07-27-1992 City Council MinutesSTATE OF MINNESOTA The City Council of the City of
COUNTY OF WRIGHT Otsego met this 27TH day of July,
CITY OF OTSEGO 1992'at 7:30PM. Norman F Freske,
Mayor, Doug Lindenfelser, Floyd
Roden, Larry Fournier and Ron Black Council Members, Jerome
Perrault, Clerk, James Barthel, Treasurer, Elaine Beatty,
Deputy Clerk/Zoning Administrator, Judy Hudson, Secretary,
Larry Koshak, Engineer and Don Meinhardt, Architect, were
present.
The meeting was called to order by Mayor Norman F
Freske.
Motion by Larry Fournier to approve the minutes of the
July 13, 1992 Council Meeting. Seconded by Floyd Roden, all
Council Members voted in favor of the motion.
Motion by Floyd Roden to approve the Minutes of the July
8, 1992 Interview Meeting with candidates for the Alternate
Planning Commission Member position. Seconded by Doug
Lindenfelser.
Ron Black commented that he thought the minutes of the
Interview Meeting should have been limited to only the names
of the candidates interviewed and their addresses.
All Council Members voted in favor of the motion.
Jeff Asfahl, District 728 Community Recreation Director,
was present at the meeting and introduced Dianna Theilan who
is the secretary for the Recreation Director. Mr Asfahl said
they have their office in the Community Education Building.
He thanked the City Council for their participation in the
Recreation Program and especially Ron Black for serving on
the Recreation Board. Livonia Township and the City of
Dayton are now participating in the program. Mr Asfahl said
he thought the Recreation District needed to develop a
Comprehensive Plan so that all the Communities involved would
understand what is going on and what the future plans are.
Larry Fournier asked if other areas had similar programs
and Mr Asfahl said he thought we were unique in that District
728 was the only one he know of.
Larry Koshak advised the Council that he had met with
Bauerly Bros concerning the Nashua Ave construction project
and Bauerly Bros have suggested doing a partial overlay.
They would mill out the patched areas and put in a 1 inch
overlay and match in the seams. This would be done at no
additional cost and they would also give an additional one
year warranty.
Motion by Floyd Roden to accept the Bauerly Bros
proposal to do the 1 inch overlay as described by Larry
Koshak. Seconded by Ron Black.
Floyd Roden submitted the following amendment to the
motion: That Larry Koshak be requested to prepare specs for
the overlay that he has proposed and Bauerly Bros be granted
an extension of the completion date on the Nashua Ave project
as Mr Koshak recommended. Ron Black seconded the amendment.
All Council Members voted in favor of the motion.
Larry Koshak said he hopes to be able to complete the
Packard Ave Project by the next Council Meeting.
CITY OF OTSEGO COUNCIL MEETING MINUTES OF JULY 27, 1992 AT
7:3OPM - PAGE 2 -
Larry Koshak reported on the meeting with MN/DOT when
they checked 85TH ST from the Monticello Township line to
Kadler Ave Kadler Ave from 85TH ST to 80TH ST and 80TH ST
from Kadler to Co 19. MN/DOT agreed that damage was done to
the Streets by the construction equipment from the MN/DOT
Test Facility and needs to be repaired. Larry Koshak said he
thought the streets should be overlaid and negotiate a share
of overlay to be paid by MN/DOT. Jalger Ave is still being
looked at.
Motion by Doug Lindenfelser to request Larry Koshak to
prepare a proposal to submit to MN/DOT in regard to cost--
sharing the overlay of 85TH ST from the Monticello Township
Line to Kadler AVE, Kadler AVE from 85TH to 80TH ST, and
80TH ST from Kadler AVE to Co 19. Seconded by Larry
Fournier, all Council Members voted in favor of the motion.
Motion by Ron Black to table Item 6.7 on the Agenda
(Wright -Hennepin Electric Coop's proposed layout for electric
lines in Country Ridge Development) so that Larry Koshak can
review it. Seconded by Larry Fournier, all Council Members
voted in favor of the motion.
Larry Fournier (concerning the Economic development
Authority) said the City could never plan too early and
suggested the Council or a Sub -Committee, meet with Tom
Truszinski to discuss the details of forming an EDA.
Motion by Ron Black to accept Tom Truszinski's offer to
assist the City of Otsego in the establishment of an EDA for
a fee of $475.00. Seconded by Larry Fournier, all Council
Members voted in favor of the motion.
Don Meinhardt was present to discuss the quotes received
on the City Hall Construction Project for the rough and
finish carpentry. Construction System have submitted four
quotes, but they have taken out hardware and the drywall.
Richard Flug has submitted quotes on the rough and finish
carpentry but did not include the counter top in the kitchen,
no cooling shutter material or labor, no sky light, no
flagpole, no doors or frames, no hardware, no toilet
partitions and no miscellaneous labor.
The original bid documents call for the rough carpentry
contractor to install the flagpole and toilet partitions.
Metro Builders have this in their quotes and one skylight.
Metro Builders have added the following quotes to the
proposal they submitted July 8, 1992:
Oak Wanes -Coating $ 2,600.00
Voting booths $ 6,990.00
Kitchen Counter Top $ 1,420.00
Install one sky light $ 3,600.00
Install Folding Partition
Door Including Overhead $ 5,595.00
Support System
Gypsum Drywall $18,500.00
Caulking $ 1,650.00
CITY OF OTSEGO COUNCIL MEETING MINUTES OF JULY 27, 1992
7:30PM - PAGE 3 -
Norman F Freske suggested to Mr Meinhardt that he should
prepare identical plans for each builder to submit a quote
on
Berghs Fabricating has submitted a quote of $24,889.00
to furnish the structural steel joists, deck and
miscellaneous steel for the City Hall. The quote does not
include hardware.
Motion by Floyd Roden to accept the quote of $24,889.00
by Berghs Fabricating to furnish the structural steel joists,
deck and miscellaneous steel for the City Hall. Seconded by
Ron Black, all Council Members voted in favor of the motion.
Don Meinhardt suggested using a different product
instead of quarry tile in the City Hall. He suggested using
a rubber tile product which could be installed by LeFebvre
Carpeting.
Quotes were received from Fyle Excavating and from
Lindenfelser and Sons Excavating for installation of the
septic system of 2 -- 1250 gal tanks and 1000 sq ft of
drainfield furnished and installed. Fyle Excavating quote
was $4,030.00, Lindenfelser & Sons Excavating was $3,500.00.
Motion by Floyd Roden to award the septic system quote
to Lindenfelser and Sons Excavating who proposed to furnish
and install 2 -- 1250 gal tanks and 1000 sq ft of drainfield
for $3,500.090. Seconded by Ron Black, all Council Members
voted in favor of the motion.
Regarding excavation work on the City Hall site the
following hourly rate quotes were received:
Fyle Excavating:
Backhoe $ 60.00 per hour
Cat 60.00
Skid Loader 40.00
Lindenfelser & Sons Excavating:
Backhoe $ 55.00
Cat $ 60.00
Skid Loader $ 40.00
Compactor $ 30.00
Motion by Floyd Roden to award the excavation work quote
to Lindenfelser & Sons Excavating in conjunction with the
City Maintenance Crew. Seconded by Larry Fournier, All
Council Members voted in favor of the motion.
Motion by Larry Fournier to specify gas as the energy
source for the new City Hall. Seconded by Douglas
Lindenfelser, Larry Fournier, Doug Lindenfelser, Floyd Roden
and Norman Freske voted in favor of the motion, Ron Black was
opposed, the motion passed.
Dan Greene, of the First National Insurance Agency,
appeared before the Council to say he had secured 4 quotes on
Builders Risk Insurance for the new City Hall and the League
of Cities was the lowest at $50.00 per month for $500,000
coverage. He advised the Council that it was important that
f.411 r-nntrar.tnrR nn the City Hall oro.lect carry Workmens Comp.
CITY OF OTSEGO CITY COUNCIL MEETING. MINUTES OF JULY, 1992 AT
7:30PM - PAGE 4 -
Insurance. The City of Otsego General Liability Policy will
cover that aspect of the construction.
Motion by Floyd Roden to purchase Builders Risk
Insurance from the League of Cities Insurance Trust.
Seconded by Doug Lindenfelser, all Council Members voted in
favor of the motion.
Motion by Ron Black to cancel the Public Hearing on the
Wild and Scenic Ordinance scheduled for September 9, 1992 to
permit the Planning Commission to set a date for the Public
Hearing. Seconded by Larry Fournier, all Council Members
voted in favor of the motion.
Motion by Ron Black to approve the NSP request to
install a warning siren on Kadler Ave 400 Ft South of 80TH
ST. Seconded by Floyd Roden, all Council Members voted in
favor of the motion.
Motion by Ron Black to approve U S West Communications
request to place buried cable 48 inches under Nashua Ave to
connect the Steve Goenner residence. Seconded by Larry
Fournier, all Council Members voted in favor of the motion.
Motion by Ron Black to refer the Wright -Hennepin
Electric layout for Country Ridge to Larry Koshak for review.
Seconded by Floyd Roden, all Council Members voted in favor
of the motion.
Motion by Doug Lindenfelser to approve renewal of the
cigarette licenses for Riverview Liquorette, Tom Thumb Store,
Clem Darkenwald and Riverwood Conference Center. Seconded by
Ron Black, all Council Members voted in favor of the motion.
Tom Truszinski appeared before the Council regarding the
proposed lease agreement with Juran & Moody, Inc. to finance
the City Hall on a $500,000.00 Lease Financing Agreement the
interest rate would be 4.254 for 1993 and 1994 and increase
on a gradual scale to 7% for the years 2011 and 2012 of the
20 year lease. The principal payments would be $10,000.00
for years 1994 and 1995 and increase on a gradual scale to
$40,000.00 each year for the years 2010, 2011, & 2012 of the
20 year lease agreement. The interest payments would start
at $41,823.33 for the year 1993, $31,367.50 for 1994 and
decrease on a gradual scale to $2,800.00 for 2012, the final
year of the lease agreement. The total principal payments
for the 20 year $500,000.00 lease agreement would by
$500,000.00 and the total interest payments would be
$434,705.83.
Doug Lindenfelser said he would like to see a payment
schedule on a $300,000.00 ten year lease program. Tom
Truszinski agreed to preparea schedule for that amount of a
lease program.
Motion by Ron Black to proceed with the lease program of
$500,000.00 from Juran and Moody, Inc to build the City Hall.
Seconded by Floyd Roden. Norman Freske reminded the Council
Members that this was not an agenda item for this meeting.
CITY OF OTSEGO COUNCIL MEETING MINUTES OF JULY 27, 1992 AT
7:3OPM — PAGE 5 —
Ron Black withdrew the motion and Floyd Roden withdrew
his second.
Don Meinhardt advised the Council Members that he has
tentatively scheduled a pre -construction meeting on the City
Hall Project of Thursday, July 30, at 10:00AM.
Proceeding as a Board of Audit, the Council audited and
approved Verified Accounts Nos. 720 to 758 inclusive.
On motion the meeting adjourned.
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NORMAN F FRESKE, MAYOR DOUG L'INDENFELSER,-COUNCIL
FLOYD RODEN, COUNCIL
LARRY ! NrtR, COUNCIL
ATTEST: JEROME PERRAULT, CLERK
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