiDino testing of piping, valves, fillings, meters, and equipment for LS $5,000.00 $ 5,000.00 -1.00 $ (5,000.00) 4 1 Pumphouse #2. Delete all work Except for Bonds') 1 LS St 200.00• $ 1,200.00 1 $ 1,200.00 Total Bid Schedule "D" $ 1.200.00 $ 1.200.00 Chsnnn nM.. •1.. o ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 Additional well casing 1 LS $16,610.00 $ 16,610.00 1.00 $ 16 610.00 2 Sandstone removal and dismsal 2056 CY $62.75 $ 129 014.00 2,056. $ 129 014.00 3 Discharoe DiDino -1 LS $5,000.00 $ 5,000.00 -1.00 $ (5,000.00) 4 Class 3 aggregate base -300 CY $10.00 $ (3,000.00) -300.00 E (3.000.00) 5 Dynamite for blasting -320 LBS. S19.00 $ (6,080. -320.00 $- (6,080.00) 6 Air development -34 HRS. $425.00 E 14,450. -34.00 $ 14 450.00 7 Test pumping 48 HRS. $192.00 $ 9216.00 48.00 E 9,216.00 8 lCarnent grout -7 CY $425.001$ (2,975.00)1 7.00 $ (2,975.00)l 9 Bondin , insurance and overhead 7 LS $3.986.001 $ 3,986.001 1.00 E 3.0-- Total Change Order No. 2 $ 108,889.00 $ 108,889.00 Chance Order No. 3 ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 Underground Pipino Modifications 1 LS $3,270. $ 3,270.00 0.00 $ 2 Pumphouse Modifications 1 LS $8,700. $ 8 700.00 0.00 $ 3 Chemical Feed Equipment 1 LS $21,326.00 $ 21 326.00 0.00 $ 4 Electrical Modifications 11 LS $20,000.001 E 20 000.00 0.00 S 5 Bonding, insurance and Overhead t LS 56,662.0011; 61662.001 0.00 $ 'Revised Per Change Order No. 1 " Revised Per Change Order No. 3 S:1MunicipallAOTSEGO%5221ot522 PE6 Total Change Order No. 3 $ 59.958.00 $ PE -1 PAY ESTIMATE #6 CITY OF OTSEGO Improvement Project No. 06-05, Well No. 8 Raw Water Line and Pumphouse No. 2 Improvements Bid Schedule "Part I - Well 8 and Meter Vault' Bid Schedule "Part 2 - Raw Walermain" Bid Schedule "Part 3 - Pumphouse #2 Improvements" Change Order No. 2 Change Order No. 3 TOTAL Total Work Completed to Date LESS 5% RETAINAGE: LESS PAY ESTIMATE NO. 1 LESS PAY ESTIMATE NO.2 LESS PAY ESTIMATE NO. 3 LESS PAY ESTIMATE NO.4 LESS PAY ESTIMATE NO.5 WE RECOMMEND PAYMENT OF: CONTRACTOR $ 541,960.00 $ 352,988.00 $ 78,000.00 $ 74,100.00 $ 1,200.00 $ 1,200.00 $ 108,889.00 $ 108,889.00 $ 59,958.00 $ $ 790,007.00 $ 537,177.00 $ 537,177.00 $ 26,868.86 $ 83,207.84 $ 99,967.36 $ 117,972.52 $ 103444.55 $ 51,355.10 $ 54,370.78 CONTRA Lake C traction rt icaU nir : dl. " ' -sand amounts are correct for the work completed to date ENGINEER: HAKANSON ANDERSON ASSOCIATES, INC. Certification by Engineer: We recommend payment r work and quantities as shown. Signed C `..sC —" Date S D " OWNER: City of Otsego Date 8:1MunicipaRAOTSEGO%5221ol522PE6 PE - 2 PAY ESTIMATE #1 ITEM 5-6 CITY OF OTSEGO 75th Street NE Improvements "'ate: August 6,2008 ,norable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: 75th Street NE Improvements Contractor: Hardrives, Inc. Contract Amount: $459,916.85 Award Date: 5/27/08 Completion Date: 7/17/09 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by Hardrives, Inc. Bid Schedule "A" - Inescrintinn of Srhwrhdw "A'9 ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 MOBILIZATION 1 LS $14,000.00 $ 14 000.00 0.75 $ 10 500.00 2 REMOVE SEWER PIPE STORM 95 LF $5.34 $ 507.30 95 $ 507.30 3 SALVAGE ROCK CHECKS 2 EA $360.00 $ 720.00 2 $ 720.00 4 REMOVE DRAINAGE STRUCTURE 3 EA $160.00 $ 480.00 3 $ 480.00 5 REMOVE CONCRETE CURB AND GUTTER 178 LF $4.50 801.00 178 $ 801.00 6 REMOVE BITUMINOUS SURFACE 65 SY $3.20 $ 208.00 65 $ 208.00 7 REMOVE 4" SOLID LINE WHITE 440 LF $0.43 $ 189.20 $ 8 REMOVE 4" DOUBLE SOLID LINE YELLOW 150 LF $0.85 $ 127.50 $ 9 SAWING BITUMINOUS PAVEMENT 227 LF $2.35 $ 53345 $ 10 COMMON EXCAVATION E 1880 CY $6.50 12 220.00 1,087.50 $ 7,068.75 11 TOPSOIL BORROW L 1"I CY $16.00 $ 18 240.00 $ 12 AGGREGATE BASE CLASS 5 MODIFIED 5,210 TON $10.65 $ 55 486.50 4.429. $ 47 168.85 3 MILL BITUMINOUS SURFACE 45 SY $6.00 $ 270.00 4 ITYPE LV4 WEARING COURSE MIXTURE B 1.555 TON $55.50 $ 86 302.50 Is 15 ITYPE LV3 NON WEARING COURSE MIXTURE B 1,84 TON $43.00 79 335.00 Is 16 BITUMINOUS MATERIAL FOR TACK COAT 625 GAL $1.75 1,093.75 $ 17 15" PIPE APRON 1 EA I $320.00 $ 320.00 1 $ 320.00 18 30" PIPE APRON 2 EA 80.00 960.00 2 $ 960.00 19 30" PIPE APRON TRASH GUARD 2 EA $693.00 $ 1,386.00 2 $ 1,386.00 20 15" RC PIPE SEWER DESIGN 3006 CL V 700 LF $19.20 13 440.00 708 $ 13 593.60 21 18" RC PIPE SEWER DESIGN 3006 CL V 536 LF $21.35 11 443.60 530 $ 11 315.50 22 21" RC PIPE SEWER DESIGN 3006 CL III 91 LF $23.50 $ 2.138.50 88 $ 2,068.00 23 24" RC PIPE SEWER DESIGN 3006 CL III 91 LF $24.50 $ 2,229.50 91 $ 2,229.50 24 30" RC PIPE SEWER DESIGN 3006 CL 111 488 LF $33.00 $ 16 104.00 488 16 104.00 25 CONNECT TO EXISTING STORM SEWER 1 EA $533.00 $ 533.00 1 533.00 26 18" PIPE PLUG 1 EA $32.00 $ 32.00 1 $ 32.00 27 CONNECT TO EXISTING SANITARY SEWER 1 EA $8,000.00 $ 8,000.00 1 $ 8 000.00 28 8" PVC PIPE SANITARY SEWER SDR 35 10'-16' DEPTH 284 LF $16.00 $ 4,544.00 284 $ 4,544.00 29 STANDARD 48" SANITARY SEWER MH 0'-8' 1 EA $2,775.00 $ 2,775.00 1 $ 2,775.00 30 EXTRA DEPTH MANHOLE 8 VF $107.00 $ 856.00 8 856.00 31 TELEVISE SANITARY SEWER 350 LF $2.10 $ 735.00 $ 32 CONNECT TO EXISTING WATERMAIN 1 EA $533.00 $ 533.00 1 $ 533.00 33 1 RELOCATE HYDRANT WITH GATE VALVE AND BOX 1 EA $885.00 $ 885.00 1 $ 885.00 34 ADJUST VALVE BOX 5 EA $178.00 $ 890.00 $ 35 ADJUST HYDRANT 4 EA $672.00 2,688.00 4 $ 2,688.00 36 6" WATERMAIN DUCTILE IRON CL 52 12 LF $42.70 $ 512.40 12 $ 512.40 37 8" WATERMAIN DUCTILE IRON CL 52 279 LF $28.80 $ 8,035.20 279 $ 8,035.20 38 WATERMAIN FITTINGS 207 LB $6.40 $ 1,324.80 158 $ 1,011.20 39 CONSTRUCT DRAINAGE STRUCTURE DESIGN 4020 - 48" 1 8 EA $1,547.00 $ 12 376.00 8 $ 12 376.00 3 CONSTRUCT DRAINAGE STRUCTURE DESIGN 4020 - 54" 4 EA $2 187.00 $ 8,748.00 4 8,748.00 41 CONSTRUCT DRAINAGE STRUCTURE DESIGN 4020 - 66" 1 EA _$2,267.001 $ 2,267.00 1 $ 2,267,00 42 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 1 2X3 3 EA $1,547.001 $ 4,641.00 1 3 4 641.00 S:UNunicipaMOTSEG01377\Specfcationbt377pe PE - 1 PAY ESTIMATE #1 CITY OF OTSEGO 75th Street NE Improvements OWNER 3;i CUNSTRUCT DRAINAGE STRUCTURE, DESIGN SPECIAL 2 27" 1 EA $1.173.00 $ 1,173400 1 $ 1,173.00 44 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 3 30" 1 EA $1,067.00 $ 1106700 1 $ 1 067.00 45 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 4 (OCS) 1 EA $2,667.00 $ 2667.00 1 $ 2667 .00 667.00 46 ADJUST FRAME AND RING CASTING 4 EA $265.00 $ 1 060.00 $ 47 RANDOM RIPRAP CLASS III 10.9 CY $107.00 $ 1 166.30 $ 48 GRANULAR FILTER MATERIAL 5.5 CY $32.00 $ 176.00 $ 49 CONCRETE CURB AND GUTTER DESIGN 8618 4.790 LF $9.25 $ 44 307.50 4.851. $ 44 871.75 50 PEDESTRIAN CURB RAMP 9 EA $350.00 $ 3,150.00 1 $ 350.00 51 TRUNCATED DOMES 144 SF $27.00 $ 3,888.00 16 $ 432.00 52 TRAFFIC CONTROL 1 LS $750.00 $ 750.00 0.75 562.50 53 TYPE III BARRICADES 6 EA $277.00 $ 11662.00 $ 54 SILT FENCE TYPE MACHINE SLICED 1.800 LF $1.97 $ 3.546.00 1,865 $ 3,674.05 55 INLET PROTECTION 15 EA $260.00 $ 3900.00 $ 56 TEMPORARY ROCK CONSTRUCTION ENTRANCES 2 EA $570.00 $ 1,140.00 $ 57 SEEDING 2.5 AC $800.00 $ 21000.00 $ 58 SEED MIXTURE 240 190 LB $4.80 $ 912.00 $ 59 MULCH MATERIAL TYPE 1 5 TON $373.00 $ 1,865.00 $ 60 FERTILIZER TYPE 1 1,2 LB $0.80 $ 1,000.00 $ 61 PAVEMENT MESSAGE RT ARROW) - EPDXY 2 EA $133.00 266.00 $ 62 PAVEMENT MESSAGE LT ARROW) - EPDXY 1 EA $133.00 $ 133.00 $ 63 12" SOLID LINE WHITE - EPDXY 356 LF $4.80 1,708.80 $ 64 CROSS WALK MARKING - EPDXY 168 SF $4.80 $ 806,40 $ 65 4" SOLID LINE WHITE - EPDXY 4,676 LF $0.22 $ 1,028.72 $ 66 4" DOUBLE SOLID LINE YELLOW - PAINT 2,067 LF $0.31 $ 640.77 $ 67 4" DOUBLE SOLID LINE YELLOW - EPDXY 2067 LF $0.481$ 992.16 $ 1 owl 1510 Scnedule "A" $ 459,916.85 $ 228,664.60 Bid Schedule "A" $ 459,916.85 $ 228,664.60 TOTAL $ 228,664.60 Total Work Completed to Date $ 228 664.60 LESS 5% RETAINAGE: $ 11,433.23 WE RECOMMEND PAYMENT OF: $ 217,231.37 APPROVALS: CONTRACTOR: HARDRIVES, INC. Certification by Contractor: I certi t II items and amounts are correct for the work completed to date Signed: Title: 4E> UP % . Date ^ I S ENGINEER: HAKANSON ANDERSON ASSOCIATES, INC. Certification byf�Wineer: Why recom)nend payment for work and quantities as shown. OWNER: CITY OF OTSEGO ,ned; Title: Date S:\MunicipanAOTSEG01377tSpecification\ot377pe PE - 2 ITEM 6-1 Planning August 6, 2008 Civil Engineering Land Surveying Ms. Judy Hudson, Zoning Administrator City of Otsego 8899 Nashua Avenue, NE Otsego, Minn. 55330 Re: Extension Request for Crimson Ponds North Dear Ms. Hudson: According to Section 21-3-2:K.7 of the City of Otsego Code a final plat must be submitted to the City within one hundred days of the approval of a preliminary plat or the approval is considered void, unless otherwise specified by a development agreement. The above-cited section of City Code indicates that the City may grant a time extension if the extension is submitted 30 days prior to the lapse of the approval. On behalf of Backes Companies, Inc. I hereby request an extension of one hundred additional days for submittal of the final plat for Crimson Ponds North. Sincerely, LOUCKS ASS IATES )Da id Hagen, Al Senior Planner Copy: Dennis Backes, President Backes Companies, Inc. Landscape Architecture Environmental ITEM 8_1 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 5 August 2008 RE: Otsego — Beebe CUP NAC FILE: 176.02 — 08.14 The Planning Commission held a public hearing on 4 August 2008 to consider an application for a conditional use permit to allow a second driveway from a public street to the lot a 9330 Ogden Avenue. The property owner and applicant, Mr. Ted Beebe was not present. Mr. Dennis Gatenby spoke at the public hearing in opposition to the request. Mr. Gatenby is concerned that allowance of detached accessory buildings and driveways directly from City streets will lead to an increase in home extended businesses. Mrs. Margaret Gatenby also spoke in opposition to the request stating that only one driveway should be allowed. Finally, Mr. Richard Wilt spoke in opposition to the application has he had previously been denied a similar request. In response to these comments, City staff explained that the Zoning Ordinance allows for detached accessory buildings, but that use for business purposes is prohibited and enforced on a complaint basis. City staff further explained that allowance of second driveways is based on the specific criteria established in May 2004 that protects the City's primary goal in regulating driveways of traffic management, access spacing and minimizing improvements within the public right-of-way. As part of their discussion, the Planning Commission asked about the process for approval in locating a single family home and potential detached accessory building. City staff said that as the City has grown, City staff is able to provide more direction to builders and home owners regarding the location of buildings on their lot to be consistent with established policies and regulations. The criteria set forth in the Zoning Ordinance for allowance of a second driveway within the one acre subdivisions accommodate properties with difficult physical conditions or preexisting building locations. There is no ability to prohibit construction of a detached accessory building that does not have access to a single driveway to the property, but City staff would be unlikely to recommend approval of a second driveway for a property that was advised of the City's policies for access to a public street. The Planning Commission concurred indicating that they are sympathetic to situations similar to that of Mr. Beebe but would be less so for a property owner advised before construction to avoid the need for a second driveway. The Planning Commission closed the public hearing and voted 6-1 to recommend approval of the application. Findings of fact consistent with the recommendation of the Planning Commission are attached for review and possible action at the City Council meeting on 11 August 2008 at 6:30 PM. POSSIBLE ACTIONS A. Motion to approve a CUP allowing construction of a second driveway, subject to the following conditions: 1. The second driveway shall be constructed and paved within one (1) year from the date of approval. 2. The construction of the second driveway within the public right-of-way shall comply with Standard Plate #706. B. Motion to deny the application based on a finding that the request is inconsistent with the policies of the Comprehensive Plan and Zoning Ordinance criteria. C. Motion to table. ec. Mike Robertson, City Administrator Judy Hudson, City Clerk/Zoning Administrator Andy MacArthur, City Attorney Ron Wagner, City Engineer Ted Beebe 2 CITY OF 0 T S E G 0 WRIGHT COUNTY, MINNESOTA APPLICANT: Theodore Beebe FINDINGS & DECISION CONDITIONAL USE PERMIT APPLICATION: Request for approval of a CUP allowing a second access from a public street to a single family lot within the R-3 District. CITY COUNCIL MEETING: 11 August 2008 FINDINGS: Based upon review of the application and evidence received, the City Council of the City of Otsego now makes the following findings of fact: A. The legal description of the property is Lot 1, Block 1 Mississippi Parkwood, City of Otsego, County of Wright, State of Minnesota. B. The subject site is guided by the Comprehensive Plan for Low Density Residential land uses within the Long Range Urban Service Area. C. The subject site is zoned R-3, Residential Long Range Urban Service District. D. The applicant is proposing construction second driveway from a public street accessing the property; the proposed second driveway is allowed a conditional use in accordance with Section 20-21-4.1-1.1 1.d of the Zoning Ordinance. E. Consideration of the application is to be based upon (but not limited to) the criteria set forth by Section 20-4-2.F of the Zoning Ordinance: 1. The proposed action's consistency with the specific policies and provisions of the Otsego Comprehensive Plan. Finding: A goal of the Comprehensive Plan is to accesses onto public streets for proper traffic management while providing adequate access to property. Allowance of a second driveway to the subject site is consistent with the Comprehensive Plan and criteria established by the Zoning Ordinance as there is a demonstrated need related to the location of the existing single family home on the propert. 2. The proposed use's compatibility with present and future land uses of the area. Finding: The subject site is surrounded by other existing one -acre single family development and no compatibility issues are anticipated as a result of connecting the existing concrete slab accessing the existing detached accessory building to the public street. 3. The proposed use's conformity with all performance standards contained within the Zoning Ordinance and other provisions of the City Code. Finding: The proposed second driveway will comply with all applicable performance standards. 4. Traffic generation of the proposed use in relation to capabilities of streets serving the property. Finding: The allowance of a second driveway to access a detached accessory building will not result in additional traffic generation that would negatively effect public streets. 5. The proposed use can be accommodated by existing public services and facilities and will not overburden the City's service capacity. Finding: The proposed driveway will not effect the City's service capacities. E. The Planning Report dated 30 July 2008 prepared by the City Planner, Northwest Associated Consultants, Inc., is incorporated herein. F. The Otsego Planning Commission conducted a public hearing at their regular meeting on 4 August 2008 to consider the application, preceded by published and mailed notice; upon review of the application, and other evidence, the public hearing was closed and the Planning Commission recommended by a 6-1 vote that the City Council approve the request based on the findings outlined above. DECISION: Based on the foregoing information and applicable ordinances, the application is hereby APPROVED subject to the following conditions: The second driveway shall be constructed and paved within one (1) year from the date of approval. 2. The construction of the second driveway within the public right-of-way shall comply with Standard Plate #706. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: Attest: ADOPTED by the Otsego City Council this 11th day of August, 2008. CITY OF OTSEGO By: Jessica Stockamp, Mayor Judy Hudson, Zoning Administrator/City Clerk 2 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 5 August 2008 RE: Otsego — Comprehensive Plan; Transportation Plan map update NAC FILE: 176.02 — 08.04 The Planning Commission held a public hearing on 4 August 2008 to consider an update to the Transportation Plan map included as part of the Comprehensive Plan. The primary reason for the Transportation Plan map update is to include schematic reference to the preferred alignment of the proposed 1-94/Kadler Avenue interchange. Consideration of the amendment was initiated by the City Council as part of its planning efforts and pursuit of permit approvals from MNDoT and Federal Highway Administration for the interchange. Resident Pat Hilden of Lin -Bar Estates spoke in support of the proposed Transportation Plan update and specifically to the issue of needed improvements to CSAH 37 and the need for buffer yards for residential development abutting major roadways. City staff responded that the timing for improvement of the roadways on the Transportation Plan will primarily be development driven with Wright County responsible for construction of roads such as CSAH 37. City staff also noted that the Zoning Ordinance was amended in October 2002 to require installation of berms and landscaping along collector and arterial streets to buffer abutting residential development. The Planning Commission had various questions regarding specific roadways or segments of roadways but no major comments or concerns. The Planning Commission closed the public hearing and voted 6-0 to recommend City Council approval of the updated Transportation Plan map. A resolution consistent with the recommendation of the Planning Commission is attached for consideration at the City Council meeting on 11 August 2008. POSSIBLE ACTIONS A. Motion to approve Resolution 2008-52'updating the Transportation Plan map. B. Motion to not approve the Transportation Plan map update. C. Motion to table. C. Mike Robertson, City Administrator Judy Hudson, City Clerk/Zoning Administrator Andy MacArthur, City Attorney Ron Wagner, City Engineer 2 I tz' I u - 101 t ; JJ � I 4 I �/5lh St 111E n ci s i { - I - w r..r. w� t �) I I r r 7nth qt 4E I LJ i I 5 101 4 I �/5lh St 111E n ci -x - I - r..r. t �) I I r r 7nth qt 4E I LJ i CITY OF OTSEGO -O!V THE GREAT RIVER ROAD Transportation Plan Functional Classification ON,# Industrial/Commercial Major Collector �i Minor Arterial ^� Parkway �i Principal Arterial Residential Major Collector ` . n Residential Minor Collector L -- i pfd j li_� -� _ - LT -JI r 601h St NE.: ----- 0 0.5 1 2 - Miles 1 inch equals 1 mile NORTH RESOLUTION NO.: 2008-52 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION AMENDING THE COMPREHENSIVE PLAN ADOPTING AN UPDATED TRANSPORTATION PLAN MAP WHEREAS, the Comprehensive Plan establishes a Transportation Plan for the City; and, WHEREAS, the purpose of the Transportation Plan is to identify existing and future roadways based upon a functional classification system; and, WHEREAS, the Transportation Plan incorporates the recommendations of the Northeast Wright County Transportation Plan; and, WHEREAS, the Northeast Wright County Transportation Plan identifies a potential future freeway interchange at Interstate 94 and Kadler Avenue; and, WHEREAS, the City Council has authorized further planning and engineering studies related to a proposed freeway interchange at Interstate 94 and Kadler Avenue; and, WHEREAS, the City has initiated an amendment of the Transportation Plan map to illustrate in schematic form the preferred alignment of the proposed interchange at Interstate 94 and Kadler Avenue; and, WHEREAS, the proposed amendment illustrating the proposed Interstate 94 and Kadler Avenue interchange, along with other amendments as recommended by City staff, is illustrated by Exhibit A; and, WHEREAS, the Planning Report dated 30 July 2008 prepared by the City Planner, Northwest Associated Consultants, Inc., is incorporated herein; and, WHEREAS, the Otsego Planning Commission conducted a public hearing, at their regular meeting on 4 August 2008, to consider the proposed amendment, preceded by published and mailed notice; and, WHEREAS, the Otsego Planning Commission upon review of the application and evidence received closed the public hearing and recommended by a 6-0 vote that the City Council approve the requested amendment of the Comprehensive Plan. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO THAT: the request to amend the 2004 Comprehensive Plan as illustrated on Exhibit A is hereby APPROVED based on the aforementioned findings. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 11th day of August 2008. CITY OF OTSEGO BY: Jessica Stockamp, Mayor ATTEST: Judy Hudson, Zoning Administrator/City Clerk 2 ITEM 8_3 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com MEMORANDUM TO: Otsego Planning Commission FROM: Daniel Licht, AICP DATE: 5 August 2008 RE: Otsego — Zoning Ordinance; Accessory Buildings NAC FILE: 176.08 — 08.07 BACKGROUND A number of issues related to regulation of accessory buildings have been identified recently. The purpose of this memorandum is to outline these issues and suggest possible modifications to the Zoning Ordinance in response. The Planning Commission discussed these issues as outlined at their meeting on 7 July 2008 and held a public hearing on 4 August 2008 to consider a draft Zoning Ordinance amendment. Exhibits: A. Proposed Ordinance 2008-16 ANALYSIS Rear Yards Abutting Collector/Arterial Streets. The Zoning Ordinance requires a 65 foot setback from collector or arterial streets defined by the Comprehensive Plan. New subdivisions occurring within the east and west sewer districts are designed such that the lots abutting collector or arterial streets are double frontage lots with the front of the house accessed from a local residential street. In this scenario, the yard abutting the collector or arterial street is functionally the rear yard of the property, but the same 65 foot setback applies (versus a 20 foot setback for interior lots). It is common that these double frontage lots abutting collector or arterial streets are designed such that the house is located at the 65 foot setback line. Section 20-16-4.13 of the Zoning Ordinance does not exempt accessory structures on these lots from the 65 foot setback. Within the developed sewered subdivisions, play sets, garden sheds and other structures have been erected within these rear yards that do not meet the 65 foot setback. In order to address these existing lots and ensure usable yard space for accessory structures, the Planning Commission discussed the following amendment: 20-16-4.B.3: a. Attached accessory structures shall conform to principal building setbacks required for the zoning district in which the structure is located. b. Detached accessory structures may encroach into required side or rear yard setbacks when located in the rear yard of the lot, but shall not encroach into the required setback for a yard abutting a public street of a corner lot: 1. Detached accessory structures not exceeding one hundred fifty (150) square feet in gross floor area shall be setback at least five (5) feet from side or rear lot lines abutting other lots or ten (10) feet from a rear lot line abutting a ublic right-of-way in the case of a through lot. 2. Detached accessory structures with a gross floor area larger than one hundred fifty (150) square feet shall be setback at least ten (10) feet from side or rear lot lines abutting other lots or twenty (20) feet from a rear lot line abutting a public right-of- way in the case of a through lot. C. No accessory structure shall be located within a required buffer yard, drainage and utility easement or public right-of-way. Interior Lot Setbacks. A second setback issue related to detached accessory buildings larger than 1,000 square feet has been also been raised. Section 20-16-4.13.3 of the Zoning Ordinance currently requires that detached accessory structures larger than 1,000 square feet in all zoning districts conform to principal building setbacks. A similar provision is repeated for the R -C District in Section 20-60-8.C.2 to encourage clustering of buildings on a lot specifically within that district. Except within the A-1 and A-2 District on parcels larger than five acres, the maximum gross floor area of any single detached accessory building is 1,500 square feet. The principal building side and rear yard setbacks in districts other than the A-1 and A-2 District are 10 feet and 20 feet, respectively. The effect of this provision is to move the building 10 feet farther into the property from the rear lot line. Given that buildings with an area of more than 1,000 feet are only allowed on lots larger than one acre within A-1, A-2, R -C, R-1, R-2, and R-3 District and the difference in building mass between 1,000 square feet and 1,500 square feet on parcels this size is negligible, the Planning Commission saw minimal benefit to requiring the principal building setback (except in the R -C District). As such, the Planning Commission proposed that detached accessory buildings larger than 1,000 square feet would not required to meet principal building setbacks. Sewer District Detached Accessory Building Area. The Zoning Ordinance was amended in 1998 to establish provisions for detached accessory buildings within the sewer service districts in anticipation of and prior to urban density development. Section 20-16-4.13.7 of the Zoning Ordinance limits the area of a detached accessory building to 150 square feet if there is an attached garage on the property and the total area of attached and detached accessory building area to 1,150 square feet. The following language was offered for consideration to allow detached accessory buildings larger than 150 square feet only within the R -4A and R-4 District, which require minimum lot areas of 18,000 square feet and 12,000 square feet respectively. The provisions would allow for a detached accessory building in combination with the area of an attached garage based on lot area. The current standards for the R-5, R-6 and R-7 District, which require only a 9,000 square foot minimum lot area for single family uses, were not proposed to change. Although some members of the Planning Commission favored allowing the larger detached accessory building area, after discussion the consensus was that there would not be a significant benefit or sufficient interest to warrant a change at this time. 20-16-4.B.7. Within the R-4A=pand R-4, 4 Zoning Districts: combined gross floor area of attached and detached accessory buildings shall be as follows: Lot Area Maximum Total Floor Maximum Gross Floor (square feet) Area of all Attached and Area of a Detached Detached Accessory Accessory Structure Structures When an Attached (square feet) Garage Exists on the Same Lot (square feet) 0.00 to 15,000 1,150 150 15,001 to 18,000 1, 220sf. 220 18,001 or larger 1,300sf. 300 b, in no case shall the floor area of an individual detached accessory building exceed one thousand (1,000) square feet. .jbc. There 3,e -4-s shall be no more than one (1) detached ins @ �___y_ _- accessory structure with a gross floor area larger than one hundred fifty (150) square feet per 1 o t . f0&- eaelk 4@6@e44e4s41@Imo@-- 610@ 6 4108444m ff 8. Within the R-5, R-6 and R-7 Zoning Districts: a. No accessory detached building shall occupy more than one hundred fifty (150) square feet when accompanied by an attached garage on the same lot nor shall the combined total floor area of accessory detached structures and/or an attached garage exceed one thousand two hundred (1,150) square feet. b. There shall be no more than one (1) detached accessory structure with a gross floor area larger than one hundred fifty (150) square feet per lot. RECOMMENDATION The Planning Commission recommends by a 6-1 vote approval of the proposed Zoning Ordinance amendment regarding accessory buildings in the form attached hereto. POSSIBLE ACTIONS A. Motion to recommend City Council approval of the Ordinance 2008-16 regarding residential accessory buildings. B. Motion to recommend City Council not approve the proposed Zoning Ordinance amendment. C. Motion to table. C. Mike Robertson Judy Hudson Tim Rochel Ron Wagner Pat Hilden, 7094 Odell Avenue NE ORDINANCE NO.: 2008-16 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF OTSEGO RELATED TO RESIDENTIAL ACCESSORY BUILDINGS. THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBY ORDAIN: Section 1. Section 20-16-4.13.3 of the Zoning Ordinance is hereby amended to read as follows: 3. Setbacks and Encroachment: a. Attached accessory structures shall conform to principal building setbacks required for the zoning district in which the structure is located. b. Detached accessory structures may encroach into required side or rear yard setbacks when located in the rear yard of the lot, but shall not encroach into the required setback for a yard abutting a public street of a corner lot: Detached accessory structures not exceeding one hundred fifty (150) square feet in gross floor area shall be setback at least five (5) feet from side or rear lot lines abutting other lots or ten (10) feet from a rear lot line abutting a public right-of-way in the case of a through lot. 2. Detached accessory structures with a gross floor area larger than one hundred fifty (150) square feet shall be setback at least ten (10) feet from side or rear lot lines abutting other lots or twenty (20) feet from a rear lot line abutting a public right-of-way in the case of a through lot. C. No accessory structure shall be located within a required buffer yard, drainage and utility easement or public right-of- way. Section 2. This Ordinance shall become effective immediately upon its passage and publication. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the Otsego City Council this 11th day of August, 2008. CITY OF OTSEGO BY: Jessica Stockamp, Mayor ATTEST: Judy Hudson, Zoning Administrator/City Clerk 2 ITEM S_4 NORTHWEST ASSOCIATED CONISULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Laurie Smith DATE: August 6, 2008 RE: Otsego — Zoning Ordinance; Swimming Pool Regulations FILE: 176.02 BACKGROUND The City Council directed our office to review the City's swimming pool regulations incorporated as part of the Zoning Ordinance. Recently updated Swimming pool regulations for the City of Elk River and the City of St. Michael were also reviewed for comparative purposes. ANALYSIS The following table compares swimming pool regulations in Otsego, Elk River and St. Michael. SWIMMING POOL REGULATIONS Otsego Elk River St. Michael Definition A structure n/a Any pool, tank, depression designed to be or excavation in or above used for swimming ground, or other structure which has a which shall cause or has capacity of 1,000 the capacity to retain water gallons or more or with a depth greater than a depth of over 24 30 inches which shall be inches designed for the intent to be used for swimming, wading, or immersion purposes by individuals Permit Required All permanent pools with capacity of 5,000 gallons and/or 2 feet or more in depth Below ground — all Above ground — those that exceed 5,000 gallons and have a depth of 2 feet or more All pools with depth of 30 inches or more Location Per district Setback a minimum of 8 Shall not be located requirements for feet from side and rear lot beneath utility lines or over accessory uses lines and must comply with underground utility lines of required front yard any type; 10 feet from side setback. Patios around property lines, 15 feet from pools must be setback at rear property lines, 10 feet least 5 feet from property from principal structures lines. and no closer to front property line than principal structure Fence Below ground — Below ground — must be All swimming pools shall fencing, screening enclosed with a fence at be completely enclosed in or other enclosure least 4 feet high and a fence meeting the or sufficient density includes lockable gates. following requirements: as to be Fence shall be installed 1. Fence shall be of impenetrable. prior to filling the pool. non -climbing type, Fences must be at Fence shall be chain link, so as not to be least 4 feet tall. vertical pickets or solid. penetrable by Opening between Automatic or manual pool toddlers and fence and ground covers to not qualify as a affords no external shall not be more fence. handholds or than 4 inches. All footholds fence openings Above ground — no fence 2. Bottom of the fence shall be equipped required, but those that shall be no higher with gates or doors require a building permit than 4 inches with self- must have access above grade closing/self-latching controlled by a removable 3. All openings shall device unreachable ladder or lockable gate be equipped with by children. self-closing and self -latching gates. Above ground — Self latching device must have must be placed at safeguards in place top of gate or so it to prevent children is inaccessible to from gaining small children uncontrolled access Construction fence must completely enclose any in - ground pool preceding the erection of a permanent fence Fence Below ground — fence shall Continued be at least 6 feet high Above ground — fence shall be at least 4 feet high Above ground pools with an accessory deck constructed within 3 feet of pool, deck shall be required to install 36 inch high guard rail. All openings shall be equipped with self-closing and self -latching gates Outdoor spas and hot tubs of any size must be covered when not in use and shall have a latchable cover or surrounded by a 4 foot non -climbing fence. Cover should be constructed of material not to be penetrable by toddlers Other Failure to prevent access The conduct of persons into an above -ground pool and the operation of pools when unoccupied is a is the responsibility of the misdemeanor owner or tenant thereof, and such conduct or persons and operation of the pool shall be done in such a manner so as to avoid any nuisance or breach of peace, and it shall be unlawful to allow loud noise to go beyond the boundaries of the property upon which the pool is located to adjacent property Otsego's zoning ordinance regulations related to pools are similar to those in Elk River. St. Michael has adopted more detailed regulations that require stricter access controls for both above ground and below ground swimming pools. The Elk River and St. Michael ordinances also address behavior, which is more appropriately addressed as part of the City's nuisance ordinance than the Zoning Ordinance. City staff suggests that the City Council direct the Planning Commission to undertake an update of the Zoning Ordinance to amend the provisions related to swimming pool safety standards to address the following: Update the definition of pools subject to regulation consistent with the provisions adopted by St. Michael. Note that public and private stormwater drainage facilities would be exempt from these regulations. 2. Require a permit approved by the Zoning Administrator for any pool that is not required to obtain a building permit to verify appropriate security measures. 3. Revise Section 20-16-5.0 to specify fences or other structures are required for all below ground pools distinct from "screening", which may be interpreted to be landscaping. 4. Revise Section 20-16-5.D to require more specific access control measures for above ground pools. 5. Address security of hot tubs or similar devices by use of a secured cover. 6. Add provisions prohibiting the location of above and below ground pools within drainage and utility easements. CONCLUSION The City Council will discuss the summary of the City's pool regulations at the City Council meeting on 11 August 2008 at 6:30PM. City staff is requesting direction as to initiation of amendments to the Zoning Ordinance to update the pool regulations as outlined herein. C. Mike Robertson, City Administrator Judy Hudson, City Clerk/Zoning Administrator Tim Rochel, Building Official Ron Wagner, City Engineer Andy MacArthur, City Attorney 4 y.yy. AIbcrtvllle August 5, 2008 Mr. Mike Robertson 8899 Nashua Ave NE Otsego, Mn 55330-7314 Dear Mike, ITEM 9-7 Last night the Albertville City Council discussed Otsego's proposed maintenance of 70a' Street N.E. As you know, Albertville had not planned for this expense at this time and does recognize the need to plan for future maintenance of this road. The Albertville Council made the following motion: Motion approving the City of Albertville entering into a Funding Agreement with the City of Otsego regarding improvement to 70th Street NE, between CSAH 19 and Kadler Avenue NE, by means of bituminous overlaying and related type work per the City of Otsego's 2008 Street Maintenance Project plans and specifications. Such agreement shall be structured that Albertville will reimburse the City of Otsego for Albertville's portion of the project costs, which are estimated to be approximately $57,000 subject to the City of Otsego entering into a CSAH 19 Agreement transitioning a four lane road in Albertville to a two lane road in Otsego. Motion carried unanimously. To further explain, the Albertville Council felt the CSAH 19 and 70th Street projects are somewhat similar in nature in that Otsego has the demand and need for improvements to 70th Street and Albertville does not. Conversely, Albertville has a more immediate need for CSAH 19 Improvements, whereas Otsego's CSAH 19 transportation needs are further out. Both projects require our two cities to work together. If this is not acceptable, I would suggest we bring this forward at our upcoming joint CSAH 19 meeting that we have planned for late this fall. We sincerely hope our two cities can reach consensus on these two important projects. Please give me a call if you want to discuss it further. City Administrator P.O. Box 9 Albertville, MN 55301 (763) 497-3384 ext 100 MAPublic DaWComespondence\2008 Cornspondmw\Otsego 701h Suva Road Agreement Lo ter Aug 5, 2008.doc Hakanson 1 Anderson 3601 Thurston Avenue, Anoka, MN 55303 ASSOC., Inc. Phone: 763/427-5860 Fax: 763/427-0520 August 4, 2008 Mike Robertson City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: Otsego Preserve Escrow Dear Mike: ITEM 9-2 AUG 6 2008 The warranty period for Otsego Preserve 1-3 has expired and the Developer has completed all obligations necessary to allow the vast majority of escrow to be released. The Developer had agreed to pay the City for a future fog seal. The fog seal will hide most surface damage to the streets that appears when asphalt wear course is placed prior to 75% build out. A separate escrow account of $7,000 for the fog seal has been established. The Developer was then allowed to place the wear course early. Some escrow is required to ensure the annual wetland monitoring reports continue until the wetland mitigation is approved. A minor additional escrow for administrative work will be required to follow the project to completion. We estimate wetland and administrative to be $4,800. This includes contingency escrow if wetland reseeding is required. Otsego Staff has also discussed the $15,000 owed by, the now defunct, Developer — Solid Ground. The $15,000 payment was amended to the Remington Coves Development agreement for consideration of the water and sewer connections provided for 7 lots within Remington Coves. Two homes have been connected to, so staff has agreed that the Developer of Otsego Preserves is owed 2/7 or $4,285.71. Lots 23, 26, 27, 28 and 29 of Block 1 shall not be allowed to obtain a building permit until 1/7 or $2,142.86 has been paid per each individual lot or the amount of $15,000 paid back to the City by the LOC and Warranty Bond combination. Therefore, with $42,668.86 in escrow as of 7/31/08 and $4,800 needed, I would recommend a release of $37,888.86. With the additional $4,285.71 the total payment would be $42,174.57. Sincerely, Hakanson Anderson Associates, Inc. Ronald J. a er, P cc: Judy Hudson, City Clerk Andy MacArthur, City Attorney Gary Groen, Finance Director Scott Dahlke, Quality Site Design ot2294mr ITEM 11-1 ADMINISTRATION CAREER DEVELOPMENT PROGRAM The City of Otsego is committed to formulating a career development program that will encourage skill enhancement and education, and recognize years of service. Our goal is to continuously improve the services we deliver to the citizens of the community and our co-workers. This plan is to be used as a guideline for the development and growth of the Department. The program consists of 8 steps. Each step will have a certain number of requirements and associated pay. As employees advance through the steps they also increase their wages. The intent of the program is to provide the opportunity for employees to take greater ownership and responsibility for their professional development and advancement. The following items serve to clarify the Career Development Program: 1. Step 4 is considered to be the standard or minimum step for all administration employees. All employees need to acquire the qualifications necessary to meet the requirements of steps 1 through 4. 2. Steps 5, 6, 7 and 8 have been created to recognize those employees whose performance is above average and who wish to advance in their field. Employees classified in any of these advanced steps will still be required to perform day-to-day maintenance tasks. 3. Employees are required to demonstrate that they successfully meet the qualifications of the subsequent step prior to their receiving approval to move to that step. The City must provide employees with the opportunity to obtain the necessary training and practice to move within the Step Program. Not being provided the opportunity for training and practice will not preclude an employee from moving within the program. 4. The City reserves the right to place new employees within the Step Program based upon the needs of the City and the individual's qualifications. 5. The City reserves the right to reclassify Administration employees in Steps 5, 6, 7, or 8 if the employee no longer successfully fulfills the requirements of their respective step. The employee would be provided with a six-month period to resolve what deficiencies exist prior to a reclassification. 6. The City has sole authority for determining whether an employee shall advance to steps 5, 6, 7, and 8. 7. Training to acquire proficient operation skills and satisfactory annual performance reviews are an integral part of advancement in the Step System. City of Otsego Administration Step System STEP I The administration employee has started work in the department and is making sufficient progress in learning the responsibilities of the position. The employee carries out the assigned tasks in a timely and efficient manner. The employee understands and is complying with the City's safety program and the personnel manual. The employee has accomplished the objectives of Step I of the career development program after the first six months of employment as documented by the following: 1. Completion of a satisfactory performance review. 2. Demonstrates understanding of Departmental job responsibilities and shows the ability to complete tasks as assigned. I Assists at front office with phones; provides information, issues dog licenses, burning permits, distributes maps, searches records, accepts fees, etc. 4. Completes Departmental recordkeeping and filing per direction and as required by City policies. 5. Understands and can use typical office and computer programs. 3 City of Otsego Administration Step System Step 2 The administration employee has worked in the department at least six months at Step 1 (or has equivalent experience) and is making sufficient progress in learning the responsibilities of the position. The employee carries out the assigned tasks of the Department and has demonstrated skills in the use of office and computer equipment as required for the daily duties of the position. The employee completes basic administration assigned duties with minimal supervision. The employee has accomplished the objectives of Step 2 of the career development program as documented by the following: Completion of a satisfactory performance review. 2. Demonstrates a more advanced understanding of Departmental job responsibilities. Completes assigned tasks timely and efficiently. Capable of handling phones, routine front counter requests for information and record searches, and issuing City licenses and permits with a minimum of assistance. 4. Demonstrates knowledge of and completes appropriate departmental record keeping and filing. 5. Successful completion and demonstrated knowledge of all applicable safety training that has been offered. 6. Demonstrates improved knowledge of office equipment and satisfactorily completes any training program assigned for equipment or computer programs. 7. Demonstrates initiative in learning tasks and procedures. 4 City of Otsego Administration Step System Step 3 The administration employee has worked in the department at Step 2 for at least a year (or has equivalent experience) and is making sufficient progress in learning the responsibilities of the position. The employee carries out the assigned tasks of the Department and has demonstrated skills in the use of office and computer equipment. The employee has started to complete more advanced assignments with little or no direct supervision. They are responsible for completing assigned tasks with the assistance of employees under their direct supervision. The employee has accomplished the objectives of Step 3 of the career development program as documented by the following: 1. Completion of a satisfactory performance review. 2. Understands Departmental job responsibilities and completes many tasks before they can be assigned. Demonstrates an advanced level of understanding of typical office equipment. 3. Capable of handling most phone and front counter requests without assistance. Can handle complaints without assistance. 4. Responsible for completing appropriate departmental record keeping and filing. 5. Successfully completes any applicable safety training that has been assigned. 6. Continues to demonstrate initiative in learning tasks and procedures. 7. Handles citizen complaints with a minimum of assistance. 5 City of Otsego Administration Step System Step 4 The administration employee has worked in the Department at Step 3 for at least a year (or has equivalent experience), has learned the responsibilities of the position and is capable of operating all office equipment and programs. The employee completes routine work without supervision and often may make on-site decisions as to the manner in which the tasks are done. The employee is a mentor for others in the Department, and for other City employees. The employee is available to the Departmental supervisor to provide input into the daily decision-making process of the Department on a regular basis. The employee looks for and completes additional tasks on their own without direction. The employee has accomplished the objectives of Step 4 of the career development program as documented by the following: 1. Completion of a satisfactory performance review. 2. Understands Departmental job responsibilities and completes many tasks before they can be assigned. Demonstrates an advanced level of understanding of typical office equipment. 3. Capable of handling phone and front counter requests without assistance. Can handle complaints without assistance. 4. Responsible for completing appropriate departmental record keeping and filing. 5. Successfully completes any applicable safety training that has been assigned. 6. Continues to demonstrate initiative in learning tasks and procedures. 7. Has satisfactorily completed various specialized training applicable to their position (ex. Liquor licensing, Public Noticing, etc.) 8. Provides valuable input and assists supervisors with the planning of tasks and new projects. 2 City of Otsego Administration Step System Step 5 The administration employee has worked in the Department at Step 4 for at least a year (or has equivalent experience), has learned the responsibilities of the position and is capable of operating all office equipment and programs. The employee completes routine work without supervision and often may make on-site decisions as to the manner in which the tasks are done. The employee is a mentor for others in the Department and for other City employees. The employee's skills are a necessary part of their Departmental supervisor's ability to complete tasks quickly and efficiently. The employee looks for and completes additional tasks on their own without direction. The employee has accomplished the objectives of Step 5 of the career development program as documented by the following: 1. Completion of a satisfactory performance review. 2. Understands Departmental job responsibilities and completes many tasks before they can be assigned. Demonstrates an advanced level of understanding of typical office equipment. 3. Capable of handling phone and front counter requests and complaints without assistance. 4. Responsible for completing appropriate departmental record keeping and filing. 5. Successfully completes any applicable safety training that has been assigned. 6. Continues to demonstrate initiative in learning new tasks and procedures. 7. Has satisfactorily completed various specialized training applicable to their position (ex. Election requirements, etc.) 8. Provides valuable input and assists supervisors with the planning of tasks and new projects. 9. Has been put in charge of and completed new projects satisfactorily. 7 City of Otsego Administration Step System Step 6 The administration employee has worked in the Department at Step 5 for at least a year (or has equivalent experience), has learned the responsibilities of the position and is capable of operating all office equipment and programs. The employee completes routine work without supervision and is trusted to make decisions as to the manner in which the tasks are done. The employee is a mentor for others in the Department and for other City employees. The employee's skills are a necessary part of their Departmental supervisor's ability to complete tasks quickly and efficiently. The employee looks for and completes additional tasks on their own without direction. The employee has accomplished the objectives of Step 6 of the career development program as documented by the following: 1. Completion of a satisfactory performance review. 2. Understands Departmental job responsibilities and completes tasks before they can be assigned. Demonstrates an advanced level of understanding of typical office equipment. 3. Capable of handling phone and front counter requests and complaints without assistance. 4. Responsible for completing appropriate departmental record keeping and filing. 5. Successfully completes any applicable safety training that has been assigned. 6. Continues to demonstrate initiative in learning new tasks and procedures. 7. Has satisfactorily completed various specialized training applicable to their position (ex. Municipal Clerk training.) 8. Provides valuable input and assists supervisors with the planning of tasks and new projects. 9. Has been put in charge of and completed new projects satisfactorily. 10. Has enough knowledge and skills that they can assist other departments in an emergency. 8 City of Otsego Administration Step System Step 7 The administration employee has worked in the Department at Step 6 for at least a year, has learned the responsibilities of the position and is capable of operating all office equipment and programs. The employee completes routine work without supervision and is trusted to make decisions as to the manner in which the tasks are done. The employee is a mentor for others in the Department and for other City employees. The employee's skills are a necessary part of their Departmental supervisor's ability to complete tasks quickly and efficiently. The employee looks for and completes additional tasks on their own without direction. The employee has accomplished the objectives of Step 7 of the career development program as documented by the following: 1. Completion of a satisfactory performance review. 2. Understands Departmental job responsibilities and completes tasks before they can be assigned. Demonstrates an advanced level of understanding of typical office equipment. 3. Capable of handling phone and front counter requests and complaints. 4. Responsible for completing appropriate departmental record keeping and filing. 5. Successfully completes any applicable safety training that has been assigned. 6. Continues to demonstrate initiative in learning new tasks and procedures. 7. Has satisfactorily completed specialized training applicable to their position (ex. Municipal Clerk training, Web Site design, etc.) 8. Provides valuable input and assists supervisors with the planning of tasks and new projects. 9. Has been put in charge of and completed new projects satisfactorily. 10. Has enough knowledge and skills that they can assist other departments in an emergency. E City of Otsego Administration Step System Step 8 The administration employee has worked in the Department at Step 7 for at least a year, has learned the responsibilities of the position and is capable of operating all office equipment and programs. The employee completes routine work without supervision and is trusted to make decisions as to the manner in which the tasks are done. The employee is a mentor for others in the Department and for other City employees. The employee's skills are a necessary part of their Departmental supervisor's ability to complete tasks quickly and efficiently. The employee looks for and completes additional tasks on their own without direction. The employee has accomplished the objectives of Step 8 of the career development program as documented by the following: 1. Completion of a satisfactory performance review. 2. Understands Departmental job responsibilities and completes tasks before they can be assigned. Demonstrates an advanced level of understanding of typical office equipment. 3. Capable of handling phone and front counter requests and complaints. 4. Responsible for completing appropriate departmental record keeping and filing. 5. Successfully completes any applicable safety training that has been assigned. 6. Continues to demonstrate initiative in learning new tasks and procedures. Has satisfactorily completed specialized training applicable to their position (ex. Municipal Clerk training, Personnel Laws, etc.) 8. Provides valuable input and assists supervisors with the planning of tasks and new projects. 9. Has been put in charge of and completed new projects satisfactorily. 10. Has enough knowledge and skills that they can assist other departments in an emergency. 10 CITY OF OTSEGO Public Works CAREER DEVELOPMENT PROGRAM The City of Otsego Public Works Department and City Administration are committed to formulating a career development program that will encourage skill enhancement and education, and recognize years of service. Our goal is to continuously improve the services we deliver to the citizens of the community and our co-workers. This plan is to be used as a guideline for the development and growth of the Department. The program consists of 8 steps. Each step will have a certain number of requirements and associated pay. As employees advance through the steps they also increase their wages. The intent of the program is to provide the opportunity for employees to take greater ownership and responsibility for their professional development and advancement. The following items serve to clarify the Career Development Program: 1. Definitions: Department: Public Works Division: Streets Parks Equipment Maintenance Utilities 1 CITY OF OTSEGO Public Works CAREER DEVELOPMENT PROGRAM 2. Step 4 is considered to be the standard or minimum step for all public works employees. All employees need to acquire the qualifications necessary to meet the requirements of steps 1 through 4. Steps 5, 6, 7 and 8 have been created to recognize those employees whose performance is above average and who wish to advance in their field. Employees classified in any of these advanced steps will still be required to perform day-to-day maintenance tasks. 3. Step 5 is considered to be the standard or minimum step for all mechanics. Steps 6, 7 and 8 have been created to recognize those employees whose performance is above average and who wish to advance in their field. Employees classified in any of these advanced steps will still be required to perform day-to-day maintenance tasks. 4. Employees are required to demonstrate that they successfully meet the qualifications of the subsequent step prior to their receiving approval to move to that step. The City must provide employees with the opportunity to obtain the necessary training and practice to move within the Step Program. Not being provided the opportunity for training and practice will not preclude an employee from moving within the program. 5. Each employee is responsible for initiating his or her progress to the next step available by submitting a written application to the employer designated representative. Once formal application is made, the following actions will take place: A. The employee and department head will meet annually to review performance and discuss goals for the next year. 6. The City reserves the right to place new employees within the Step Program based upon the needs of the City and the individual's qualifications. 2 CITY OF OTSEGO Public Works CAREER DEVELOPMENT PROGRAM 7. The City reserves the right to reclassify Public Service Workers in Steps 5, 6, 7, or 8 and Public Service Mechanics in Steps 6, 7or 8 if the employee no longer successfully fulfills the requirements of their respective step. The employee would be provided with a six-month period to resolve what deficiencies exist prior to a reclassification. The employer designated representative is responsible for notifying the employee in writing when a deficiency exists. 8. The City has sole authority for determining whether an employee shall advance to public service worker steps 5, 6, 7, and 8 or mechanic steps 6, 7and 8. The step committee described in the following section thereof shall review this movement or lack thereof. 9. Training to acquire proficient operation skills and satisfactory annual performance reviews are an integral part of advancement in the Step System. The following career development plan is intended to be an integral part of an employee compensation system that also includes the employee's annual performance review and the eight step pay plan. STEP The public works employee has started work in the Department and is making sufficient progress in learning the responsibilities of the position. The employee understands the need for safety training sufficient to effectively carry out the job responsibilities of the position. The employee carries out the assigned tasks of the Department in a timely and efficient manner. The employee understands and is complying with the City's safety program and the personnel manual. CITY OF OTSEGO Public Works CAREER DEVELOPMENT PROGRAM The employee has accomplished the objectives of step I of the career development program after the first six months of employment as documented by the following: 1. Completion of a satisfactory performance review. 2. Valid driver's license with satisfactory driving record and obtain a "B" CDL w/ air brake and tanker endorsements within 6 months. 3. Demonstrates understanding of Departmental job responsibilities and shows the ability to complete tasks as assigned. 4. Contributes information to immediate supervisor as to the project's status concerning daily operations. 5. Completes Departmental recordkeeping as required by City policies and directives. 6. Understands and maintains a safety record that is in compliance with the City's safety program. Step 2 The public works employee has worked in the Department at least six months (or has equivalent experience) and is making sufficient progress in learning the responsibilities of the position. The employee understands and has completed safety and equipment training sufficient to effectively carry out the job responsibilities of the position. The employee carries out the assigned tasks of the Department and has demonstrated skills in the use of light equipment as required for the daily duties of the position. The employee completes basic public works assigned duties with little or no direct supervision. The employee has accomplished the objectives of step II of the career development program as documented by the following: 1. Completion of a satisfactory performance review. 4 CITY OF OTSEGO Public Works CAREER DEVELOPMENT PROGRAM 2. Demonstrates a basic understanding of equipment maintenance needs, record keeping and requests for service. 3. Successful completion and demonstrated knowledge of all applicable City and/or Departmental safety (AWAIR and Right to Know) and hazardous materials training that have been offered. 4. Demonstrates knowledge of and completes appropriate departmental record keeping (i.e. time sheets, leave requests, overtime requests, and accident reports). 5. Successfully follows work directions and completes assigned tasks timely and efficiently. 6. Follows safety manual policies and safe practices. DIVISION GUIDELINES: Meets all prior division guidelines and examples of that are: Parks: Streets: • Must know where city parks and City facilities are located and have a basic understanding of maintenance procedures. • Ability to operate small hand tools and equipment such as saws, trimmers, riding lawn mowers, and tractors. • Knowledge and understanding of basic ball field maintenance operations. • Demonstrated knowledge and understanding of in-house snow plowing and sanding activities. • Demonstrated knowledge of street maintenance and equipment. • Minor asphalt -patching skills. • Minor concrete repair skills (i.e. grout catch basin rings). 5 CITY OF OTSEGO Public Works CAREER DEVELOPMENT PROGRAM • Assist in street sign repair. • Demonstrate basic operating skills of light equipment including skid steer, roller, tractors, TLB, dump truck; dump truck with snow plow, sander, and underbody; saws and hand tools. Utilities: • Must know where pump and lift stations are located and have basic understanding of the operation. • Knowledge and understanding of city water and sewer system. • Knowledge and ability to assist with hydrant flushing and repair. • Assist in sewer inspections and cleaning. Step 3 The public works employee has worked in the Department at step 2 for the evaluation period (or has equivalent experience) and is making sufficient progress in learning the responsibilities of the position. The employee understands and has completed safety and equipment training sufficient to effectively carry out the job responsibilities of the position. The employee carries out the assigned tasks of the Department and has demonstrated skills in the use of light and heavy equipment as required for the daily duties of the position. The employee has started to complete more advanced assignments with little or no direct supervision. The employee demonstrates knowledge of and the ability to perform running repairs and light maintenance on assigned equipment and basic skills to remove and reattach implements, such as plows, blowers, mower decks with various coupling devices (3 pt. hitches, etc.). The employee would be required to perform daily light maintenance on equipment, lubrication, light bulbs, wiper 6 CITY OF OTSEGO Public Works CAREER DEVELOPMENT PROGRAM blades, cutting edges, blade sharpening on mower decks, chain and belt tightening, tire inflation and all other items required to operate safely. The employee has accomplished the objectives of step III of the career development program as documented by the following: 1. Completion of a satisfactory performance review and achievement of relevant development goals. 2. Demonstrates an advanced level of understanding of equipment maintenance needs, record keeping and requests for service. 3. Successful completion and demonstrated knowledge of all applicable City and/or Departmental safety and hazardous materials training that have been offered. 4. Responsible for completing appropriate departmental record keeping and may be responsible to ensure that others do as well. (i.e. time sheets, leave requests, overtime requests, and accident reports). 5. Provides work directions to others and successfully completes assigned tasks with the help of others on a timely basis. 6. Follows safety policies and safe practices and provides an environment of safety and responsibility in the projects they manage. DIVISION GUIDELINES: Meets all prior division -guidelines and examples of that are: Parks: • Demonstrated knowledge and understanding of turf management and maintenance including fertilizer and herbicide application. • Demonstrated knowledge and understanding of basic irrigation/ fountain system maintenance. 7 Streets: CITY OF OTSEGO Public Works CAREER DEVELOPMENT PROGRAM • Ability to set up safe work zones • Training in asphalt/ bituminous technology and repair • On-the-job basic manhole repairs, catch basin repairs • Snow and ice control • Ability to operate and maintain heavy equipment including wheel loader, crack filling kettle, roller, tandem, water truck, tractor w/mower, street sweeper, road grader. • Demonstrated knowledge of operation and maintenance of the street sweeper. • Demonstrates the knowledge of the equipment used to make and install street signs. Utilities: If they are working in the utility division, they must obtain have a • Knowledge and understanding of hazardous chemicals within industry including chlorine, fluoride, etc. Step 4 The public works employee has worked in the Department at step 3 for the evaluation period (or has equivalent experience) and is making sufficient progress in learning the responsibilities of the position. The employee understands and has completed safety and equipment training sufficient to effectively carry out the job responsibilities of the position. The employee understands all Departmental vehicles and equipment and operates all equipment effectively and safely. The employee understands and performs preventative equipment maintenance and care procedures. 8 CITY OF OTSEGO Public Works CAREER DEVELOPMENT PROGRAM The employee works on various projects without direct supervision and often may make on-site decisions as to the manner in which the project will be completed. The employee is available to the Departmental supervisor to provide input into the daily decision-making process of the Department on a regular basis. The employee looks for and completes additional tasks on their own without direction. The employee has accomplished the objectives of step IV of the career development program as documented by the following: 1. Completion of a satisfactory performance review and achievement of relevant developmental goals. 2. Demonstrates an advanced level of understanding of equipment maintenance needs, record keeping and requests for service. 3. Successful completion and demonstrated knowledge of all applicable City and/or Departmental safety and hazardous materials training that have been offered. 4. Responsible for the costs completing appropriate departmental record keeping and may be responsible to ensure that others do as well. (i.e. time sheets, leave requests, overtime requests, and accident reports). 5. Follows safety policies and safe practices and provides an environment of safety and responsibility in the projects they manage. DIVISION GUIDELINES: Meets all prior division guidelines and examples of that are: Parks: • Demonstrated knowledge and understanding operating the John Deere tractor 4720 & all attachments • Demonstrated knowledge and understanding of John Deere 1545 mower. • Knowledge of playground equipment inspection and repair. 9 CITY OF OTSEGO Public Works CAREER DEVELOPMENT PROGRAM Streets: • Demonstrated knowledge and understanding operating the John Deere 5525 & all attachments. • Demonstrated knowledge and training in the operation of the road grader performing gravel road maintenance and repair. • Demonstrated knowledge and understanding of John Deere Tractor 4720 & all attachments • Demonstrated knowledge and understanding of operating a dump truck with plow, sander, under body plow • Ability to perform duties as crew leader performing sign maintenance/repair, asphalt patching, culvert repair, or other projects. • Demonstrates the knowledge of keeping equipment and vehicle maintenance records using appropriate software. Step 5 The public works employee has worked in the Department at step 4 for the evaluation period (or has equivalent experience) and is making sufficient progress in learning the responsibilities of the position. The employee is well versed in the day-to-day operations and issues of the Department. The employee understands and has completed safety and equipment training sufficient to effectively carry out the job responsibilities of the position. The employee understands all Departmental vehicles and equipment and operates all equipment effectively and safely. The employee understands and performs preventative equipment maintenance and care procedures. 10 CITY OF OTSEGO Public Works CAREER DEVELOPMENT PROGRAM The employee works on various projects without direct supervision and makes on-site decisions as to the manner in which the project will be completed. They provide work direction to Departmental employees who are assisting with the project and are responsible for their timely and productive work. The employee is available to the Departmental supervisor to provide input into the daily decision-making process of the Department on a regular basis. The employee will provide reports to the Public Works Supervisor as may be requested. The employee has accomplished the objectives of step 4 of the career development program as documented by the following: 1. Completion of a satisfactory performance review and achievement of relevant developmental goals. 2. Provides work direction to others and is becoming an integral part of the daily operation of the Department. 3. Demonstrates an advanced level of understanding of equipment maintenance needs, record keeping and requests for service. 4. Successful completion and demonstrated knowledge of all applicable City and/or Departmental safety and hazardous materials training that have been offered. 5. Completes daily Departmental activities with assistance from others in an efficient and effective manner. 6. Receives recognition from within the Department and throughout the City for their potential leadership abilities. DIVISION GUIDELINES: Meets all prior division guidelines and examples of that are: Utilities: If they are involved in the operation and maintenance of the water, wastewater and storm water utilities, they are supervising significant operating and maintenance projects. 11 Parks: Streets: CITY OF OTSEGO Public Works CAREER DEVELOPMENT PROGRAM • Tree and shrub pruning experience and knowledge • Demonstrated knowledge and understanding of irrigation systems (installation, maintenance and operation — including set up / tear down and diagnosis of problems). • Demonstrated knowledge and understanding operating the John Deere 5525 & all attachments. • Demonstrated knowledge and training in the operation of the road grader performing gravel road maintenance and repair. • Demonstrated knowledge and understanding of John Deere Tractor 4720 & all attachments • Demonstrated knowledge and understanding of operating a dump truck with plow, sander, under body plow • Ability to perform duties as crew leader performing sign maintenance/repair, asphalt patching, culvert repair, or other projects. • Demonstrates the knowledge of keeping equipment and vehicle maintenance records using appropriate software. 12 CITY OF OTSEGO Public Works CAREER DEVELOPMENT PROGRAM Mechanic: Qualified automotive mechanic with a minimum of 3 year's repair work experience on small engines and a variety of light and heavy equipment. • CDL Inspection Certification. Step 6 The public works employee has worked in the Department at step 5 for the evaluation period (or has equivalent experience) and is making sufficient progress in learning the responsibilities of the position. The employee is well versed in the day-to-day operations and issues of the Department. The employee understands and has completed safety and equipment training sufficient to effectively carry out the job responsibilities of the position. The employee understands all Departmental vehicles and equipment and operates all equipment effectively and safely. The employee understands and performs preventative equipment maintenance and care procedures. The employee works on various projects without direct supervision and makes on-site decisions as to the manner in which the project will be completed. They provide work direction to Departmental employees who are assisting with the project and are responsible for their timely and productive work. The employee is available to the Departmental supervisor to provide input into the daily decision-making process of the Department on a regular basis. The employee provides reports to the Public Works Supervisor as may be requested. The employee is a mentor for others in the Department and demonstrates certain management skills in the development of those employees. The employee has accomplished the objectives of step 5 of the career development program as documented by the following: Completion of a satisfactory performance review and achievement of relevant developmental goals. 13 CITY OF OTSEGO Public Works CAREER DEVELOPMENT PROGRAM 2. Provides work direction to others and is becoming an integral part of the daily operation of the Department. 3. Demonstrates an advanced level of understanding of equipment maintenance needs, record keeping and requests for service. 4. Successful completion and demonstrated knowledge of all applicable City and/or Departmental safety and hazardous materials training that have been offered. 5. Completes daily Departmental activities with assistance from others in an efficient and effective manner. 6. Receives recognition from within the Department and throughout the City for their potential leadership abilities and has become a mentor to others in the Department. DIVISION GUIDELINES: Meets all prior division guidelines and examples of that are: Utilities: Parks: If they are involved in the operation and maintenance of the water, wastewater and storm water utilities, they are supervising significant operating and maintenance projects. • Tree and shrub pruning experience and knowledge • Demonstrated knowledge and understanding of irrigation systems (installation, maintenance and operation — including set up / tear down and diagnosis of problems). 14 CITY OF OTSEGO Public Works CAREER DEVELOPMENT PROGRAM Streets: • Demonstrated knowledge and understanding operating the John Deere 5525 & all attachments. • Demonstrated knowledge and training in the operation of the road grader performing gravel road maintenance and repair. • Demonstrated knowledge and understanding of John Deere Tractor 4720 & all attachments • Demonstrated knowledge and understanding of operating a dump truck with plow, sander, under body plow • Ability to perform duties as crew leader performing sign maintenance/repair, asphalt patching, culvert repair, or other projects. • Demonstrates the knowledge of keeping equipment and vehicle maintenance records using appropriate software. Mechanic: • Qualified automotive mechanic with a minimum of 3 year's repair work experience on small engines and a variety of light and heavy equipment. • CDL Inspection Certification. Step 7 The public works employee has worked in the Department at step 6 for the evaluation period (or has equivalent experience) and is making sufficient progress in learning the responsibilities of the position. The employee is well versed in the day-to-day operations and issues of the Department. The employee understands and has completed safety and equipment training sufficient to effectively carry out the job 15 CITY OF OTSEGO Public Works CAREER DEVELOPMENT PROGRAM responsibilities of the position. The employee understands all Departmental vehicles and equipment and operates all equipment effectively and safely. The employee understands and performs preventative equipment maintenance and care procedures. The employee works on various projects without direct supervision and makes on-site decisions as to the manner in which the project will be completed. They provide work direction to Departmental employees who are assisting with the project and are responsible for their timely and productive work. The employee is available to the Departmental supervisor to provide input into the daily decision-making process of the Department on a regular basis. The employee provides reports to the Public Works Supervisor as may be requested. The employee is a mentor for others in the Department and demonstrates certain management skills in the development of those employees. The employee has accomplished the objectives of step 6 of the career development program as documented by the following: 1. Completion of a satisfactory performance review and achievement of relevant developmental goals 2. Provides work direction to others and is becoming an integral part of the daily operation of the Department. 3. Demonstrates an advanced level of understanding of equipment maintenance needs, record keeping and requests for service. 4. Successful completion and demonstrated knowledge of all applicable City and/or Departmental safety and hazardous materials training that have been offered. 5. Completes daily Departmental activities with assistance from others in an efficient and effective manner. 6. Receives recognition from within the Department and throughout the City for their potential leadership abilities and has become a mentor to others in the Department. 7. Manages projects involving coordination with contractors, homeowners and the public. 16 CITY OF OTSEGO Public Works CAREER DEVELOPMENT PROGRAM DIVISION GUIDELINES: Meets all prior division -guidelines and examples of that are: Utilities: Parks: Streets: If they are involved in the operation and maintenance of the water, wastewater and storm water utilities, they are supervising significant operating and maintenance projects. • Tree and shrub pruning experience and knowledge • Demonstrated knowledge and understanding of irrigation systems (installation, maintenance and operation — including set up / tear down and diagnosis of problems). • Demonstrated knowledge and understanding operating the John Deere 5525 & all attachments. • Demonstrated knowledge and training in the operation of the road grader performing gravel road maintenance and repair. • Demonstrated knowledge and understanding of John Deere Tractor 4720 & all attachments • Demonstrated knowledge and understanding of operating a dump truck with plow, sander, under body plow • Ability to perform duties as crew leader performing sign maintenance/repair, asphalt patching, culvert repair, or other projects. • Demonstrates the knowledge of keeping equipment and vehicle maintenance records using appropriate software. 17 CITY OF OTSEGO Public Works CAREER DEVELOPMENT PROGRAM Mechanic: • Qualified automotive mechanic with a minimum of 3 year's repair work experience on small engines and a variety of light and heavy equipment. • CDL Inspection Certification. Step 8 The public works employee has worked in the Department at step 7 for the evaluation period (or has equivalent experience) and is making sufficient progress in learning the responsibilities of the position. The employee is well versed in the day-to-day operations and issues of the Department. The employee understands and has completed safety and equipment training sufficient to effectively carry out the job responsibilities of the position. The employee understands all Departmental vehicles and equipment and operates all equipment effectively and safely. The employee understands and performs preventative equipment maintenance and care procedures. The employee works on various projects without direct supervision and makes on-site decisions as to the manner in which the project will be completed. They provide work direction to Departmental employees who are assisting with the project and are responsible for their timely and productive work. The employee is available to the Departmental supervisor to provide input into the daily decision-making process of the Department on a regular basis. The employee provides reports to the Public Works Supervisor as may be requested. The employee is a mentor for others in the Department and demonstrates certain management skills in the development of those employees. The employee has accomplished the objectives of step 7 of the career development program as documented by the following: 18 CITY OF OTSEGO Public Works CAREER DEVELOPMENT PROGRAM 1. Completion of a satisfactory performance review and achievement of relevant developmental goals 2. Provides work direction to others and is becoming an integral part of the daily operation of the Department. 3. Demonstrates an advanced level of understanding of equipment maintenance needs, record keeping and requests for service. 4. Successful completion and demonstrated knowledge of all applicable City and/or Departmental safety and hazardous materials training that have been offered. 5. Completes daily Departmental activities with assistance from others in an efficient and effective manner. 6. Receives recognition from within the Department and throughout the City for their potential leadership abilities and has become a mentor to others in the Department. 7. Possess the skills and abilities to handle difficult situations with direct contact with the public and contractors 8. Assists Departmental supervisor with the preparation of the annual budget. DIVISION GUIDELINES: Meets all prior division guidelines and examples of that are: Utilities: If they are involved in the operation and maintenance of the water, wastewater and storm water utilities, they are supervising significant operating and maintenance projects. Parks: • Tree and shrub pruning experience and knowledge • Demonstrated knowledge and understanding of irrigation systems (installation, maintenance and operation — including set up / tear down and diagnosis of problems). 19 Streets: Mechanic: CITY OF OTSEGO Public Works CAREER DEVELOPMENT PROGRAM • Demonstrated knowledge and understanding operating the John Deere 5525 & all attachments. • Demonstrated knowledge and training in the operation of the road grader performing gravel road maintenance and repair. • Demonstrated knowledge and understanding of John Deere Tractor 4720 & all attachments • Demonstrated knowledge and understanding of operating a dump truck with plow, sander, under body plow • Ability to perform duties as crew leader performing sign maintenance/repair, asphalt patching, culvert repair, or other projects. • Demonstrates the knowledge of keeping equipment and vehicle maintenance records using appropriate software. • Qualified automotive mechanic with a minimum of 3 year's repair work experience on small engines and a variety of light and heavy equipment. • CDL Inspection Certification. 20 '#k __ _ .. _� _. ,,,. _—, _a _ --�. - d.� _-.� .• F ._ � , c p.... _ s .. a. � ....: _ _ - .� } _.._. �� _. �� � .. :. _ s ,.,..-,.. .. ,, tt... 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