02-22-1993 City Council MinutesSTATE OF MN The City Council of the City of
COUNTY OF WRIGHT Otsego met this 22 day of February,
CITY OF OTSEGO 1993, at 7:30 PM. Norman F. Freske,
Mayor, Doug Lindenfelser, Floyd
Roden, Larry Fournier and Ron Black, Council Members, Jerome
Perrault, Clerk, Elaine Beatty, Deputy Clerk/Zoning
Administrator, James N. Barthel, Treasurer, Judy Hudson,
secretary and Bob Kirmis, Planner, were present.
The meeting was called to order by Mayor Norman F.
Freske.
Motion by Floyd Roden to approve the Minutes of the
January 28, 1993, Council Meeting. Seconded by Larry
Fournier all Council Members voted in favor of the motion.
Motion by Larry Fournier to approve the Minutes of the
February 8, 1993, Council Meeting. Seconded by Doug
Lindenfelser, all Council Members voted in favor of the
motion.
Motion by Floyd Roden to approve the Minutes of the
February 16, 1993, Special Council Meeting. Seconded by
Larry Fournier, all Council Members voted in favor of the
motion
Bob Kirmis addressed the meeting concerning Tom
Juergen's application for a CUP for the Anoka Equine
Veterinary Clinic to construct a new clinic building in an AG
Zoned area. The Vet Clinic has been operating out of an old
farmhouse on the site (at the SE corner of the junction of
Hwy 101 and Co. 37) and now plan on building a new building
and removing the old house. Mr. Kirmis said the Planning
Commission has approved the CUP in accordance with the
following conditions:
1. Screening in conformance with Section 20--16-7 of the
Zoning Ordinance is provided along the West and South
boundaries of the adjacent single family residence.
2. Structure heights of the site's two accessory
buildings South of the proposed vet clinic are specified
and may not exceed that of the site's principal
structure.
3. The converted farm house is removed from the subject
site by November 1, 1995.
4. The existing pole building lying West of the
converted farm house is removed prior to the issuance of
an occupancy permit for the vet clinic.
5. The site plan is revised to illustrate nine off
street parking spaces, one for handicapped.
6. The site plan is modified to identify all horse
trailer and service vehicular loading areas to ensure
efficient site circulation.
7. As required by Ordinance, a designated loading space
is provided for the proposed use. The location and
dimensions of the loading space should be identified on
the site plan.
8. The site plan is revised to identify exterior trash
handling ares. Trash handling equipment must be
OTSEGO CITY COUNCIL MEETING OF FEBRUARY 22, 1993. Page 2
screened from eye-level view from neighboring uses and
public right-of-way.
9. All medical wastes are disposed of in a manner
approved by the MPCA.
10. The Clinic's parking area is surfaced with asphalt,
concrete cobblestone or paving bricks.
11. A continuous perimeter curb is provided around he
entire clinic parking lot.
12. As recommended by the City Engineer, the Co. 37
access point is provided a 30 ft turning radius.
13. The site plan is revised to illustrate all exterior
lighting location and all exterior lighting must be
arranged to deflect light away from any adjoining
residential use of public street.
14. If signage is to be provided upon the subject site,
it should be subject to City approval as to size, type
and location.
15. Recommendations of MnDOT and the Wright Co Highway
Department are adhered to and should be subject to
comment by the City Engineer.
16. The site survey is modifiedto identify all ponding
areas.
17. Per the recommendations of the City Engineer,
perimeter fencing is provided around the proposed
drainfield.
18. The site plan is revised to identify the new
underground water line location.
19. The applicant post a security in the amount
determined by the zoning administrator or ensure
compliance with conditions of removal of the farm house
and pole building.
20. The existing farm house is not to be utilized as a
living area.
Tom Juergens addressed the meeting and said that he has
been treating horses in this area for 17 years and is
concerned about paving the area where the horses will be
loaded and unloaded, also the curbing on the edge of the
paved area as he considers this unsafe for the horses.
He is willing to pave the area where vehicles will be parked
but would rather have gravel surface in the loading and
unloading areas.
The Planning Commission has approved gravel surface on
the East side of the building. Ron Black commented that the
driveway should be blacktopped.
Mr. Juergens said he would like a gravel surface on the
West side of the building and would be willing to put 4 more
paved parking places at the front of the building instead of
on the West side. Ron Black said we should require curbing
on the front parking lot.
Ron Black said he was concerned about allowing 2 years
to remove the house and thought it should be removed by this
fall.
OTSEGO CITY COUNCIL MEETING OF FEBRUARY 22, 1993. Page 3
Mr. Juergens said the Planning Commission has given him
until 1995 and he is willing to post bond to that effect.
This would allow him time to sell the house to a buyer
willing to remove the house.
Motion by Floyd Roden to approve the Finding of Facts
and approve the CUP for the Anoka Equine Vet Clinic in
accordance with the 20 conditions outlined and accept the
Planning Commission recommendations to require 9 paved
parking spaces with curbing and the house to be removed by
November 1, 1995 with Bond to be posted to guarantee removal.
Seconded by Larry Fournier. Floyd Roden, Larry Fournier and
Ron Black voted in favor of the motion, Norman F. Freske and
Doug Lindenfelser were opposed.
Bob Kirmis will contact MnDOT to confirm how much of the
driveway and curbing will be affected by the reconstruction
of Hwy 101.
The Albertville City Council was present at the meeting
to get acquainted with the Otsego Council. Present from
Albertville were Mayor Mike Potter and Council Members John
Vetsch, Albert Barthel and Sharon Anderson. The Otsego
Council advised the Albertville Council that they would like
to set up a Joint Meeting to discuss Public Safety issues.
Motion by Larry Fournier to have a Joint Meeting with
the Albertville City Council at the Albertville City Hall on
March 24, 1993, at 7:30 PM. Seconded by Ron Black, all
Council Members voted in favor of the motion.
Mayor Potter said the Albertville Fire Department Rescue
Squad will now respond to rescue squad calls in Otsego as
mutual aid.
Doug Lindenfelser questioned whether we could designate
an area in Otsego for Albertville to respond to for rescue
calls instead of just as mutual aid.
Mr. Helgeson of the Wright Co. Sheriffs Department was
present to explain how 911 calls are handled. He said the
boundaries are set according to Fire Department service ares.
When the 911 call comes in, the Dispatcher sends out the Fire
Department Ambulance or Rescue Squad from the City assigned
to that particular Fire Department service area. What the
Dispatcher needs is for Otsego to designate what particular
areas are assigned to Elk River, Monticello and Albertville.
Larry Fournier asked if police officers are sent to the
scene of emergency calls. Mr. Helgeson said that they were
and all officers have first response training, a 40 hour
training coarse.
Mike Potter said there is no mutual agreement between
Fire Department for rescue squad, only Fire Department calls.
Kevin Delaney, of Business Records Corp., was present to
discuss computer systems. He said they provide service to
200 customers in City and Township Governments. They provide
software for Cities and the printers the City of Otsego
already has could be incorporated into the new system. The
OTSEGO CITY COUNCIL MEETING OF FEBRUARY 22, 1993. Page 4
computer system could be available as a one-time purchase or
under a five year lease with the option to purchase for 1
dollar at the end of the 5 year lease period. Under the
lease program, the payments would be $907.25 per month.
Under the one-time purchase plan the prices would be as
follows:
Computer Hardware Equipment.. $13,824.00
BRC Appraisal System CAMA 15,000.00
BRC Building Permits/Parcels 3,500.00
Mr. Delaney said BRC has highly trained professionals
that offer the best -in support and training to their clients
A Hardware price quote comparison between Business
Records Corp. (BRC) and Northgate Computer Systems is as
follows:
1 File Server
1 Console Workstation
3 Personal Computers
Laser Printer
System Printer
3 Emulation cards
1 Operating Software
BRC NORTHGATE
$1,500.00
300.00
3,774.00
2,610.00
3,690.00
1,950.00
included
$2,699.00
2,549.00
7,647.00
899.00
Extra
1,224.00
2,399.00
TOTAL $13,824.00 $17,417.00
BRC would provide installation service in the new City
Hall.
Larry Fournier said he would also like to see a straight
lease agreement for comparison purposes.
The Council will consider the computer proposals at the
next Council Meeting.
Bob Kirmis brought up two code enforcement problems. One
was the Ramblin Rose which is a non -conforming use and is a
situation where there are 2 businesses on the same property
and Darkenwalds are using the farm house illegally for a
business. Also the Darkenwald Food & Fuel business has
numerous sign violations which they are disputing.
Ron Black said the Planning Commission wants some
direction on certain items such as sidewall height on
accessory buildings and suggested that they need to do more
study on this.
Motion by Floyd Roden to have the Zoning Ordinance
pertaining to accessory buildings the same as it is.
Seconded by Larry Fournier. All Council Members voted in
favor of the motion.
Gary Lefebvre was present to discuss the quotes on City
Hall carpeting and quarry tile. He said there was some
misunderstanding on what was to be used and he would like to
withdraw his original hid on quarry tile and ceramic tile.
Ron Black suggested that we start over and get new
quot os .
OTSEGO CITY COUNCIL MEETING OF FEBRUARY 22, 1993. Page 5
The Quarry Tile quote was awarded to A11 Floors & More
on February 16, 1993.
Motion by Floyd Roden to rescind the motion of February
16, 1993, awarding the quarry tile quote to All Floors &
More. Seconded by Ron Black, All Council Members voted in
favor of the motion.
Motion by Floyd Roden to rescind all quotes awarded
to Lefebvre Carpeting on February 16, 1993, namely:
Vinyl base installed...»»» $ 887.00
Ceramic Tile 4,970.00
(Kitchen & 2 rest rooms)
VCT or VA Tile installed..»».» 2,293.00
(additional for 2 colors).. ». 60.00
$8,210.00
Seconded by Larry Fournier, Norman Freske, Doug
Lindenfelser, Floyd Roden, and Larry Fournier voted in favor
of the motion, Ron Black was opposed, the motion passed.
Motion by Larry Fournier to award the VCT tile and vinyl
base quote to Lefebvre Carpeting for $3,290.00. Seconded by
Doug Lindenfelser, Norman Freske, Doug Lindenfelser, Floyd
Roden and Larry Fournier voted in favor of the motion,
Ron Black was opposed, the motion passed.
Motion by Larry Fournier to award the following quotes
to A11 Floors and More:
Furnish & Install Metro Quarry Tile
in the Kitchen, storage & corridor.. $3,669.30
Furnish & Install CT on walls using
Monarch 4 1/4 X 4 1/4 5,378.27
Furnish & Install mosaic glaze floor
tile in bathrooms using perma tones 1,878.75
Seconded by Doug Lindenfelser, Norman F. Freske, Doug
Lindenfelser, Floyd Roden and Larry Fournier voted in favor
of the motion, Ron Black was opposed, the motion passed.
Don Meinhardt was present to discuss a bill submitted by
Metro Builders, Inc. for extra work on the City Hall. Item 1
was the installation of 3 catch basins at $200.00 for
$600.00. This work was approved by change order G2 and
should be paid. Item 2 was providing 250 ft of 20 amp
temporary electric service for $350.00. This was done by
Metro Builders and should have been done by J. Becher
Electric. He recommended paying Metro Builders and deducting
that amount from J. Becher Electric billings. Item 3 was
provided winter tent cover for sidewalks in November for
$1,000.00. Mr. Meinhardt said the sidewalks should have been
poured in October when the weather was warmer and he
recommended not paying this bill. Item 4 was providing a
winter insulation sidewalk cover in November for $1,120.00,
It was in the specs and also he verbally reminded Metro that
the contractor was responsible for this and Mr. Meinhardt
advised the Council not to pay this bill. Item 5 was
providing a heated rent enclosure for $480.00. Mr. Meinhardt
Continued from 2-4-93
OTSEGO CITY COUNCIL MEETING OF FEBRUARY 22, 1993. Page 6
said that he did not instruct Metro to build the enclosure
and an insulation blanket would have been sufficient. He
advised the council not pay this bill. Item 6 was providing
temporary heat in the interior of the building using 2
heaters @ $30.00 each per day for 27 days for a total of
$1,620.00, The City is responsible for internal heat and he
recommended the Council pay this bill.
Item 7 was installing steel angle in the pent house for
$350.00. Metro built the pent house longer than the plans
called for and the joists were not lining up with the studs.
They put steel angle on top of the load bearing walls to
correct his problem. Metro should be responsible for this
and Mr. Meinhardt recommended not paying this bill.
OTSEGO CITY COUNCIL MEETING OF FEBRUARY 22, 1993. Page 7
Item 8 was installing plywood for electrical panels.
Mr. Meinhardt recommended paying Metro the $100.00 billing
for this and deducting that amount from J. Becher Electric
billings.
Item 9 was providing gas for heaters for a total of
$1,687.00. Mr. Meinhardt said the City is responsible for
fuel costs and he recommended paying this bill.
Item 10 was building a water softener deck for $500.00.
This was approved and the City should pay this amount which
will be included in a future pay request by a change order.
Item 11 was Council Room changes approved by Change
Order G1 in the amount of $7,995.00 plus $495.00 to use
cherry instead of oak. The specs call for the wood ceiling
to be clear pine deck ceiling. He has advised the contractor
that he would accept fir deck instead of clear pine but would
not accept knotty pine nor should the City pay extra for
clear lumber.
Judy Hudson presented the Council with some quotes on
furniture for the new City Hall. Frederick Sherry Office
Supply Co. submitted a quote to provide 3 desks (for Elaine
Beatty, Judy Hudson and Jerome Perrault) for $2,668.00 and 4
bookcase for $1,670.00. Also 2 desks (for Jerry Olson and
Andrew Merges) for $753.00 and a computer stand for $299.00.
Furniture & Things (of Elk River) submitted a quote to
furnish 5 disks for $4,885.00, 3 computer stands for $897.00
and 5 book cases for $645.00. They would also furnish an
executive flat top desk for $1,099.00 and a Miller wood
conference table for $389.00. The total cost of the
Furniture & Things quote is $7,915.00 and the Frederick
Sherry Office Supply quote is $5,390.00. The Furniture &
Things is for one more desk, 2 more computer stands, 1 more
bookcase and conference table than the Frederick Sherry quote
and the Furniture & Things desks are solid oak and superior
in quality.
Motion by Larry Fournier to purchase the furniture
package from Furniture & Things consisting of 6 desks, 3
computer stands, 5 bookcases, and a table for $7,915.00.
Seconded by Ron Black. Norman F. Freske, Floyd Roden, Larry
Fournier and Ron Black voted in favor of the motion, Doug
Lindenfelser was opposed. The motion passed.
Motion by Ron Black to approve a $1,000.00 budget for
the Parks Commission. Seconded by Larry Fournier, all
Council Members voted in favor of the motion.
Motion by Floyd Roden to use the same rates for Clean Up
Day as last year with hours to be from 9:00 AM to 2:00 PM.
Seconded by Ron Black, all Council Members voted in favor of
the motion.
Motion by Larry Fournier to have a Workshop Meeting on
March 31, 1993 at 7:30 PM. Seconded by Norman F. Freske, all
OTSEGO CITY COUNCIL MEETING OF FEBRUARY 22, 1993. Page 8
Council Members voted in favor of the motion.
Ron Black advised the Council that there will be a
meeting at the Lincoln School where the architect will
present the plans for the new Otsego School.
Proceeding as a board of audit, the Council audited and
allowed verified accounts No. 171 to 212 inclusive,
On motion the meeting adjourned.
NORMAN F. FRESKE, MAYOR
DOUG LINDENFELSER, COUNCIL
FLOYD RODEN, COUNCIL
LARRY FOURNIER, COUNCIL
RON BLACK, COUNCIL
ATTEST: Jerome Perrault, Clerk
JP/jeh