08-20-1992 Special Meeting MinutesSTATE OF MINNESOTA A Special Council Meeting was
COUNTY OF WRIGHT held on August 20, 1992 at 4PM
CITY OF OTSEGO at the City Hall of Otsego. Norman
F. Freske, Mayor, Doug Lindenfelser,
Floyd Roden, Larry Fournier and Ron Black, Council Members
were present.
Also present were Elaine Beatty, Deputy Clerk/Zoning
Administrator and Judy Hudson, Secretary.
Mr Dick Stewart and Ms Kate O'Reiley were present from
Electronic Interiors, 40 Mackubin Street, St Paul, MN 55102
to discuss communications for the New City Hall for the City
of Otsego. Ms O'Reiley brought up that they will look at a
technical systems overview and they also would like to
discuss the future computer.
The New City Hall Plans were brought out and reviewed in
regards to communications.
It was agreed to by the Council that there should be a
microphone for each person in the Council Chambers with an
audio recorder.
Ms O'Reiley went over the printed information that they
had brought with them. She also discussed a hearing impaired
system. The Microphones will probably be mounted in the desk
of the Council Chambers. They are flexible and the size of a
pen at the tip. They are drilled right into the desk. She
stated that at several locations they can install performer
type microphones in the room which are floor--standing (a
possibility of six). Probably two stands and two microphones
initially. The connectors will be on the wall and are very
excellent grade made flush with the wall.
Mr Stewart explained that a distributed loud speaker
design in the ceiling is cheaper, more reliable, cleaner
architectually, easier to maintain and he explained how it
worked. You can have two systems going at the same time if
you are wired for it.
They are proposing that the Mayor have a microphone with
a mute switch for the other microphones. He described how
the switch would work. Each microphone would have a separate
switch. The Council wanted to see a green light for on and
red for off. The Clerk (or whomever) would have a master
power "ON". There would be 5 Council, 1 City Clerk, 1 City
Attorney, 1 City Planner, 1 City Engineer and 1 Deputy Clerk
and 1 extra microphone.
There was discussion of the Mayor and Council and Staff
being together or separate. Also discussed was a standard
audio cassette which would transcribe meetings and will be
part of the package they include in the communications for
the Council Chambers.
For future provisions they would like to take care of
anything that might be anticipated for the future, including
video, etc. (Pipe/Specialized power/Breaker boxes/cable TV
coverage/provide conduit drawings to the Architect/video
transcriptions/audio transcriptions).
Black asked about the alarm systems and security. Ms
O'Reiley stated that this is not part of their system and
CITY OF OTSEGO SPECIAL COUNCIL MEETING OF 8/20/92 AT 4PM
- PAGE 2
they do not do it. O'Reiley stated that the electric: company
can do this.
Lindenfelser asked about the approximate cost of this
equipment? O'Reiley answered about $30,000.00.
O'Reiley talked about computer interfacing and having a
building network. She said that Bob Parnell from the State
has a product available from the State of Minnesota (We could
purchase it cheaper thru the State of Minnesota. They can
put a jack plate in every room with 4 -jacks. They would wire
as much as possible now. A scheme will be provided to the
City. (twisted pair wire)
Mr Stewart would like Beatty and Hudson to do a
furniture plan for him. He recommended that all this be done
by the electrical contractor. It is very basic. They
recommend that the media system have a separate contract and
bid for it. They recommend that they do the supervising of
this work and bypass the general contractor. They will make
sure the system is functioning properly before payment is
released. They recommend 30/30/40 payment, 30% upfront, 30%
upon a certain amount of completion and 40% when the job is
complete. They will provide specifications. All acoustics
modeling is done in their office. It is designed to meet a
performance standard. They ask for a certain brand, ,but will
allow alternates to be submitted. They will be accurate with
the numbers because of the specifying. The fee includes the
bidding. The fee runs from $19,000.00 to $28,000.00 for
Cities. For systems like this it is not as much. We will be
billed on an hourly basis and it will not exceed $8,000.00.
This portion of the meeting ended at 5:05PM.
A short meeting with Don Meinhardt, Architect for the
New City Hall was had. Bill Radzwill and Andy MacArthur,
City Attorneys were also here.
Much discussion was had on Quotes and how they need to
be handled as far as breaking them down.
Radzwill stated that it has to be documented and clear
and the information needs to be gotten to the City file.
Black stated that from now on whatever is brought to the
City Council should go thru Andy MacArthur first if it
pertains to the New City Hall. Council all agreed to this.
It was noted that Roden and Lindenfelser will have a
sub -committee meeting on 8/21/92 to look at quotes.
Meeting adjourned.
NORMAN F FRESKE, MAYOR
FLO'O'D 'SODEN �
(MOIL LARRY FOURNIER , COUNCIL
ATTEST
RONALD BLACK, COUNCIL ELAINE BEATTY, DEPUTY CLERK