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01-23-1995 City Council MinutesCITY OF OTSEGO WRIGHT COUNTY, MINNESOTA CITY COUNCIL MEETING 7:30 PM COUNCIL CHAMBERS OTSEGO CITY HALL JANUARY 23, 1995 ROLL CALL: Mayor Norman F. Freske, Mayor Councilmembers: Ron Black, Larry Fournier, Vern Heidner, Suzanne Ackerman Staff: Engineer Larry Koshak, Attorney Andy MacArthur Elaine Beatty, Clerk/Zoning Administrator, Judy Hudson, Deputy Clerk, Carol Olson, Secretary 1 Mayor Norman F. Freske will call the meeting to order. Mayor Freske called meeting to order at 7:30 PM 2 Consideration of the Agenda (Deletions or Additions). Motion by Councilmember Fournier, seconded by Councilmember Heidner, to approve the agenda with the additions of: Consideration of dues for the Wright County Mayor Association, Consideration of approving amending Resolution for the Wild & Scenic Ordinance, Consideration of approval of Rink and Warming House Supervisors, and Item 9.7 to be discussed at 9 PM. All voted in favor. Motion carried. 3. Consideration of Minutes. Councilmember Black motioned to approve the minutes of the January 5, 1995 City Council Workshop Meeting, seconded by Councilmember Fournier with the following corrections: Councilmember Heidner noted in the second paragraph four more acres is not a problem. Mayor Freske noted on page three DTED and not DETED acres_,All All voted in favor. Motion carried. Councilmember Fournier motioned to approve the minutes of the Regular City Council Meeting of January 9, 1995, seconded by Councilmember Black. All voted in favor. Motion carried. • 4 Dan Green - 1st National Insurance - Discussion of enrollment of accident policy & equip. hreakdown. City Clerk Elaine Beatty informed the Mayor and Council that Dan Greene called today and cancelled. Mr. Greene will attend the February 13, 1995 council meeting. 5. Open Forum. Mayor Freske inquired if there was anyone present who wished to address the Council. There being none, Mayor Freske continued with the regular agenda items. 6 Bob Kirmis, Assistant City Planner: Mr. Kirmis did not attend meeting. 6.1 Amendment to Ordinance. Re: Street Sweepings a. An Amendment to the solid waste Ordinance b. An Amendment to the Zoning Ordinance Minutes of the City Council Meeting of January 23, 1995 (Cont.) Page 2 Mayor Freske noted that Items 6.1, 6.1a and 6.1b were being continued by the Planning Commission at the Planning Commission Meeting on February 1, 1995 and the City Council Agenda of February 13, 1995. 6.2 Consideration of Transportation Plan for Planning Dist #4. See Item 8.2 6.3 Any other Planning Business NONE 7. Andy MacArthur, City Attorney: 7 1 Street Sweepings (See 6.1) Attorney Andy MacArthur stated he drafted a letter dated January 23, 1995 to the Planning Commission. 7.2 Personnel Information Discussion Attorney drafted a letter dated January 17, 1995 and memo dated January 20, 1995 to the City Council regarding appropriate language for bonding and prior criminal convictions of applicants for the position of Director of Business and Finance. Bonding should be done through an Ordinance or Resolution. 7.3 Any other Legal Business Wild & Scenic: Letter from DNR - Attorney MacArthur suggested to pass Resolution. Councilmember Black motioned to adopt Resolution acknowledging typos in the submitted resolution to the DNR , Councilmember Fournier seconded. All voted in favor. Motion carried. Discussion: The Council feels we should impress upon the DNR that we have a limited budget and all these minor changes are costing the tax payers money. 8. Larry Koshak, City Engineer. 8 1 Consider finalizing Country Ridge Development Councilmember Fournier motioned to accept the $3,000. offer and to close out this account and to have our Attorney prepare a Release Form. Seconded by Councilmember Black. All voted in favor. Motion carried. 8.2 Amendment to Planning Dist #4 Transp Study and Report (See 6 2) City Engineer, Larry Koshak referred to the draft his firm prepared. The Council needs to address these Findings. Comments regarding the property located East of CSAH42 from 85th Street NE to Highway 101 are depicted in the Hakanson Anderson Assoc. letter to David Licht of NAC dated January 19, 1995. The primary concern would be access issues to CSAR 42. Mr. Koshak has referred the draft to the City Planner for his comments. Councilmember Black motioned adoption of Amendment to Plan for Planning District No. 4 Transportation Plan. Councilmember Heidner seconded. All voted in favor. Motion carried. Minutes of the City Councl Meeting of January 23, 1995 (Cont.) Page 3 Discussion: Councilmember Fournier asked Engineer Koshak if the County has reviewed the Plan and if its meets their criteria. Mr. Koshak said the County has reviewed and yes it does meet their criteria. Councilmember Black said the concept is assuming the existing ownership remains the same. What if properties would come in under one entity. Mr. Koshak stated this is a conceptual plan and does not affect the internal transportation plan or the ability to develop this area. Councilmember Black motioned to adopt Comprehensive Plan Amendment to include Transportation Plan for Planning District No. 4. Seconded by Councilmember Fournier. No discussion. All voted in favor. Motion carried. 8.3 Cons. Munc. Well site fencing quote Mr. Koshak reviewed Kevin Kielb's (Hakanson Anderson Assoc.) letter of January 19, 1995 with quotes for fence. He will also consult the school regarding this fence. They are concerned with the aesthetics. The Council suggested that Mr. Koshak talk to the school and bring this issue back to the City Council. 8 4 Stormwater Drainage Policy discussion. Refer to the Proposed Storm Water Drainage Policy dated January 19, 1995. Mr. Koshak has discussed this with the City Attorney. The Attorney went over the hearing notification and requirements. Mr. Koshak suggested setting up a time schedule. Councilmember Black would like to see the City move ahead with this. Councilmember Heidner questioned the adoption of the policy. Mr. Koshak said the City can't accept the plan until we hear from DNR. Councilmember Fournier motioned to have the City Attorney prepare a schedule for hearings and acknowledge receipt of the proposed policy. Seconded by Councilmember Black. All voted in favor. Motion carried. Discussion: Councilmember Heidner was concerned about the policy being adopted. Mr. Koshak suggested reviewing this at a workshop meeting. Councilmember Black motioned to set a Special City Council Workshop meeting on Feb. 22, 1995 at 6:30 PM Councilmember Heidner seconded. All voted in favor. Motion carried. Discussion: Attorney MacArthur will prepare a schedule. Mr. Koshak handed out copies of Statues 429, 475 and 444 and how they are used in the public process. 8.5 Review Albertville Wastewater Treatment for water quality test results EAW was prepared in 1993, the City of Otsego questioned the issues of discharge into Mud Lake and Otsego Creek and of an attempt to have standards changed. Through a resolution the PCA ordered Albertville to have special monitoring on the Lakes. We have received the results on the 1994 montering. Mr Koshak went over this report and stated the report is fine. Minutes of the City Council Meeting of January 23, 1995 (Cont.) Page 4 Councilmember Heidner was concerned about the months of October through March not being monitored. Mr. Koshak said the PCA sets up the criteria. Councilmember Ackerman asked if it would be possible for Albertville to get readings during the winter months. Mr. Koshak stated that the Permit states what is to be provided. PCA feels the most important time is in the summer during the growth period. Councilmember Fournier said that Albertville didn't feel they had to provide this information and would this be a problem. Mr. Koshak said they have to provide this information as it was ordered in the Findings of Fact. Councilmember Black motioned to have the City Engineer respond to the City of Albertville listing the Finding of Fact. Councilmember Fournier seconded. All in voted in favor. Motion carried. 8.6 Street Sweepings (See item 6.1) Planning Commission has continued this to their meeting of February 1, 1995. 8 7 Any other Engineering Business Engineer Koshak stated that the Park Grant should be signed by March 1 and no work should be done until then. Hauling of compost would be a major item and therefore we can't haul until March. Amount of compost application was less than anticipated according to Merlin Otto's calculations. Mayor Freske suggested to get permit by March 1 so we are all ready to go. Mr. Koshak said the PCA has not sent permit back and we need evidence of their approval. Mr. Koshak asked about preparing a cost proposal to update the Comprehensive Plan for expansion of sewer, identifying the area and the flow. Frankfort has done this. Councilmember Fournier said this might be premature. The council agreed to wait until after the meeting of January 30, 1995. Mayor Freske brought up that he received a phone call from Wally Klus regarding the letter on their preliminary plat. Mr. Koshak said David Licht called him today and suggested a meeting with Wally Klus. Councilmember Black wondered what is Mr. Klus's concern and was also concerned with staff meeting with Mr. Kluse. Councilmember Heidner asked who pays for this meeting. The Clerk said the developer pays. The Attorney advised the Council to put in writing that this meeting is being paid for by the developer. Councilmember Black said to have the meeting based on the condition that the developers have their Engineers there and that all accounts be paid current. The Council instructed City Staff not to meet with them until the bill is paid in full and developer is responsible for any costs incurred and that they need to submit something so we can respond. 9 PM - Item 9.7 Consider adoption of Job Description for Director of Business & Finance a. Discuss hiring process b. Discuss Bond Amount c. Discuss Salary Mayor Freske turned over to Councilmember Black who introduced Mr. David Lorenz to the Council. Minutes of the City Council Meeting of January 23, 1995 (Cont.) Page 5 Mr. Lorenz briefly outlined what has been done. One of things the Council needs to act on tonight is a job description. Legal requirements have been worked out. Two job descriptions have been drafted and Mr. Lorenz recommends the one numbered as #1. We are ready to start recruitment February 1. March 15 will be the deadline. Do you want to start a salary and fringe benefit package. This is a difficult position to fill because of the part time position. Information regarding this community will also be included in the applicant's packet. Council Discussion: Councilmember Heidner wasn't comfortable with the half time position, felt it will be more of a full time position with all the responsibility given to this position. Mayor Freske and Councilmember Ackerman also agreed. Councilmember Black said one of the reasons we talked about part time is because we didn't know what we needed and is leaning more towards full time and suggested to advertise as a full time position. The Council went through Job Description # 1 with the following corrections: #3 monitors and controls - take this out and leave the Council to control #15 & #17 are the same - remove #17 #12 supervises staff - meaning staff under this person #21 Manage the operation of City's computer systems. Mayor Freske asked if the staff was comfortable with this and they are. #4 under Minimum Qualifications - Computer literacy is required. #12 & #23 are the same - remove #23 #16 OSHA - Mayor Freske asked Maintenance Supervisor Dave Chase if he objected to this and Chase said no. # 3 under Minimum Qualifications - a 3 - 5 year experience. Councilmember Fournier motioned to adopt job description with the above changes.. Seconded by Councilmember Black. All voted in favor. Motion carried. Discussion: Attorney suggested that bonding is added as #9 under Minimum Qualifications. Councilmember Black motioned to post as a full time position. Councilmember Heidner seconded. All voted in favor. Motion carried. Mr. Lorenz said that a screening committee will be set up. Councilmember Black asked the Council for their opinion on having a two part screening session and bring the final to the City Council. The Council decided that they should interview the final three to five applicants that the screening committee recommends. Councilmember Black also asked the Council to write down ten questions they would like asked in the interview process. The same questions will be asked to all candidates. Mr. Lorenz suggested to have the employees involved in this. February 1, Wednesday, 5 PM was set for the next sub committee meeting. Minutes of the City Council Meeting of January 23, 1995 (Cont.) Page 6 9. City Council Items: 9.1 Boards and Commissions: a EDAAC Next meeting is Feb. 6 at 7 PM and the Extended Home Business will be addressed per Councilmember Fournier. h Planning Commission Councilmember Fournier wants to encourage members to attend workshops and needs support from Council. Council agreed. c. Parks and Recs. Board Councilmember Ackerman went over the Medallion Hunt. Tom Baillargeon wanted to know if he can store some equipment at City Hall. Councilmember Heidner was concerned about which equipment and the liability of personal equipment. The Council agreed that no personal property can be stored on City Property. d. #728 Parks and Recs. Joint Powers Councilmember Black informed the Council that they are working on 1. A name change 2. Stratgic planning e. Public Works Sub -Committee A meeting date of February 2, 2:30 PM was set. f. Otsego Creek Authority Per Councilmember Fournier there will be a meeting February 8, at 7 PM at Otsego City Hall. Discussion of creek maintenance south of 83rd Street. Mayor Freske requested to have Alvin Beaudry and Dennis Beaudry notified. Have not met. 9 2 Consider Meeting with Frankfort/Dayton and Otsego Re: Joint facilities (1/30/95, 7PM at Otsego) Mayor Freske and Councilmember Black, the sub -committee, will attend. 9.3 Consider a date for Clean Up Day Councilmember Black motioned Clean Up Day to be the first Saturday in May (May 6). Councilmember Fournier seconded. All voted in favor. Motion carried.. 9 4 Consider date for Council Interviews of Commission Members Councilmember Heidner motioned to set February 2 to interview applicants and reappointees at 6:30 PM and an alternate date of February 7th at 7 PM. with 10 minutes allotted for each interview. Councilmember Ackerman seconded. All voted in favor. Motion carried. Discussion: Councilmember Heidner suggested to interview for Planning Commission first. Staff will notice and notify the applicants. 9 5 Consider date for Workshop on Stormwater Drainage Policy See 8.4 Minutes of the City Council Meeting of January 23, 1995 (Cont.) Page 7 9.6 Consider December Treasurers Report Councilmember Black motioned to accept December Treasurer Report. Councilmember Fournier seconded. All voted in favor. Motion carried. Discussion: Council went over report. 9.8 Consider contract from Abdo, Abdo & Eick for Accounting Services Councilmember Fournier motioned to accept contract with Abdo, Abdo & Eick. Councilmember Black seconded. All voted in favor. Motion carried. 9 9 Consider possible organization of garbage hearing Councilmember Fournier motioned to table this issue. Mayor Freske seconded. Discussion: Councilmember Heidner had concerns with the tabling of this motion. Councilmember Fournier withdrew his motion and Mayor Freske withdrew his second. Councilmember Fournier motioned to look at organized hauling around September 11, 1995. Councilmember Heidner seconded. All in favor. Motion carried. Discussion: Councilmember Black feels we have bigger issues to deal with right now and the City can't afford to look into organized hauling at this time and to specifically look at recycling and not garbage hauling. Councilmember Fournier wants to look at both issues. Councilmember Black stated he wasn't suggesting to quit recycling but maybe a more equitable way of handing it like direct billing. 9.10 Consider curfew issue Councilmember Black motioned to direct the City Attorney to draft an proposed Curfew Ordinance. Seconded by Councilmember Heidner. All in favor. Motion carried. Discussion: Councilmembers Black and Heidner were concerned with uneven enforcement. The Council agreed that this Curfew will be good for businesses. 9.11 Any other Council Business a Wright County Mayor Association Councilmember Fournier motioned to pay the $150 annual dues. Seconded by Councilmember Black. All in favor. Motion carried. Discussion: Mayor Freske will invite this association to Otsego for one of their meetings. h Ice Rink and Warming House Supervisors Councilmember Black motioned to appoint Ice Rink and Warming House Supervisors as set up by Jeff Ashfal's letter. Councilmember Heidner seconded. All in favor. Motion carried. Discussion: Jeff Ashfal, the director, does take the responsibility for these supervisors. Clerk Beatty asked if the Council would be interested in having a Vision Meeting. City Planner David Licht discussed this with the Clerk. The Council said they would bring this up later. Mayor Freske mentioned the meeting with the PCA on February 16 at Holiday Inn in St. Cloud. Mayor Freske asked if anyone was interested in joining the MN League of MN Human Rights Commission. It was noted by the Mayor that no one was interested. Minutes of the City Council Meeting of January 23, 1995 (Cont.) Page 8 9.12 Pay any Bills Albertville's bill of $28.50 for copies of Minutes - Councilmember Black motioned not to pay this bill. Councilmember Ackerman seconded. All voted in favor. Motion carried. Park and Rec. Bill for Tom Baillargeon- The Council agreed to send this back to Parks and Rec. and find out if they had factored this into their budget. Engineer Bill of $3,600 for Park Grant - Refer this back to the Engineer for clairificiaton. Councilmember Heidner was concerned with the Engineering Budget and also with the billing for discussions with our professional staff. Councilmember Heidner stated they are doing a good job. Councilmember Fournier suggested we have a meeting with our professional staff regarding working with ajourning cities. Councilmember Black said they are not charging exhortant fees and we are dealing with public trust and the public expects answers, and I want the best and qualified answers to give to them. Clerk Beatty brought up Jerry Perrault's compensation starting in January. Councilmember Fournier suggested same pay plus cost of living for month of January. The Council agreed. Mayor Freske expressed his thanks to Elaine Carol and Judy for all their work for Jerry Perrault's Retirement Party. 9.13 Adjourn byl l PM Councilmember Fournier motioned to adjourn. Councilmember Black seconded. All in favor. Motion carried. Meeting adjourned at 11:35 PM Starting in February the Council Meetings will start at 6:30 PM Mayor Norman F. Freske Ronald G. Black, Council Suzanne M. S. Ackerman, Council jeh Larry y�. ourn'er, Council Vern Heidner, Council 0)s) trlooc ST: Ju, y Hudson, Deputy Clerk Seal)