03-03-1993 Special Meeting 1 MinutesSTATE OF MN
COUNTY OF WRIGHT
CITY OF OTSEGO
the MN Department
Brainerd.
Present from the City of Otsego were Mayor Norman F.
Freske, Council Members Doug Lindenfelser, Floyd Roden and
Larry Fournier, Clerk Jerome Perrault, Deputy Clerk/Zoning
Administrator Elaine Beatty, and Engineer Larry Koshak.
Present from MnDOT were Assistant District Engineer
Gerald Kreutzer, MSA Engineer Mike Tardy, Engineers Keith
Engelsby and Ken Wasnie.
The meeting was called to order by Mayor Norman F.
Freske.
Engineer Larry Koshak addressed the meeting and
explained the issues related to the construction of the MnDOT
Test Facility that will be discussed today.
First item was the use of 80th Street, Kadler Avenue and
85th Street as a haul road during the construction of the
test Facility. Back in 1988, 70th Street from Co. 19 to
Kadler Avenue was designated to be used a haul road for the
Test Facility. It was to be reconstructed, blacktopped and
eventually turned back to the City. However, 80th Street,
Kadler Avenue and 85th Street (as well as Jalger Avenue) were
also used as haul roads by Park Construction. 80th Street
was not paved until the Fall of 1991 and was used as a haul
road in 1992. Mr. Koshak said that he met with Keith
Englesby and Ken Wasnie to view the damage to 80th Street,
Kadler Avenue and 85th Street. Their written response
following this meeting was like a slap in the face, an offer
of only a little over $11,000 to repair the damage to nearly
2 1/2 miles of paved roads.
Mr. Koshak also said that he and City Officials had met
with MnDOT to discuss the paving of Jalger Avenue (a gravel
road at present) as it has become a second access road to the
Test Facility with much increased traffic because of this as
it is no longer just a dead end road and is now part of a
continuous route from 85th Street to Co 19. The City would
like to see Jalger Avenue paved, perhaps under a joint
agreement.
Mr. Koshak said another issue is the turn back of 70th
Street to the City and its acceptance by the City. There are
a few items to be completed such as some restoration work.
MnDOT has agreed to pay for the maintenance of 70th Street
until it's accepted by the City.
Mr. Koshak said another issue is the Bajari Pit. The pit
was filled but it has settled some and there is standing
water in the depressed area.
Jerry Kreutzer then spoke and first addressed the Bajari
Pit saying they intend to fill the low spots this Spring.
Keith Engelsby commented that this was a permit between
Bajari and Park Construction and it would be difficult to get
Park to come back to do this. We do have the black dirt
The City Council of the City of
Otsego held a Special Council
Meeting this 3 day of March, 1993,
at 3:00 PM with Engineers from
of Transportation District 3 Office in
OTSEGO CITY COUNCIL MEETING WITH MnDOT TRANSPORTATION OF
MARCH 3, 1993. Page 2
available and will fill it sufficient so that it will drain
and water will not stand, probably doing this in June or
July.
Mr. Kreutzer then addressed the 70th Street maintenance
agreement. He asked the City to submit a bill for the 1992-
1993 winter maintenance as soon as winter is over. This
agreement will continue until the City accepts the street.
Keith Englesby said that most of the work on 70th Street has
been completed, however, turn back to the City probably won't
take place until the Test Facility construction is completed
as it will continue to be used as a haul road until
completion. Haul road designation applies to
construction equipment and material but no ready-mix trucks
and MnDOT vehicles.
Concerning Jalger Avenue, Mr. Kreutzer asked Mr. Koshak
what he considered as a cooperative joint agreement. Mr.
Koshak said the City would do the engineering and right-of-
way acquisition, MnDOT would do the construction to 9 ton
design. Mr. Kreutzer said he would discuss this with his
boss but usually they are not allowed to spend State Funds on
a road that is not designated as a State Aid Road. Mr.
Koshak replied that in the future the City will be required
to maintain the access roads to the Test Facility. Doug
Lindenfelser commented that construction of the Test Facility
has changed the traffic flow in the City and has changed
Jalger Avenue from a dead end road to a busy Avenue. Mr.
Kreutzer suggested that the City send a letter to the
District Engineer in Brainerd with their views and comments
on the Jalger Avenue issued.
Ken Wasnie spoke and said he used the data available to
him to assess the damages to 80th Street, Kadler Avenue and
85th Street. He understood that some pea rock and
construction equipment was hauled in over these roads. Doug
Lindenfelser explained to him that heavy construction
equipment was being driven over these roads all the time to
get from one end of the test Facility to the other.
Mr. Wasnie explained that he came out to check the roads
but he did not have any records of the condition the roads
were in before so it did make it difficult to assess the
damages. He said he used a detour assessment formula to
assess the damage but was short of information. By his
visual examination he could see that the incoming lane had
sustained more damage then the other lane. In his opinion an
overlay would be needed to repair 80th Street, Kadler Avenue
and 85th Street. Doug Lindenfelser commented that 70th
Street was supposed to be used as the haul road but was not
completed in time and that put the burden on the other City
streets.
Mr. Kreutzer advised the City to put all this
information in a letter to the District Engineer and detail
how much construction equipment and how often it was driven
OTSEGO CITY COUNCIL MEETING WITH MnDOT TRANSPORTATION OF
MARCH 3, 1993. Page 3
or hauled over these roads, including verification letters
from residents along these roads.
Mr. Kreutzer said that when they designate a haul road,
they assess the road before and after and pay for visible
damage and catastrophic damage but not invisible damage.
Larry Fournier asked how they could justify using those
streets when they were not designated as haul roads.
Mr. Kreutzer quoted the law on haul roads which stated
they had to be restored to original condition after being
used. It makes reference to the hauling of road equipment
and materials but not to the driving of road equipment over
them.
Larry Koshak said that we would have to talk with Park
Construction about the amount and size of their equipment and
how often they hauled or drove it over the City streets. We
will probably need some job records from MnDOT to determine
where and when the equipment was used at the Test Facility
Project.
Larry Koshak then discussed MSA Funding and advised the
council that Nashua Avenue will need a final inspection by
MSA Engineers before the final payment can be made. Engineer
Mike Tardy said these were the rules although it is possible
to apply for a variance. The normal procedure is for the
City to submit plans for a project, the State then reviews
and approves the project. After approval up to 95% of the
project cost is forwarded to the City. After the project is
completed the City Engineer notifies the MSA Engineers and
the project is then inspected, final acceptance is given and
the final 5% pus change orders is then paid. In the case of
Nashua Avenue, notice of completion was not received until
late December and it was necessary to wait for the snow to
melt before final inspection could be made. Mr. Tardy said
that normally MSA pays up to 8% of the project cost for
engineering but it is possible to go up to 12% by variance
request.
On motion the meeting adjourned.
NORMAN F. FRESKE, MAYOR DOUG LINDENFELSER, COUNCIL
LARRY FOURNIER, COUNCIL FLOYD RODEN, COUNCIL
RON BLACK
ATTEST: Jerome Perrault, Clerk
JP/jeh