Loading...
03-03-1993 Special Meeting 1 MinutesSTATE OF MN COUNTY OF WRIGHT CITY OF OTSEGO the MN Department Brainerd. Present from the City of Otsego were Mayor Norman F. Freske, Council Members Doug Lindenfelser, Floyd Roden and Larry Fournier, Clerk Jerome Perrault, Deputy Clerk/Zoning Administrator Elaine Beatty, and Engineer Larry Koshak. Present from MnDOT were Assistant District Engineer Gerald Kreutzer, MSA Engineer Mike Tardy, Engineers Keith Engelsby and Ken Wasnie. The meeting was called to order by Mayor Norman F. Freske. Engineer Larry Koshak addressed the meeting and explained the issues related to the construction of the MnDOT Test Facility that will be discussed today. First item was the use of 80th Street, Kadler Avenue and 85th Street as a haul road during the construction of the test Facility. Back in 1988, 70th Street from Co. 19 to Kadler Avenue was designated to be used a haul road for the Test Facility. It was to be reconstructed, blacktopped and eventually turned back to the City. However, 80th Street, Kadler Avenue and 85th Street (as well as Jalger Avenue) were also used as haul roads by Park Construction. 80th Street was not paved until the Fall of 1991 and was used as a haul road in 1992. Mr. Koshak said that he met with Keith Englesby and Ken Wasnie to view the damage to 80th Street, Kadler Avenue and 85th Street. Their written response following this meeting was like a slap in the face, an offer of only a little over $11,000 to repair the damage to nearly 2 1/2 miles of paved roads. Mr. Koshak also said that he and City Officials had met with MnDOT to discuss the paving of Jalger Avenue (a gravel road at present) as it has become a second access road to the Test Facility with much increased traffic because of this as it is no longer just a dead end road and is now part of a continuous route from 85th Street to Co 19. The City would like to see Jalger Avenue paved, perhaps under a joint agreement. Mr. Koshak said another issue is the turn back of 70th Street to the City and its acceptance by the City. There are a few items to be completed such as some restoration work. MnDOT has agreed to pay for the maintenance of 70th Street until it's accepted by the City. Mr. Koshak said another issue is the Bajari Pit. The pit was filled but it has settled some and there is standing water in the depressed area. Jerry Kreutzer then spoke and first addressed the Bajari Pit saying they intend to fill the low spots this Spring. Keith Engelsby commented that this was a permit between Bajari and Park Construction and it would be difficult to get Park to come back to do this. We do have the black dirt The City Council of the City of Otsego held a Special Council Meeting this 3 day of March, 1993, at 3:00 PM with Engineers from of Transportation District 3 Office in OTSEGO CITY COUNCIL MEETING WITH MnDOT TRANSPORTATION OF MARCH 3, 1993. Page 2 available and will fill it sufficient so that it will drain and water will not stand, probably doing this in June or July. Mr. Kreutzer then addressed the 70th Street maintenance agreement. He asked the City to submit a bill for the 1992- 1993 winter maintenance as soon as winter is over. This agreement will continue until the City accepts the street. Keith Englesby said that most of the work on 70th Street has been completed, however, turn back to the City probably won't take place until the Test Facility construction is completed as it will continue to be used as a haul road until completion. Haul road designation applies to construction equipment and material but no ready-mix trucks and MnDOT vehicles. Concerning Jalger Avenue, Mr. Kreutzer asked Mr. Koshak what he considered as a cooperative joint agreement. Mr. Koshak said the City would do the engineering and right-of- way acquisition, MnDOT would do the construction to 9 ton design. Mr. Kreutzer said he would discuss this with his boss but usually they are not allowed to spend State Funds on a road that is not designated as a State Aid Road. Mr. Koshak replied that in the future the City will be required to maintain the access roads to the Test Facility. Doug Lindenfelser commented that construction of the Test Facility has changed the traffic flow in the City and has changed Jalger Avenue from a dead end road to a busy Avenue. Mr. Kreutzer suggested that the City send a letter to the District Engineer in Brainerd with their views and comments on the Jalger Avenue issued. Ken Wasnie spoke and said he used the data available to him to assess the damages to 80th Street, Kadler Avenue and 85th Street. He understood that some pea rock and construction equipment was hauled in over these roads. Doug Lindenfelser explained to him that heavy construction equipment was being driven over these roads all the time to get from one end of the test Facility to the other. Mr. Wasnie explained that he came out to check the roads but he did not have any records of the condition the roads were in before so it did make it difficult to assess the damages. He said he used a detour assessment formula to assess the damage but was short of information. By his visual examination he could see that the incoming lane had sustained more damage then the other lane. In his opinion an overlay would be needed to repair 80th Street, Kadler Avenue and 85th Street. Doug Lindenfelser commented that 70th Street was supposed to be used as the haul road but was not completed in time and that put the burden on the other City streets. Mr. Kreutzer advised the City to put all this information in a letter to the District Engineer and detail how much construction equipment and how often it was driven OTSEGO CITY COUNCIL MEETING WITH MnDOT TRANSPORTATION OF MARCH 3, 1993. Page 3 or hauled over these roads, including verification letters from residents along these roads. Mr. Kreutzer said that when they designate a haul road, they assess the road before and after and pay for visible damage and catastrophic damage but not invisible damage. Larry Fournier asked how they could justify using those streets when they were not designated as haul roads. Mr. Kreutzer quoted the law on haul roads which stated they had to be restored to original condition after being used. It makes reference to the hauling of road equipment and materials but not to the driving of road equipment over them. Larry Koshak said that we would have to talk with Park Construction about the amount and size of their equipment and how often they hauled or drove it over the City streets. We will probably need some job records from MnDOT to determine where and when the equipment was used at the Test Facility Project. Larry Koshak then discussed MSA Funding and advised the council that Nashua Avenue will need a final inspection by MSA Engineers before the final payment can be made. Engineer Mike Tardy said these were the rules although it is possible to apply for a variance. The normal procedure is for the City to submit plans for a project, the State then reviews and approves the project. After approval up to 95% of the project cost is forwarded to the City. After the project is completed the City Engineer notifies the MSA Engineers and the project is then inspected, final acceptance is given and the final 5% pus change orders is then paid. In the case of Nashua Avenue, notice of completion was not received until late December and it was necessary to wait for the snow to melt before final inspection could be made. Mr. Tardy said that normally MSA pays up to 8% of the project cost for engineering but it is possible to go up to 12% by variance request. On motion the meeting adjourned. NORMAN F. FRESKE, MAYOR DOUG LINDENFELSER, COUNCIL LARRY FOURNIER, COUNCIL FLOYD RODEN, COUNCIL RON BLACK ATTEST: Jerome Perrault, Clerk JP/jeh