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05-25-1993 Special Meeting MinutesSTATE OF MN A Special City Council Meeting was COUNTY OF WRIGHT held this 25 day of May, 1993, CITY OF OTSEGO ' following the adjournment of the 85th Street Assessment Hearing. Norman F. Freske, Mayor, Doug Lindenfelser, Floyd Roden, Larry Fournier and Ron Black, Council Members, Jerome Perrault, Clerk, Elaine Beatty, Deputy Clerk/Zoning Administrator, Judy Hudson, Secretary, and David Chase, Maintenance Supervisor, were present. The meeting was called to order by Mayor Norman F. Freske. The purpose of the meeting was to review and discuss a "Personnel Policy" for the City of Otsego. Larry Fournier said the Personnel Policy was adopted from the Personnel Policy used by the City of Plymouth and, if implemented, could serve as a guide for employment, the provisions of which can be changed at any time by a majority vote of the Council. The Council decided to replace Section 2.2.1 with Section 1-2(a) of the Employee Relations Handbook. In Section 1-3 (City Council Responsibilities) the word "their" was changed to "it's". In Section 1-5 (applicability) the words "in the Classification Plan" were stricken from the paragraph. In Section 1-6.11 (Regular Full-time Position) the words "in the current year Position Classification Plan" were stricken from the paragraph. Section 1-6.14 (Paid on Call. Position ) was stricken from the Policy. Section 2-1.21 and 2-1.22 were deleted. Section 3 (Employee Benefits) was reviewed at this time. Section 3-2 (Vacation Leave) was amended to read "the existing vacation schedules" will continue. The Council decided Section 3 would need more review and study before a decision could be reached on it's implementation. Section 4 (Employee Responsibility) was reviewed and the Council was in general agreement on it's content with a few minor changes in wording. In Section 4-5.6 the words "his/her" were changed to "the" and in Section 4-5.6 the "his/her" were to "the" "a" In Section 4- 5.8 wordschangedand 5.3 the words "she/he" were replaced with "the employee' and "Manager" was replaced with "Council". Section 5 (Retirement Benefits) was approved as is. Section 6 (General Personnel Policy Provisions) was approved with a few minor changes in wording. The word "Manager" was stricken from Section 6--1.1 and in Section 6- 3.1 the words "his/her" were changed to read "the employee" Motion by Ron Black to pay Judy Hudson for the week she took off because of a death in the family. Seconded by Larry Fournier, all Council Members voted in favor of the motion. Motion by Doug Lindenfelser to adopt a policy of granting employees a 3 day leave for a death in the immediate family , Seconded by Larry Fournier. Floyd Roden and Doug L.indente,Lsar ,;ah d Ln favor of I,he Continued from 42793 CITY OF OTSEGO SPECIAL CITY COUNCIL MEETING OF MAY 25, 1993. Page 2 motion. Motion by Floyd Roden to continue the review of "Personnel Policy" in September. Seconded by Ron Black. Ron Black and Floyd Roden voted in favor of the, --motion. Larry Fournier and Norman F. Freske were opposed. Doug Lindenfelser abstained. The motion did not pass. Motion by Floyd Roden to continue the review of "Personnel Policy" at the first Council Meeting in August Seconded by Doug Lindenfelser. Floyd Roden and Doug Lindenfelser voted in favor of the motion. Larry Fournier, Ron Black and Norman F. Freske were opposed. The motion did not pass. Motion by Ron Black to have a Workshop Meeting on "Personnel Policy" after adoption of the 1994 Budget. Seconded by Larry £ ournier. Larry Fournier, Ron Black and Floyd Roden voted in favor of the motion. Doug Lindenfelser and Norman F. Freske were opposed. The motion passed. Motion by Larry Fournier to have a Special Council Meeting with Sheriff Don Hozempa on June 15, 1993, at 7:30 PM. Seconded by Norman F. Freske, All Council Members voted in favor of the motion. Motion by Ron Black to have a Special Council Meeting on June 9, 1993, at 7:30 PM to interview candidates for the maintenance position. Seconded by Doug Lindenfelser, all Council Members voted in favor of the motion, Motion by Ron Black to have starting wage of $9.50 per hour for the newly hired maintenance employee, with the employee to be entitled to all benefits after the 6 month probationary period. Seconded by Floyd Roden, all Council Members voted in favor of the motion. Motion by Ron Black to adopt the Maintenance Operator Job Description. Seconded by Floyd Roden, all Council Members voted in favor of the motion. Motion by Ron Black to hire Mrs. Jerry Olson for temporary office service as needed for the next 4 months at $6.00 per hour, Seconded by Norman F. Freske, Ron Black, .Larry Fournier, Norman F. Freske and Doug Lindenfelser voted in favor o the motion, Floyd Roden was opposed, the motion passed. On motion the meeting adjourned. NORMAN F. FRESKE, MAYOR DOUG LINDENFELSER, COUNCIL LARRY FOURNIER, COUNCIL RON BLACK, COUNCIL FLOYD RODEN, COUNCIL r1TTL_`>1'' .Jerome Perrault JP,`.jeh CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION ADOPTING ASSESSMENT WHEREAS, pursuant to proper notice duly given as required by law, the Otsego City Council has met and heard and passed upon all objections to the proposed assessment for construction of an extension of that city street known as 85th Street between Northeast Page Avenue and County State Aid Highway 42 benefiting all properties within the Plat of Country Ridge and also the Northwest Quarter of the Southeast Quarter and the Southwest Quarter of the Northeast Quarter all in Section 22, Township 121, Range 23, City of Otsego, Wright County, Minnesota. The intent of this resolution is to assess all properties described within that Agreement To Be Assessed dated July 31, 1990, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, WRIGHT COUNTY, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years. The first of the installments to be payable on or before the first Monday of January, 1994 and shall bear interest at a rate of nine percent (9%) per annum from the date of this resolution until December 31, 1993. To each subsequent installment when due shall be added interest for one year on all unpaid installments. Pursuant to the Assessment Agreement, earlier executed, the assessment on Northwest 1/4 of Southeast 1/4 and the Southwest 1/4 of Northeast 1/4 Sec. 22, Township 121, Range 23 is hereby deferred, both principal and interest, until 2 years after the date of the adoption of this resolution. 3. That said assessments are based upon an Assessment Agreement duly executed by the owners of the properties at the time of that agreement and that subsequent purchasers did take such property with full knowledge of the obligations contained within that agreement. 4. The owners of any property so assessed may, at any time prior to the certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Clerk, except that no interest shall be charged if the entire assessment is paid within thirty (30) days from the adoption of this Resolution, and he may, at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 5. The Clerk shall forthwith transmit a certified duplicate of the final assessment roll to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other taxes. The clerk is hereby directed to make necessary changes to the final assessment roll as to effectuate the intent of this resolution. ADOPTED by the City Council this 25th day of May, 1993. Norman F. Freske, Mayor