09-22-08 CCITEM 3-2
OTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
SEPTEMBER 22, 2008
6:30 PM
1. Mayor Jessica Stockamp will call the meeting to order.
Mayor Stockamp called the meeting to order at 6:30 PM.
Roll Call: Mayor Stockamp; Councilmembers: Vern Heidner, Tom Darkenwald, Dan
Scharber and Mark Thorsted.
Staff: Gary Groen, Finance Director; Andy MacArthur, City Attorney; Ron Wagner, City
Engineer; Laurie Smith, Associate City Planner; Brad Belair, Public Works Director and Tami
Loff, Deputy Clerk.
Pledge of Allegiance: Mayor Stockamp led with the Pledge of Allegiance.
2. Consider agenda approval.
Gary Groen requested to add item 7.5 Lily Pond Park Irrigation Well and 7.6 Biosolids Hauling
Quotes. Ron Wagner requested to add item 9.1 Anoka Equine request to delay water and sewer
hookup, 9.2 National Pollution Control Agency and 9.3 Otsego Elementary Bike Trail.
CM Heidner motioned to approve agenda as amended. Seconded by CM Scharber. All
in favor. Motion carried.
3. Consider the following minutes.
3.1. September 8, 2008 City Council Minutes.
CM Scharber motioned adoption of minutes as written. Seconded by CM Heidner. CM
Darkenwald abstained. Motion carried.
4. Open Forum: (5 minute limit)
No items.
5. Consent Agenda. (Non -controversial item.
5.1. Approve Claims List.
5.2. MMUA Contract.
5.3. Received August 13, 08 Park & Rec Commission Minutes.
5.4. Approve Liquor License for Target Corporation.
5.5. Approve Martinson Land Rent Agreement.
5.6. Approve Pay Estimate #2 to Hennen Construction in the amount of $36,742.20
for Riverpointe Trunk Watermain Extension.
5.7. Approve Pay Estimate #1 to S & K Contracting in the amount of $127,381.70 for
Quantrelle Ave Sanitary Sewer and Watermain Extension.
5.8. Approve Pay Estimate #1 to R.L. Larson Excavating in the amount of $53,789.00
for Quaday Ave Lift Station.
5.9. Approve Pay Estimate #1 to Electrical Installation & Maintenance in the amount
of $57,256.50 for Public Works Generator.
5.10. Approve Pay Estimate #2 to Hardrives Inc. in the amount of $139,789.71 for 75"'
Street Improvements.
5.11. Wellhead Protection Plan.
CM Scharber motioned to approve consent agenda. Seconded by CM Darkenwald. All
in favor. Motion carried.
City Council Meeting September 22, 2008. Page 2.
6. Unfinished Business.
6.1. GIS Contract.
Blaine Hackett, GIS Rangers, was present for questions if needed. CM Heidner said his concern
was with the website if GIS Rangers were to go out of business and he was told by Mr. Hackett
that the city would be given the code if that were to happen.
CM Heidner motioned to approve contract with GIS Rangers dated September 22,
08. Seconded by CM Scharber. All in favor. Motion carried.
7. Public Works.
7.1. Consider curb repair.
Brad went over the curb repair quote. This will come out of the general fund under pavement
management.
CM Scharber motioned to approve. Seconded by CM Heidner. All in favor. Motion
carried.
7.2. Approve Sanitary Sewer Maintenance Policy.
Kurt Neidermeier went over the maintenance policy. CM Heidner asked if maintenance is done
in the commercial area every two years. Kurt said yes. CM Heidner said he had heard that it can
go every five years. CM Heidner also said he feels that the storm water covers should be sealed
down somehow so that no one is able to steal them. CM Thorsted asked Kurt if he inspects all
man holes. Kurt said yes.
CM Heidner motioned to adopt the Policy dated September 22, 2008. Seconded by
CM Scharber. All in favor. Motion carried.
7.3. Approve Park Commission Recommendations.
Brad went over Park Commission recommendations to add message boards to all parks and for
an accessible backhoe digger. CM Darkenwald asked how big the boards are. Brad said they are
about 24 by 36 enclosed boards. CM Heidner asked who will fill the boards with information.
Brad said that Park and Rec said that they would, otherwise he could.
CM Scharber motioned to approve $2,650.01 for the message boards & backhoe
digger. Seconded by CM Thorsted. All in favor. Motion carried.
7.4. Approve Winter Seasonal Worker Advertisement.
Brad went over the advertisement. He would like to hire two seasonal positions.
CM Heidner motioned to approve two positions. Seconded by CM Scharber. All in
favor. Motion carried.
7.5. Lily Pond Park Irrigation Well.
Brad went over letter from E.H. Renner & Sons. The well is currently producing some sand but
they feel if power is supplied to the well and the pump runs continuously for a few days that
they will be able to produce sand free water. Brad asked City Engineer Ron Wagner if this is
reasonable. Ron said yes, it should loosen up the sand and the sand should run through.
Council directed Brad to proceed and pump it a few days.
7.6. Biosolids Hauling.
Kurt Neidermeier went over the fall biosolid hauling quotes. He is recommending R -Way
Pumping. They have done hauling in the past for us. CM Scharber asked what we paid last year
for hauling. Kurt said we paid a little higher last year. CM Scharber asked when this will take
place. Kurt said late October or second week in November.
CM Scharber motioned to approve the R -Way Pumping quote. Seconded by CM
Heidner. All in favor. Motion carried.
City Council Meeting September 22, 2008. Page 3.
CM Scharber asked how long are the bike paths in Riverplace under warranty. Ron said two
years. CM Scharber said that he noticed that the Randolph path is swelled in the center and
they are cracking about a foot in length. Ron said he will look into this. Brad Belair also said he
would take a look and that there has been some damage in that area from construction work.
8. Laurie Smith, Associate City Planner.
8.1. Future Land Use Plan update.
Laurie Smith presented the Planners Report.
CM Scharber motioned to approve Resolution 08-60 amending the comprehensive
plan adopting an updated future land plan map. Seconded by CM Heidner. All in
favor. Motion carried.
9. Ron Wagner, City Engineer.
9.1. Anoka Equine request to delay water and sewer hookup.
Anoka Equine has requested an extension until spring to hook up to water and sewer.
Ron said that Anoka Equine pumps annually and that their system should be fine.
CM Heidner motioned to approve request to wait to hook up until spring. Seconded
by CM Darkenwald. All in favor. Motion carried.
9.2. National Pollution Control Agency.
Ron went over the letter received. The city has met all requirements.
9.3. Otsego Elementary Bike Trail.
Mayor Stockamp said this has been run through the Park and Rec Commission. Mayor Stockamp
asked if the trees on the north side will be removed. Ron said no. CM Heidner asked what the
total length of the trail will be. Ron said 2050 feet. CM Darkenwald asked how wide the trail will
be. Ron said 10 feet.
CM Scharber motioned to approve the plans. Seconded by CM Thorsted. All in favor.
Motion carried.
10. Andrew MacArthur, City Attorney.
10.1. Consider Addendum to Great River Centre Development Agreement.
Andy went over the agreement.
CM Heidner motioned to have mayor sign agreement dated September 22, 2008.
Seconded by CM Scharber. All in favor. Motion carried.
10.2. Adopting assessment for delinquent utility accounts.
CM Heidner motioned to approve Resolution 08-62 adopting assessment for
delinquent utility accounts with 6% interest. Seconded by CM Thorsted. All in favor.
Motion carried.
11. Council Items.
11.1. Consider McDonald -Peavey House Report.
CM Thorsted said that this report is an over view. CM Heidner asked what the Heritage
Commission thinks of the report. CM Thorsted said that they were surprised and that the
commission would like to move the house next to the old City Hall and make a Historical Park.
CM Scharber asked how much money has been spent. Gary said $8600 total. Mayor Stockamp
asked what the commission's plan is. CM Thorsted said that is will be discussed at the next
meeting.
City Council Meeting September 22, 2008. Page 4.
11.2. Request to delay septic replacement.
Gary went over Mike Leuer's request to delay septic replacement. Council said this should have
fallen under the County point of sale ordinance when property was sold. Andy MacArthur said
he recommends checking with county before any action is taken. This will be brought back the
Council.
12. Mike Robertson, City Administrator.
12.1. Consider Personnel Services Contract.
Gary Groen went over contract for Human Resource services. CM Heidner concerned with the
mileage. Council feels that there should be someone available closer. CM Scharber suggested
that council request that it be done in 4 days. Andy MacArthur said he recommends council get
someone in to do an audit. Council would like to see the resumes of the company. City Council
directed staff to bring back with more quotes.
13. Judy Hudson, City Clerk.
No items.
14. Adjourn by 10 PM.
CM Scharber motioned to adjourn. Seconded by CM Darkenwald. All in favor. Motion
carried. Adjourned at 8:05 PM.
Mayor Jessica Stockamp
ATTEST:
Judy Hudson, City Clerk/Zoning Admin.
Written by: Tami Loff, Deputy Clerk