11-10-08 CCOTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
NOVEMBER 10, 2008
6:30 PM
1 Mayor Jessica Stockamp will call the meeting to order.
Mayor Stockamp called the meeting to order at 6:30 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Tom Darkenwald,
Mark Thorsted and Dan Scharber.
Staff: Mike Robertson, City Administrator; Judy Hudson, City Clerk/Zoning Administrator;
Andrew MacArthur, City Attorney; Dan Licht, City Planner; Ron Wagner, City Engineer; Gary
Groen, Finance Director; Brad Belair, Public Works Supervisor and Tim Rochel, Building Official.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
2. Consider agenda approval.
City Engineer Ron Wagner requested to remove items 9.1 and 9.2 and add item 9.3 Stripping
and signage on CSAH 42 and 39. CM Darkenwald requested to add under 11.2 Letters of Credit.
Administrator Robertson requested to add under 12.2 I-94 Chamber Publication.
CM Heidner motioned to adopt the agenda as amended. Seconded by CM Scharber.
All in favor. Motion carried.
3. Consider the following minutes.
3.1. October 27, 2008 City Council Workshop Minutes.
CM Darkenwald requested to add Sheriff Miller stated that other cities envy Otsego's low crime
rate.
CM Heidner motioned adoption. Seconded by CM Scharber. All in favor. Motion
carried.
3.2. October 27, 2008 City Council Minutes.
CM Heidner motioned adoption of minutes as written. Seconded by CM Scharber.
All in favor. Motion carried.
3.3. October 29, 2008 Otsego Creek Authority Minutes.
CM Thorsted motioned adoption of minutes as written. Seconded by Mayor
Stockamp. All in favor. Motion carried.
4. Oben Forum: (5 minute limit
4A. Special Presentation: Recognition of Boy Scouts who assisted with the Pumpkin
Patch Event.
Mayor and Council presented Certificates to the Boy Scouts for their work with Otsego Pumpkin
Patch.
Ken Nathe requested lowering the water and sewer assessment for his vacant lots on
Quantrelle Avenue. He feels that he has poor visibility from Highway101, no commercial
growth in his area and therefore no one would buy his lots. He would prefer buying a new sign
rather than paying an assessment. He requested a 10 year assessment rather than 5 years.
Mr. MacArthur said the reason staff met with Nathe's is because on 11-24-08 the Public Hearing
will be held and we wanted to resolve this matter prior the Public Hearing. The proposed
assessment agreement stated a 5 year assessment which wouldn't begin until 2010. They do
have the option of selling their property for commercial.
City Council Meeting November 10, 2008. Page 2.
CM Darkenwald motioned for language in agreement to change to 7 year
assessment, which is standard for commercial property or unless it is developed or
sold with assessments to begin in 2010. Seconded by Mayor Stockamp. All in favor.
Motion carried.
John Gerry, MN Native Landscape, regarding assessment on 77th Street, requested a 10 year
assessment
CM Scharber motioned to adopt Resolution 2008-69 for period of 10 years as that
has been the standard for streets with a rate of interest at 6%. Seconded by CM
Heidner. All in favor. Motion carried.
5. Consent Agenda. (Non -controversial items).
5.1. Approve Claims List.
5.2. Approve Pay Estimate #2 for Quaday Ave Liftstation Improvement Project to RL
Larson in the amount of $44,203.98.
5.3. Approve Pay Estimate #1 for Water Tower #3 SCADA Imp. to Automatic Systems
in the amount of $39,678.65.
5.4. Approve Pay Estimate #1 for Pressure Control Station SCADA Imp. to Automatic
Systems in the amount of $15,040.80.
5.5. Approve Pay Estimate #8 for Well #8, Raw Water Line, and Pump House #2
Imp. to Rice Lake Const. in the amount of $96,614.05.
5.6. Approve Final Pay Estimate (#5) for CSAH#42 Traffic Signals Imp. to Killmer
Electric in the amount of $18,632.26.
5.7. Approve Final Pay Request C#1) for 9051 Kaeding Ave grading to A+ Outdoor
Services in the amount of $975.00 to be billed to property owner.
5.8. Approve First Lab Service Agreement.
CM Scharber motioned adoption. Seconded by CM Darkenwald. All in favor. Motion
carried.
6. Unfinished Business.
6.1. Septic Issue at Kadler.
Administrator Robertson reported that we have not met with Mike Leuer since the last City
Council meeting and staff is trying to get an inspection done. Staff will continue the process.
7. Public Works.
No items.
8. Dan Licht, Citv Planner.
8.1. Kaeding Wayrhe uest to make street public.
Dan Licht went over his November 4, 2008 Memorandum regarding this issue.
CM Darkenwald motioned that based on the reasons outlined in the staff memo not
to accept Kaeding Way as a public street. Seconded by CM Scharber. All in favor.
Motion carried.
9. Ron Wagner, City Engineer.
City Council Meeting November 10, 2008. Page 3.
9.1. Consider Final Pay Estimate (#4) and Change Order #4 to Knife River for 70"' St
(CSAH 19 to MacIver Ave). REMOVED FROM THE AGENDA
9.2. East WWTF conduit & electrical repair. REMOVED FROM THE AGENDA
9.3. Stripping and signage on CSAH 42 and 39.
Ron Wagner reviewed what he proposes for improvement to the turn lanes at CSAH 42 & 39.
Wright County supports the recommendation and adding signage to help show which lane will
get you to 101. But, the stripping trucks are put away for the winter and the work will have to
be done spring of 2009.
10. Andrew MacArthur. Citv Attornev.
10.1. Consider revised Personnel Policv.
Andy and Mike reviewed.
CM Scharber motioned to adopt the City of Otsego Drug-free Workplace Policy.
Seconded by CM Darkenwald. All in favor. Motion carried.
11. Council Items.
11.1. Consider 2009 Fire Assessments.
Gary Groen presented.
CM Scharber motioned for all parcels to be charged $75.50 rather than four different
amounts. Seconded by CM Darkenwald. All in favor. Motion carried.
11.2. Letter of Credit.
CM Darkenwald asked what the city does if a bank that holds a developer's Letter of Credit goes
bankrupt. City Attorney Andy MacArthur has 3 Letter of Credits in three different communities,
but none in Otsego, that he is trying to collect on when the banks are no longer in existence.
Andy said future Developers Agreement language must be changed and hopefully the League
can come up with a list of approved banks.
12. Mike Robertson, City Administrator.
12.1. Review Personnel RFP.
Mike Robertson reviewed. Gary Groen said Sherrie Lee has already done a lot of good work and
he requested more time for her. Council said they want to interview for personnel services, but
staff can keep working with Sherrie Le on current tasks. Mike will send the RFP to some
companies plus advertise in the League news. Council set 12-17-08 at 513M for interviews.
12.2. I-94 Chamber Publication.
Mike Robertson passed out information on the Chamber's desire to get a third lane on I-94 out
to Monticello.
13. Judy Hudson, City Clerk.
13.1. Resolution 08-68 canvass results of the City Election
CM Heidner motioned to adopt Resolution 08-68. Seconded by CM Darkenwald. All
in favor. Motion carried.
14. Adjourn by 10 PM.
CM Thorsted will be gone 11-19 to 11-30.
City Council Meeting November 10, 2008. Page 4.
CM Scharber motioned to adjourn. Seconded by CM Darkenwald. All in favor. Motion
carried. Adjourned at 8:48 PM.
Mayor Jessica Stockamp
ATTEST:
Judy Hudson, City Clerk/Zoning Admin.
Written by: Tam! Loff, Deputy Clerk