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08-10-1992 City Council MinutesSTATE OF MN The City Council of the City of COUNTY OF WRIGHT Otsego held a Council Meeting CITY OF OTSEGO this 10 day of August, 1992, at 7:30 PM. .Norman Freske, Mayor, Doug Lindenfelser, Floyd Roden, Larry Fournier and Ron Mack, Council Members. Jerome Perrault, Clerk, James Barthel, Treasurer, Elaine Beatty, Deputy Clerk/Zoning Administrator, Judy Hudson, Secretary, Larry Koshak, Engineer, and Bill Radzwill, Attorney, were present. The meeting was called to order by Mayor Norman F. Freske Motion by Floyd Roden to approve the Minutes of the Special Council Meeting held July 27, 1992, at 6:30 PM. Seconded by Doug Lindenfelser, all Council Members voted in favor of the motion. Motion by Floyd Roden to approve the Minutes of the Special Council Meeting held July 27, 1992, at 6:30 PM. Seconded by Doug Lindenfelser. Motion by Larry Fournier to approve the Minutes of the Public Hearing held July 27, 1992, at 7:00 PM on the proposed upgrading and bituminous surfacing of 87th Street from O'Dean Avenue to O'Brian Avenue and O'Brian to 85th Street. Seconded by Ron Black, all Council Members voted in favor of the motion. Motion by Larry Fournier to approve the Minutes of the Council Meeting held July 27, 1992, at 7:30 PM. Seconded by Doug Lindenfelser, all Council Members voted in favor of the motion. Judy Roden appeared before the Council to request an increase in election judge compensation. The City has been paying $5.00 per hour in recent elections. Mrs. Roden said the City of Albertville pays $6.00 an hour plus meals, the City of Monticello $5.50 an hour plus meals, and the Town of Frankfort $6.00 an hour. plus meals. Motion by Doug Lindenfelser to set the election judge compensation at $5.50 per hour for this year's primary and general elections. Seconded by Ron Black, all Council Members voted in favor of the motion. Motion by Ron Black that the City provide coffee and rolls in the morning, lunch at noon and in the eveningfor the election judges. Seconded by Larry Fournier, all Council Members voted in favor of the motion. Bart Klersey inquired about renting the Peavey house. He was advised this will be brought up later in the meeting. Recycling was then discussed by the Council. Doug Lindenfelser commented that he favored having the garbage haulers continue to do the recycling. Motion by Doug Lindenfelser to leave the garbage pickup situation as it is in Otsego. Seconded by Ron Black. Doug Lindenfelser and Ron,Black both commented that they did not think the City of Otsego was ready for mandatory garbage pickup. Ron Black said he would like to see some legal information as to the City's responsibility in recycling CITY OF OTSEGO CITY COUNCIL MEETING OF AUGUST 10, 1992. Page 2 Callen Ernesti commented that she understands recycling will be mandatory by 1993. All Council Members voted in favor of the motion. Recycling will be on the agenda at the next Council Meeting. Motion by Ron Black to set the rent on the Peavey house at $350.00 per month effective September 1, 1992. Seconded by Doug Lindenfelser, all Council Members voted in favor of the motion. Motion by Doug Lindenfelser to require the renter of the Peavey house to pay a $350.00 damage deposit. Seconded by Larry Fournier, all Council Members voted in favor of the motion. Ron Black suggested that Elaine Beatty do a reference check on Bart Klersy. Larry Koshak submitted a change order for Nashua Avenue for the overlay to correct the patches which will be done at no cost to the City. Other changes are to delete the furnishing and installation of retaining wall, add a wood fiber blanket, add remove pipe and regrade area at intersection of 85th Street and Nashua Avenue, add 2 "Road Narrows" signs, and add remove and dispose of a tree and grade back slope. The changes result in an $820.30 decrease in the contract price. Motion by Floyd Roden to approve the Nashua Avenue Change Order submitted Larry Koshak. Seconded by Ron Black, all Council Members voted in favor of the motion. Ron Black asked if there would be a stop or yield sign at the Nashua Avenue - Napier Avenue intersection. Larry Koshak replied that it was part of the project. Motion by Doug Lindenfelser to approve Pay Estimate No. 4 to Bauerly Bros. for the Nashua Avenue Project. Seconded by Ron Black, all Council Members voted in favor of the motion. In regard to the Packard Avenue Project, Larry Koshak advised the Council that Buffalo Bituminous Inc, has offered at $2,638.22 reduction in the contract price because of the type of bituminous used and also will give an additional year of warranty. Motion by Doug Lindenfelser to accept the offer of Buffalo Bituminous, Inc. for a $2,638.22 reduction in the contract price and an additional year of warranty on the Packard Avenue Project. Seconded by Larry Fournier, all Council Members voted in favor of the motion. Larry Koshak then discussed the overlay of 85th Street from the Monticello Township line to Kadler Avenue, Kadler Avenue form 85th to 80th Street, and 80th Street from Kadler Avenue to CO. 19, a distance of 2 1/2 miles, to repair the damage done by construction equipment from the MnDOT Test Facility. He prepared a cost estimate of $97,600 to do a 1 1/2' overlay. Ron Black commented that he thought the City's approach to MnDOT should be for the cost of total repair of the damaged half of 85th, Kadler Avenue and 80th Street. CITY OF OTSEGO CITY COUNCIL MEETING OF AUGUST 10, 1992. Page 3 The Council requested Larry Koshak to prepare a cost estimate of total repair of the damaged half of 85th Street, Kadler Avenue, and 80th Street and also a complete 4 inch layer gravel on Jalger Avenue south of 85th Street. Larry Koshak then brought up the sound barrier that NCPA is proposed to have MnDOT construct along the KOA Campground when Hwy 101 is rebuilt in 1994. MCPA is proposing to have MnDOT construct a 15 ft high sound barrier. Motion by Larry Fournier to adopt the Resolution supporting MnDOT's opposition to the sound barrier. Seconded by Ron Black, all Council Members voted in favor of motion. The full text of the Resolution is attached to these Minutes. Larry Koshak presented the council with a map of the proposed intersection of Page Avenue and 85th Street. The intersection is designed to allow for future expansion of Page Avenue South from 85th Street. Larry Koshak has examined and approved the Wright - Hennepin Electric Co-op Assn layout for Country Ridge Development. Motion by Ron Black to approve the Wright -Hennepin Co-op Electric Assn. layout for Country Ridge Development. Seconded by Floyd Roden, all Council Members voted in favor of the motion. Regarding Antelope Park, there are problems with the grade level on some of the streets in Antelope Park which could affect the drainage of some of the lots. The errors were made by the Engineer hired by Antelope Park developers. Motion by Ron Black that no more building permits be issue for Antelope Park until the developers can satisfactorily demonstrate that there are no lots with drainage problems in the Antelope Park Development. Seconded by Larry Fournier. Larry Fournier asked who would be the one to make this determination and was advised it would be the City Engineer and City Attorney. All Council members voted in favor of the motion. Motion by Ron Black to table consideration the U.S. West Communications permit application for Antelope Park until the drainage problem is resolved. Seconded by Larry Fournier, all Council Members voted in favor of the motion. Larry Koshak advised the Council that the developers of Country Ridge want to use rubble from the old barn to construct a berm. The Council said they had no objections to this. Two quotes were received on the Hardware for the new City Hall. K & K Sales submitted a quote. of $15,043.00, Glewwe Doors a quote of $36,300.00 Motion by Ron Black to award the Hardware quote to K & K Sales. Seconded by Doug Lindenfelser, all Council Members voted in favor of the motion. Mechanical quotes for the new City Hall were received CITY OF OTSEGO CITY COUNCIL MEETING OF AUGUST 10, 1992. Page 4 from Buffalo Plumbing & Heating and from Custom Sheetmetal. Buffalo Plumbing & Heating submitted the following quotes: Plumbing Material.... ..... $15,012.00 Plumbing labor & Subs --No Bond 16,599.00 Heating Material.. 5,875.00 Heating Equipment.......... 16,565.00 Cooling Equipment 11,735.00 Heating & Cooling Labor 13,851.00 Custom Sheetmetal submitted the following quotes: Furnaces, unit heaters, make up air unit & ventilation equipment.17,600.00 Chimneys, duct work, registers, dampers & Controls......... ....... 22,225.00 Air conditioners, coils & Linesets..11,500.00 Labor ............................... 7,350.00 Plumbing & Gas piping 22,875.00 Motion by Ron Black to take quotes on Plumbing & Heating at this time in order to clarify the differences in the way the quotes were submitted. Seconded by Larry Fournier, all Council Members voted in favor of the motion. Motion by Ron Black to table consideration of quotes on Steel Material and Erection at this time. Seconded by Norman F. Freske, all Council Members voted in favor of the motion. Judy Hudson advised the Council that a temporary phone line to the shed on the City Hall Constructions would cost over $500.00. The Council advised her not to request that the line be installed. Judy Hudson also advised the Council that Demcon Disposal was willing to provide a dumpster at the City Hall site and will be submitting a quote for this service. Motion by Ron Black to accept the proposal of Electronic Interiors, Inc. to provide service as consultants and Designers for the media system for the new City. Hall. Seconded by Larry Fournier. Ron Black, Larry Fournier and Norman F. Freske voted in favor of the motion, Floyd Roden and Doug Lindenfelser were opposed. The motion passed. Bill Radzwill discussed the financing of the new City Hall so that the City could preserve it's high interest rate certificates of deposit. Mr. Radzwill said the IRS could have problems with the proposed lease agreement because the bonds issued under this agreement are tax exempt interest bonds. Another way of financing would be to issue outstanding warrants which are paid on a certain due date. Another way would be to negotiate Certificate of Indebtedness with your bank for the equipment for the City Hall. Tom Truszinski commented that arbitratus does not apply to amounts under 5 million dollars. Also the City would be issuing outstanding warrants for something that should have been approved by a referendum vote. CITY OF OTSEGO CITY COUNCIL MEETING OF AUGUST 10, 1992. Page 5 Motion by Larry Fournier to table consideration of financial agreements for the City Hall at this time. Seconded by Doug Lindenfelser. Ron Black said the issue here is what short term borrowing to use to save our high interest rate certificates of deposit. Doug Lindenfelser, Floyd Roden and Larry Fournier voted in favor of the motion, Ron Black and Norman Freske were opposed. The motion passed. Motion by Floyd Roden to turn down the 87th Street and O'Brian Avenue bituminous project. Seconded by Ron Black. Ron Black commented that this project could not be done until area drainage is improved and the City has a drainage plan. All Council Members voted in favor of the motion. Motion by Floyd Roden to allow signage at the City Hall Site in accordance with the City Ordinance. Seconded by Ron Black. All Council Members voted in favor of the motion. Motion by Larry Fournier to table consideration of the 1993 tax Levy until the August 24, 1992, Council Meeting. Seconded by Floyd Roden, all Council Members voted in favor of the motion. Motion by Ron Black to appoint the following judges for the 1992 Primary and General Elections: Elaine Beatty Melros Martin Judy Hudson Maxine Davis Judy Roden Judy Blesi Sharon Berning Germaine Beaudry Carol Weidenbach Arlene Lindenfelser Bevery Roden Dawn Barthel Judy Silverness David Cecka Joy Swenson Diane Pearson Marian Alexander Julie Berning Della Anderson Lori Dehn Nancy Duerr June Fenstra LaRae O'Quist ELizabeth Vetsch Seconded by Doug Lindenfelser, all Council Members voted in favor of the motion. Motion by Larry Fournier to have a Special Council Meeting on August 17, 1992, at 3:30 PM. Seconded by Ron Black, all Council Members voted in favor of the motion. Proceeding as a board of audit the City Council Audited and allowed vertified accounts Nos. 759 to 813 inclusive. CITY OF OTSEGO CITY COUNCIL MEETING OF AUGUST 10, 1992. PAGE 6 On motion the meeting adjourned.. NORMAN F. FRESKE, MAYOR FLOYD RODEN, COUNCIL DOUG LINDENFELSER, COUNCIL LARRY /OURNIER, COUNCIL RON BLACK, COUNCIL Attest: Jerome Perrault, City Clerk JP/jeh