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09-22-08CLAIMS LIST CITY COUNCIL MEETING SEPTEMBER 22, 2008 TO: Judy Hudson ITEM 5-1 Attached is the Claims List for the City Council. For more details, please refer to the Check Detail Registers. CLAIMS REGISTER 09-10-2008 $ 125,153.78 09-17-2008 $ 56,708.66 PAYROLL 09-10-2008 $ 38,112.77 ELECTRONIC PYMTS: Qwest $ 94.26 Centerpoint Energy $ 266.16 Dept. of Revenue -Fuel Tax $ 0.00 Dept. of Revenue -Sales Tax $ 0.00 Elk River Utilities $ 1,050.18 Wright -Hennepin $ 23,094.83 Delta Dental $ 1,282.32 Total $ 25,787.75 GRAND TOTAL $ 245,762.96 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper CITY OF OTSEGO 09/17/083:43 PM Page 1 *Check Summary Register© SEPTEMBER 2008 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 046181 3M 9/17/2008 $603.06 PRISMATIC WHITE HIGH INTENSITY Paid Chk# 046182 AIRGAS, INC. 9/17/2008 $32.02 OXYGEN/ACETYLENE/HAZMAT Paid Chk# 046183 ARROW TERMINAL LLC 9/17/2008 $26.61 SHRINK TUBE Paid Chk# 046184 BARR ENGINEERING COMPANY 9/17/2008 $885.00 LS #8, QUANTRELLE W/S Paid Chk# 046185 BEAUDRY OIL & SERVICES INC. 9/17/2008 $2,832.29 GAS & OIL Paid Chk# 046186 BLUE CROSS BLUE SHIELD OF 9/17/2008 $9,029.00 OCTOBER MEDICAL Paid Chk# 046187 BOBS PRODUCE 9/17/2008 $49.20 BAKERY GOODS FOR ELECTION Paid Chk# 046188 BRAUN INTERTEC 9/17/2008 $1,279.25 QUANTRELLE/88TH ST IMPR Paid Chk# 046189 CENTRAL HYDRAULICS, INC. 9/17/2008 $102.28 REPAIR SUPPLIES Paid Chk# 046190 CERTIFIED LABORATORIES 9/17/2008 $395.08 PREMALUBE Paid Chk# 046191 CITY OF OTSEGO 9/17/2008 $2,866.32 6480 MASON - IRRIG Paid Chk# 046192 CLAYBAUGH PRESERVATION A 9/17/2008 $2,230.32 PEAVEY HOUSE STUDY Paid Chk# 046193 CP TELECOM 9/17/2008 $615.08 TELEPHONE Paid Chk# 046194 CROW RIVER FARM EQUIPMEN 9/17/2008 $105.46 MISC REPAIR SUPPLIES Paid Chk# 046195 DXS TOTAL HOME CENTER 9/17/2008 $144.36 SCREWDRIVER, CLAMP HOSE, COUPL Paid Chk# 046196 DOUG NELSON 9/17/2008 $100.00 1/2 SEALCOAT @ 8333 OBRIAN AVE Paid Chk# 046197 DRAKE CONSTRUCTION, INC. 9/17/2008 $1,000.00 7638 PACKARD - LNDSCP ESC REFU Paid Chk# 046198 ECM PUBLISHERS INC 9/17/2008 $2,004.50 LEGAL - PUBLIC HEARING Paid Chk# 046199 EDCO PRODUCTS 9/17/2008 $3,138.58 ESCROW REFUND - EDCO/ARROWHEAD Paid Chk# 046200 ELECTION SYSTEMS & SOFTWA 9/17/2008 $93.04 ELECTION SUPPLIES Paid Chk# 046201 ELK RIVER PRINTING & PARTY 9/17/2008 $208.75 SEWAGE DISPOSAL FORMS Paid Chk# 046202 ESS BROTHERS & SONS, INC. 9/17/2008 $239.55 STOOL GRATE Paid Chk# 046203 FINKEN'S WATER CARE 9117/2008 $61.60 BOTTLED WATER Paid Chk# 046204 G & K TEXTILE LEASING SYSTE 9/17/2008 $656.85 UNIFORMS/MATS Paid Chk# 046205 GAMETIME 9/17/2008 $153.53 LEXAN BUBBLE 28" Paid Chk# 046206 GODFATHER'S PIZZA 9/17/2008 $45.02 CC WORKSHOP MEAL Paid Chk# 046207 GOPHER STATE ONE -CALL INC 9/17/2008 $417.75 LOCATE TICKETS Paid Chk# 046208 GREENBERG IMPLEMENT INC. 9/17/2008 $642.79 2 GAL MIX Paid Chk# 046209 194 WEST CHAMBER OF COMM 9/17/2008 $270.00 08-09 MEMBERSHIP Paid Chk# 046210 ICC, INC 9/17/2008 $100.00 MEMBER DUES - TIM ROCHEL Paid Chk# 046211 IIMC 9/17/2008 $75.00 TAMI LOFF 2009 MEMBERSHIP FEE Paid Chk# 046212 INK WIZARDS, INC. 9/17/2008 $95.85 PW UNIFORMS Paid Chk# 046213 J.M. SEMLER BUILDING CORP 9/17/2008 $1,000.00 7785 LANCASTER - LNDSCP ESC RE Paid Chk# 046214 J.V. INDUSTRIES, INC. 9/17/2008 $1,900.00 BLAST & PAINT TRUCK Paid Chk# 046215 KEY LAND HOMES 9/17/2008 $1,000.00 7402 LARGE - LNDSCP ESC REFUND Paid Chk# 046216 LAWSON PRODUCTS 9/17/2008 $66.51 SOC SET SCREWS Paid Chk# 046217 LEAGUE OF MN CITIES 9/17/2008 $9,365.00 2008 ANNUAL MEMBERSHIP DUES Paid Chk# 046218 LORI MILLAM 9/17/2008 $21.62 9228 KAEDING - W/S REF ACCT #2 Paid Chk# 046219 LYNDE ENTERPRISES, INC. 9/17/2008 $563.81 IRRIG REPAIR @ DENNY'S Paid Chk# 046220 MARTIES FARM SERVICE INC 9/17/2008 $93.72 EROSION BLANKETS Paid Chk# 046221 MARTIN BENEFIT ADMINISTRAT 9/17/2008 $52.50 SEPTEMBER FEE - FLEX Paid Chk# 046222 MENARDS 9/17/2008 $104.24 PAINT Paid Chk# 046223 MN DEPT OF PUBLIC SAFETY 9/17/2008 $100.00 PH #3 - 2005 HAZMAT STORAGE FE Paid Chk# 046224 MN FALL MAINTENANCE EXPO 9/17/2008 $225.00 PW REGISTRATION - 2008 MAINT E Paid Chk# 046225 NAPA OF ELK RIVER INC 9/17/2008 $178.02 BATTERY Paid Chk# 046226 NATIONAL MCGRUFF HOUSE NE 9117/2008 $64.90 MCGRUFF HOUSE SIGNS Paid Chk# 046227 NEXTEL COMMUNICATIONS 9/17/2008 $226.81 CELL PHONES Paid Chk# 046228 NORTHEAST TECHNICAL SERVI 9/17/2008 $36.80 COLIFORM BACTERIA TEST - TWR 3 Paid Chk# 046229 OFFICEMAX 9/17/2008 $123.67 ELECTION SUPPLIES Paid Chk# 046230 PRAIRIE RESTORATION, INC. 9/17/2008 $183.49 LANDSCAPE MGMT AT PW Paid Chk# 046231 ROCKWOODS RESTAURANT 9/17/2008 $530.05 LUNCHES FOR ELECTION DAY Paid Chk# 046232 SIGNS & BANNERS 9/17/2008 $159.22 SIGN MAT'L & SUPPLIES Paid Chk# 046233 SOFTRONICS 9/17/2008 $1,680.88 ADMIN - LABOR Paid Chk# 046234 SYLVA CORPORATION 9/17/2008 $176.53 SYLVA MULCH Paid Chk# 046235 TERMINAL SUPPLY CO 9/17/2008 $141.78 FUSE HOLDERS Paid Chk# 046236 TIMOTHY HARTKOPF 9/17/2008 $1,000.00 14970 77TH - LNDSCP ESC REFUND CITY OF OTSEGO 09/17/08 3:43 PM Page 2 *Check Summary Register© SEPTEMBER 2008 Name Check Date Check Amt Paid Chk# 046237 UNITED RENTALS NORTHWEST, 9/17/2008 $339.94 28" PVC CONES Paid Chk# 046238 UNITED STATES POSTAL SERVI 9/17/2008 $880.74 POSTAGE FOR OTSEGO VIEW Paid Chk# 046239 UNIVERSITY OF MINNESOTA 9/17/2008 $200.00 2/12 - 2/13/09 CE COURSE - TIM Paid Chk# 046240 VANCE BROTHERS INC 9/17/2008 $285.42 TACK OIL Paid Chk# 046241 VERIZON WIRELESS 9/17/2008 $194.44 LAP TOP SERVICE Paid Chk# 046242 VINYL GRAPHICS 9/17/2008 $137.50 DECALS FOR TRUCK Paid Chk# 046243 WRIGHT COUNTY IT 9/17/2008 $375.00 SANDY - POWERPOINT, EXCEL CLAS Paid Chk# 046244 XCEL ENERGY 9/17/2008 $195.03 RIVERPOINTE LIGHTS Paid Chk# 046245 YOCUM OIL COMPANY 9/17/2008 $3,607.90 GASOLINE Paid Chk# 046246 ZIEGLER CUSTOM HOMES, INC. 9/17/2008 $1,000.00 12660 96TH - LNDSCP ESC REFUND Total Checks $56,708.66 FILTER: None CITY OF OTSEGO 09/17/08 3:43 PM Page 1 *Check Detail Register© SEPTEMBER 2008 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid'Chk# 046181 "9/17/2008 3M - —� E 101-43100-393 Sign material purchased $603.06 TP19706 PRISMATIC WHITE HIGH INTENSITY Total 3M $603.06 Paid Chk# 046182 9/17/2008 AIRGAS, INC. E 101-43100-210 Operating Supplies (GENERAL) $32.02 105382745 OXYGEN/ACETYLENE/HAZMAT Total AIRGAS, INC. $32.02 "Paiddbhk#046183 9/17/2008 ARROW TERMINAL LLC E101-43100-220 Repair/Maint Supply (GENERAL) $26.61 56522 -IN SHRINK TUBE Total ARROW TERMINAL LLC $26.61 Paid Chk# 046184 9/17/2008 BARR ENGINEERING COMPANY E 444-43256-302 Engineering Fees $307.50 23860083.00-5 QUADAY LS #1, PHASE 1 E 414-43100-302 Engineering Fees $577.50 23860086.01-2 LS #8, QUANTRELLE W/S Total BARR ENGINEERING COMPANY $885.00 Paid Chk# 046185 9/17/2008 BEAUDRY OIL & SERVICES INC. E 602-49450-202 Gas & Oil $2,243.40 738310 GAS & OIL E 601-49400-202 Gas & Oil $162.64 738310 GAS & OIL E 101-43100-202 Gas & Oil $426.25 738310 GAS & OIL Total BEAUDRY OIL & SERVICES INC. $2,832.29 'Paid Chk# 046186 9/17/2008 BLUE CROSS BLUE SHIELD OF MN E 101-43100-123 Health $3,178.00 OCTOBER MEDICAL E 101-41400-123 Health $2,085.00 OCTOBER MEDICAL E 250-42410-123 Health $2,558.00 OCTOBER MEDICAL E 101-41600-123 Health $1,208.00 OCTOBER MEDICAL Total BLUE CROSS BLUE SHIELD OF MN $9,029.00 $689.32 Paid Chk# 046187 9/17/2008 BOBS PRODUCE E 101-41410-205 Election Supplies $49.20 25546 BAKERY GOODS FOR ELECTION Total BOBS PRODUCE $49.20 'Paid Chk# 046188 9/17/2008 BRAUN INTERTEC E 495-43100-302 Engineering Fees $1,279.25 298434 QUANTRELLE/88TH ST IMPR Total BRAUN INTERTEC $1,279.25 Paid Chk# 046189 9/17/2008 CENTRAL HYDRAULICS, INC. E 101-43100-220 Repair/Maint Supply (GENERAL) E 101-45200-220 Repair/Maint Supply (GENERAL) E 101-43100-220 Repair/Maint Supply (GENERAL) Total CENTRAL HYDRAULICS, INC. Paid Chk# 046190 9/17/2008 CERTIFIED LABORATORIES $61.99 10561 REPAIR SUPPLIES $25.08 10665 REPAIR SUPPLIES $15.21 10706 REPAIR SUPPLIES $102.28 E 101-43100-210 Operating Supplies (GENERAL) $395.08 422076 PREMALUBE Total CERTIFIED LABORATORIES $395.08 PaidChk# 046191 9/17/2008 CITY OF OTSEGO E 101-45200-322 Utilities $669.19 6480 MASON - IRRIG E 101-45200-322 Utilities $642.20 11313 77TH - IRRIG E 602-49450-322 Utilities $3.48 7551 LANCASTER -WEST WWTF E 602-49450-322 Utilities $6.19 7551 LANCASTER -WEST WWTF E 101-45200-322 Utilities $689.32 15501 83RD - IRRIG E 602-49450-322 Utilities $15.66 7551 LANCASTER -WEST WWTF E 602-49450-322 Utilities $154.00 7551 LANCASTER - WEST WWTF E 602-49450-322 Utilities $246.49 5850 RANDOLPH - EAST WWTF CITY OF OTSEGO 09/17/08 3:43 PM Page 2 *Check Detail Register© SEPTEMBER 2008 Check Amt Invoice Comment E 101-45200-322 Utilities $439.79 10400 71 ST - IRRIG Total CITY OF OTSEGO $2,866.32 Paid Chk# 046192 9/17/2008 CLAYBAUGH PRESERVATION ARCHIT E 101-41100-801 CONTINGENCY $2,230.32 TWO PEAVEY HOUSE STUDY Total CLAYBAUGH PRESERVATION ARCHIT $2,230.32 Paid'Chk# 046193 9/17/2008 CP TELECOM E 101-41400-320 Telephone $153.77 TELEPHONE E 101-43100-320 Telephone $153.77 TELEPHONE E 250-42410-320 Telephone $307.54 TELEPHONE Total CP TELECOM $615.08 'Paid Chk# 046194 9/17/2008 CROW RIVER FARM EQUIPMENT E101-43100-220 Repair/Maint Supply (GENERAL) $105.46 132245 MISC REPAIR SUPPLIES Total CROW RIVER FARM EQUIPMENT $105.46 Paid Chk# 046195 9/17/2008 DJ'S TOTAL HOME CENTER E 101-45200-220 Repair/Maint Supply (GENERAL) E 10145200-220 Repair/Maint Supply (GENERAL) E 101-43100-210 Operating Supplies (GENERAL) E 101-43100-220 Repair/Maint Supply (GENERAL) E 101-45200-220 Repair/Maint Supply (GENERAL) E 10141410-205 Election Supplies Total DJ'S TOTAL HOME CENTER 'aid Chk# 046196 9/17/2008 DOUG NELSON $18.05 32891 KEY & MISC $15.87 33117 SCREWDRIVER, CLAMP HOSE, COUPL $11.66 33218 KEY & MISC $9.03 33440 COUPLERS $63.86 33487 TOOL BOXES, UTIL BOX, CULTIVAT $25.89 33488 FASTENERS, CONDUIT, ETC $144.36 LEGAL- PUBLIC HEARING E 601-49400-350 E 101-43100-434 Blacktop Supplies $100.00 1/2 SEALCOAT @ 8333 OBRIAN AVE Total DOUG NELSON $100.00 Paid Chk# 046197 9/17/2008 DRAKE CONSTRUCTION, INC. E 702-41400-310 Miscellaneous $1,000.00 7638 PACKARD - LNDSCP ESC REFU Total DRAKE CONSTRUCTION, INC. $1,000.00 Paid -Chk# 046198 9/17/2008 ECM PUBLISHERS INC E 601-49400-350 Print/Binding (GENERAL) $47.00 278301 LEGAL - W/S ORDINANCE E 602-49450-350 Print/Binding (GENERAL) $47.00 278301 LEGAL - W/S ORDINANCE E 101-41400-350 Print/Binding (GENERAL) $60.00 278302 LEGAL - PUBLIC HEARING E 101-41400-350 Print/Binding (GENERAL) $64.00 278303 LEGAL- PUBLIC HEARING E 601-49400-350 Print/Binding (GENERAL) $893.25 278304 LEGAL - W/S HEARING NOTICE E 602-49450-350 Print/Binding (GENERAL) $893.25 278304 LEGAL - W/S HEARING NOTICE Total ECM PUBLISHERS INC $2,004.50 Paid Chk# 046199 9/17/2008 EDCO PRODUCTS G 701-22499 ARROWHEAD SUPPLY $3,138.58 ESCROW REFUND - EDCO/ARROWHEAD Total EDCO PRODUCTS $3,138.58 Paid Chk# 046200 9/17/2008 ELECTION SYSTEMS & SOFTWARE E 101-41410-205 Election Supplies $93.04 689722 ELECTION SUPPLIES Total ELECTION SYSTEMS & SOFTWARE $93.04 Paid Chk# 046201 9/17/2008 ELK RIVER PRINTING & PARTY PLU E 250-42410-350 Print/Binding (GENERAL) $60.71 27104 SEWAGE DISPOSAL FORMS E 101-41400-350 Print/Binding (GENERAL) $148.04 27123 WINDOW ENVELOPES Total ELK RIVER PRINTING & PARTY PLU $208.75 Paid Chk# 046202 9/17/2008 ESS BROTHERS & SONS, INC. G 701-22396 ARBOR CREEK 2ND $239.55 LL4247 STOOL GRATE CITY OF OTSEGO 09/17/08 3:43 PM Page 3 *Check Detail Register© SEPTEMBER 2008 Check Amt Invoice Comment Total ESS BROTHERS & SONS, INC. $239.55 Paid Chk# 046203 9/17/2008 FINKEN'S WATER CARE E 101-41940-390 Contracted Services $61.60 BOTTLED WATER Total FINKEN'S WATER CARE $61.60 Paid Chk# 046204 9/17/2008 G & K TEXTILE LEASING SYSTEM E 101-43100-225 Uniforms/Clothing Allowance E 10143100-225 Uniforms/Clothing Allowance E 101-41940-390 Contracted Services E 101-43100-225 Uniforms/Clothing Allowance E 101-43100-225 Uniforms/Clothing Allowance E 101-41940-390 Contracted Services Total G & K TEXTILE LEASING SYSTEM =Paid Chk# 046205 9/17/2008 GAMETIME $56.15 1043804290 UNIFORMS/MATS $97.71 1043809578 UNIFORMS/MATS $145.97 1043809579 MATS $82.95 1043814857 UNIFORMS/MATS $128.39 1043820132 UNIFORMS/MATS $145.68 1043820133 MATS $656.85 E 101-45200-220 Repair/Maint Supply (GENERAL) $153.53 763351 LEXAN BUBBLE 28" Total GAMETIME $153.53 Paid Chk# 046206 9/17/2008 GODFATHER'S PIZZA E 10141400-310 Miscellaneous $45.02 0028 CC WORKSHOP MEAL Total GODFATHER'S PIZZA $45.02 Paid Chk# 046207 9/17/2008 GOPHER STATE ONE -CALL INC E 250-42410-310 Miscellaneous $417.75 8080744 LOCATE TICKETS Total GOPHER STATE ONE -CALL INC $417.75 Paid Chk# 046208 9/17/2008 GREENBERG IMPLEMENT INC. E 101-45200-220 Repair/Maint Supply (GENERAL) $2.56 PS42414 SQUARE NUT E101-45200-220 Repair/Maint Supply (GENERAL) $675.86 PS45355 SPINDLE ASB, IDLER E 101-45200-210 Operating Supplies (GENERAL) $26.71 PS45499 2 GAL MIX E 101-45200-220 Repair/Maint Supply (GENERAL) ($590.31) PS45509 RETURN SPINDLE ASB, PURCH 20.5 E 101-45200-220 Repair/Maint Supply (GENERAL) $527.97 PS45509A CUTTER HSG Total GREENBERG IMPLEMENT INC. $642.79 Paid Chk# 046209 9/17/2008 194 WEST CHAMBER OF COMMERCE E 101-41400-355 Dues & Memberships $270.00 08-09 MEMBERSHIP Total 194 WEST CHAMBER OF COMMERCE $270.00 Paid Chk# 046210 9/17/2008 ICC, INC E 250-42410-355 Dues & Memberships $100.00 2662427 MEMBER DUES -TIM ROCHEL Total ICC, INC $100.00 Paid Chk# 046211 9/17/2008 IIMC E 101-41400-355 Dues & Memberships $75.00 TAMI LOFF 2009 MEMBERSHIP FEE Total IIMC $75.00 Paid Chk# 046212 9/17/2008 INK WIZARDS, INC. E 101-43100-225 Uniforms/Clothing Allowance $49.75 50673 PW UNIFORMS E 101-43100-225 Uniforms/Clothing Allowance $46.10 50674 PW UNIFORMS Total INK WIZARDS, INC. $95.85 'Paid6k#046213 -911-7/2-0-68 J.M. SEMLER BUILDING CORP E 702-41400-310 Miscellaneous $1,000.00 7785 LANCASTER - LNDSCP ESC RE Total J.M. SEMLER BUILDING CORP $1,000.00 Pani Chk# 046214 9/17/2008 J.V. INDUSTRIES, INC. E 101-43100-400 Repairs & Maint Cont $1,900.00 BLAST & PAINT TRUCK CITY OF OTSEGO 09/17/08 3:43 PM Page 4 *Check Detail Register© SEPTEMBER 2008 Check Amt Invoice Comment Total J.V. INDUSTRIES, INC. $1,900.00 Paid Chk#A046215 9/17%2008 KEY LAND HOMES p" E 702-41400-310 Miscellaneous $1,000.00 7402 LARGE - LNDSCP ESC REFUND Total KEY LAND HOMES $1,000.00 Paid Chk# 046216 9/17/2008 LAWSON PRODUCTS E 101-43100-240 Small Tools/Equipment $66.51 7249244 SOC SET SCREWS Total LAWSON PRODUCTS $66.51 Paid Chk# 046217 9/17/2008 LEAGUE OF MN CITIES Operating Supplies (GENERAL) E 101-41400-355 Dues & Memberships $9,365.00 2008 ANNUAL MEMBERSHIP DUES Total LEAGUE OF MN CITIES $9,365.00 Paid Chk# 046218 9/17/2008. LORI MILLAM $82.38 95456 R 601-37150 WATER SALES $21.62 9228 KAEDING - W/S REF ACCT #2 Total LORI MILLAM $21.62 Paid Chk# 046219 9/17/2008 LYNDE ENTERPRISES, INC. E 403-43100-390 Contracted Services $563.81 808117 IRRIG REPAIR @ DENNY'S Total LYNDE ENTERPRISES, INC. $563.81 ;Paid Chk# 046220 9/17/2008 MARTIES FARM SERVICE INC E 101-45200-220 Repair/Maint Supply (GENERAL) $93.72 178254 EROSION BLANKETS Total MARTIES FARM SERVICE INC $93.72 Paid'64 046221 9/17/2008 MARTIN BENEFIT ADMINISTRATORS E 101-41400-390 Contracted Services $52.50 15974 SEPTEMBER FEE - FLEX Total MARTIN BENEFIT ADMINISTRATORS $52.50 Paid Chk# 046222 9/17/2008 MENARDS Operating Supplies (GENERAL) $80.89 E 101-45200-210 Operating Supplies (GENERAL) $21.86 89042 PAINT E 101-45200-210 Operating Supplies (GENERAL) $82.38 95456 CABLE TIES, SAFETY FENCE, FLAG Total MENARDS $104.24 Operating Supplies (GENERAL) Paid Chk# 046223 9/17/2008 MN DEPT OF PUBLIC SAFETY 382243 E 601-49400-310 Miscellaneous $100.00 M-19754 PH #3 - 2005 HAZMAT STORAGE FE Total MN DEPT OF PUBLIC SAFETY $100.00 MISC SUPPLIES Paid Chk# 046224 9/17/2008 MN FALL MAINTENANCE EXPO Repair/Maint Supply (GENERAL) E 101-43100-360 Education/Training/Conferences $225.00 PW REGISTRATION - 2008 MAINT E Total MN FALL MAINTENANCE EXPO $225.00 $14.39 Paid Chk# 046225 9/17/2008 NAPA OF ELK RIVER INC E 101-43100-210 Operating Supplies (GENERAL) $80.89 381514 BATTERY E 101-43100-220 Repair/Maint Supply (GENERAL) $30.73 381802 HYD HOSES, TUBING E 101-43100-210 Operating Supplies (GENERAL) $9.44 382243 PAINT E 101-43100-210 Operating Supplies (GENERAL) $19.29 382243 MISC SUPPLIES E 101-43100-220 Repair/Maint Supply (GENERAL) $23.28 382835 SEALER, WIRE E 101-43100-220 Repair/Maint Supply (GENERAL) $14.39 382924 SEALER Total NAPA OF ELK RIVER INC $178.02 Paid Chk# 046226 9/17/2008 NATIONAL MCGRUFF HOUSE NETWORK E 101-42150-310 Miscellaneous $64.90 N3332 MCGRUFF HOUSE SIGNS Total NATIONAL MCGRUFF HOUSE NETWORK $64.90 ✓Paid'Chk# 046227 9/17/2008 NEXTEL COMMUNICATIONS E 101-43100-320 Telephone $126.91 184430382-00 CELL PHONES E 250-42410-320 Telephone $99.90 184430382-00 CELL PHONES CITY OF OTSEGO 09/17/08 3:43 PM Page 5 *Check Detail Register© SEPTEMBER 2008 Check Amt Invoice Comment Total NEXTEL COMMUNICATIONS $226.81 Paid Chk# 046228 TT 9/17/2008 NORTHEAST TECHNICAL SERVICES E 601-49400-310 Miscellaneous $36.80 08-05602 COLIFORM BACTERIA TEST - TWR 3 Total NORTHEAST TECHNICAL SERVICES $36.80 Paid Chk# 046229 9/17/2008 OFFICEMAX E 101-41410-205 Election Supplies $21.84 578433 ELECTION SUPPLIES E 101-41400-201 Office Supplies and Expenses $33.15 578433 OFFICE SUPPLIES E 101-41410-205 Election Supplies $31.96 595613 ELECTION SUPPLIES E 101-41400-201 Office Supplies and Expenses $36.72 595613 OFFICE SUPPLIES E 101-43100-501 Total OFFICEMAX $123.67 2260 LCD MONITOR, VIDEO CARD Paid Chk#046230 9/17/2008 PRAIRIE RESTORATION, INC. E 101-43100-402 Repairs/Maint Buildingss $183.49 115551 LANDSCAPE MGMT AT PW Total PRAIRIE RESTORATION, INC. $183.49 Paid Chk# 046231 9%17/2008 ROCKWOODS RESTAURANT E 101-41410-205 Election Supplies $530.05 E03004 LUNCHES FOR ELECTION DAY Total ROCKWOODS RESTAURANT $530.05 Paid Chk# 046232 9/17/2008 SIGNS & BANNERS E 101-43100-393 Sign material purchased $165.08 63124 SIGN MAT L & SUPPLIES E 101-43100-393 Sign material purchased ($30.89) 63156 SIGN MAT'L & SUPPLIES E 101-43100-393 Sign material purchased $25.03 63960 SIGN MAT'L & SUPPLIES Total SIGNS & BANNERS $159.22 Paid Chk# 046233 9/17/2008 SOFTRONICS E 601-49400-390 Contracted Services $82.50 2260 UTIL - LABOR E 101-41600-390 Contracted Services $190.00 2260 FINANCE - LABOR E 250-42410-390 Contracted Services $215.00 2260 BLDG - LABOR E 602-49450-390 Contracted Services $82.50 2260 UTIL - LABOR E 101-43100-501 Equipment $505.88 2260 LCD MONITOR, VIDEO CARD E 101-43100-390 Contracted Services $290.00 2260 PW - LABOR E 101-41400-390 Contracted Services $315.00 2260 ADMIN - LABOR Total SOFTRONICS $1,680.88 Paid Chk# 046234 9/17/2008 SYLVA CORPORATION E 101-45200-220 Repair/Maint Supply (GENERAL) $176.53 12514 SYLVA MULCH Total SYLVA CORPORATION $176.53 Paid-Ctik# 046235 9/17/2008 TERMINAL SUPPLY CO E101-43100-220 Repair/Maint Supply (GENERAL) $70.89 18081-00 FUSE HOLDERS E101-43100-220 Repair/Maint Supply (GENERAL) $70.89 18081-01 FUSE HOLDERS Total TERMINAL SUPPLY CO $141.78 Paid Chk# 046236 9/17/2008 TIMOTHY HARTKOPF E 702-41400-310 Miscellaneous $1,000.00 14970 77TH - LNDSCP ESC REFUND Total TIMOTHY HARTKOPF $1,000.00 Paid Chk# 046237 9/17/2008 UNITED RENTALS NORTHWEST, INC. E 101-45200-240 Small Tools/Equipment $33.96 76463844-001 2 GAL GAS CAN E 101-45200-210 Operating Supplies (GENERAL) $82.54 76463844-001 MARKING PAINT, FLAGGING TAPE E 101-43100-240 Small Tools/Equipment $223.44 76463844-001 28" PVC CONES Total UNITED RENTALS NORTHWEST, INC. $339.94 Paid-Chk# 046238 9/17/2008 UNITED STATES POSTAL SERVICE E 101-41400-347 Newsletter $880.74 POSTAGE FOR OTSEGO VIEW CITY OF OTSEGO 09/17/08 3:43 PM Page 6 *Check Detail Register© SEPTEMBER 2008 Check Amt Invoice Comment Total UNITED STATES POSTAL SERVICE $880.74 Paid Chk# 046239 — 9/17/2008 UNIVERSITY OF MINNESOTA E 250-42410-360 Education/Training/Conferences $200.00 2/12 - 2/13/09 CE COURSE - TIM Total UNIVERSITY OF MINNESOTA $200.00 Paid Chk# 046240 9/17/2008 VANCE BROTHERS INC E 10143100434 Blacktop Supplies $285.42 13998 TACK OIL Total VANCE BROTHERS INC $285.42 Paid Chk# 046241 9/17/2008 VERIZON WIRELESS E 250-42410-320 Telephone $194.44 1905327395 LAP TOP SERVICE Total VERIZON WIRELESS $194.44 Paid Chk# 046242 9/17/2008 VINYL GRAPHICS E 101-43100-210 Operating Supplies (GENERAL) $100.00 3897 DECALS FOR TRUCK E 101-45200-210 Operating Supplies (GENERAL) $37.50 3897 SIGN STAKES, BLANKS Total VINYL GRAPHICS $137.50 Paid Chk# 046243 9/17/2008 WRIGHT COUNTY IT E 101-41600-360 Education/Training/Conferences $125.00 08-036 SUE - POWERPOINT CLASS E 101-41400-360 Education/Training/Conferences $250.00 08-036 SANDY - POWERPOINT, EXCEL CLAS Total WRIGHT COUNTY IT $375.00 'Paid -Chk# 046244 9/17/2008 XCEL ENERGY E 101-43160-322 Utilities $195.03 RIVERPOINTE LIGHTS Total XCEL ENERGY $195.03 Paid Chk#046245 9/17/2008 YOCUM OIL COMPANY E 101-43100-202 Gas & Oil $3,607.90 904259 GASOLINE Total YOCUM OIL COMPANY $3,607.90 Paid Chk# 046246 9/17/2008 ZIEGLER CUSTOM HOMES, INC. E 702-41400-310 Miscellaneous $1,000.00 Total ZIEGLER CUSTOM HOMES, INC. $1,000.00 10100 BANK OF ELK RIVER $56,708.66 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $36,413.35 250 Comm. Dev. & Bldg Safety $4,153.34 403 COLLECTOR RDS (FORMERLY MSA) $563.81 414 Revolving Capital Improvements $577.50 444 SE Utilities Project $307.50 495 2007 Friendship &Quantrelle $1,279.25 601 WATER FUND $1,343.81 602 SEWER FUND $3,691.97 701 DEVELOPMENT ESCROWS FUND $3,378.13 702 BUILDERS ESCROW FUND $5,000.00 $56,708.66 12660 96TH - LNDSCP ESC REFUND CITY OF OTSEGO *Check Summary Register© SEPTEMBER 2008 Name Check Date Check Amt 10100 BANK OF ELK RIVER PPE 9/6/08 CH DTD 9/10/08 Paid Chk# 046175 ALLIANCE BENEFIT GROUP 9/10/2008 Paid Chk# 046176 COBORNS INC 9/10/2008 Paid Chk# 046177 ICMA RETIREMENT TRUST 9/10/2008 Paid Chk# 046178 PUBLIC EMPLOYEES RETIREME 9/10/2008 Paid Chk# 046179 RICE LAKE CONSTRUCTION GR 9/10/2008 Paid Chk# 046180 UNITED STATES POSTAL SERVI 9/10/2008 Total Checks FILTER: None 09/10/08 2:09 PM Page 1 $491.38 PPE 9/6/08 CH DTD 9/10/08 $43.52 DRY CLEANING $573.22 PLAN #304185 $4,117.41 PPE 9/6/08 CH DTD 9/10/08 $117,928.25 WELL #8, PH #2 IMPROVEMENTS $2.000.00 POSTAGE FOR W/S $125,153.78 CITY OF OTSEGO 09/10/08 2:09 PM Page 1 *Check Detail Register© SEPTEMBER 2008 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 046175 9/10/2008 ALLIANCE BENEFIT GROUP G 101-21706 Hospitalization/Medical Ins $491.38 PPE 9/6/08 CH DTD 9/10/08 Total ALLIANCE BENEFIT GROUP $491.38 Paid Chk# 046176 9/ 0/2008 COBORNS INC E 250-42410-225 Uniforms/Clothing Allowance $43.52 M82451728 DRY CLEANING Total COBORNS INC $43.52 Paid Chk# 046177 - 9/10%2008 ICMA RETIREMENT TRUST G 101-21705 Other Retirement $361.00 PLAN #304185 E 101-41400-121 PERA $212.22 PLAN #304185 Total ICMA RETIREMENT TRUST $573.22 PaidChk# 0461789%10/2008 PUBLIC EMPLOYEES RETIREMENT FD E 60249450-121 PERA E 601-49400-121 PERA E 250-42410-121 PERA G 101-21704 PERA PPE 9/6/08 CH DTD 9/10/08 E 101-43100-121 PERA E 101-41600-121 PERA E 101-41400-121 PERA Total PUBLIC EMPLOYEES RETIREMENT FD $40.35 PPE 9/6/08 CH DTD 9/10/08 $40.34 PPE 9/6/08 CH DTD 9/10/08 $468.46 PPE 9/6/08 CH DTD 9/10/08 $1,976.34 PPE 9/6/08 CH DTD 9/10/08 $819.96 PPE 9/6/08 CH DTD 9/10/08 $421.20 PPE 9/6/08 CH DTD 9/10/08 $350.76 PPE 9/6/08 CH DTD 9/10/08 $4,117.41 'Paid Chk# 046179 9/10/2008 RICE LAKE CONSTRUCTION GROUP E444-49400-530 Improvements Other Than Bldgs $117,928.25_ PAY #7 WELL #8, PH #2 IMPROVEMENTS Total RICE LAKE CONSTRUCTION GROUP $117,928.25 -P-aidd Chk#046180 9%10/2008 UNITED STATES POSTAL SERVICE E 602-49450-206 Postage $1,000.00 POSTAGE FOR W/S E 601-49400-206 Postage $1,000.00 POSTAGE FOR W/S Total UNITED STATES POSTAL SERVICE $2,000.00 10100 BANK OF ELK RIVER $125,153.78 Fund Summary 101 GENERAL FUND 250 Comm. Dev. & Bldg Safety 444 SE Utilities Project 601 WATER FUND 602 SEWER FUND 10100 BANK OF ELK RIVER $4,632.86 $511.98 $117,928.25 $1,040.34 $1,040.35 $125,153.78 ITEM 5_2 Minnesota Municipal Utilities Association !' SEP (UCS AMENDMENT TO SERVICES AGREEMENT 8 Safety Management Program By Contract Date: September 4. 2008 Contract Number. 187a-2009 The services agreement entered into between Minnesota Municipal Utilities Association (MMUA) and City of Otsego (Otsego), dated April 15, 2008, contract number 187a-2008, is amended as follows: PART II, Section 1. 1. DURATION: This Agreement shall remain in force from January 1, 2009 until September 30, 2009 (the "expiration date"). PART III, Section 1. 1. COMPENSATION: For the services covered by this Agreement, Otsego shall pay MMUA an annual fee of eight thousand four hundred dollars and 00 cents ($8,400.00) for the 2008-09 annual period. Such compensation shall be due and payable according to the selected payment terms below. Payment terms for the fee agreed to above shall be based on one of the following options (select one): ❑ Annual Payment ($8,400.00) ❑ Quarterly Payments ($2,100.00 each) For any term of less than twelve full calendar months, the fee shall be a portion of the annual fee, pro -rated based on the number of calendar months or partial calendar months in which the services were provided as a percentage of twelve (12). The parties hereby accept the terms of the Agreement as modified. City Otsego Minnesota Municipal Utilities Association 6 By �..� Title Title Executive Director Date Purchase Order # Date September 4. 2008 ITEM 5_3 CITY OF OTSEGO PARK & RECREATION COMMISSION MEETING MINUTES August 13, 2008 — 7:00 PM Amended Meetin! Minutes Call to Order: The meeting was called to order at 7:08 PM. Roll Call: Commissioners: Chair Peter Torressani, Rose Cassady, Krista Bean, Beverly Kumar, Duane Lauseng, Susan Krekelberg, Mike Brumm, and Kathy Roberts. Mayor Jessica Stockamp and Councilmember Mark Thorsted. Staff: Brad Belair, Public Works Supervisor. Finance Department: Gary Groen 1. Agenda Approval: Commissioner Bean asked to add 3a. Mission Statement, 3b. Task Force, 3c. Survey. Commissioner Krekelberg added 3d. Budget, to the Review of Workshop with Council. Commissioner Roberts added 4a. Festival information to Park Commission Booth at Festival. Commissioner Krekelberg asked to addl0a. Skate Board tournament request and l Ob. Otsego View Articles, to Other Business. Motioned by Commissioner Kumar and seconded by Commissioner Bean to approve agenda as revised. Motion carried 8-0. 2. Approval of July 9, 2008 Minutes: Commissioner Brumm and seconded by Commissioner Kumar, moved to approve the minutes as presented. Motion carried 8-0. 3. Review of Workshop with Council: Park Commission members Cassady, Krekelberg, Kumar, Roberts, and Lauseng were present. Commissioner Roberts gave a short review of meeting. Park funds come from Park Dedication Fees the developers pay when developing a new community in Otsego. This fee is put into 2 categories: Community Center and Park Development. Most commissioners felt good information came from this meeting. 3a. Mission Statement: Commissioner Kumar felt we needed a mission statement. Commissioner Krekelberg wanted at least a perceived mission. 3b. Task Force: Commissioner Kumar stated that with only 12 meetings a year we needed to set up task forces to concentrate on certain issues. 3c. Survey: Commissioner Torressani explained our previous survey attempt to new members. Park Commission members and City Council declined it because of cost. Commissioner Krekelberg suggested using survey questions at the festival and/or putting some questions in the Otsego View. 3d. Budget: Discussion was held about better advertising of our community education programs. Mayor Stockamp suggested Community Education to list Otsego events. Mayor Stockamp will ask Carol to come to a meeting for questions from Commissioners. Commissioner Torressani wanted more specific type of questions. Commissioner Bean suggested herself and Commissioner Brumm work on some questions. Gary Groen from Finance Dept. stated that a Budget needed to be set up by Sept. 15th, if any changes were to be made to last years' budget. 4. Park Commission Booth at Festival: After a lengthy discussion about what type of information to have available and possibly doing a survey, it was determined there were not enough commissioners to man the booth. However pamphlets would be made available as handouts to the public. Commissioner Kumar passed around a sample pamphlet. Commissioner Cassady suggested bringing food items for Caer and the need for volunteers, to be added to the pamphlet. Dates were set for upcoming events. Pumpkin Patch, Oct. 18th; Santa Day, Dec. 13th; and Easter Event, Apr. 0. All commissioner were in agreement. 4a. Festival information to new members: Commissioner Roberts wanted new commission members to know that the Park and Recreation commission has no affiliation with the Otsego Festival, which is a separate entity, and not apart of a city function. 5. Public Works Update -Lily Pond and School Knoll lighting: Supervisor Belair explained underground electric and lighting would be installed by in of month. Well for irrigation to be completed in September. 6. Picnic Shelter for Prairie Park: Supervisor Belair showed commissioner different types of and sizes of picnic shelters. Costs per shelter to range about $10,000. Much discussion was made about cost and if it were really needed. Supervisor Belair explained that there were certain areas, such as by ball fields and skate park, for an example, that could use a small picnic shelter. After lengthy discussions, Commissioner Bean made a motion not to build shelters this year. Motion carried 5-1. Commissioner Brumm voted against. 7. Message Center: Supervisor Belair gave commissioners information, including costs and sizes of message boards. Placement within the parks was a question. Supervisor Belair will get more info on placement and bring back to next meeting. 8. Discussion of Women of Today adopt -a -park contract: Commissioner Torressani asked if the contract could be defined better. Commissioner Krekelberg will contract Women of Today to come to the October meeting for discussion on fund raising to help with costs of proposed improvements. Commissioner Krekelberg motioned to approve contract, Commissioner Kumar seconded. Motioned carried 8-0. 9. City Update: Mayor Stockamp informed commissioners that Administrator Robertson received a letter from the Minnesota Department of Natural Resources Concerning the Outdoor Recreation Grant Program. Community Park was inspected July 23, 2008 to make sure the requirements for the grant were in line with the agreement. Inspection comments included accessibility to persons with disabilities into playground areas, access route to an accessible sand digger must be provided, accessible playground surfacing depth should be checked to ensure it meets current safety requirements. Accessible parking spaces must be designated with the required upright signage. Commissions were in agreement to make the necessary improvements. Supervisor Belair gave commissions an aerial map of Otsego Elementary School and near by housing community. Aerial view showed a proposed bike path access from the housing community along the outer perimeter of the school property to School Knoll Park. This proposed bike path to cost about $40 to $45,000. The current bike path runs very close to the parking and play areas of the school and the school doesn't want any one it during school hours. No vote was take on this subject. 10. Any Other Business: 10a. Skate Board Tournament request: Supervisor Belair contacted to Skateboard group but has not received any answer. 10b. Otsego View Articles: Commissioner Cassady will be the contact person between to Otsego View and the Park and Recreation Commission. Any information sent will be copied to Administrator Mike Robertson. Commissioner Kumar will send information pamphlet to be handed out and the Otsego Festival to the Otsego View and to Barb at City Hall. Adjournment: Motioned by Commissioner Roberts and seconded by Commissioner Cassady to adjourn at 9:45 pm. Motion carried 8-0. City of Otsego County of Wright State of Minnesota LEASE AGREEMENT THIS LEASE AGREEMENT, is made and entered into by City of Otsego, a Minnesota Municipal corporation (hereafter referred to as the "Lessor") and Chad Martinson (hereafter referred to as the "Lessee"). 1. RENT Lessee shall pay to Lessor, at Lessor's address, a yearly rent for the Premises of $1.00 (the "Rent"). The Rent shall be payable in advance on the first day of the year throughout the term of this Lease. 2. THE PREMISES In consideration of the rents and covenants provided for herein, Lessor agrees to lease to Lessee, and the Lessee hereby agrees to lease 14 acres of City property as designated in attached Exhibit A. 3. DUTIES 3.1 Lessee shall be responsible for any liability created as a result of Lessee's use of the property, including any accidents occurring on the Premises. Lessee shall maintain insurance to cover any and all such liability; 3.2 All crops shall be maintained as provided in the Land Application of Biosolids, chapter 11, pages 166-167, and subject to approval of the City's representative from People's Service, Inc.; 3.3 Lessee shall be allowed to use the Premises for farming, however, Lessee shall only farm crops that are approved by the Lessor. The choice of crop is subject to the approval of the City's representative from People's Service, Inc. Lessee shall notify the City's representative prior to the planting of intended crops; 3.4 Lessee shall be responsible for the preparation of the Premises to accommodate the City of Otsego's needs for sludge and biosolids disposal. All costs related to this preparation shall be Lessee's responsibility. Lessee shall consult with the City's representative from People's Service, Inc. regarding requirements for site preparation. 4. HOLD HARMLESS AND INDEMIFY Lessee shall fully indemnify, defend, and hold harmless Lessor from any and all claims, lawsuits, causes of action of any nature and of any kind related to Lessee's operation within or other use of Premises. 5. SURRENDER UPON TERMINATION Lessee shall, on or before the expiration of the Lease term, surrender the Premises in its present condition (reasonable wear and tear and damage by elements excepted) free of personal property. 6. RIGHT OF ENTRY Lessor and its representatives may enter the Premises at any reasonable time to inspect the Premises or perform any work which Lessor elects or is required to undertake. People's Services may enter the Premises at any time which is necessary to perform tasks related to their contract with the Lessor. Lessor shall undertake to provide advance notice to Lessee of its entry, when possible. In Emergency situations, as determined at the sole discretion of Lessor, Lessor and its representatives (which includes People's Services) are to be provided full and immediate access to the Premises. In the event that Lessee defaults on any term or condition of this Lease, Lessee shall provide immediate Right of Entry to Lessor to inspect, take control of the Premises, or perform any work necessitated by the breach of this Lease. 7. SUBLETTING AND ASSIGNMENT Lessee shall not, without prior written consent of Lessor, assign, mortgage or encumber this Lease, nor sublet or permit the Premises or any part thereof to be used by others than Lessee. 8. INSURANCE Lessee shall have in force and effect at all times relative to this Lease statutory general liability insurance in an amount acceptable to Lessor. 9. LEASE TERM The Lease term shall be a one year tenancy, commencing on January 1, 2009. The Lease may be terminated by either party upon 30 days written notice. IN WITNESS HEREOF, The parties have hereunto set their hands the day and year first written above. City of Otsego Chad Martinson , Mayor , City Clerk 2 Chapter rvest res11 ctions rmer N • • • Good communication between biosolids managers and biosolids users is one of the most important aspects of a successful biosolids recycling program. Communication is not only important in ]mowing when and where to deliver and apply biosolids, it is also essential to be able to comply with state and federal biosolids regulations. As a biosolids manager, good communication with your farmers is in your best interests because; the biosorWs manager Is ultimately responsible to ensure that all rules and regulations are followed In the land application process. Land Applkatlon of BlosolWS 0 CN 11: Harvest Reser. & Famw coop. jure 2001 E0 3JGd Harvest restrictions Wiienevea Class B biosolids are applied to land, the biosolids rrmager must observe several harvest, restrictions, which really are waiting periods. These restrictions are necessary because Class B biosolids contain low levels of pathogens. The waiting periods before harvesting crops or grazing animals allow enough time for pathogens to die -off from environmental conditions. The harvest restrictions apply to different types of crops and animal grazing. Table 15 is a summary of the harvest restrictions. 7WW 15 Harvest restrictions fbr Clam B Wosoiids 7ltnefMatne within which the crop lPe °gi p _-_Exatn_P! .., ., cAnnot be herveeEed: _ Above ground crops melon -.......,he pat[ Of the plant that will be harvested and squash which may touch blosolids in the soil cannot bt tomatoes harvested within 14 mouths of applying biosolids. cucumbers Below -ground crops potatoes • if biosolids remain on soil surface ibr 2:4 carrots months, cannot harvest crop less than 20 onions months after applying biosolids • if biosolids are incorporated into the soil within 4 months, cannot harvest crop less than 38 months after applying biosolids. Feed fps hay Cannot harvest within 30 days of applying silage biosolids corn small gains Fiber crops flax Cannot harvest within 30 days of applying cotton biosolids hemp OtMer food craps field coin Cannot harvest within 30 days of applying swcct corn biosolids soybeans Small VMVS Pastureland Pasture uscd for Livestock may not graze on land within 30 days of grazing cattlo or applying biosolids sheep Land Application of Blosollds a Ch 12: harvest Rew.111 Farmer Coop. June 2001 30IA83S3-ld03d 093S10 5TZ6-BZb-E9L OT:TT 800Z/00/60 Above ground crops 0 The part of food crops that will ultimately be harvested and which may touch the soil-biosolids mixture may not be harvested within 14 months after biosolids are applied. Melons, squash, tomatoes and cucumbers are examples of this type of food crop - Below -ground crops GI Food crops whose harvested parts grow underground may not be harvested within 20 months of application N the biosolids stay on the soil surface for at least four months before being incorporated into the soil. If the biosolids are incorporated within four months of application. these food crops may not be harvested within 38 months of application. Potatoes, carrots and onions are examples of this t'ypc of food crop. Other food crops, feed crops and fiber crops Pastureland Q Certain other food crops and crops used to feed animals cannot be harvested within 30 days of applying biosolids. Examples of these crops include feed crops (e.g., hay, silage, corn, small grains), other food crops (e.g., field corn, sweet corn, soybeans, small grains) and fiber crops (e.g., flax, cotton, hemp). M Livestock may not grace on land within 30 days of applying biosolids. Land Applicat m of Biosolids • Ch 11: Harvest Itestr. a Farmer Coop. ire 2001 b0 3JCd 30IA83S3_Id03d 093S10 9TZ6-GZb-£9L OT:TT i300Z/00/60 Farmer cooperation and obligations In addition to the harvest resnictions, the farmer or landowner must be aware of cooperate with, and enforce the biosolidg .regulations listed below. Some of these have been discussed in other chapters of this manual. If a farmer does not cooperate with the program, the biosolids manager should consider dropping the farmer from the biosolids recycling program. An example is a farmer who consistently applies more nitrogen than the MANA rate. The regulations where fancier cooperation is generally needed are: Cannot exceed the maximum available nitrogen application (MANA) rate for the crop. ` Q For 30 days, control public access to land with a low potential for public contact. This is land that the public uses infrequently, such as agricultural land, forested land and reclamation sites in unpopulated areas. 0 For one year, control public access to land with a high potential for public contact. A public contact site is land with a high potential for contact with the public and includes public parks, ball fields, cemeteries, golf courses, turf farm,, plant nurseries and reclamation sites in populated areas (i.e., alt urban construction site). WJ Incorporate biosolids within the 48 hour limit for land that has over a 6% slope or within certain separation distances from surface waters, wetlands, tile inlets, intermittent streams and grassed waterways (see Cbapter 9). { ' 0 Incorporate biosolids within the six -hour limit when used as the method of controlling vector amacuion. Infoirntation for farmers on land -applying blosolids To ensure that farmers and landowners are aware of their roles in complying with biosolids regulations, an example information sheet, Biosolids Quality and Nutrienr Information Shee; is in Appendix G. Diosolids managers may use this information sheet or develop an information sheet tailored to their own biosolids recycling programs. land Appicadon of Biosolids • Ch 11; Harvest Resrr. & Fanner Coop. June 2001 90 39tid 30IAd3S3-1dO3d 093S10 9TZ6-OZ17-69L OT:TT BOOZ/00/60 MN IRukw ClriaPMW 7041: Ro/aying bwowAYs mules to ifte farmer Whether biosolids managers develop their own information sheets or use the one in this manual, they should be aware that the biosolids regulations require the following: M The biosolids manager, whether a preparer or an applier, is responsible for notifying and providing to the users of biosolids the necessary information for complying with the biosolids rules by specifying appropriate agronomic rates, site restrictions and other management practices. The biosolids manager midst relay to the farmer the following information: ❑ harvest restrictions ❑ MANA rates and the arnount of nitrogen supplied by biosolids ❑ public access control periods . ❑ immediate incorporation requirements In addition, MPPCA stats recommends that the biosolids manager also provide the farmer with: ❑ the amount of other macro- and micro-nutrieucs supplied by biosolids ❑ the number of acres applied ❑ cumulative metal additions compared to allowable limits ❑ biosolids treatment information, such as pathogen reduction and vector attraction reduction methods 5tip�v+.siny ebe'AWxW dfuf g applfYeatiaR In Minnesota, fanners need not be certified operators to apply biosolids to their own land. Occasionally a biosolids program asps the cooperating farmer to apply the biosolids. In these situations, a certified operator should supervise the application because the biosolids manager is ultimately responsible for ensuring that all rules and regulations are followed. If a certified operator cannot supervise the land application, the biosolids manager must provide the farmer with the rules for agronomic rates, site restrictions and management practices. As discussed in Chapter 9, suitable areas for biosolids recycling must be staked out before land application. Generally, the farmer is not familiar enough with the rules to be able to stake out the area. Consequently, the certified land applicator is responsible for staking. Land Appliirabon of Wmsolids • Ch 11: Harvest Restr. @ Fanner Coop. June 2001 90 39Cd 30IA83S3-Id03d 093510 5TZ6-BZb-69L OT:TT BOOZ/00/60 PAY ESTIMATE #2 CITY OF OTSEGO Riverpointe Trunk Watermain Extension ",otember 16, 2008 Improvement Project No. 08-08 ,norable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: Riverpointe Trunk Watermain Extension, Improvement Project 08-08 Contractor: Hennen Construction Co. Contract Amount: $246,160.00 Award Date: May 8, 2008 Completion Date: August 15, 2008 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by Hennen Construction Co Rid Ah -fid. "A" - T-1, W.f.-I., "nd v..,..., u- , __., - e ITEM 5_6 ITEM NO. 1 ITEM DESCRIPTION Mobilization/Demobilization ESTIMATED QUANTITY 1 UNIT LS CONTRACT UNIT PRICE $3 000.00 $ CONTRACT AMOUNT 3,000.00 USED TO DATE 0.8 $ EXTENSION 2,400.00 2 Remove Existing Watermain 385 LF $6.00 $ 2,310.00 192 $ 11152.00 3 Connect to Existing Watermain 8 EA $1,000.00 $ 8,000.00 8 $ 8,000.00 4 4" DIP CL52 Watermain Pie All Depths) 30 LF $22.00 660.00 17 $ 374.00 5 6" DIP CL52 Watermain Pi All Depths) 20 LF $23.00 $ 460.00 12 276.00 6 8" DIP CL52 Watermain Pipe All Depths) 30 LF $28.00 $ 840.00 34 $ 952.00 7 12" DIP CL52 Watermain Pi All Depths) 1740 LF $40.00 69 600.00 1,536 61 440.00 8 14" DIP CL52 Watermain Pie All Depths) 90 LF $48.00 $ 4,320.00 0 $ 9 16" DIP CL52 Watermain Pi All Depths) 750 LF $54.00 $ 40,500.00 945 $ 51 030.00 10 4" Gate Valve wNalve Box 2 EA $800.00 $ 1,600.00 2 $ 1,600.00 1 6" Gate Valve wNalve Box 1 EA $900.00 $ 900.00 1 $ 900.00 ! 8" Gate Valve wNalve Box 5 EA $1,300.00 $ 6,500.00 4 $ 5,200.00 13 12" Butterfly Valve wNalve Box 8 EA $1,400.00 $ 11 200.00 8 $ 11 200.00 14 16" Butterfly Valve wNalve Box 1 EA $2,500.00 2,500.00 1 $ 2,500.00 15 Hydrant 1 EA .$2,300.00 $ 2,300.00 1 $ 2,300.00 16 1" Testing Corporations 2 EA $175.00 $ 350.00 1 $ 175.00 17 DIP Fittings 9000 LBS $3.00 $ 27,000.00 12,240 $ 36 720.00 18 Salva a and Reinstall Hydrant with 6" Gate Valve and Box 1 EA $1,500.00 $ 1,500.00 1 $ 1,500.00 19 8' x 6' Concrete Structure for Pressure Control Valve No. 2 1 EA $9.000.001 $ 9,000.00 1 $ 9,000.00 20 6' Diameter Manhole for Pressure Control Valve No. 3 1 EA $9.000.00 $ 9,000.00 0.8 . $ 7,200.00 21 12" Pressure Reducin Pressure Sustaining Valve Assembly 1 EA $19,000.00 $ 19 000.00 1 $ 19 000.00 22 3" Pressure Reducin /Pressure Sustaining Valve Assembly 1 EA $6,000.00 $ 6,000.00 1 $ 6,000.00 23 8" Pressure Reducing/Pressure Sustaining Valve Assembly 1 EA $12,000.00 $ 12 000.00 1 $ 12,000.00 24 Silt Fence 810 LF $2.001 $ 1,620.00 410 $ 820.00 25 Restoration 1 LS $6,000.001 $ 6,000.00, $ Total Bid Schedule "A" Bid Schedule "A" TOTAL Total Work Completed to Date LESS 5% RETAINAGE: LESS PAY ESTIMATE #1: WE RECOMMEND PAYMENT OF: S:\MunicipalWOTSEGO\527\Specifications\ot527pe PE - 1 $ 246.160.00 S 246,160.00 $ 241.739.00 $ 241,739.00 $ 241,739.00 $ 241,739.00 $ 12,086.95 $ 192,909.85 $ 36,742.20 ITEM 5.7 PAY ESTIMATE #1 QUANTRELLE AVENUE SANITARY SEWER AND WATERMAIN EXTENSION IMPROVEMENT PROJECT NO. 08-11 CITY OF OTSEGO Date: September 15,2008 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: Quantrelle Avenue Sanitary and Sewer Watermain Extension " Contractor: S & K Contracting, Inc. Contract Amount: $183,590.00 Award Date: 7/29/2008 Completion Date: 10/10/2008 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by S & K Contracting, Inc Bid Schedule -A- - Sae wont ITEM I NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE I USED TO CONTRACT AMOUNT DATE EXTENSION 1 Mobilization 1 LS $12,000.00 12 000.00 1 12 000.00 2 Bollards I' 4 EA $400.00 1600.00 - 3 Bituminous Wear Course - LVWE450308 6 TON $70.00 420.00 $30.00 4 Bituminous Non -Wear Course - LVNW35030B 8 TON $70.00 560.00 EA 5 Class 5 Aagregate Base Modified 221 TON.00 5 660.00 61 6 Traffic Control and Maintenance 1 LS .00 200'00 �!��700 8" Gate Valve with Valve Box 7 Concrete n 68 SF .00 340.00 7 Total Bid Scneduie Bid Schedule "B^ - Watermaln ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 lConnect to Existing Watermain 1 EA .00 5.00 00 t 500.00 2 6" Ductile Iron PiDe Class 52 - W alermain 140 LF $30.00 4,200.00 140 4-900.00 3 8" Ductile Iron Pine Class 52 - W atermain 1,200 LF $30.00 36 000.00 1025 30 750.00 4 H Hydrant 4 EA 2 500.00 $ 000 10 .00 4 10 000.00 5 6" Gate Valve with Valve Box 61 EA 1 $900.001 S 5.40D.00 I all 5.400.00 6 8" Gate Valve with Valve Box 1 EA $1 200.00 1200'00 t t 200.00 7 Ductile Iron Fittings 1,9001 LBS 1 $3.001 $ 5,700.001 1,5531 4659.00 Total Bid Schedule -5- a Bid Schedule -C- -Sanaa sewer ITEM I NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 I Connect o Existing Sanitary Sewer Service 1 EA $100.00 100'00 1 100.00 2 8" Ductile Iron Pipe Class 52 - Sanitary Sewer 20 LF $50.00 1,000.00 20 1,000.00 3 1 S" PVC SDR 35 - Sanitary Sewer Pie All Depths) 1.05 LF $15.00 15 750.00 1,044 S 15 660.00 4 8" PVC SDR 26 - Sanitary Sewer Service Pipe All Depths) 240 LF $15.00 3,600.00 218 3,270.00 5 8"x8" PVC SDR 26 Service Wye 2 EA 00.001 S 200.00 1 2 $ 200.00 6 48" Diameter SariSewer Manhole ff - & Depth) 5 EA SI.M.001 S 9,000.001 5 9.000.00 7 48" Diameter Sanitary Sewer Manhole Extra De th 1 t LF 170.00 1,870.001 1311 2,210.00 8 Televise Sanitary Sewer EA 700.00 $2.001s 2,140.001 1084 212900 Total Bid Schedule -C- a - -- Bid Schedule -U- - un Mellon ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 Connect to Existim Sanitary Sewer Foroemain 1 EA $300.00.$ 300.00 1 300'00 2 4" Schedule 40 PVC Drain Pipe 20 LF $10.00 200.00 20 200.00 3 4" Ductile Iron Pip, Class 52 - Fla ed Joint Pipe 35 LF $100.00 3,500.00 35 3,500.00 4 4" Ductile Iron PI a Class 52 - Slip Joint/Mechanical Joint Pipe 20 LF $30.00 600.00 20 60000 5 1 Ductile Iron Fittings 1.0001 LBS .00 353 1,059.00 6 4" PI Valve with Gear Box and Hand Wheel 2 EA 1 .00 2 2 400.00 7 4" PI Valve with Valve Box Extension Stem and Gear Box 1 EA 1 .00 1 1 .00 8 4" Check Valve 1 EA 700.00 E3.000.00 2 1 400.00 9 Combination Air Valve wBackwash Kit 1 EA 1 .00 1 1 200.00 10 Pressure Ga a Assembl 1 EA 150.00 1 150.00 11 80' Diameter Concrete Wet Well t LS S9.000.00 9,0D0.00 t 9.000.00 12 72" Diameter Sanitary Sewer Valve Manhole IV - V Depth) 1 EA $3,500.00 S 3.5W.00 1 I S 3-9W.00 13 72" Diameter Sanitary Sewer Valve Madole Extra Depth) 3 LF $3W.00 900.00 3 900.00 14 Install salvaged pumps, new guide rails and associated appurtenances 1 LS $2,000.00 2,000.00 1 2 000.00 15 TemporarySanlWv Sewer Service Bypass t LS O0.00 & 500'00 1 500'00 16 Construct Concrete Pad for Proposed Control Panel 1 LS 1000.00 S 1000.00 0 17 Remove and Dispose of ExistingLift Station 1 LS 1000.00 1 000.00 1 1000.00 Total Bld 3cneaule-u-- a -'•••^.•_ ---------- ot364pe PE - 1 PAY ESTIMATE #1 QUANTRELLE AVENUE SANITARY SEWER AND WATERMAIN EXTENSION IMPROVEMENT PROJECT NO. 08-11 CITY OF OTSEGO Bid Schedule "F' . Electrical (Alternate Bid) ITEM ESTIMATED CONTRACT UNIT UNIT USED TO CONTRACT AMOUNT NO. REM DESCRIPTION QUANTITY UNIT PRICE CONTRACT AMOUNT DATE EXTENSION Electrical Work - Install New Control Panel with SCADA, electrical 2,700.00 1 2,700.0D S 134,086.00 1 e ui ment extend electrical service to new lift station location etc. 1 EA ti40 000.00 40 000.00 $ 6.704.30 Total Bid Schedule "D" $ 40.000.00 $ Chane Order No.1 REM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT I CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 JSanitary Sewer Fonernain 1 EA $2,700.00 2,700.00 1 2,700.0D Bid Schedule "A" Site Work Bid Schedule "B" Waterrnain Bid Schedule "C" Sanitary Sewer Bid Schedule "D" Lift Station Bid Schedule "P Electrical (Alternate Bid) Change Order No. 1 TOTAL Total Work Completed to Date LESS 5% RETAINAGE: WE RECOMMEND PAYMENT OF: Total Bid Schedule "D" $ 2,700.00 $ 2.700.00 $ 15,780.00 $ 63,000.00 $ $ 12,200.00 56,709.00 $ 33,660.00 $ 33,568.00 $ 31,150.00 $ 28,909.00 $ 40,000.00 $ $ 2,700.00 S 134,086.00 $ 134,086.00 $ 6.704.30 APPROVALS: CONTRACTOR: S & K NTRACTING, INC. Certification by a : I certify t a endmounts are correct for the work completed to date. Signed: _ I v Title: / Date U ENGINEER: HAKANSON ANDERSON ASSOCIATES, INC. Certification b 'neer: We re mend yment for work and quantifies as shown. Signe 95 Title: to OWNER: CITY OF OTSEGO Date ot364pe PE -2 $ 127,381.70 ITEM 5-8 PAY ESTIMATE #1 CITY OF OTSEGO Quaday Avenue Lift Station No. 1 Phase 1 Improvements Improvement Project No. 06-06 Date: September 15, 2008 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: Quaday Avenue Lift Station No. 1 Phase 1 Improvements, Improvement Project No. 06-06 Contractor: R.L. Larson Excavating Contract Amount: $208,750.00 Award Date: May 27, 2008 Completion Date: September 5, 2008 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by R.L. Larson Excavating. Bid Schedule "A" - Site Work ITEM NO. 1 ITEM DESCRIPTION Mobilization ESTIMATED QUANTITY 1 UNIT LS CONTRACT UNIT PRICE CONTRACT AMOUNT $16,000.00 $ 16 000.00 USED TO DATE 0.75 $ EXTENSION 12 000.00 2 Class 5 Aggregate Base -100% Crushed Recycle 150 TON $30.00-$ 4,500.00 67 $ 2,010.00 3 Seed Mixture 260 50 LBS $20.00 $ 1,000.00 3 $ - 4 Mulch Material Type 1 1 TON $600.00 $ 600.00 1 $ 5 SIO Fence Type Machine Sliced 300 LF $4.00 $ 1,200.00 $ 6 Salvage and Reinstall Existing 8" Gate Valve 1 EA $800.00 $ 800.00 1 $ 800.00 7 Bollard 4 EA $200.00 $ 800.00 4 $ 800.00 Total Bid Schedule "A" $ 24,600.00 $ 16,610.00 Bid Schedule "B" - Sanitery Sewer ITEM NO. I ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 1C.re Into Existing Manhole 2 EA $800.00 $ 1,600.00 2 $ 1,600.00 2 Connect to Existing Sanitary Sewer Forcemain 3 EA $800.00 $ 2,400.00 3 $ 2,400.00 3 4" Ductile Iron Pipe Class 52 - Drain Pie 35 LF $100.00 3,500.00 $ 4 8" Ductile Iron Pie Class 52 - Flanged Joint Pipe 60 LF $100.00 $ 6,000.00 $ 5 8" Ductile iron Pipe Class 52 - Mechanical Joint Pie 25 LF $90.00 $ 2,250.00 $ 6 12" Ductile Iron Pipe Class 52 - Mechanical Joint Pie 25 LF $110.00 $ 2,750.00 25 $ 2,750.00 7 Ductile Iron Fittings 1,0W LBS $1.50 $ I'500.00 8 4" Plug Valve with Valve Box, Extension Stem and Gear Box 1 EA $1 000.00 $ 1,000.00 1 $ 1 000.00 9 8" Plug Valve with Valve Box, Extension Stem and Gear Box 1 EA $1,500.00 $ 1,500.00 1 $ 1,600.00 10 8" Plug Valve with Extension Stem 1 EA $1,600.00 $ 1,600.00 1 $ 1,600.00 11 8" Check Valve 1 EA $2,200.00 $ 2,200.00 1 $ 2,200.00 12 8" Flow Meter 1 EA $6,000.00 $ 6,000.00 1 $ 6,000.00 13 48" Diameter Sanitary Sewer Manhole (0'- 8' Depth) 2 EA $3,600.00 $ 7,200.00 2 $ 7,200.00 14 48" Diameter Sanitary Sewer Manhole (Extra Depth) 6 LF $200.00 $ 1,600.00 6 $ 1,200.00 15 Sanitary Sewer Manhole Casting and Lid 3 EA $600.00 $ 1,800.00 4 $ 2,400.00 16 Install new pump, pump base, guide rails and associated appurtenances 1 LS $16,000.00 $ 16 000.00 0.66 $ 10,560. 17 Forcemain Bypass - Includes: bypass pump and piping, Installationlremoval of same 1 LS $58 000.00 $ 58 000.00 $ 18 Construct Concrete Pad for Proposed Control Panel 1 LS $600.00 $ 600.00 1 $ 600.00 Total Bid Schedule "B" $ 117,500.00 $ 41,010.00 ot627pe PE - 1 PAY ESTIMATE #1 CITY OF OTSEGO City of Otsego Public Works Generator, Improvement Project No. 08-06 September 15, 2008 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: City of Otsego Public Works Generator, Improvement Project No. 08-06 Contractor. Electrical Installation & Maintenance Contract Amount: $60,270.00 Award Date: April 28, 2008 Completion Date: August 29, 2008 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by Electrical Installation & Maintenance. Bid Schedule 'A" -Public Works Generator ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 60,270.00 Furnish and install a diesel engine -generator set, heat $ 60,270.00 LESS 5% RETAINAGE: $ 3,013.50 WE RECOMMEND PAYMENT OF: $ 57,256.50 exchanger, fuel tank crank Control panel, batteries, battery CONTRACTOR: ELECTRICAL INSTALLATION & MAINTENANCE Ce catlon Contractor: I certify that all Items and amounts are corned for the work completed to date. charger, enclosure and all associated equipment Furnish and Signed: /- Tale: C4 G ENGINEER: HAKANSON ANDERSON ASSOCIATES, INC. install cable and conduit as required to the existing automatic Certification by Engineer. We layment for work and quanttlies as shown. Sign transfer switch, and commissioning of the generator set OWNER: CITY OF OTSEGO Signed: 1 1 LS $60,270.001 $ 60 270.00 1.00 s 60 270.00 Tool Bid Schedule $ 60.270.00 $ $0,270.00 Bid Schedule W - Public Works Generator $ $0,270.00 $ 60,270.00 TOTAL $ 60.270.00 $ 60,270.00 Total Work Completed to Date $ 60,270.00 LESS 5% RETAINAGE: $ 3,013.50 WE RECOMMEND PAYMENT OF: $ 57,256.50 APPROVALS: CONTRACTOR: ELECTRICAL INSTALLATION & MAINTENANCE Ce catlon Contractor: I certify that all Items and amounts are corned for the work completed to date. Signed: /- Tale: C4 G ENGINEER: HAKANSON ANDERSON ASSOCIATES, INC. Certification by Engineer. We layment for work and quanttlies as shown. Sign Tale: OWNER: CITY OF OTSEGO Signed: Title: Date olg01PE PE -1 PAY ESTIMATE #2 CITY OF OTSEGO 75th Street NE Improvements -)ate: September 16, 2008 . ionorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: 75th Street NE Improvements Contractor: Hardrives, Inc. Contract Amount: $459,916.85 Award Date: 5/27/08 Completion Date: 7/17/09 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by Hardrives, Inc. Bid Schedule "A" - IDescriotion of Schedule "A"1 ITEM 5_10 ENGINEER ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 MOBILIZATION 1 LS $14,000.00 $ 14 000.00 0.75 $ 10 500.00 2 REMOVE SEWER PIPE STORM 95 LF $5.34 507.30 95 $ 507.30 3 SALVAGE ROCK CHECKS 2 EA $360.00 $ 720.00 2 720.00 4 REMOVE DRAINAGE STRUCTURE 3 EA $160.00 480.00 31$ 480.00 5 REMOVE CONCRETE CURB AND GUTTER 178 LF .50 801.00 198 891.00 6 REMOVE BITUMINOUS SURFACE 65 -BY $3.20 $ 208.00 96 $ 307.20 7 REMOVE 4" SOLID LINE WHITE LF $0.43 189.20 315 $ 135.45 8 REMOVE 4" DOUBLE SOLID LINE YELLOW 1 LF $0.85 $ 127.50 159 135.15 9 SAWING BITUMINOUS PAVEMENT 227 LF $2.315533.45 211 $ 495.85 10 COMMON EXCAVATION E 1.88 CY 6.50 $ 12 220.00 1,8801s 12 220.00 11 TOPSOIL BORROW L 1.14 CY $16.00 $ 18 240.00 724 $ 11 584.00 12 AGGREGATE BASE CLASS 5 MODIFIED 5.21 TON $10.65 $ 55 486.50 5.751.061$ 61 248.79 13 MILL BITUMINOUS SURFACE 45 SY $6.00 $ 270.00 1 $ 14 TYPE LV4 WEARING COURSE MIXTURE B 1.555 TON $55.50 86 302.50 298.741 $ 16 580.07 15 TYPE LV3 NON WEARING COURSE MIXTURE B 1,845TON $43.00 $ 79 335.00 1,714.91 $ 73 741.13 16 BITUMINOUS MATERIAL FOR TACK COAT 625 GAL $1.75 1,093.75 75 $ 131.25 17 15" PIPE APRON 1 EA $320.00 $ 320.00 1 $ 320.00 18 30" PIPE APRON 2 EA $480.00 $ 960.00 2 $ 960.00 19 30" PIPE APRON TRASH GUARD 2 EA $693.00 $ 1,386.00 2 1.386.00 20 15" RC PIPE SEWER DESIGN 3006 CL V 700 LF $19.20 $ 13 440.00 708 $ 13 593.60 21 18" RC PIPE SEWER DESIGN 3006 CL V 536 LF $21.35 $ 11 443.60 530 11 315.50 22 21" RC PIPE SEWER DESIGN 3006 CL III 91 LF $23.50 $ 2,138.50 88 $ 2,068.00 23 24" RC PIPE SEWER DESIGN 3006 CL III 91 LF $24.50 $ 2,229.50 91 $ 2,229.50 24 30" RC PIPE SEWER DESIGN 3006 CL III 4881 LF $33.00 16 104.00 4881$ 16 104.00 25 CONNECT TO EXISTING STORM SEWER 1 EA $533.00 $ 533.00 1 $ 533.00 26 18" PIPE PLUG 1 EA $32.00 $ 32.00 1 $ 32.00 27 CONNECT TO EXISTING SANITARY SEWER 1 EA $8,000.00 8.000.00 1 $ 8,000.00 28 8" PVC PIPE SANITARY SEWER SDR 35 10'-16 DEPTH 284 LF $16.00 $ 4.544.00_ 284 4,544.00 29 STANDARD 48" SANITARY SEWER MH 0'-8' 1 EA $2,775.00 $ 2,775.00 1 $ 2,775.00 30 EXTRA DEPTH MANHOLE 8 VF $107.00 $ 856.00 8 $ 856.00 31 TELEVISE SANITARY SEWER 350 LF $2.10 735.00 284 $ 596.40 32 CONNECT TO EXISTING WATERMAIN 1 EA $533.00 $ 533.00 1 $ 533.00 33 RELOCATE HYDRANT WITH GATE VALVE AND BOX 1 EA $885.001 $ 885.00 1 $ 885.00 34 ADJUST VALVE BOX 5 EA $178.00 $ 890.00 5 $ 890.00 35 ADJUST HYDRANT EA $672.00 2,688.00 4 $ 2.688.00 36 6" WATERMAIN DUCTILE IRON CL 52 12 LF $42.70 $ 512.40 12 512.40 37 8" WATERMAIN DUCTILE IRON CL 52 279 LF $28.80 $ 8,035.20 279 $ 8,035.20 38 WATERMAIN FITTINGS 207 LB $6.40 $ 1,324.80 158 $ 1,011.20 39 CONSTRUCT DRAINAGE STRUCTURE DESIGN 4020 - 48" 8 EA $1,547.00 $ 12 376.00 8 $ 12 376.00 40 CONSTRUCT DRAINAGE STRUCTURE DESIGN 4020 - 54" 4 EA $2,187.00 $ 8,748.00,41$ 874800 1 CONSTRUCT DRAINAGE STRUCTURE DESIGN 4020 - 66" 1 EA $2,267.00 2,267.00 1 $ 2.267 42 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 1 2X3 3 EA $1,547.00 4 641.00 31$ 4.641 S:WunicipalWOTSEGO\377\Specificationbt377pe PE -1 PAY ESTIMATE #2 CITY OF OTSEGO 75th Street NE Improvements 1 Srhedule "A" - lnesrrintion of Schedule "A"1 - Continued ENGINEER 'EM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 43 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 2 27" 1 EA $1,173.00 $ 1,173.00 1 $ 1,173.00 44 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 3 30" 1 EA $1,067.00 $ 1,067.00 1 $ 1,067.00 45 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 4 (OCS) 1 EA $2,667.00 $ 2,667.00 1 $ 2.667.00 46 ADJUST FRAME AND RING CASTING 4 EA $265.00 $ 1,060.00 4 $ 1,060.00 47 IRANDOM RIPRAP CLASS III 10.9 CY $107.00 $ 1,166.30 10.9 1,166.30 48 GRANULAR FILTER MATERIAL 5.5 CY $32.00 $ 176.00 $ 49 CONCRETE CURB AND GUTTER DESIGN B618 4.7 LF $9.25 $ 44 307.50 4,851 $ 44 871.75 50 PEDESTRIAN CURB RAMP 9 EA 350.00 $ 3,150.00 9 $ 3,150.00 51 TRUNCATED DOMES 144 SF $27.00 $ 3,888.00 1441$ 3,888.00 52 TRAFFIC CONTROL 1 LS $750.00 $ 750.00 1 $ 750.00 53 ITYPE III BARRICADES 6 EA $277.00 $ 1,662.00 $ 54 SILT FENCE TYPE MACHINE SLICED 1.8 LF $1.97 $ 3,546.00 2,213 $ 4,359.61 55 INLET PROTECTION 15 EA $260.00 $ 3 900.00 15 $ 3,900.00 56 TEMPORARY ROCK CONSTRUCTION ENTRANCES 2 EA $570.00 $ 1 140.00 57 SEEDING 2.5 AC $800.00 $ 2,000.00 4.2 $ 3,360.00 58 SEED MIXTURE 240 19d LB $4.80 $ 912.00 3621$ 1,737.60 59 MULCH MATERIAL TYPE 1 5 TON $373.00 $ 1,865.00 5.71$ 2,126.10 60 IFERTILIZER TYPE 1 1.250 LB $0.80 1,000.00 1.4001 $ 1,120.00 61 PAVEMENT MESSAGE RT ARROW) - EPDXY 2 EA $133.00 266.00 1 $ 133.00 62 PAVEMENT MESSAGE LT ARROW) - EPDXY 1 EA $133.00 $ 133.00 63 12" SOLID LINE WHITE - EPDXY 356 LF $4.80 $ 1,708.80 64 CROSS WALK MARKING - EPDXY 168 SF $4.80 $ 806.40 216 $ 1,036.80 65 4" SOLID LINE WHITE - EPDXY 4,676 LF $0.221$ 1.028.72 112 $ 24.64 66 4" DOUBLE SOLID LINE YELLOW - PAINT 2067 LF $0.311$ 640.77 2,077 $ 643.87 67 4" DOUBLE SOLID LINE YELLOW - EPDXY 2:067 LF 1 $0.481s 992.16 $ Bid Schedule "A" TOTAL Total Work Completed to Date LESS 5% RETAINAGE: LESS PAY ESTIMATE #1 WE RECOMMEND PAYMENT OF: APPROVALS: CONTRACTOR: HARDRIVES, INC. Certification by Contractor I W Total Bld Schedule "A" that all items and amounts are correct for the work completed to date. Title: �% %� Date 1 p ENGINEER: HAKANSON ANDERSON ASSOCIATES, INC. Certification by Engineer: We pcom4d payment for work and quantities as shown. OWNER: CITY OF OTSEGO Title: Date S:%MunicipaMOTSEGO\3771SpecMcationlot377pe PE -2 $ 459,916.85 $ 459,916.85 $ 375,811.66 $ 375,811.66 $ 375,811.66 $ 375,811.66 $ 18,790.58 $ 217,231.37 $ 139,789.71 ITEM 5_77 2008 Annual Report Otsego Wellhead Protection Plan Implementation For 61'_ Otsego, Minnesota General The purpose of this report is to address the overall progress on implementation of the Otsego Wellhead Protection Plan (WHPP) since it was approved two years ago. This report can be used to review the overall progress and success in implementing source management strategies when the City's WHPP is due for updated approval in 2016. A copy of the report will be sent to the Minnesota Department of Health (MDH), Sourcewater Protection Unit in St. Paul, MN. Another copy will be placed in the City's Wellhead Protection file. A Water Supply Plan for the Minnesota Department of Natural Resources was recently adopted by the City. To complete the Water Supply Plan, an amendment will be needed to increase the City's water appropriation volume for future demands. One WHP Team meeting has been held each year since the WHPP was adopted in May 2006 with a total of two Team meetings so far. Goals and Tasks The Otsego WHPP lists six goals with 25 tasks to assure protection of the Ci 's groundwater supply from surface contamination and to conserve water usage. The goals and tasks are shown on the table attached. This table also shows the timetable, lead person(s) and assistant person(s) assigned to each task and the current status for each task. Many of the tasks are on going. Some tasks are repeated every several years. A few tasks are to be accomplished just once. Other tasks are simply goals to try to attain. Five tasks have been significantly impacted since the WHPP began as noted below: ➢ Task 1.1 C — Promote drinking water protection. This task has been expanded to include the City's website, the City newsletter and the Otsego Fest. ➢ Task 2.213 — Survey static water levels in private wells to determine groundwater flow direction. According to the MDH, this task can be postponed for 5 or 6 years or possibly until the Plan update approval process will start in 2014. Task 5.1B — Water conservation ordinances. A water conservation irrigation ordinance was adopted. A water conservation rate structure is needed. ➢ Task 6.1 B — Add 2 new wells and make improvements to Pumphouse #2. This task has nearly been completed with the addition of Wells #7 and #8, the redevelopment of Well #3 and improvements being made to Pumphouse #2. ➢ Task 6.1F —Install a wellhead security structure at each wellhead. An approved design for the wellhead security structures has been secured and the structures will be installed ➢ A 3 -ring binder is being kept to show evidence of progress and/or complfall. etion thhiis each task along with notes of the annual WHP Team meetings. ➢ The Committee added a task under Goal #6 suggesting the City provide SCADA (Supervisory Control and Data Acquisition) at all wells, water towers and water treatment facilities to improve security, among other reasons. The City is currently doing this at all water and wastewater facilities. Completion of this report I's the obligation stated in Chapter 6 of the WHPP. 13y Date: MDF; Goals (6) & Tasks (25) Goal #1: Inform public about need to conserve & protect ILroundwater. LLA City to send well -management packets to property owners. LIB HAA prepare WHP information to post at City Hall.Staff LIC Use City open houses, festivals, website, newsletter & public meetings to promote drinkingwater on. 1.2A HAA include information on private well maniagement in City newsletters. Goal #2: Monitor & manage private wells within DWSMAs to eliminate potential 2.1A HAA complete location & data base of all wells in DWSMAs. Timetable Lead Annually HAA/Clerk Annuall HAA Periodically and as HAA/Clerk opportunities arise Annuallynewsletter. HAA contamination sources. Onanin-9 I HAA Assistance City Inspector, City MDR-1UME Clerk Activity sponsors Clark IC Current Status Packets will be sent out shortly to private well owners. Postin information from last Preparing for September Otsego Festival. Several items added to website & Kurt is somethin for the newsletter. 2.2A HAA institute a program to evaluate condition of all existing wells. When a home is sold HAA IVOK Owners, Wa aro w on this. Joe to discuss this with Gail. 2.2B HAa, survey static water levels as many wells u feasible. 2013/2014 HAA WCS&Wc Landowners Groundwater flow direction. This is a char ge Gail says we can hold on this for S to 6 years. Goal #3: Provide & promote activities that protect City aquifers. 3.1A City/HAA to have wells sealed that are a threat to City drinking water aquifers. When an unhealthy or HAA Bldg Off/ Planner, Gail provided info on sealing wells & will provide list of sealed in unsafe well is found unsealed or abandoned. MDH wells Otsego. Is City aware of any unused or unsafe wells that may need to be sealed? 3.1B City/HAA to monitor planning/zoning activities that may affect wells. When new p�g/�8 City Planner. HAA Joe to discuss with City Planner. Goais proDosed 1 #4: Provide on oin collection of data to support wellhead protection efforts. 4.1A City to assist well owners with collecting well water samples &testing for nitrates, mac. During arcual City festivals. HAA W/�rW Operator City ot%rs assistance to private well owners each yam at annual Otsego Festival. 4.1B HAA to evaluate water tests & annual of same. 4.1C HAA developdata base to record/ ort water December each HAA W/W W Nearl coni Tete. 4.1D City monitor tritium in each City -owned well, Jan each January HAA HAA/City MDH every 5 years All City wells in use have been tested for tritium within the last 5 years. 4.2A HAA determine if tial Class V injection wells edst in DWSMAs. AnnuallyHAA ' 'action 4.2B HAA 1 en Class V in'ection wells found. MDH Some Class V wells have been found in DWSMAs. 4.3A HAA review Potential Contaminant Source Inventory for moderately vulnerable portions Annually Annually HAA HAA MDH Ls ser. of E. DWSMA to determine if chemical or feel tanks aro MDH Gad suggests likely no chemical or fuel tanks suggests flare a Present that are a threat, but 4.3B HAA provide information to landowners on proper management of any tanks found in Annually HAA that we should all k our for them moderatelyvulnerable areas. Iandowners/MDH Gail sent info on tank management recommendations. G : Im lenient community -wide water conservation program MA City to evaluate taking meter readings in-house. HAA prepare report showing status of Adopted HAA water use. W/W W Operator Done, except for report showing status of water use. SAB City to evaluate irrigation practioWordinances for water conservation. Adopted irrigation HAA City Bookkeeper New irrigation ordimnco adopted, but need a water conservation ordinance G :Provide additional safety & flexibft in City's water system to handle a catestro hic failure or terrorism, rate structure. 6.1A Increase system pressure for emergency connection to Rogers & Albertville. O°gO1Dg act of HAA/City May want to eliminate this work task• However, adequate pressure is available for 6.1B Add two wells with in provements to pumphouse #2. 2007/2008HAA/City t Albertville. Well #7 added at PH #4; added Well improvements provements to Well #3 & PH 6AC Continue to City's water supply nodes across CID Work toward interconnection of east/west wwaterIn 10 to 20 /HAA Watermains & have been added. 6.1 E Continue Practice of two electric oom In service /HAA In 10 to 20 61F Build small stricture mound each wellhead fot now Over the next 3 eats /Elect. Co. In service now. 6.1G Add SCADA (Supervisory Control and Data Acxluisition) at all wells, water towers Ongoing HAA/City Need vel to install wellhead ora structures. and water treatment facilities to improve seeurity. among other rmons. Many facilities have SCADA. SEE is being sAde�i ec M. cam, su ... ITEM Mike Robertson From: Blaine Hackett [blaine.hackett@comcast.net] Sent: Wednesday, September 10, 2008 12:45 PM i0: 'Mike Robertson' Cc: Andy MacArthur Subject: GIS Contract documentation Attachments: OtsegoGIScontract v2.doc; Software Licenser v2.doc; exhibitA.doc; exhibitB.doc Hi Mike Please find attached the new documents. I have highlighted the edited language in the contract in yellow. I broke out 8.5 as the owners of the documents and data as opposed to the software which is in 8.6. Let me briefly explain 8.6 from the contract. Basically if GIS RANGERS goes belly up, you will get the code and be able to manipulate it even hiring a third party to do that. However, you can't give a third party the code. That is just so that another company does not reap the benefits of what GIS RANGERS created. If, however, GIS RANGERS is still in business but no longer working for Otsego, you get the code as is and it is still under the license agreement. This is to protect GIS RANGERS as the web mapping application, while somewhat customized for Otsego, is a pre-existing software that GIS RANGERS sells to other clients and we don't want to make competition for ourselves or let the competition see how we do something. hope this is OK. I am trying to be as accommodating as possible without giving away the farm. Please give me a call if you want to discuss the new language. Thanks Blaine CONSULTING SERVICES AGREEMENT This Agreement is made as of 1200 _ (the "Effective Date"), by and between GIS RANGERS, a Delaware corporation, acting through its Traffic Safety Systems Division ("GIS RANGERS" or "Contractor") and the City of Otsego ("Client" or "City of Otsego"). GIS RANGERS and Client are collectively referred to as "Parties" and individually as a "Party." WHEREAS, City of Otsego requires services to be provided for GIS support; WHEREAS, Contractor desires to and is capable of providing the necessary services according to the terms and conditions stated herein; NOW, THEREFORE, in consideration of the mutual promises and agreements contained herein the Parties agree as follows: 1. TERM 1.1 The term of this Agreement shall be , 2008, to December 31, 2009, unless earlier terminated by law or according to the provisions of this Contract. 1.2 Client may terminate the Services to be provided under this Agreement in whole or in part at any time, upon 30 days written notice to GIS RANGERS, setting forth the portion of the Services affected, and the date on which said termination is to be effective. In the event of any such termination, Client will pay GIS RANGERS for all Services satisfactorily performed to the date of cancellation. 1.3 Client may renew the term for an additional year by providing GIS RANGERS at least sixty days' notice prior to the then -current Term's expiration. If GIS RANGERS agrees to the extension, then the Term shall be extended, on the same terms and conditions as set forth in this Agreement. Neither a termination notice nor a termination will waive any of the terminating Party's rights or remedies. 2. CONTRACTOR'S OBLIGATIONS Contractor shall provide the following services generally described as GIS Services, including but not limited to the tasks outlined in Section 3. SERVICE FEES. 3.1 GIS RANGERS's fees for Services are set forth below in this paragraph ("Service Fees"). Service Fees do not include any taxes that may be due based on the Service Fees, for which Client agrees to pay directly or reimburse GIS RANGERS. Client will be invoiced on a monthly basis for the hours worked on each task per month. Invoices will refer to each task and billable rate charged for that task. The application development and maintenance tasks have been differentiated as there will be a completion date for an application after which subsequent work on that application will fall under GIS maintenance. The GIS RANGERS Project Manager will advise the City when GIS RANGERS considers an application to be complete. Professional GIS staff billing rates are as follows: Project manager = $100/hr Developer = $90/hr GIS Specialist = $65/hr Application Development (Please See Exhibit A for detailed scope, time and cost estimate) Billing will be invoiced at the actual hours spent to complete the application development work at the applicable rate. GIS Maintenance (Please See Exhibit B for detailed scope, time and cost estimate) Billing will be invoiced at the actual hours spent each month on GIS Services work at the applicable rate. 3.2 GIS RANGERS shall submit invoices to Client for the Services completed in accordance with this Agreement. All invoices are due within thirty days after invoice date. 3.3 If Client disputes any portion of a GIS RANGERS invoice, then Client will: (a) pay any amount not in dispute by the due date; and (b) within five business days after receipt of that invoice, inform GIS RANGERS in writing of the disputed amount and the specific reason(s) for withholding payment. On GIS RANGERS receipt of this, the Parties will work together in good faith to resolve such disputes in a prompt and mutually acceptable manner. Client agrees to pay any disputed amounts within five days after the issues have been resolved. 0) Exhibit A A.1 Basic Web Mapping site The following are functionality of the basic web mapping site for the City • navigation tools (zoom, pan, zoom to feature, zoom to scale) • query/search (Identify, select, hyperlink, search by PID, Owner, and Address) • miscellaneous tools (print to PDF, measure length, measure area, buffer feature, produce mailing labels) GIS layers included: • Parcel data • Centerline data • City/County Parks (if available) • City Paths • Land Use (if available) • Zoning (if available) • Railroads • Water • NWI • Utilities (where available) • Labels where applicable • Future Park and Trails Plan • Sewer Staging Plan • Transportation Plan Other layers can be added as they become available at the GIS Specialist rate. The estimated time for adding layers is 1-2 hours and will be billed against the GIS Maintenance hours of the contract. Other queries can be added as needed at the Developer rate. Average time for adding a query is 2-3 hours assuming the GIS data is ready and attributes are present. These tasks will be billed against the GIS Maintenance hours of the contract. GIS RANGERS will host the web mapping site and be responsible for data backups. Should the city decide they would like to host the website internally, GIS RANGERS would charge the applicable billing rate for the time it takes to move the web site and have it operational.. Time/Cost Estimate 40 - 50 hrs of Developer time, 5 hours Project Manager time = ($4,100 - $5,100), Hosting fee for website is $100/month after first 6 months A.2 Permit Works Web Mapping site enhancement The following is a list of functionality of the added capability to the web mapping page for the City to access Permit Works data. • Questions of # of permits • show inspections for the day • buffer parcels to see other parcel's building permits • query permits that have no action Time/Cost Estimate 40 - 50 hrs of Developer time, 5 hours Project Manager Time = ($4,100 - $5,100) A.3 Traffic sign inventory and assessment A traffic sign inventory contains the following assumptions and scope of work: • Only city streets are in scope • Only traffic signs on city streets are in scope • City has accurate centerline and parcel GIS data Scope of Work • Record the sign location geographic attributes as follows: - • Global Positioning System (GPS) location with horizontal accuracy of 1-5 meters at 90% confidence (signs will be in correct order and correct position based on using GPS and aerial photos) • Sign orientation (direction front of sign is facing) • Sign position (left, right, overhead) • Record and capture sign properties as follows: • Manual of Traffic Control Devices (MUTCD) sign type/code • Photo of sign • Night assessment of signs Record and capture the following information associated with the inventory and assessment: • Date of Inspection • Name of inspector Signs will be added to Web Mapping site as a layer. Related charges will be included as part of Beta testing the sign management system. Time/Cost Estimate 63 Hours of GIS Specialist time, 10 firs Project Manager time = ($5,095) AA Sign Management System The sign management system will include a sign version of the basic web mapping site with specialized queries for signs, reporting functions and field tools. The field tools will run on a standard laptop and allow city employees to capture information about each sign in GIS format using the GIS data created through the sign inventory. Subject to the City's approval, GIS RANGERS intends to work with the City to test the software applications of the Sign Management System and enhance this System with feedback from the City. Time/Cost Estimate There will be NO CHARGE for Version 1 should the City agree to be a beta test site for our system Exhibit B Contractor shall provide the following services generally described as GIS Services, including but not limited to: • Acquire GIS data where needed • Set up GIS ONESTOP web page with Map Archive • Adding links to GIS data for scanned documents • Maintain and edit all GIS datasets where needed • Create new datasets by: o Heads up digitizing o Merging new datasets o Spatial analysis o Geoprocessing o Geocoding • Create and update GIS maps • Advise on GIS projects and software • Maintain and keep records of GIS -related software and software licenses • Maintain GIS related web pages and web mapping applications _ • Maintain GIS ONESTOP web page • Maintain and update GIS web mapping site • Document processes related to GIS • Create and update GIS maps • Work with Wright County to acquire GIS and Assessor Updates • Printing of Large format maps • Metadata creation • Work with other consultants in regard to GIS data and applications • Quarterly progress meetings • One on One Training Other non -GIS services to be billed at Developer rate: • Create and maintain Microsoft Access databases • Customize forms and reports using Microsoft Access Time/Cost Estimate The estimated maintenance hours are approximately three days per month. These hours will be billed on a monthly basis and can be adjusted as needed. 400 hours of GIS Specialist, 100 hours of Project Manager ($36,000) Web Mapping Application Software License 1. This Web Mapping Application Software License ("License") is made by and between City of Otsego, Minnesota ("Client") and GIS RANGERS and is effective upon completion of the GIS Services provided in connection with the GIS Consulting Services Agreement. 2. GIS RANGERS grants to Client a perpetual, non-exclusive, non -transferable license to use the Web Mapping Application Software and accompanying documentation ("Software"), solely in connection with the GIS Consulting Services Agreement, and solely for its internal, business proposes. 3. The Software contains copyrighted material, trade secrets and other proprietary material and remains the property of GIS RANGERS and its licensors, if any. Client agrees to keep the Software confidential, and agrees that it will not disclose the contents of the Software to anyone. GIS RANGERS reserves all rights in the Software not expressly licensed to Client as provided herein. Client has no rights in or to the source code of the Software. 4. Client shall not modify, distribute or create any derivative work based upon the Software, in whole or in part. Client also agrees not to provide copies of the _ Software to any third party, or allow any third party to use the Software without GIS RANGERS' prior written consent. CLIENT may make one copy of the Software solely for archival purposes. CLIENT may not transfer license rights in the Software to any other party. 5. Limited Warranty. For a period of ninety (90) days from the delivery and installation of the Equipment, GIS RANGERS warrants that (a) the Software will perform substantially in accordance with the accompanying documentation and (b) the media upon which the Software was delivered, if any, will be free of defects in workmanship. This Limited Warranty shall not apply to problems arising from misuse, modification, accident, abuse, or misapplication of the Software. GIS RANGERS' entire liability and Client's exclusive remedy under this Limited Warranty is, at GIS RANGERS' option, either repair or replacement of the non -conforming Software, or refund of the purchase price thereof. Any replacement Software will be warranted for the remainder of the original warranty period or thirty (30) days, whichever is longer. TO THE FULL EXTENT PERMITTED BY LAW, GIS RANGERS DISCLAIMS ALL OTHER WARRANTIES, WHETHER ORAL OR WRITTEN, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE AND NON -INFRINGEMENT. GIS RANGERS DOES NOT WARRANT THAT THE SOFTWARE IS ERROR -FREE OR WILL FUNCTION ON AN UNINTERRUPTED BASIS. 6. Revisions, updates and Upgrades to the Software to add features or functions not described in the GIS Consulting Services Agreement may, in GIS RANGERS' sole discretion, be made available for an additional fee. Unless otherwise agreed by the Parties, such revisions, updates and upgrades shall be governed by this License. 7. This License shall terminate, with or without notice, upon Client's material breach of any provision hereof. Upon termination, Client shall immediately cease to use the Software and, at GIS RANGERS' option, delete and/or destroy all copies of the Software or return the same to GIS RANGERS 8. This License is governed by the laws of the Client of Minnesota, USA, excluding its conflict of laws rules, and specifically excluding the United Nations Convention on Contracts for the International Sale of Goods. The parties consent to jurisdiction and venue in the state and federal courts sitting in Ramsey County in the State of Minnesota, USA, and agree that all disputes arising from this License shall be venued in such courts. In any action or suit to enforce any right or remedy under this License or to interpret any provision of this License, the prevailing party will be entitled to recover its costs, including reasonable attorneys' fees. COURT, MACAR THUR & RUPPE, AL.L.P. Michael C. Couri• Attorneys at Law Kyle R. Hartnett Andrew J. MacArthur 705 Central Avenue East Robert T. Ruppe— PO Box 369 St. Michael, MM 553 76-03 69 +Also licensed in Illinois (763) 497-1930 "Also licensed in California (763) 497-2599 (FAA9 www.courimacarthur.com September 16, 2008 City Council Members City of Otsego c/o Judy Hudson, City Clerk 8899 Nashua Avenue NE Otsego, MN 55330 RE: Proposed Agreement with GIS Rangers Dear Council Members, At the last City Council meeting the proposed GIS Rangers contract was tabled in order to further clarify the Agreement regarding the City's rights in the event that it terminated the Agreement or if GIS Rangers ceased operations. Additional language has been added which addresses these issues and assures that the City will have access to the source codes in order to continue operation of the system. The use of the software by the City is still subject to a software licensing agreement which is attached to the Agreement and is fairly standard. The City is thus provided use of the software for purposes of the system but cannot sell or modify the software. The rest of the Agreement is acceptable, especially since it can be terminated for any reason upon thirty days notice. My understanding is that Blaine Hackett of GIS Rangers will be available at the Council meeting to answer any questions that the Council may have. Very trulVJ5QW An ew J./�,&RTHUR ur OURI, & RUPPE PLLP Encls. ITEM 7_1 Memo To: Mayor Stockamp and City Council From: Brad Belair Date: 9/17/08 Re: Concrete curb repair The PW committee discussed replacing damaged concrete curb at various locations in the city. I talked with Schmidt curb and they quoted me $20 per If for small quantities. I estimate about 25011. for this year. The project would be paid from the general fund for pavement management. I will be at the City Council meeting for discussion. 0 Page 1 Sanitary Sewer Maintenance Policy 1. Purpose ITEM 7_2 The purpose of this policy is to provide the City of Otsego's procedures for maintaining its sanitary sewer system. These procedures are necessary to prevent sewer backups into homes and businesses and the natural environment. Maintenance protects and extends the life of the city's sanitary sewer system. The City will provide such maintenance in a safe and cost effective manner, keeping in mind safety, budget, personnel and environmental concerns. The City will use city employees, equipment and/or private contractors to conduct this maintenance. 2. Routine Maintenance and Inspection A. Sanitary Sewer Lines 1. Scope of City's Responsibility — The City will maintain the city's sanitary sewer lines. Private property owners are responsible for the maintenance of the private lines from the city's main line to any buildings. 2. Schedule — Cleaning — City sanitary sewer lines will be cleaned a minimum of every five years. Manhole Inspections — City gravity sanitary sewer manholes will be inspected every five years. The inspection is conducted from the surface. Inspections are offset from the cleaning schedule to maximize monitoring benefits. Camera Inspections — City sanitary sewer lines will be televised every ten years. Camera inspection will also be available to inspect lines for investigative reasons and/or prior to major street reconstructive projects. 3. Problem Area — A problem area is defined as an area that has had a sewer backup, blockage or a known problem such as grease accumulation, root intrusion or shallow slope. This area requires additional monitoring and may need more frequent maintenance. Manhole inspections will be increased to quarterly in this designated area. If visual indications are of continuing concern the line will be cleaned with the next scheduled sanitary cleaning and/or televised for investigative purposes. In the event visual indications are of critical concern, cleaning will occur immediately to remedy the problem. If no further problems are indicated in the area within two years of the initial find, routine maintenance and inspections will return to the scheduled plan. 4. Equipment —Lines will be cleaned with a jetter or a rodder depending upon the location, type of pipe and previous line history. B. Sanitary Sewer Lift Stations 1. Schedule — The City will maintain lift stations annually using specific maintenance that is reasonable and recommended. That maintenance is reflected in the lift station annual inspection checklist. 2. Meters — Station flow meters or hour meters will be monitored on a daily basis to ensure proper working conditions and to detect problems in the collection system. 3. Visits — Lift Stations that maintain SCADA will be visited weekly. Daily meter recordings will be accomplished remotely. Lift Stations that do not maintain SCADA monitoring will require daily visits. It is the City standard to construct lift stations to include SCADA technology. 4. Alarm Testing — Tests will be conducted regularly to ensure proper working condition. Stations maintaining SCADA will be confirmed to call emergency response. Non SCADA stations will be confirmed as to the presence of an illuminated alarm light. C. Force Main Lines Schedule — Force main manhole inspections will be conducted every three years. Force main valve maintenance will be conducted every six years. Inspections — Force main manholes will be visually inspected from the surface to determine if there are concerns. This may include; structural or component deterioration, infiltration or inflow and system malfunction. Maintenance — Air relief valves are back flushed and inspected to ensure proper seating and functionality. Isolation valves are operated to verify accessibility and working condition. 3. Emergency Response A. Definition — An emergency response occurs in response to a call from citizens, fellow employees, or an alarm indicating a possible problem in the sanitary sewer system. B. Response — After receiving the notice, an employee will respond and determine if there is a problem in the city's system. The employee may require assistance from other staff or outside contractors. 4. Inflow/Infiltration A. Definitions: Inflow — Storm water entering the sanitary collection system through direct connections. Examples include connections of sump pumps, roof drains and manhole lids. Infiltration — Water entering the sanitary collection system through cracks, joints or other similar leaks in system piping and/or manholes. B. Inflow: Reduction of storm water intrusion to the collection system is encouraged by public education and voluntary compliance. Building codes and ordinances are enforced prohibiting storm water, surface water, condensates and sump pump systems from entering the sanitary sewer system. C. Infiltration: Reduction of infiltration is conducted through monitoring of the collection system. Manholes are repaired on an annually basis if found contributing to this problem. Collection system maintenance is completed pursuant to Section 2 of this policy. 5. Staff and Training Adequate staff will be provided to ensure proper collection system maintenance. Training will be conducted regularly on routine maintenance and emergency response tactics. 6. Work schedule for employees Employees will be scheduled to work eight-hour shifts. In emergencies, employees may exceed this shift structure however limited for budget and safety concerns. 7. Weather conditions Maintenance operations will be conducted only when weather conditions do not endanger the safety of employees and equipment. 8. Documentation The City will maintain documents of all of its inspection, maintenance and emergency responses for its sanitary sewer system. FROM :MN/WI PLAYGROUND FAX NO. :7635465050 Sep. 18 2008 12:56PM P2 nd. u f 4r9i iZn �scTt�V�f+"SCv�IWIPLAYOROU si11�� 1 Baur 27328 alden Valley, MN 65427 Phone Number. 763-846-7787 Fax Number, 763-546-5030 Digger City of Otsego, Attn: Belalr Brad 8899 Nashua Ave. NE Otsego, MN 55330 Phone: 763-441-8137 Fax: 763-360-3236 ITEM 7-3 Quote Number: 868 Quote Date: 9/18/2008 Stock ID Description Quantity 6198 Accessible Backhoe Digger 1 $495.00 $495.00 Need a color for the digger SubTotai: $495.00 Material Surcharge: $31.68 Estimated Freight: $30.20 Tax: $36.20 Total Amount-. $593.08 THIS QUOTATION IS SUBJECT TO POLICES IN THE CURRENT GAMETIME PARK AND PLAYGROUND CATALOG AND THE: FOLLOWING TERMS AND CONDITIONS. OUR QUOTATION IS BASED ON SHIPMENT OF ALL ITEMS AT ONE TIME TO A SINGLE DESTINATION, UNLESS NOTED, AND CHANGES ARE SUBJECT TO PRICE ADJUSTMENT. PURCHASES IN EXCESS OF $1,000.00 TO BE SUPPORTED BY YOUR WRITTEN PURCHASE ORDER MADE OUT TO GAMETIME, C/O MINNESOTA/WISCONSIN PLAYGROUNDS. Payment terms: net 30 days for tax supported governmental agencies. A 1.5% per month finance charge will be Imposed on all past due Accounts. Equipment shall be Invoiced separately from other services and shall be payable In advance of those services and project completion. L•alnage not accepted. . relght charges: Prepaid & added Salesman's Signature Customer's Signature ITEM 7-4 SEASONAL ON-CALL MAINTENANCE WORKER Otsego is accepting applications for the position of seasonal on-call maintenance worker from on or about November 15 to April 1St. This employee is responsible for street and equipment maintenance and operating light equipment & vehicles necessary for snow removal and ice control. They must be able to report for work within 1 hour of notification seven days a week, 24 hours per day. The city requires a pre-employment physical, drug and alcohol test and a driver's license check prior to employment. Minimum qualifications includes class D drivers license with no major violation within 3 years such as DUI, DAR, wreckless, or careless driving, a high school diploma or GED. Desirable qualifications class B driver's license. Salary range of $14.50 — $17.50. Applications and position descriptions are available at Otsego City Hall, 8899 Nashua Avenue NE, Otsego, MN 55330 or by calling (763) 441-4414. Completed applications must be received by 5pm on Wednesday, October 15. NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 16 September 2008 RE: Otsego — Comprehensive Plan; Future Land Use Plan map NAC FILE: 176.08 The Planning Commission held a public hearing on 15 September 2008 to consider updates to the Future Land Use Plan map. There were no public comments. The Planning Commission discussed generally the changes that have occurred in Otsego over time and the evolution of the Future Land Use Plan map but had no changes. The Planning Commission closed the public hearing and voted to recommend City Council approval of the updated Future Land Use Plan as presented. A resolution approving the proposed amendments is attached and possible actions outlined below for consideration at the City Council meeting on 22 September 2008. POSSIBLE ACTIONS A. Motion to approve Resolution 2008-60 amending the Future Land Use Plan map. B. Motion not to approve amendment of the Future Land Use Plan map. C. Motion to table. C. Mike Robertson, City Administrator Judy Hudson, City Clerk/Zoning Administrator Andy MacArthur, City Attorney Ron Wagner, City Engineer RESOLUTION NO.: 2008-60 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION AMENDING THE COMPREHENSIVE PLAN ADOPTING AN UPDATED FUTURE LAND USE PLAN MAP WHEREAS, the City of Otsego adopted a Comprehensive Plan on 22 November 2004 in accordance with Minnesota Statutes 462.355; and, WHEREAS, the Comprehensive Plan establishes a Future Land Use Plan for the City; and, WHEREAS, the purpose of the Future Land Use Plan is guide the type, intensity and location of various land uses within the City; and, WHEREAS, the City has determined that new planning and growth management issues have emerged in the community that require review of the Future Land Use Plan; and, WHEREAS, the City has drafted an update to the Future Land Use Plan map reflecting development that has occurred since the current map was adopted and changed circumstances within the City illustrated by Exhibit A; and, WHEREAS, the Planning Report dated 10 September 2008 prepared by the City Planner, Northwest Associated Consultants, Inc., is incorporated herein; and, WHEREAS, the Otsego Planning Commission conducted a public hearing, at their regular meeting on 15 September 2008, to consider the proposed amendment, preceded by published and mailed notice; and, WHEREAS, the Otsego Planning Commission upon review of the application and evidence received closed the public hearing and voted to recommend that the City Council approve the requested amendment of the Comprehensive Plan. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO THAT: the request to amend the Comprehensive Plan as illustrated on Exhibit A is hereby APPROVED based on the aforementioned findings. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 22"d day of September CITY OF OTSEGO Jessica Stockamp, Mayor ATTEST: Judy Hudson, Zoning Administrator/City Clerk 2 o" M 1""" IMMOR. DRAFT September 18, 2008 DP,A.fl CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA ITEM 10-7 SECOND ADDENDUM TO DEVELOPER'S AGREEMENT BETWEEN CITY OF OTSEGO AND APPELLO GROUP LLC REGARDING THE PLAT OF GREAT RIVER CENTRE WHEREAS, the City of Otsego (CITY), a municipal corporation under the laws of the State of Minnesota and Appello Group, LLC a Minnesota Limited Liability Company (DEVELOPER) have previously entered into a Developer's Agreement dated May 16, 2006 and recorded on June 15, 2006 as Document No. A1014006 at the Office of the County Recorder, Wright County, Minnesota and a First Addendum to the Developer's Agreement dated the 29th day of October, 2007 which were both previously approved by the parties; and WHEREAS, the original Agreement called for posting of security in the form of a Letter of Credit in the amount of $1,000,000.00 to secure payment of assessments for improvements to CSAH 42, Otsego City Improvements Project Nos. 2006-09 and 2006- 12; and WHEREAS, DEVELOPER sought relief from the CITY regarding the timing of when the $1,000,000.00 security was to be posted, indicating that said security would be posted by September 14, 2008; and WHEREAS, the CITY agreed to wait until said date for posting of the required security; and 9 WHEREAS, DEVELOPER has requested that a portion of another already submitted security in the amount of $ 530,000.00 be continued as ongoing security to insure payment of the assessment. NOW, THEREFORE, it is agreed between the parties as follows: 1. No. 7, A of the original Agreement is amended to read as follows; "Security - Petition Items. Developer shall maintain in place an ongoing Irrevocable Standby Letter of Credit with automatic renewal provision and with an institution acceptable to CITY in the amount of $ 300,000.00 to assure payment of assessments. The Letter of Credit submitted may be for multiple uses and may also be used to assure Security for Internal Improvements as set forth in No. 7, C of the Agreement or for Warranty purposes as set forth in No. 28 of the Agreement, or Letters of Credit already in place may be used for purposes of assuring payment of assessments. The $ 300,000.00 Letter of Credit is for the purpose of insuring payment of assessments as they come due, and is an ongoing obligation of DEVELOPER until such time as all lots have been sold or buildings have been constructed within all assessable lots within the Plat. In the event that portions or all of a posted Letter of Credit is required to complete Internal Improvement work within the Plat or to effectuate warranty of work completed and accepted, DEVELOPER agrees to immediately provide additional security in Letter of Credit in form as set forth above to insure that $ 300,000.00 always remains in place to assure payment of assessments. The current Letter of Credit in the amount of $530,000.00 shall remain in place until such time as improvements for which it is pledged are substantially completed and approved by the City Engineer. Until that time, said current Letter of Credit shall serve as security for the improvements, warranty and to insure payment of assessments. 2. DEVELOPER, in order to provide additional security to the CITY regarding the assessments, agrees to collect upon closing on any lot within the Plat the amount of the total apportioned share of assessment for each individual lot and to immediately pay that over to the City in order to retire debt service on the Projects. 3. The current Letter of Credit in the amount of $530,000.00 shall remain in place until its termination on April 14, 2009 or until reduced pursuant to No. 1 above, and during that period may be used for multiple purposes as set forth above. One month prior to that termination date DEVELOPER shall supply the ongoing perpetual Letter of Credit as described above to the CITY which shall remain in place without reduction until such time as assessments for Otsego City Project Nos. 2006-09 and 2006-12 have been paid or the total amount left owing is less than the Letter of Credit. The renewal or replacement Letter of Credit shall specifically state that it is in place to insure compliance with the original Developer's Agreement as well as this Addendum. Fa l 4. In the event that DEVELOPER does not comply with the terms and conditions of this Addendum, after receiving notice of default and reasonable chance to cure any deficiencies, the terms and conditions of the original Agreement shall apply and any and all security required under that Agreement shall be posted immediately. In the event that the CITY must take legal or equitable action to enforce this or any other provisions of the Addendum or the original Agreement DEVELOPER shall pay all costs, including Attorneys fees, incurred by the CITY in enforcing the Agreement and/or Addendum. 5. All other applicable terms and conditions of the original Developer's Agreement and First Addendum not specifically amended in this Agreement shall remain in full force and effect as set forth in those documents. CITY OF OTSEGO Jessica Stockamp, Mayor Judy Hudson, City Clerk APPELLO GROUP, LLC David Taus Its Chief Manager CBCF LIMITED PARTNERSHIP By: Its ITEM 70_2 CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION 2008-62 ADOPTING ASSESSMENT FOR DELINQUENT UTILITY ACCOUNTS WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the proposed assessment for delinquent utility accounts in the City of Otsego. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF OTSEGO, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein. 2. Such assessment shall be payable in equal installments extending over a period of (1) year, and shall bear interest at the rate of —Percent C2/6) per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2009. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City of Otsego, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution. The property owner may at any time thereafter, pay to the City of Otsego the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. 4. The Otsego City Clerk shall forthwith transmit a certified duplicate of this assessment to the Wright County Auditor to be extended on the property tax lists of the County. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Motion for adoption September, 2008. IN FAVOR: OPPOSED: Judy Hudson, City Clerk of resolution by , seconded by . at the meeting of the Otsego City Council on the 22nd day of 2 CITY OF OTSEGO Jessica Stockamp, Mayor ITEM 11-1 Mike Robertson From: Robert Claybaugh [claybaugh@frontiernet.net] Sent: Monday, September 08, 2008 2:56 PM To: 'Mike Robertson; Ron Black Subject: John McDonald House Attachments: jmd-cover.doc; JMD-extgcondition-082808.doc; JMD-photos-082808.doc; House Relocation & Restoration.xls Mike and Ron: Attached is the final historic structures report documents including photographs and the cost estimate. The cost estimate is itemized by work categories so that you can separate and analysis the various elements of the scope of work. It is very likely that you will do the work in phases and that some of the work may be done by volunteers or donated labor and materials. The existing conditions that are discovered during moving and restoration process will effect the final scope of work and could vary from the assumptions in the estimate. The estimate includes a 15% general contractor markup and a 15% contingency. The estimate for moving the house was proved by Stubbs Building Movers, Long Lake, Minnesota. They are vary experienced building movers and their experience includes moving the Schubert Theatre in downtown Minneapolis. The drawings that we submitted in July have not changed since there were no revisions found necessary during our review meeting last month. Please let me know if there is anything else I can do to help you in moving this project forward. I have enjoyed working with you on this project and trust that you will find a way to make it happen. F -01Z Robert J. Claybaugh AIA Claybaugh Preservation Architecture Inc 651-206-0980 IC Claybaugh Preservation Architecture Inc Historic Structures Report John McDonald House Otsego, Minnesota August 28, 2008 August 28, 2008 EXISTING CONDITION REPORT & RECOMMENDATIONS John McDonald House County Highway 39 Otsego, Minnesota 1. Consultant Team: 1.1. Robert Claybaugh AIA and Rebecca Schubert of Claybaugh Preservation Architecture Inc performed the architectural assessment on June 3, 2008. 2. Documentation Provided: 2.1. Biography of John McDonald from History of Wright County (page 78 1) undated. 2.2. John McDonald and his house by Jacquie Rognli in Historical Highlights (page 3) undated. Includes a 1917 photograph of the house (Photo 1). 2.3. John McDonald, Otsego's First Permanent Settler in July 1992 calendar page. 2.4. Photograph of house with two small boys, circa 1920 (Photo 2). 2.5. City of Otsego plat showing McDonald house property. 2.6. Copy of McDonald House property abstract (page 1). 2.7. Otsego Historic Contexts Study prepared for the Otsego Heritage Preservation Commission by Robert c. Vogel in 1998. This study was funded by a Certified Local Government grant through MHS. 2.8. Images of America, Otsego by Paulie Skaja-Bell and Chris Wilson in 2007. This book contains photographs showing the history of Otsego. 3. House History: 3.1. The house appears to have been constructed sometime in 1852 after he acquired the land through a land claim from the government of the United States on July 31, 1852. The abstract information that we were given does not seem to cover this first land claim. There is indication that he built a house on this site during 1852. One question is if this is the original house or if it was built around the end of the Civil War. Records do not indicate this one way or the other. 3.2. The property was sold to Gerald Peavy in 1934 by John McDonald heirs. 3.3. The City of Otsego obtained the house and property in 1990 from the Peavy estate. 3.4. The house was occupied as rental property until a few years ago. The house is now vacant and unheated. 4. House Construction: 4.1. The house is a one and half story wood framed structure in an ell configuration over a crawl space and stone foundation. 4.2. The visible wood framing (Photo 3) in the partial basement is sawn 2"x8" wood joists with mortise and tendon joints. The framing runs east and west in the kitchen wing, and there is a 6"x 6" wood beam in the center running north and south. There appears to be a wood sill beam. The flooring is 1" x 5" sawn boards. We were not able to see the type of nails used in the construction of the house. John McDonald House CPAi 4.3. The roof framing (Photo 4) visible through the attic hatch are sawn 2"x4" without a ridge beam. The roof sheathing is sawn wood boards of various widths set tight together that indicate that the sheathing may have been replaced. The original wood shingle roof has been replaced with composition shingles. 4.4. We removed a portion of the wood siding shingles that revealed horizontal sawn 1" x 8" wood sheathing (Photo S). The original lap wood siding visible in the circa 1920 photographs was removed prior to installation of the wood shingle siding. 4.5. Balloon Framing: A. The house appears to have been "balloon framed". This method of construction was developed in the 1840s and depended on the availability of sawn lumber and manufactured cut nails. This was a lighter method of construction than the traditional timber framed construction, and was faster to build. The wall studs in balloon framing run continuous from the sill to the top plate. The floor joists are supported on ledgers nailed to the studs. This construction method was a critical element in the rapid expansion of the United States in newly opened land for homesteading. B. This is a fairly sophisticated building for an early pioneer structure. McDonald must have sources of sawn lumber since he was an experienced millwright prior to settling in Otsego. The other option is that he built this house a little later in the 1860s. C. McDonald owned an early saw mill so he may have sawn his own lumber for the house. If not, what would be the source for sawn lumber in the early 1850s? D. The McDonald house is a vernacular ell shaped farm house with a one and half story main wing and a slightly lower one story kitchen wing with a porch in the ell. This type of house was very typical in the upper Midwest and is well documented in "Homes in the Heartland" by Fred W. Peterson. This book documents balloon framed houses in the upper Midwest from 1850 to 1920. The McDonald house is classified as a Type 3 farmhouse in the book and there examples in the book that are almost identical to this house. 4.6. The house may have had a partial basement or root cellar accessed by a floor hatch in the kitchen. There is a hatch opening in the floor visible from the basement (Photo 6) that may not be original. 4.7. There were brick chimneys in both wings to serve cooking and heating stoves. These chimneys were supported on the wood framing and did not come to the floor on the first floor. They are plastered and visible inside the house. 4.8. A 1910 photos in Images of America, Otsego on page 35 clearly shows the front porch of the McDonald house with 2/2 double hung windows and a brick foundation for the porch. If this is original construction, what was the source of the brick? The Otsego Historic Context study indicates local brick kilns in the 1860s. We don't know when the earliest brick was established in the area or if he obtained brick from St. Anthony. 5. Building Alterations: 5.1. Over time a number of alterations and additions have occurred. The original configuration of the house and the current configuration are illustrated in the computer models of the house. 5.2. Porch: The front porch was enclosed (Photo 7) and a new roof was constructed over the original to tie it to the main roof. I am assuming that the original framing is under the current roof but we won't know for sure without tearing into it. 5.3. Rear Addition: A one-story addition (Photo 8) was added across the back of the house to create an additional bedroom and a utility room. John McDonald House CPAi 2 5.4. Basement: A partial basement was constructed under the kitchen wing. Concrete walls were poured under the original stone foundation to create the basement and a concrete stair was constructed to provide access from the rear addition through a floor hatch. There is a single basement window on the west side of the basement (Photo 6). 5.5. First Floor: A. Bathroom: A bathroom (Photo 9) was constructed in the one and half story wing in what would have been a bedroom. The bathroom has a sheet vinyl flooring over plywood. Some of the original wood flooring appears to have been replaced with the plywood. The bathroom door is not original. B. Kitchen: The original brick chimney for the kitchen stove has been removed in the upper story. The kitchen now opens to the original porch. The floor is carpet over oak strip flooring over the original wood floor. The plywood faced kitchen cabinets (Photo 10) are from a later date. The wood trim in the kitchen appears to be original at original openings. C. Pantry: The pantry is probably an original space. The wood cabinets (Photo 11) may be original except for the plywood doors that would have been a later replacement. Further investigation may be able confirm the date of the cabinets. D. LivingRoom: oom: The floor is carpet over oak strip flooring over the original wood floor. All of the wood trim has been replaced (Photo 12). 5.6. Second Floor: A. The stair (Photo 13) to the second floor and the room layout (Photo 14) in the one and half story wing appear to be original including the windows, doors, trim and flooring. B. The attic space over the kitchen wing would have been originally unfinished. It has since been finished with wood flooring and paneling (Photo 15), and the chimney (Photo 16) removed to make a usable room. 5.7. Exterior (Photo 17 & 18)_ A. Roofing: The original wood shingle roof has been replaced with composition shingles. B. Siding: The original wood lap siding has been replaced with wood shingle siding. C. Windows and Doors: Most of the windows and doors on the first floor have been replaced. The kitchen window and door on the north that would have originally been on the exterior appear to be original. 6. Exterior Building Conditions: 6.1. General: The house appears to be in good structural condition with no signs of settlement or water damage. 6.2. Concrete and Masonry: A. The stone foundations have had a concrete curb poured on the outside so the stone is not visible. The house does not appear to have settled, so the foundation is probably in good condition. Since the goal is to move the house onto a new foundation at a different site, the condition of the foundation is not critical. B. The front porch appears to have a concrete foundation that would have dated from when the porch was enclosed. C. The living room wing chimney has been removed down to the roof level and capped. The brick inside the house is probably in good condition. D. The kitchen wing chimney has been removed down to the level of the second floor. 6.3. Roof and Drainage System: A. The roof is asphalt strip shingles that appears to be in serviceable condition. The original wood shingle roof has been removed. John McDonald House CPAi. 3 B. There are no gutters and downspouts on the house. There are no gutters and downspouts visible on the circa 1920 photographs but there likely were gutters on parts of the house to collect rain water. 6.4. Siding and Trim: A. All of the original wood lap siding and trim was removed when the house was sided with wood shingles. B. All of the porch posts and trim were removed when the porch was enclosed and most likely rebuilt. 6.5. Windows and Doors: A. All of the exterior windows and doors on the first floor are not original to the house and would be removed as part of the restoration. B. The second floor wood one over one double hung windows are original. The windows appear to be in reasonable condition and should be able to be restored. C. The original window and door on the north wall of the kitchen that were originally on the exterior are in good condition. 7. Interior Basement Conditions: 7.1. Foundation: The stone and concrete foundations appear to be in good condition. The foundation will be reconstructed when the house is moved. 7.2. Framing: A. The visible first floor framing is in good condition. The condition of the exterior wood sills was not visible. There may be some rot in these members that will need repair when the house is moved. B. A floor hatch is in place and visible from the basement. This does not appear to be original since the joists were cut to make to opening. Original access to the cellar could have been a smaller hatch or an exterior cellar stair. 7.3. Basement Window: There is one basement window in the west wall that probably dates from the construction of the concrete basement and stairs. 7.4. Basement Stairs: The existing concrete stairs are not original and will be removed when the house is moved. 8. First Floor Interior Conditions: 8.1. Rear Addition: Since the rear addition will be removed and not reconstructed as part of the restoration of the house, we did not evaluate the addition. 8.2. Floors: A. All of the existing visible floor coverings are not original and would be removed. B. There appears to be oak strip flooring under the current floor covering. The oak flooring is not original to the house and would be removed as part of the restoration. C. Some of the bathroom flooring appears to have been replaced with plywood. The installation of plumbing fixtures may have damaged much of the wood flooring in the bathroom. 8.3. Walls and Ceilings: A. The original wall and ceiling finish is plaster over wood lath. Most of the plaster surfaces have been covered with canvas or paper over the years. There are other contemporary finishes such as wood paneling and tile in some of the rooms. John McDonald House CPAi 4 B. All of the later covering should be removed to assess the condition of the plaster. Care should be taken to see if any of the wall paper could have been original and the pattern determined for duplication. C. We would assume that much of the plaster is in poor condition. 8.4. Trim: A. The original wood trim is in good condition and should be restored. B. The replacement trim would be removed and replaced as part of the restoration. 9. Second Floor Interior Conditions: 9.1. Kitchen Attic: A. The wood flooring and paneling in the attic is in good condition but is not original to the house. 9.2. Stair and Hall: A. The original wood stairs are in good condition. The stair railing at the second floor is in good condition but is not original to the house. B. The wood flooring has been painted and is in good condition. There is linoleum flooring in the hall that is very worn. This is probably not original but dates to a fairly early time in the house. C. The plaster walls and ceiling have canvas or paper covering and are in poor condition. 10. Building Systems Condition/Description: 10.1. Heating, Cooling and Ventilating: A. The house would have originally been heated by stoves vented to the brick chimneys. Stove pipe openings are evident on both floors. There is a grill in the living room ceiling that opens to a floor grill in the bedroom above to allow heat to rise into the room. B. The current heating on the first floor is by a gas wall heater on the east wall of the living room. The condition of the heater is unknown. There does not appear to be any other heat source in the house. 10.2. Electrical: A. There is electric service with a panel in the basement. The house has lighting and outlets throughout. The date of installation and condition of the wiring is unknown. 10.3. Plumbing: A. The house would have originally not had any indoor plumbing. There may have been a cistern with a hand pump in the kitchen and a well for water. B. There is existing plumbing to the first floor bathroom and kitchen, and to a washer hook up. There is a hot water heater in the basement. 11. Life -Safety Code Compliance: 11.1. General: The code references are from the 2006 International Building Code. 11.2. Occupancy Our experience in Minnesota is that house museums are classified as single family residences (Group R3) for code purposes. 11.3. Construction: Unprotected wood frame construction is classified as Type V -B. None of the building elements are required to be fire rated. 11.4. Stair: The second floor stair does not meet width, rise and run, and head height requirements of the current building code. 11.5. Fire Protection: Residential structures are not required to have automatic fire sprinkler systems. 11.6. Fire Alarm System: The house does not currently have a fire alarm system. John McDonald House CPAi 5 12. Accessibility Code Compliance: 12.1. General: As a single family residence, the house is not required to be accessible. Since the first floor may be open to the public, it would be desirable to provide handicapped access to the first floor. Doors are required to have 34" clear openings. 12.2. Building Entry: A. The first floor would be 12" to 16" above grade and not accessible. Accessibility options include a wheelchair lift or a ramp. B. The original exterior kitchen door is 29" wide and not accessible. To make the house accessible a new front door from the porch would need to be 36" wide. This is wider that the original door shown in the circa 1920 photograph. 12.3. First Floor Spaces: A. The original door to the living room from the kitchen is 30" wide and not accessible. The kitchen would be accessible and the living room would be visible from the kitchen but not accessible. 12.4. Second Floor Spaces: A. The second floor is not accessible and probably should not be open to the public because of the stair deficiencies. 13. Recommendations: 13.1. General Approach: A. The intent is to relocate the house west about .2 miles along highway 39 to city owned property adjacent to the old school house and be incorporated into an Otsego Heritage park. B. The house would then be restored to its original appearance during the life of John McDonald and be open to the public to interpret his life and the history of Otsego. C. The later rear addition would be removed and the porch restored to its original open appearance. This is illustrated in the computer models. D. The basic approach to the restoration of the McDonald House is to preserve as much of the original historic fabric as possible. That means that we should repair rather than replace if at all possible. An example is the original second floor windows. These should be repaired rather than replaced. E. The process of removal of later finishes should be done carefully so as not to destroy some of the original finished in the process. We may find indications of original paint colors or wallpaper patterns in the process. This will be a discovery process that will result in good decisions as to the appropriated restoration approach to the house. 13.2. Building Foundation: A. Relocate the house on a new concrete or concrete block foundation with a masonry ledge so that salvaged stone from the original foundation would be visible from the exterior. B. The foundation should be a full basement. A full basement would be inexpensive space for storage and mechanical equipment. C. The basement would be accessible from an exterior cellar stair on the north side of the house by the kitchen. 13.3. Porch: A. Reconstruct the porch to its original configuration based on the circa 1920 photographs. This would include restoring the roof to its original design. B. The porch foundation should be brick as shown in the 1910 photograph. John McDonald House CPAi 6 C. Restore the fagade behind the porch with the entry door and windows to the kitchen based on the circa 1920 photographs. 13.4. Roofing and Drainage: A. Remove the existing asphalt shingles, repair roof sheathing as required and install new fire retardant treated wood shingles. As an alternative, install composition shingles that resemble wood shingles. B. Install gutters and downspouts to keep water off the building and to direct drainage away from the house. The downspouts could be directed to a cistern to capture the water for exterior use and to interpret an historic system of water use. 13.5. Building Exterior: A. Remove the existing wood shingle siding and install wood lap siding and wood trim to match the original appearance as shown in the circa 1920 photographs. B. Rebuild the original brick chimneys to match their original height. C. Restore the original second floor double hung windows. Fabricate and install exterior wood storm windows. D. Replace first floor exterior windows with wood double hung windows to match the second floor windows. The size and location of the windows is based on the circa 1920 photograph and other similar houses of this time period. E. Install a new front door with a design similar to the existing kitchen door. 13.6. First Floor: A. Remove all floor coverings including the oak flooring and restore the original wood flooring. This will probably require replacement of flooring especially in the exiting bathroom. B. Remove all wall coverings including wall paper. Assess the condition of the plaster to see if repair is feasible. Save samples of the first layer of wall paper in order to duplicate the pattern. C. The house should be insulated at this time. If the plaster is removed and replaced, then it would be easy to insulate the walls and install a vapor barrier. If the plaster is restored, then insulation could be blown in from the exterior during the replacement of the siding. D. Replace non -original wood trim to match the original trim in the kitchen. E. Restore the existing bathroom to a bedroom. F. Determine if the pantry cabinets are original and decide how to restore them. 13.7. Second Floor: A. Restore the finishes on the wood stair and construct a new railing at the second floor opening. B. Since this floor would probably not be open to the public, work here could be in a later phase. C. Remove wall coverings, and restore/replace plaster walls and ceilings as required. D. This area would be a good place to be able to determine original paint colors. E. Preserve the existing linoleum flooring until further determination is made on its date. John McDonald House CPAi. 7 13.8. Heating,_ Cooling and Ventilating: A. Interpretation of the original heating should include a kitchen cook stove and a parlor stove connected to the brick chimney flues for appearance. B. A high efficiency forced air furnace should be installed in the basement to heat and cool the house through discreet floor grills on the first floor. Ducts could be run in the walls to the second floor to provide heat and cooling. Consider not heating or cooling the attic above the kitchen. C. Insulation should be installed above the second floor ceiling to improve efficiency. Rigid insulation could be installed over the attic floor as another efficiency improvement. 13.9. Electrical: A. All existing wiring, fixtures and outlets should be removed. B. Install new underground electric service with the service panel in the basement. C. The interpretive period of the house would be prior to electric service. All outlets should be discreetly located and hidden where possible. Provide emergency lighting and general lighting in discreet locations to minimize their intrusion on the historic interpretation. Kerosene lanterns could be installed in the house to interpret the period lighting technology. 13.10. Plumbing: A. The historic period of the house would have preceded indoor plumbing. B. Water and sewer service to the house would be helpful in the use and maintenance of the house. A restroom and utility room for staff use could be located in the basement without compromising the historic interpretation of the house. 13.11. Life -Safety: A. Provide a security, fire and smoke alarm system in the house connected to the fire and police department. B. Provide emergency lighting on all floors of the house. 13.12. Accessibility: A. If the house is open to the public, the first floor should be accessible. B. Option A: Provide a wheel chair lift at the front porch that retracts into the ground. This approach has been used by MHS at the Lindbergh House in Little Falls. This is expensive. C. Option B: Provide an accessible ramp to the front porch and access through the front door. This would have an adverse effect on the primary fagade of the house and compromise its historic appearance. D. Option C -Desired: Relocate the original kitchen door to the front porch which would be the correct size for the historic door. Install a 36" wide door to the kitchen on the north side and provide an earth ramp up to the door to provide access. This would be fairly unobtrusive and economical to construct. E. Access would only be to the kitchen on the first floor. The other first floor rooms would be visible from the kitchen. F. Do not provide public access to the second floor or the basement. John McDonald House CPAi 14. Site Interpretation: 14.1. A site interpretation master plan would need to be developed for the heritage park that includes the McDonald House in order to establish the goals of the park and to create the interpretive experience desired. 14.2. The interpretive master plan would explore the historic contexts of the house and community that could be presented. These could include the history of John McDonald, pioneer settlement prior to the Civil War, transportation including the river ferry and government road, logging and saw mills, effects of economic recession prior to Civil war, Ginseng industry, etc. CLAYBAUGH PRESERVATION ARCHITECTURE INC Robert J. Claybaugh AIA File: jmd-extgconditions-082808 John McDonald House CPAi 0 JOHN MCDONALD HOUSE ACMF CITY OFOTSEGO r-(1CT IMAAIA(_G1IAGAIT Otsego, Minnesota 8 ( QT1KAAT1K1t_ PRE -DESIGN REPORT OF PROBABLE CONSTRUCTION COSTS 5 SEPTEMBER 2008 DRAFT 6SCRIPTION QUANTITY COST AMOUNT House Moving Remove Rear Addition By Hand - Allowance 1 LS 2,500.00 2,500 Raise, Move, Reset House - Allowance Quote 1 LS 22,000.00 22,000 Temp. Disconnect & Reconnect Utilities During Move - Allow. 1 LS 4,000.00 4,000 Remove Porch Walls By Hand - Allowance 1 LS 1,000.00 1,000 House Moving TOTAL 29,500 Building Foundation Excavate For Basement 440 CY 8.00 3,520 Compacted Backfill @ Foundation Walls 150 CY 10.00 1,500 Site Grading & Seeding - Allowance 1 LS 2,000.00 2,000 CIP Conc. Continuous Spread Footings 150 LF 25.00 3,750 CIP Conc. Foundation Walls w/Stone Ledge - Allowance 110 LF 175.00 19,250 Conc. SOG on 6" Granular @ Basement Floor 660 SF 3.50 2,310 Salvage/Set Foundation Stone Veneer - Allowance 110 LF 35.00 3,850 2" Rigid Foundation Insulation 880 SF 1.50 1,320 Peel & Stick Foundation Waterproofing 880 SF 3.25 2,860 Basement Access Stairs & Shutter Doors - Allowance 1 LS 4,500.00 4,500 Basement Access Door, Frame & Hardware - Allowance 1 LS 1,200.00 1,200 2 x 6 Interior Load Bearing Walls 38 LF 15.00 570 Building Foundation TOTAL 46,630 Porch Remove Existing Roof Structure Over Porch - Allowance 1 LS 750.00 750 Remove Wall Coverings @ Porch To Original Sheathing - Allow. 1 LS 400.00 400 Remove Floor Covering @ Porch - Allowance 1 LS 250.00 250 Remove Framing @ Original Entrance Door Opening 1 EA 100.00 100 New Porch Roof Structure, Sheathing - Allowance 1 LS 750.00 750 Fascia, Trim, & Ceiling @ Restored Porch - Allowance 1 LS 1,000.00 1,000 New Porch Posts/Columns w/Capitol & Base - Allowance 1 LS 2,500.00 2,500 New Porch Floor Boards - 1 x 4 T&G - Allowance 1 LS 500.00 500 Porch TOTAL 6,250 Roofing & Drainage Page 1 JOHN MCDONALD HOUSE ACME CITY OFOTSEGO f`_neT MAAIArGI►AFAIT Otsego, Minnesota AL F4ZT1RAATIAI!_ PRE -DESIGN REPORT OF PROBABLE CONSTRUCTION COSTS 5 SEPTEMBER 2008 DRAFT 6ESCRIPTION QUANTITY COSTAMOUNT Remove Existing Asphalt Shingles - Allowance 1 LS 500.00 500 Repair Roof Sheathing As Necessary - Allowance 1 LS 300.00 300 Treated Wood Shingles - Allowance 11 SQ 450.00 4,950 Ice & Water Shield 300 SF 1.75 525 Valley Flashing 20 LF 7.00 140 Metal Ridge Cap Flashing 45 LF 15.00 675 5" Half Round Gutters 60 LF 12.00 720 Downspouts 40 LF 8.00 320 Cistern - Allowance 1 LS 0.00 0 Roofing & Drainage TOTAL 8,130 Building Exterior Remove Wood Shingle Siding - Allowance 1 LS 1,500.00 1,500 Remove Fascia Boards -Allowance 1 LS 350.00 350 Ext. Wall Framing @ Removed Drs., Wdws., Etc. - Allowance 1 LS 750.00 750 New Cedar/Redwood Lap Siding 4" Exposure - Allowance 1,290 SF 6.00 7,740 New Wood Fascia & Trim - Allowance 140 LF 7.50 1,050 New Frieze Board - Allowance 140 LF 5.50 770 New Wood Exterior Window & Door Casing - Allowance 220 LF 5.00 1,100 New Wood Corner Board Trim 110 LF 5.00 550 Air Infiltration Barrier 1,290 SF 0.25 323 Rebuild Original Brick Chimneys - Allowance 1 LS 2,000.00 2,000 Restore 2nd Floor Original Wood Windows - Allowance 3 EA 600.00 1,800 Restore Kitchen Original Wood Window - Allowance 1 EA 300.00 300 New Custom Wood Windows To Match Originals - Allowance 7 EA 1,200.00 8,400 Fabricate New Wood Storm Windows - Allowance 11 EA 500.00 5,500 Remove/Refurbish N. Kitchen Dr. & Install @ Porch Entry - Allow. 1 EA 750.00 750 Fabricate New Wood Door To Match Existing - 36" Wide - Allow. 1 EA 1,500.00 1,500 Modify Framing For New 36" Wide Kitchen Door - Allowance 1 LS 200.00 200 Building Exterior TOTAL 34,583 Page 2 JOHN MCDONALD HOUSE ACME CITY OFOTSEGO f`_ncT Mnllnr_r_:nAC:K1T Otsego, Minnesota AZ IZCTINAATIAIl: PRE -DESIGN REPORT OF PROBABLE CONSTRUCTION COSTS 5 SEPTEMBER 2008 DRAFT kESCRIPTION QUANTITY COST'' AMOUNT First Floor Remove Floor Coverings - Allowance 540 SF 1.00 540 Remove Oak Flooring - Allowance 1 LS 500.00 500 Remove Wall Coverings, Plaster, & Lath - Allowance 1,510 SF 1.25 1,888 Remove Ceiling Coverings, Plaster, & Lath - Allowance 540 SF 1.25 675 Remove Wood Door Trim & Base - Allowance 1 LS 250.00 250 Remove Kitchen Cabinets - Allowance 1 LS 150.00 150 New Floor Boards To Match Original - Allowance 1 LS 1,000.00 1,000 New Wood Door Trim & Base To Match Original - Allowance 1 LS 3,000.00 3,000 Restore Pantry Cabinets - Allowance 1 LS 2,500.00 2,500 New Blue Board Sheetrock & Plaster Finish - Allowance 2,050 SF 2.75 5,638 Fiberglass Insulation & Vapor Barrier 860 SF 0.90 774 Paint Plaster Finish Walls 2,050 SF 0.50 1,025 Save Samples Of Wall Paper For Possible Duplication - Allowance 1 LS 0.00 0 First Floor TOTAL 17,939 Second Floor Restore Finishes @ Wood Stairs - Allowance 1 LS 450.00 450 Remove Old Stair Railing 1 LS 50.00 50 Remove Wood Door Trim & Base - Allowance 1 LS 100.00 100 Remove Wall Coverings, Plaster, & Lath - Allowance 920 SF 1.25 1,150 Remove Ceiling Coverings, Plaster, & Lath - Allowance 280 SF 1.25 350 4" Rigid insulation @ Attic Floor - Allowance 210 SF 3.50 735 New Railing @ 2nd Floor Of Stairs - Allowance 1 LS 750.00 750 New Wood Door Trim & Base To Match Original - Allowance 1 LS 1,500.00 1,500 New Blue Board Sheetrock & Plaster Finish - Allowance 1,200 SF 2.75 3,300 Fiberglass Insulation & Vapor Barrier 670 SF 0.90 603 Paint Plaster Finish Walls 1,200 SF 0.50 600 Save Samples Of Wall Paper For Possible Duplication - Allowance 1 LS 0.00 0 Second Floor TOTAL 9,588 Page 3 JOHN MCDONALD HOUSE ACME CITY OFOTSEGO i_(1CT MAN1A(_G11AFN1T Otsego, Minnesota AL FCT111A,&TIAIr PRE -DESIGN REPORT OF PROBABLE CONSTRUCTION COSTS 5 SEPTEMBER 2008 DRAFT UNI I 1 V IAL )ESCRIPTION QUANTITY COST AMOUNT HVAC Remove Gas Wall Heater 1 EA 100.00 100 Kitchen Cook Stove -Allowance 1 LS 0.00 0 Parlor Stove - Allowance 1 LS 0.00 0 High Efficiency Forced Air Gas Furnace - Allowance 1 LS 3,500.00 3,500 Air Conditioning Unit - Allowance 1 LS 2,500.00 2,500 Ductwork -Allowance 1,080 SF 3.00 3,240 Grilles, Dampers, & Diffusers -Allowance 1,080 SF 1.00 1,080 HVAC TOTAL 10,420 Electrical Remove Existing Wiring, Outlets, & Fixtures - Allowance 1 LS 500.00 500 New Meter Box & Load Center Service Panel - Allowance 1 LS 3,000.00 3,000 Basic Materials - Cabling & Boxes - Allowance 1,080 SF 1.50 1,620 Devices - Allowance 1,080 SF 0.75 810 Lighting -Allowance 1,080 SF 3.50 3,780 Electrical TOTAL 9,710 Plumbing Remove DWV & Water Piping To Bathroom & Kitchen - Allowance 1 LS 500.00 500 Water & Sewer Service to House - By Owner 1 LS 0.00 0 Water Meter - By Owner 1 LS 0.00 0 Water Closet In Basement Toilet 1 EA 650.00 650 Wall Hung Lavatory In Basement Toilet 1 EA 375.00 375 Floor Drain 2 EA 125.00 250 DWV & Water Piping Per Fixture Avg. - Allowance 2 EA 800.00 1,600 Plumbing TOTAL 3,375 Page 4 JOHN MCDONALD HOUSE ACME CITY OFOTSEGO f`_ncT Mnn1nr-1:nAr-:A1T Otsego, Minnesota A! FQTINAATIAIl: PRE -DESIGN REPORT OF PROBABLE CONSTRUCTION COSTS 5 SEPTEMBER 2008 DRAFT fESCRIPTION QUANTITY COST AMOUNT' Life Safety Residential Type Fire & Smoke Alarm & Security System ADT Type With Monitoring Service - Allowance Emergency Lighting - Allowance Life Safety TOTAL Accessibility Option C 36" Wide Door Included In Building Exterior Section Earthen Access Ramp Included In Building Foundation Section As Part Of The Site Grading & Seeding Accessibility TOTAL SUBTOTAL ANTICIPATED CONSTRUCTION COSTS Contractor Mark-ups Sub Total Construction Costs DESIGN & CONSTRUCTION CONTINGENCY -15% 1 LS 2,500.00 2,500 1 LS 1,000.00 1,000 3,500 1 LS 0.00 0 1 LS 0.00 0 ***TOTAL ANTICIPATED CONSTRUCTION COSTS*** .7 179,625 26,944 206,568 30,990 237,558 Page 5 JOHN MCDONAL D HOUSE ACnAE CITY OFOTSEGO f'_nQT MAAIA(_GKAGAIT Otsego, Minnesota AL IF4ZT1KAATIAIl= PRE -DESIGN REPORT OF PROBABLE CONSTRUCTION COSTS 5 SEPTEMBER 2008 DRAFT �ESCRIPTION QUANTITY COSTAMOUNT NOTES & ASSUMPTIONS Information was provided by the architect over the phone and a written description of the intended scope of work for each portion of work. Actual field conditions are not known at this time. All anticipated costs are in today's dollars and do not include provisions for future cost escalation in material and labor costs. All costs are based on anticipated worst case conditions. Actual conditions may vary from those anticipated, affecting final construction costs. It is assumed the existing porch room entry was built all new from the footings on up and will be completely removed and a new porch to match the original historic porch will be built. It is assumed the saving of wall paper samples will be done prior to the start of any other work on the house and no allow. has been set up for this work. Perhaps someone at the MN Historical Society (MHS) could help with this. It is assumed there may be some dry rot in the walls, particularly in the bathroom area. These wood have to be fixed c replaced prior to the moving of the house. It is assumed the plaster is or will be in very poor condition after the moving of the house. And with the removal of existing electrical and the installtion of ductwork in the walls, it is anticipated most of it would need to be removed. It would be replaced with blueboard drywall with thin coat plaster over it. It is assumed exterior wall insulation with a vapor barrier would be installed prior to the installation of the blueboard. It is assumed ductwork and electrical wiring & boxes would be installed prior to the installation of the blueboard. It is assumed the existing knotty pine would remain as is in the attic space and 4" of rigid insulation will be put on the attic floor for energy efficiency. 8" of fiberglass insulation could be put in the kitchen ceiling prior to the installation of the blueboard and plaster on the ceiling as an alternative. It is assumed a cistern may be added at a future time and no costs have been included at this time. It is assumed the kitchen cook stove and the parlor stove would be provided by the owner along with any other historical furnishings in the house. The fire alarm and security systems would probably be most economical if provided by a company like ADT or some other similar company. This estimate is intended to be used as a tool for decision making and managing construction costs during the design phase of the project. It is prepared using industry contacts, experience, and the best judgment of a professional consultant. This estimate is intended to reflect an amount close to what would be the low bid of the project with respect to the current design and level of documentation with consideration given to the current market conditions. ACME has no control over market conditions, wage rates, or any contractor's method of determining prices or quantities. Therefore, ACME cannot and does not guarantee this estimate will not vary from the actual bid. Page 6 August 28, 2008 HISTORIC AND EXISTING CONDITION PHOTOGRAHS John McDonald House County Highway 39 Otsego, Minnesota Photo 1 -Historic View from Southwest Photo 2 -Historic View from Nouthwest John McDonald House CPAi Photo 3 -Floor Framing Photo 4 -Roof -Rafters Photo 5 -Shingles & Sheathing Photo 6 -Floor Hatch Opening John McDonald House CPAi. Photo 7- Enclosed Porch from Southwest Photo 8-hear/North Aaamon to ve Kemovea Photo 9 -Existing Bathroom Photo 10- Kitchen & Pantry Photo 11- Pantry Cabinets Photo 12 -Living Room & Ntairs John McDonald House ( Ai Photo 13 -Stair & Hall looking West Photo 14 -Hair & Bedroom looking South Photo I5 -Attic looking West Photo 16 -Location of Removed Chimney Photo 17 -Exterior from East Photo 18 -Exterior from South File: jmd-photos-082808 John McDonald House (" I' i 11 CLAYBAUGH PRESERVATION ARCHITECTURE INC 361 W. Government St • Taylors Falls, Minnesota 55084 CLIENT: CITY OF OTSEGO 8899 N.E. NAASHUA AVENUE OTSEGO, MN 55330 ATT: MIKE ROBERTSON mike@ci.otsego.mn.w NO.: TWO DATE: SEPT 9, 2008 NO.: 2008-04 NAME: JOHN MCDONALD HOUSE TOTAL PREVIOUSLY CURRENT SERVICES COMPENSATION BILLED AMOUNT DUE BUILDING DOCUMENTATION, EXISTING CONDITIOI REPORT, RECOMMENDATIONS, COST ESTIMATE 100% $8,620.00 $6,465.00 $2,155.00 SERVICES TOTAL: $8,620.00 $6,465.00 $2,155.00 REIMBURSABLE EXPENSES: PREVIOUSLY CURRENT BILLED AMOUNT DUE MILEAGE 125 mi. @ $.585 $63.13 $73.13 POSTAGE $3.36 $2.19 REIMBURSABLE EXPENSES TOTAL $75.32 TOTAL AMOUNT DUE: $2,230.32 Payment in full is due upon receipt of statement. Interest of .67% per month may be charged on all balances remaining unpaid 30 days from date of this statement. FILE: JMD-2 tel 651.206.0980 ITEM 11_2 Mike Robertson From: mikeleuer@gwestoffice.net Sent: Wednesday, September 17, 2008 8:38 AM To: Mike Robertson Subject: Fw: kadler property septic Original Message y ,.« _C-5 I k" To: Mike Robertson Sent: Wednesday, September 17, 2008 8:36 AM Subject: Fw: kadler property septic CSi41L 301 & Kctd e✓ /hvef ae- Mike Robertson and city council members As you know we are renting the property on kadler. The septic is non compliant with the ciy. The city ha s requested that we build a new mound or hook up to city sanitary. The problem is this is developmnt property wich will be developed hopefully in the next few years. Building a new mound or city sanitary at this point is unfeasable. We have arranged to have the systm pumped on an ongoing program so we can keep our renter and our options open. we are asking the city at this time to honor our request. Time requested 3 years. Mike ITEM 12-1 Sherrie Le Human Resource and Labor Relations Services, LLC Quality Service to Meet the Needs of Minnesota Communities Sherrie Le 974 Aspen Lane Lino Lakes, MN 55014 sherriele@yahoo.com www.sherrieleconsulting.vpweb.com September 16, 2008 Proposal for Professional Human Resource Services Mike Robertson City of Otsego 8899 Nashua Ave. NE Elk River, MN 55330 Dear Mr. Robertson: Thank you for considering my firm for your human resource needs. I appreciate having the opportunity to submit this proposal and look forward to the opportunity to assist the City of Otsego. Sherrie Le Human Resource & Labor Relations' Services, LLC agrees to provide human resource services as outlined for an hourly rate of $100 per hour plus expenses, not to exceed $2,500. The initial project, as I understand it, involves an audit of the City's personnel files and a review of the City's hiring process as it pertains to background investigations. The initial project is estimated to take approximately 15-25 hours of staff time. The proposal can be modified at your request. Mileage will be charged for travel to and from Otsego. Travel time will be billed at 1/2 the regular rate. Mileage will be billed at the IRS -approved rate. I understand future projects may include job evaluation of the City's positions and ongoing advice on human resource questions as they arise. These latter projects are not included in the estimate below or the cap of $2,500. Additional items will be billed at the normal hourly rate. The City will be billed for work performed and expenses incurred on a monthly basis. Upon approval by the City Council, the initial project could begin October 1. Sincerely, Sherrie Le President and Chief Executive Officer Sherrie Le HR & LR Services, LLC If you have any questions or desire changes to this proposal, please feel free to contact me at (651) 770-7216 or e-mail me at: sherriele@yahoo.com. I would be more than happy to discuss any aspect of the project with you. If you decide to accept my proposal, please print two copies of this proposal, sign both and return them to me for my signature. The terms contained herein for services described in this proposal are accepted and the above constitutes a contract between Sherrie Le Human Resource & Labor Relation's Services, LLC and the City of Otsego. Sherrie L. Le Sherrie Le President City of Otsego By Mayor And City Administrator