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12-27-1993 City Council MinutesSTATE OF MINNESOTA The Council Meeting of December COUNTY OF WRIGHT 27, 1993 was called to order at CITY OF OTSEGO 7:30PM by Mayor Norman F Freske, Floyd Roden, Larry Fournier, and Ron Black, Council Members were also present. Jim Barthel, Treasurer, Elaine Beatty, Deputy Clerk/Zoning Administrator and Judy Hudson, Secretary were also present, as was Larry Koshak, City Engineer. The minutes were not ready to be considered. Mr Lee D Luedke of 8446 Oakwood Avenue - Discuss drainage problem of his lot. (Mr Luedke did not 'show up). No one wished to be heard on OPEN FORUM. Larry Koshak, City Engineer: 5.1. Antelope Park discussion and resolution. Larry Koshak recommended that the streets be accepted. He also recommended that the Letter of Credit be reduced to 10%. Larry Koshak read the letter of December 20, 1993 RE: Antelope Park (See attached letter). Larry Fournier inquired if the 10% amount on the Letter of Credit would be enough to cover anything that needs to be done? Larry Koshak stated he felt that the 10% would be more than adequate. The streets have been in for over two years now. Ron Black motioned to adopt the recommendations of the City Engineer as discussed in his letter of December 20, 1993, with the 11 items addressed being included. Floyd Roden seconded the motion. Motion carried unanimously. Mayor Norman F Freske stated that Council Member Doug Lindenfelser was not present because of a death in the family and Jerry Perrault, Clerk, had to go to the hospital. He said this is just for the record. There was some discussion of the Otsego Creek materials prepared by the City Engineer. Floyd Roden set up a meeting for January 6, 1994 at the New City Hall at 7:30PM, Thursday with the Otsego Creek Authority. The reason is that Mr Koshak and Mr Roden will meet with the DNR on January 12, 1994 at St Cloud. The time will be decided at a later date. Larry Fournier asked if Albertville approved the report from the Engineer on the Otsego Creek. Roden said no, not yet. Larry Koshak said there should be a meeting of the Otsego Creek Authority to review the report. He made six sets of plans for the Otsego Creek Plan. (We can discard the old plans). He has estimated the cost of cleaning out the trees in the report. In regards to the Mn/Road Haul Issue, (See Attached letter from Larry Koshak dated December 21, 1993). Larry Koshak said he felt that the offer for $36,475.00 should be accepted as recommended by the City Engineer as it represents 1/3 of the cost of the overlay. The cost was originally $100,000.00 and the street is already 10 years old. The life of the road reduced from 20 to 10 years. $73,000.00 is the CITY OF OTSEGO COUNCIL MEETING OF DECEMBER 27, 1993 AT 7:30PM - PAGE 2 - cost of the actual overlay. The rest is in patching and repairs that would normally be done. The engineer's conclusion is that it would be best to accept this offer. Larry Fournier asked if we had the City Attorney look at this letter? He felt that it would be helpful to have him review and comment. Mayor Freske agreed. Larry Fournier motioned to have the City Attorney give his opinion on this Mn/Road Matter. Ron Black seconded the motion. Motion carried unanimously. (This will be an agenda item on 1-24-93) Mayor Freske directed Ms Beatty; to write a letter to Mr Donald L Raisanen, Transportation District Engineer to let him know we received his letter. Larry Fournier asked if we had the Mn/Roads on the budget for overlay in 1994. He was told that it was not on the budget. There was discussion of the maintenance check from MSA. We haven't yet received the check. Larry Koshak brought up Obrian Avenue NE and 90TH ST NE drainage. It was noted that Otsego Acres was first platted in 1971. The second addition was platted in 1973 (See 2nd Page of Larry Koshak's Report). The streets were constructed in 1982. The culvert in question was put in at that time by Mr Woods and Mr Wiltermuth properties. Pete Raatikka said that none of the culverts were changed. Item E showed ponds in Outlot A & B had been excavated. We should see what the Attorney's opinion is on that. Item F. If Mr Wiltermuth put in a sump pump and tile, it would help. Ron Black stated that we should consider having a water drainage study done for all of Otsego, including 37 -South, 39 North and Nashua Avenue to the West. To have a drainage plan would help when we have water problems. Floyd Roden said we did Hall's Pond drainage we decided some day we would hook up laterals in other areas. Larry Koshak said that in the areas to be developed, we should have a plan that says this size pipe should be installed. Mayor Freske asked if Larry Koshak could give us a cost estimate of what it would cost? Ron Black motioned to request the City Engineer to give us an estimate of drainage and plans in the area N of County 37, and East of Nahsua Avenue to the river. Larry Fournier seconded the motion. Motion carried unanimously. Floyd Roden motioned to adjourn the regular Council Meeting to hold the Odean and #37 Public Hearing. Larry Fournier seconded the motion. Motion carried unanimously. The Public Hearing on Odean and #37 Improvement Project was held. At 9:20PM the Regular Council Meeting was called to order again. Larry Koshak said if the Council is in favor of the CITY OF OTSEGO COUNCIL MEETING OF DECEMBER 27, 1993 AT 7:30PM - PAGE 3 - project, we need to write a letter to Wright County. Mayor Freske said he talked to Jerry Perrault and why do we have to pay more because it is a MSA Road? He asked the question of Dave Montebello. We are paying 58%. Dave Montebello said that the City should put their concerns in a letter and address it to Wayne Fingalson. Ron Black motioned to accept the addendum to the 1993 Feasibility Study for Odean Avenue and CSAH #37 dated November 11, 1993, with the understanding that we aren't accepting the split. Floyd Roden seconded the motion. Motion carried unanimously. Larry Fournier asked if this meant we would be accepting the split? Larry Koshak said not necessarily. Ron Black motioned to indicate to Wright County we would like to proceed with this project, with the original cost - share of November 11, 1993 Feasibility Study. (First original of $130,785.00, NOT $146,744.00). Floyd Roden seconded the motion. Motion carried unanimously. Larry Fournier asked about the background, or material for the original report. Larry Koshak said a portion of the cost to the City and the County gets a portion of the costs. We did an addendum to demonstrate what the split was. Ron Black felt that the understanding that the control should be the deciding factor, not what is decided in Buffalo. More discussion was had on this cost share. Dave Montebello said the reason for the split on the approaches is it is the County's policy to correct approaches as far as they need to. If you go on control, the City would pick up these costs on approaches. On the rural sections the County would pick up 100% except for the right-of-way. Larry Koshak said in the final design we would eliminate as much curb as we can. Larry Koshak under "other business" brought up the acquisition on right to construct on the State Hwy #101 project. There are eight property owners. He has met with five of the property owners and has explained and given them the documents to sign. He has a meeting next week with Mr Kolles and Ms Cota. Ms Baufield's meeting is to be arranged. Ron Black asked if there is any movement from the State? One party who has been asked to sign the right of entry has asked Mr Black for an opinion on it. The State is not willing to commit on when they will proceed forward with the acquisition. They have had a prior experience with the State and are leery. Mayor Freske brought up 101 service drive and are they willing to go South yet? Larry Koshak said yes. The Public Works Committee discussed and Larry Koshak had prepared an item for gravel. Ron Black said #2 needs City labor and equipment costs. Duane explained it would cost $979.00 per mile to place it for them and we would have CITY OF OTSEGO COUNCIL MEETING OF DECEMBER 27, 1993 AT 7:30PM - PAGE 4 - to figure out cost of our equipment. Ron Black said he would like to see further analysis so they can compare. The Committee should make a recommendation to the whole Council. Larry Koshak said he figured 1200 ton per mile. Duane Fiedler felt this should be studied more in depth. Ron Black said our minutes should reflect what is budgeted. The second meeting in January they will have the information (1-24-94). Larry Koshak will attend the January 6, 1994 Wetland Meeting at 1PM at Wright County along with a representative from his office and possibly Elaine Beatty. Mayor Freske got a call from Pat Dwyer of the Bank of Elk River and he said they are building a bank on the corner of #39 and #42. Dave Licht and Elaine Beatty will meet with them tomorrow (12/28/93) at 8:30AM to discuss what needs to be done. The name of the Otsego Park " Otsego Prairie Park" was motioned by Ron Black for approval to accept the recommendation of the Parks and Recs Commission. Floyd Roden seconded the motion. Motion failed, with Floyd Roden and Ron Black voting yes and Larry Fournier and Norman F Freske voting no. Roden gave some background and said that twenty -some names had been submitted. This name was not one of them. They felt this was a prairie and a City Park, not residential. Perrault Park was considered. Mayor Freske said he felt it isn't a prairie. Ron Black said a memo would be helpful as to the name and why. Floyd Roden brought up the Park and Recreation Commission and Tom Constant is working on a snowmobile trail. He was wondering if the Council would OK the North property line, under the power line. Ron Black motioned to authorize a snowmobile trail along the North property line of the New City Hall property. Larry Fournier seconded the motion. Motion carried unanimously. Floyd Roden said that the Park and Recs Commission have some donations committed. They were wondering if they could have $1,250.00 for a warming house in case they don't get enough money. Ron Black said that we need to see a plan with the costs attached. The people, hours they will work, etc. Floyd Roden said Jeff Asfahl is involved. Ron Black said that the operating hours/supervision/maintenance, etc needs to be put on paper. Larry Fournier agreed the Council needs a plan. Ron Black motioned to pay the full time clerical position $7.00 per hour. (The interview process had stated a range of $6.50 - $7.50 per hr). Norman F Freske seconded the motion. Motion carried unanimously. CITY OF OTSEGO COUNCIL MEETING OF DECEMBER 27,1993 AT 7:3OPM - PAGE 5 - Floyd Roden asked about comparable worth. Ron Black felt it would be lower than entry-level in the Street Department. Larry Fournier asked if the office committee should research it further? Floyd Roden felt that comparable worth should be studied. Beatty noted that the budget had been figured at a rate of $7.00 per hour for 1994. Larry Fournier motioned to pay $150.00 per month for insurance be paid with the starting date to be the same time line as for Curt Otterness. Black seconded the motion. Motion carried unanimously. Floyd Roden motioned to have one week's paid vacation to start after the 6 month trial period, for the first year. Ron Black seconded the motion. Motion carried unanimously. Larry Fournier motioned to purchase a water softer for the old city hall. Ron Black seconded the motion. Motion carried unanimously. (It was noted that this should be a basic water softner) Head Start is working on replacing the front door on the old city hall. They have one ordered. Ron Black motioned to send out bids for a New Maintenance Truck, for either purchase or lease option. Larry Fournier seconded the motion. Motion carried unanimously. John Roebeck wishes to split his land. The report from NAC was discussed. It was decided it would be an agenda item for the 1/10/94 Council. It was brought up that we had received $3,896.00 from FEMA in response to our claim. Ron Black motioned to authorize Mayor Freske to execute the documents for FEMA. Larry Fournier seconded the motion. Motion carried unanimously. Ron Black motioned to direct the City Engineer to prepare a Resolution which reflects the City of Otsego's objection to the 3,000 foot wall costing $856,000.00 in the Wild and Scenic District. Larry Fournier seconded the motion. Motion carried unanimously. The Council referred the maintenance amount for Wright County bill on Odean Avenue to Duane Fiedler for research. Don't pay the amount until it is researched. Floyd Roden brought up the road to the ball fields for the City Park. They would like to install walk-thru trails thru the woods to the ball park and use the City Hall parking already in place. Roche Martin and Roden have reviewed the plans. Ron Black felt we should feed some business to John Oliver and Associates. Mayor Freske brought up another firm who they have delt with. Black felt a concept plan for the Park and Recs. Commission should be given to Terry Herman, Engr. CITY OF OTSEGO COUNCIL MEETING OF DECEMBER 27, 1993 AT 7:30PM - PAGE 6 - Ron Black motioned to respond to Darkenwald's letter that this has been brought up on numerous occasions and it has been considered and is not in our plans. (Re: City obtaining a Dogcatcher). Larry Fournier seconded the motion. Motion carried unanimously. Larry Fourner motioned to adjourn the meeting. Floyd Roden seconded the motion. Motion carried unanimously. Ron Black motioned to reopen the meeting. Larry Fournier seconded the motion. Motion carried unanimously Ron Black motioned to adopt a Resolution which says because Mr LeRoy Lindenfelser devoted his time serving on the Otsego New City Hall Building Committee and in recoginition of his committment to the City of Otsego, three hours of paid time will be given to any City Employees who wish to attend his funeral. Floyd Roden seconded the motion. Motion carried unanimously. Ron Black motioned to adjourn the meeting. Larry Fournier seconded the motion. Motion carried unanimously. MA 0 ;NORMAN F FRESKE LARR EB OU IER, COU 411111i- ir EST: Elaine Beatty, Dep Zoning Adm. c� L FLOY ROD N, CQUNCIL RO BLACK, COUNCIL y Clerk/