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07-26-1993 City Council MinutesSTATE OF MINNESOTA The City Council of the City of COUNTY OF WRIGHT Otsego met this 26 day of July, 1993 CITY OF OTSEGO at 7:30 PM. Norman F. Freske, Mayor, Doug Lindenfelser, Floyd Roden, Larry Fournier, and Ron Black, Council Members, Jerome Perrault, Clerk, James N. Barthel, Treasurer, Elaine Beatty, Deputy Clerk/Zoning Administrator, Judy Hudson, Secretary, Larry Koshak, Engineer, and Bob Kirmis, Planner were present. The meeting was called to order by Mayor Norman F. Freske . Motion by Larry Fournier to approve the Minutes of the July 12, 1993, Council Meeting with one correction, the motion to make a direct payment to Proco Cabinets, Inc. (a City Hall subcontractor) was seconded by Larry Fournier, and all Council Members voted in favor of the motion. Seconded by Floyd Roden, all Council Members voted in favor of the motion. The Council reviewed and discussed the Lease Agreement with Head Start for use of the Old City Hall. Larry Fournier commented that he was not aware before that the City Would be providing janitorial service to Head Start. The Council deleted the 2nd paragraph of Section 29 which referred to the City being responsible for all taxes, public improvements and assessments on the building. Also the Council added the date, July 31, to the last paragraph of Article 34. Motion by Floyd Roden to approve the lease agreement with Head Start. Seconded by Doug Lindenfelser, all Council Members voted in favor of the motion. Vern Heidner addressed the computer needs of the City Office. He said he had talked to 12 different companies and he is recommending purchase from Softronics Co., a local business. Because of a fire in Japan, computer chips have more than doubled in price. He is recommending purchase of two Model 40 MHZ 486 - DX computer for $1550.00 each, 2 network cards at $175.00 each and 2 windows at $80.00 each. Spread sheets and software would cost another $350.00 Motion by Larry Fournier to purchase the 2 Computers and Accessories from Softronics Co. as recommended by Vern Heidner. Seconded by Ron Black, all Council Members voted in favor of the motion. Motion by Floyd Roden to approve the One Day Liquor License for the Otsego Lions. Seconded by Ron Black, all Council Members voted in favor of the motion. Char Mathies, of 15643 96th Street, appeared before the Council in regard to stop signs on 96th St. and Parkington Ave. She asked what the results of the recent traffic counts in the area showed. Larry Koshak said that it showed 1100 cars per day on 96th St. and 250 -- 275 cars per day on Parkington Ave. He said all the factors used to determine stop sign placement did not warrant a stop sign on 96th St. at the 96th St. - Parkington Ave. intersection. However stop signs from both directions will be placed on 96th St. at the Otsego Park Entrance. Mrs. Mathies asked about putting lower than 30 mile per hour speed limits on 96th Street. CITY OF OTSEGO CITY COUNCIL MEETING OF JULY 26, 1993 Page 2 Larry Koshak said that lower than 30 mile per hour speed limits can be used only under certain conditions such as limited visibility, a hill, and a school zone. Mrs. Mathies asked about putting a sidewalk along 96th St. The Council advised her that 96th St. is in the MSA designated street list and when it is improved in the future, sidewalk will be included in the project. Darla Kofoed, of 15250 - 88th St. in Country Ridge adjacent to Barthel Acres, appeared before the Council to say that she is interested in purchasing a small strip of land from Barthel Acres adjacent to her lot and continue to use the temporary driveway for their 32ft. long motor home. Larry Koshak commented that a second driveway for a single family lot would be a Conditional Use Permit. He said an alternative would be to widen their main driveway. Ron Black advised Mrs. Kofoed that the second driveway request should be put on the Planning Commission Agenda as an application for a Conditional Use Permit. Bob Kirmis addressed the application of John and Mary Hosford for a Conditional Use Permit to move an existing home onto Lot 5, Block 1, Mr. Kirmis said the Planning Commission has approved the CUP for the Hosfords in accordance with the following conditions: 1. A site plan is revised to illustrate sewage treatment systems and well locations. 2. The site plan is revised to accurately describe the roadway which serves the subject property as County Road 42. 3. The relocated residence comply with the applicable requirements of the State Building Code. This item should be subject to comment by the City Engineer. 4, The subject property is landscaped using ornamental grass, shrubs, trees, or other acceptable vegatation prusuant to zoning and sub -division regulations by October,l, 1994. 5. A County Road access permit is obtained from the Wright Co. Highway Dept. 6. The subject property's driveway is realigned so as not to overlay adjacent property or designatated drainage and utility easements. This item should be subject to further comment by the City Engineer. 7. The City Engineer provide comment and/or recommendation in regard to sewage treatment. CITY OF OTSEGO CITY COUNCIL MEETING OF JULY 26, 1993 Page 3 8. The City Engineer provide comment in regard to the need for the dedication of any additional easements for drainage purposes. 9. The relocated structure is ready for occupancy with 6 months from date of location on the site. 10. The applicants provide proof to the City that the house move is performed by a licensed mover in accordance with applicable State requirements. 11. The applicant notify the City of the route and exact timing of the move. 12. A performance security is posted in an amount determined appropiate by the Zoning Administrator. The security should be reflective of anticipated improvement costs such as foundation work, well, landscaping and sewage treatment system. Motion by Floyd Roden to accept the Planning Commission recommendation and approve the CUP for John and Mary Hosford to move an existing home onto Lot 5, Block 1, Riverside Evergreens, 2nd Addition, in accordance with the listed conditions. Seconded by Doug Lindenfelser, all Council Members voted in favor of the motion. Bob Kirmis then brought up for discussion the selection of a third industrial site for the City of Otsego. He said the third site would be a place for smaller businesses such as an exspanding home extended business, to locate, who could not afford the high cost land along Hwy. 101 & I-94. A Planning Commission sub -committee has identified 4 possible sites for consideration as the 3rd. Industrial Site. They are as follows: 1. The Southwest quadrant of the Nashua Ave. Co. 39 area 2. The Nashua Ave. - 85th Street area 3. The 70th Street and a future extension of Nashua Ave. area 4. The Northeast and Northwest quadrants of the County Road 37 - Odean Ave. area. To establish the 3rd Industrial Site a Comprehensive Plan Amendment to adjust the City's immediate urban service boundary and a Comprehensive Plan Amendment to revise the City's Land Use Plan would be needed. Factors to consider when choosing the site is accessibility to major roads, compatibility to the area, topography of the area, anticipated land costs and the willingness of the owner CITY OF OTSEGO CITY COUNCIL MEETING OF JULY 26, 1993 Page 4 to sell. Motion by Ron Black to refer the 3rd. Industrial Site selection back to the Planning Commission and the EDA Commission for their recommendations and report to the Council by Sept. 15, 1993. Seconded by Floyd Roden,_all Council Members voted in favor of the motion. At this time Mayor Norman F. Freske declared the Public Hearing on 2 amendments to the Liquor Ordinance to be open. Attorney Andy McArthur explained that the first amendment would allow the Clerk or Deputy Clerk to issue One Day Licenses and the second amendment would allow the applicant to meet the requirements by affidavit. There were no comments or questions from the residents in attendance. Motion by Ron Black to close the Public Hearing. Seconded by Doug Lindenfelser all Council Members voted in favor of the motion. Motion by Ron Black to adopt the Liquor Ordinance Amendments as recommended by Andy McArthur. Seconded by Larry Fournier, all Council Members voted in favor of the motion. Larry Koshak addressed the Albertville N.P.D.E.S. Permit. He Said the MPCA has approved the permit and has said that Otsego and Albertville should work out the Agreement to maintain Otsego Creek between themselves. Mr. Koshak said that Albertville has said they will sign the agreement to maintain Otsego Creek with two minor changes in the wording, delete the words Joint Powers and change the word maintain to repair. Motion by Ron Black to amend the Otsego Creek Agreement as recommended by Engineer Larry Koshak on condition that Albertville approves the Agreement by Aug.2, 1993. Seconded by Larry Fournier, all Council Members voted in favor of the motion. Motion by Ron Black to authorize the Mayor and Clerk to sign the Otsego Creek Agreement upon receipt of the signed Otsego Creek Agreement from the City of Albertville. Seconded by Floyd Roden, all Council Members voted in favor of the motion. Larry Koshak brought up the Quam - Quale Avenue access road to Hwy 101. He said Frankfort Township has now approved the construction of Quam Ave. as a thru street from Co. 36 to Co. 37 with the stipulation that it be routed as far West (or East) as possible as it crosses the Werner property. He has prepared a Resolution supporting the construction of Quam �- Quale Ave. as a continuous access road from Co. 36 to Co. 37 which he will present to MnDOT. Motion by Larry Fournier to adopt that Resolution supporting the construction of Quam Quale Ave. as a continuous access road from Co. 36 to Co. 37. as recommended by Engineer Larry Koshak. Seconded by Floyd Roden, all Council Members voted in favor of the motion. CITY OF OTSEGO.CITY COUNCIL MEETING 26, 1993 Page 5 The full text of the Resolution is attached to these Minutes. Larry Koshak advised the Council that MnDOT has agreed to pay the $35,000.00 preliminary engineering costs for Quale Ave. this will reduce the City's share of the projebt. The appraiser has recommended paying easement costs as follows for Quale Avenue: Darkenwald $3050.00 Lavendure $2910.00 Winter $3820.00 Taurus Tool $2260.00 Motion by Floyd Roden to acquire the easements for Quale Ave. as recommended by Engineer Larry Koshak. Seconded by Doug Lindenfelser, all Council Members voted in favor of the motion. Motion by Ron Black to conduct a Public Hearing on the Quam - Quale Ave. access road between Co. 36 and Co. 37 on Sept. 13, 1993 at 6:30 PM. Seconded by Floyd Roden, all Council Members voted in favor of the motion. Larry Koshak advised the Council that a decision will have to be made on what name to use for the access road. Frankfort has named their segment Quam Ave. and Quale Ave. is the closest to the grid in Otsego For the convenience of the public and to avoid confusion the street should have the same name from one end to the other. Mr. Koshak advised the Council that the construction of 85th St. between Page Ave. and Co. 42 is progressing well and the curb and gutters have been put in. Norman F.Freske asked the Council Members if they preferred sodding and seeding the ditch banks on the Ogren Ave. repair project. The cost would be about the same for either method. Motion by Larry Fournier to seed with a netting cover. Seconded by Floyd Roden, all Council Members voted in favor of the motion. Regarding the MnDOT street repair issue, Mr. Koshak advised the Council that he has prepared a letter to send to the MnDOT District Engineer and assistant District Engineer regarding the damages to 80th Street, 85th Street, Kadler Avenue and Jalger Avenue by use as haul roads during construction of the MnDOT test facility. Ron Black suggested that Andy McArthur review the letter before sending it to MnDOT. Motion by Ron Black that the letter as prepared by Larry CITY OF OTSEGO CITY COUNCIL MEETING OF JULY 26, 1993 Page 6 Koshak (and reviewed by Andy McArthur) requesting funding to repair the streets damaged by MnDOT haul road use be sent to the respective MnDOT Engineers and to Senator Betty Adkins. Seconded by Larry Fournier, all Council Members voted in favor of the motion. Larry Koshak recommended that the Council pay the owner of Lot, Block 3, Mississippi Shores 5th addition for tree loss and yard damage in the amount of $1000.00 during Antelope Park Construction and to take the money to pay the damages out of the Antelope Park Escrow Deposit. Motion by Floyd Roden to pay damages to the owner of Lot 1, Block 3, Mississippi Shores, in the amount of $1000.00 with the money to be taken out of the Antelope Park Escrow Deposit,upon receipt of a signed release from the owner from further damage claims. Seconded by Doug Lindenfelser, all Council Members voted in favor of the motion. Larry Koshak also advised the Council that the flood plain maps along Hwy 101 need to be updated and the City will be charged for this. Norman F. Freske thanked Mr. Koshak for the overhead projector that he donated to the City. Motion by Doug Lindenfelser to close the meeting. Seconded by Ron Black, all Council Members voted in favor of the motion. Upon adjournment of the closed Meeting, Mayor Norman F. Freske reconvene the regular Council Meeting. Bruce Podvin, of Metro Builders appeared before the Council to say that he would like to get the issue of unpaid bills for City Hall construction resolved. Andy McArthur asked Mr. Podvin to be at the City Hall on Wednesday, July 28, at 1:00 PM. to meet with him, Don Meinhardt, and Mr. Kiffmeyer to try to resolve the bill issue. Dave Chase appeared before the Council to say he had received two price quotes on some small overlay and patching projects. Bauerly Bros. submitted a quote of $14,150.50 for the following projects: 84th Street - a 4' x 20' x 2" patch 85th Street - a 320' x 22' x 2", a 150' x 22' x2", a 195' x 22' x 2" and a 100' x 22' x 2" overlay. 78th Street - a 285' x 24' x 2" overlay 81st Street - a 75' x 22' x 2" overlay Rum River Construction Co. submitted a quote of $11,394 for the same overlays & patch. Motion by Ron Black to accept the proposal of Rum River CITY OF OTSEGO CITY COUNCIL MEETING OF JULY 26, 1993 Page 7 Construction Co. submitted a quote of $11,394.00. Seconded by Doug Lindenfelser, all Council Members voted in favor of the motion. The Council discussed Keys and Security for the City Hall. Larry Fournier said he thought a responsible person from each group should have a Key for the main entrance and meeting rooms but not the office area and should sign a contract for the Key. Curt Otterness, in charge of maintenance for the City Hall, should have a master Key. Elaine Beatty advised the Council she has prepared a contract for the person of each group who will be assigned a Key to sign. Motion by Larry Fournier to approve the Key and Security Contract with the additional notation that prompt notification of a lost Key is required. Seconded by Floyd Roden, all Council Members voted in favor of the motion. Ron Black said the person we hire to be Building Supervisor when the, City Hall is rented out should open and close the building and be on the premises all the while the building is open. City Hall rental rates were discussed by the Council. Motion by Floyd Roden to reduce the combined Hall rental rate from $350.00 to $250.00 per day for Category 1 renters and from $400.00 to $300.00 for Category 2 renters and raise the damage deposit from $200.00 to $400.00. Seconded by Larry Fournier, all Council Members voted in favor of the motion. Motion by Ron Black that the Building Supervisor be on hand whenever the Hall is rented out to open and close the Hall and remain on the premises while the Hall is open with the Building Supervisor's wage to be paid by the City. Seconded by Floyd Roden, all Council Members voted in favor of the motion. Motion by Ron Black to approve the Job Description and Responsibilities of the Building Supervisor. Seconded by Larry Fournier. Ron Black commented that the Building Supervisor should be an adult at least 18 years old. Larry Fournier suggested that the Building Supervisor be at least 21 years of age. Ron Black amended the motion to require that the Building Supervisor be at least 21 years old and Larry Fournier seconded the amendment. All Council Members voted in favor of the motion. Motion by Doug Lindenfelser to pay the Building Supervisor $5.00 per hour. Seconded by Ron Black, all Council Members voted in favor of the motion. Larry Fournier brought up Fire Contract discussions with Albertville. Ron Black said a proposed contract has been worked out with Albertville to serve the area South of 1-94 for the last 4 months of 1993 (starting Sept. 1, 1993) for a contract fee of $880.00. Once service is resumed, Albertville would like to start discussing 1994 Contracts with Otsego and CITY OF OTSEGO CITY COUNCIL MEETING OF JULY 26, 1993 Page 8 Frankfort Township. Proceeding as a board of audit, the City Council audited and allowed verified accounts Nos. 852 to 906 inclusive. On motion the meeting adjourned. NORMAN F. FRESKE, MAYOR DOUG LINDENFELSER,COUNCIL FLOYD RODEN, COUNCIL LARRY FOURNIER, COUNCIL RON BLACK, COUNCIL Attest: Jerome Perrault, Clerk JP/co