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06-22-1992 City Council MinutesALL PREVIOUS INFORMATION IN THIS FILE HAS BEEN LOST FROM 6-8-92 to 6-22-92 SEE MINUTE BOOK STATE OF MN The City Council of the City of COUNTY OF WRIGHT Otsego met this 22 day of June, CITY OF OTSEGO 1992, at 7:30 PM. Norman F. Freske, Mayor, Doug Lindenfelser, Floyd Roden, Larry Fournier and Ron Black, Council Members, Jerome Perrault, Clerk, James Barthel, Treasurer, Elaine Beatty, Deputy Clerk/Zoning Administrator, Judy Hudson, Secretary, and Larry Koshak, Engineer, were present. The meeting was called to order by Mayor Norman F. Freske. Motion by Ron Black to approve the Minutes of the May 6, 1992, Council Meeting. Seconded by Doug Lindenfelser, all Council Members voted in favor of the motion. Motion by Ron Black to approve the Minutes of the May 26, 1992, Workshop Meeting. Seconded by Larry Fournier, all Council Members voted in favor of the motion. Motion by Floyd Roden to approve the Minutes of the May 29, 1992, Emergency Council Meeting. Seconded by Doug Lindenfelser, all Council Members voted in favor of the motion. Larry Fournier submitted one correction for the Minutes of the June 8, 1992, Council Meeting. The paragraph pertaining to "Employees Handbook" Should read: Larry Fournier suggested that the City create an "Employees Handbook" which would provide City employees with a clear easy to use reference book that answers most of their questions concerning their employment with the City. Motion by Ron Black to approve the Minutes of the June 8, 1992, Council Meeting as corrected. Seconded by Floyd Roden, all Council Members voted in favor of the motion. Tim Boerger appeared before the Council to ask for financial assistance to build a play ground for birth to 5 year olds at the Elk River Community Education Building. The Early Childhood and Family Education Programs would benefit from the use of this playground equipment. Mr. Boerger said the estimated cost of the playground equipment is $15,840.00 and they are asking for financial help from the City of Elk River, the City of Otsego, the Elk River School District and local service organizations. Doug Lindenfelser suggested that he contact the Legion, VFW, KCs and other service organizations first and then come back to the City, the Council agreed it was a good idea but there are 3 different school districts in the City of Otsego. Motion by Floyd Roden to table a decision on a donation for the playground equipment at this time. Seconded by Ron Black, all Council Members voted in favor of the motion. Lee Luedke of 8446 Oakwood Avenue appeared before the Council concerning the drainage problem on his property. Larry Koshak said the farm land to the East naturally drains CITY OF OTSEGO CITY COUNCIL MEETING OF JUNE 22, 1992. Page 2 toward his property and because of the elevations in the area it cannot be ditched out. He suggested that the City get an easement to put a holding pond on Mr. Luedke's lot or on Sally Gulbranson's lot. This could be done as a temporary measure until the drainage along 85th Street is improved. Sally Gulbranson's lot is reported to be for sale, however there is a question if it is a buildable lot. Motion by Larry Fournier to table any action on the Ludeke lot drainage problem at this time. Seconded by Ron Black, all Council Members voted in favor of the motion. Dan Berning, representing the developers of Antelope Park appeared before the Council to request a reduction in the Park and Trail Fees for Antelope Park because they are putting in a Trail to the Otsego Park as part of the development. The Council will take the matter under consideration. Floyd Goenner appeared before the Council with a complaint that the Nashua Avenue construction equipment had run over his planted corn field and damage it to the extent that he had to replant the area they ran over. Also they ran over his mailbox and smashed it. Larry Koshak advised him to file a formal complaint with the contractor and he will be compensated as the contractor carries insurance to cover this. Mr. Goenner also asked if the culverts on the Nashua Avenue Project were going to be cleaned out and Mr. Koshak advised him the contractor is required to take care of this. Ray Carron asked when the road banks will be seeded along Nashua Avenue. Mr. Koshak replied that it will not be until after July 20 as MnDot will not approve seeding during the period from early June until after July 20. Larry Koshak then brought up for discussion the plan to construct 85th Street from Page Avenue to CO. 42. Bill Radzwill advised the Council they will need to conduct a Public Hearing on the project because it has been changed to an MSA project since the first Hearing was held. The Council could order the plans and specs prepared now and order the project. Motion by Floyd Roden to adopt a Resolution ordering a feasibility study to be prepared for 85th Street from Page Avenue to CO. 42. Seconded by Ron Black, all Council Members voted in favor of the motion. The full text of the Resolution is attached to these Minutes. Motion by Ron Black to request Hakanson Anderson Association Inc., to prepare plans and specifications for the construction of 85th Street from Page Avenue to CO. 42. Seconded by Larry Fournier. All Council Members voted in favor of the motion. Doug Lindenfelser questioned whether 85th Street had to be 44 feet wide from curb to curb. Larry Koshak said MnDOt would approve a narrower width but would also reduce the amount of funding approved. Floyd Roden said the Parks CITY OF OTSEGO CITY COUNCIL MEETING OF JUNE 22, 1992. PAGE 3 Commission is planning on bike trails along 85th Street and would prefer the wider width. Larry Fournier asked if this project would be a 1992 MSA project and Mr. Koshak replied it could be part 1992 MSA and part 1993 MSA. The subgrade preparation could be done this fall and the bituminous top put on in the spring of 1993. Glen Posusta, who lives is Island View Estates, asked the Council about dust control on Island View Streets. The Council advised him dust control will be discussed later in the meeting. Larry Koshak then gave a progress report on the Nashua Avenue Construction project. He said the shouldering is being done now and the street light will be put in soon. Concerning the patch spots on Nashua Avenue, Bauerly Bros. are considering doing a fog seal which consists of roiling the street first and then applying an asphalt emulsion seal coat. Doug Lindenfelser and Norman Freske both questioned whether the Council should accept the Nashua Avenue project the way it is. Larry Fournier said the Council should request that Bauerly Bros. do an overlay or else give an extended warranty. Doug Lindenfelser also said the corners of Nashua Avenue where it junctions CO. 39 are not wide enough. The Council requested Larry Koshak to arrange a meeting with Bauerly Bros. to discuss the project. Larry Koshak advised the Council that Packard Avenue has a few driveways yet to be fixed, the seeding has been done and we are waiting to see if it comes up. Larry Koshak also advised the Council that he had attended the District 3 MSA Needs Meeting in Sartell on June 9. Several changes in MSA needs procedure were discussed including= 1. Use of off system funds may be deductible from needs, currently it is not. 2. Unencumbered funds will not be penalized - currently there is some penalty. 3. Ramsey County and seven Cities over 5000 population in Ramsey Country are proposing a County wide highway program that involves adjusting MSA mileage to their benefit. A proposal like this could spread to other Counties and. Mr. Koshak said he was opposed to this. Dust control was then discussed by the Council. Norman F. Freske said it costs about $3,000.00 a mile (at .75 a gallon) to hire a custom operator to apply calcium chloride and the cost goes up to .80 a gallon for spot application. Bagged calcium chloride is available at $11.38 per 50 lb. bag but it must be applied once a month and thoroughly watered down when applied. Ron Black said he thought the City policy should be to maintain gravel roads by grading and graveling and that CITY OF OTSEGO CITY COUNCIL MEETING OF JUNE 22, 1992. Page 4 should be it. He also said we should not let residents dump material on City Streets to control dust. Motion by Ron Black that City policy should be to maintain gravel roads by grading and graveling according to maintenance supervisor recommendations. Seconded by Doug Lindenfelser. Larry Fournier questioned how the Council would address a situation where the residents would be willing to pay for a commercial application for dust control. Ron Black proposed (with Doug Lindenfelser's consent) the following amendment to his motion: "With the exception of commercially applied liquid dust control paid for up front by the residents." All Council Members voted in favor of the amended motion. Glen Posusta asked if street lighting was going to be installed in Island View. The Council advised him it was not planned for at this time. Motion by Floyd Roden to approve renewal of the Riverview Liquorette Off Sale Liquor License, the Riverwood Conference Center ON Sale Liquor License and the Tom Thumb Off Sales Beer License. Seconded by Ron Black, all Council members voted in favor of the motion. Motion by Floyd Roden to grant Minnegasco a permit to install gas lines in Country Ridge Development according to City Engineer recommendations. Seconded by Ron Black, all Council Members voted in favor of the motion. Motion by Ron Black to grant Minnegasco a permit to install gas lines at 96th Street and O'Brian Avenue according to City Engineer recommendations. Seconded by Floyd Roden, all Council Members voted in favor of the motion. A letter was received from Wright County Civil Defense requesting a permit for NSP to install a warning siren on the East side of Kadler Avenue about 400 feet south of 80th Street. Because this siren would be located fairly close to warning sirens already in place, the Council decided to request information on other possible locations. Motion by Larry Fournier to table the application of NSP to, install a warning siren until more information is reviewed . Seconded by Ron Black, all Council Members voted in favor of the motion. The Council discussed the proposed Well Ordinance which would require Wells in the Urban Service Area to be drilled down to the Mt. Simon -Hinckley Aquifer. Norman F. Freske and Doug Lindenfelser both questioned whether we should require the residents to pay for expensive wells that could be up to 400 feet deep. Larry Koshak said he would try to get more information on the depth of the Mt. Simon -Hinckley Aquifer. Doug Lindenfelser said he was concerned about the way 85th Street, Kadler Avenue., and 80th Street are breaking up and thinks it could have been caused by heavy road machinery running over them on the way to the MnDot Test Facility. larry Koshak replied that MnDot will be coming out soon to CITY OF OTSEGO CITY COUNCIL MEETING OF JUNE 22, 1992. Page 5 check the roads for damage. Architect Don Meinhardt was present and presented the Council with a list of suggested changes that could be made to reduce the cost of the new City Hall. The list is attached to these Minutes. Mr. Meinhardt requested authority from the Council to negotiate new bids on the City Hall. Norman F. Freske appointed Floyd Roden and Doug Lindenfelser to work with Don Meinhardt in securing new bids on the City Hall. Mr. Meinhardt said the bid the Council received on June 4 for the main structure of the City Hall was a good bid. He also said that it was in his contract with the City that he could serve as Construction Manager for the City Hall. Motion by Larry Fournier to advertise for quotes on the well and septic system for the new City Hall. Seconded by Doug Lindenfelser. All Council Members voted in favor of the motion. Ron Black commented that Gary Connett would like to seal out a field plan for the Geo -Thermal piping system for the Council to consider. The Council agreed a decision has to be made soon on what type of heating and cooling will be used in the new City Hall. Motion by Floyd Roden to pay the annual dues to the League of Cities. Seconded by Ron Black, all Council Members voted in favor of the motion. Motion by Larry Fournier to appoint Dennis McAlpine as a permanent member of the Planning Commission. Seconded by Doug Lindenfelser, all Council Members voted in favor of the motion. Proceeding as a board of audit, the City Council audited and allowed verified accounts Nos. 589 to 623 inclusive. On motion the meeting adjourned. NORMAN F. FRESKE, MAYOR DOUGLAS LINDENFELSER, COUNCIL ` FLOYD RODEN, COUNCIL LARRY FOURNIER, COUNCIL RON BLACK, COUNCIL Attest: Jerome Perrault, Clerk RESOLUTION ORDERING PREPARATION OF REPORT ON STREET IMPROVEMENT OF 85TH STREET NE FROM PAGE AVENUE NE TO CO ROAD #42 (PARRISH) IN THE CITY OF OTSEGO, COUNTY OF WRIGHT, STATE OF MINNESOTA WHEREAS, it is proposed to improve 85TH Street From Page Avenue NE to County Road #42, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF OTSEGO, MINNESOTA: That the proposed improvement be referred to Larry Koshak, City Engineer, Hakanson Anderson Assoc., Inc. for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 4ay of June, 1992. CITY OF OTSEGO: 0 -dA NOR F FRESKE, MAYOR ROME PER AULT, CLERK • (CITY SEAL )