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11-10-08CLAIMS LIST CITY COUNCIL MEETING NOVEMBER 10, 2008 TO: Judy Hudson ITEM 5-1 Attached is the Claims List for the City Council. For more details, please refer to the check detail registers. CLAIMS REGISTER 10-30-2008 $ 230,370.28 11-05-2008 $ 2,551,894.70 PAYROLL 11-05-2008 $ 36,809.60 ELECTRONIC PYMTS: Qwest $ Centerpoint Energy $ Dept. of Revenue -Fuel Tax $ Dept. of Revenue -Sales Tax $ Elk River Utilities $ Wright -Hennepin $ Delta Dental $ Total $ GRAND TOTAL $ 2,819,074.58 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper CITY OF OTSEGO 11/05/08 3:01 PM Page 1 *Check Summary Register© NOVEMBER 2008 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 046395 WRIGHT COUNTY RECORDER 11/4/2008 $46.00 BEEBE - 2ND DRWY CUP Paid Chk# 046396 WRIGHT COUNTY RECORDER 11/4/2008 $46.00 FEEHAN - 2ND DRWY ADMIN PERMIT Paid Chk# 046397 WRIGHT COUNTY RECORDER 11/4/2008 $46.00 BECKER - LOT LINE ADJ ADMIN PE Paid Chk# 046398 A-1 OUTDOOR POWER, INC. 11/5/2008 $1,113.84 CONCRETE SAW & BLADE Paid Chk# 046399 ALLIANCE BENEFIT GROUP 11/5/2008 $491.38 PPE 11/1/08 CH DTD 11/5/08 Paid Chk# 046400 ARROW TERMINAL LLC 11/5/2008 $71.88 LIGHT, WORK LAMP Paid Chk# 046401 BOBS PRODUCE 11/5/2008 $153.52 BAKERY GOODS - GEN'L ELECTION Paid Chk# 046402 BOYER TRUCKS 11/5/2008 $403.84 INPUT SHAFT Paid Chk# 046403 BUSINESS FORMS AND ACCOU 11/5/2008 $147.74 A/P LASER CHECKS Paid Chk# 046404 CATCO 11/5/2008 $38.15 REPAIR SUPPLIES Paid Chk# 046405 CHARTER COMMUNICATIONS 11/5/2008 $118.56 MONTHLY SERVICE Paid Chk# 046406 CITY OF MONTICELLO 11/5/2008 $5,801.88 SEPT ANIMAL CONTROL Paid Chk# 046407 DJ'S TOTAL HOME CENTER 11/5/2008 $184.02 SAWZAL BLADES Paid Chk# 046408 ECM PUBLISHERS INC 11/5/2008 $547.50 LEGAL - ELECTION Paid Chk# 046409 EDINA REALTY TITLE 11/5/2008 $138.63 W/S REFUND - 6329 MARSHALL Paid Chk# 046410 EULLS MANUFACTURING CO IN 11/5/2008 $89.46 CULVERT/CURB REPAIR ON ODEAN Paid Chk# 046411 FINKEN'S WATER CARE 1115/2008 $25.26 BOTTLED WATER Paid Chk# 046412 FIRST AMERICAN TITLE 11/5/2008 $706.74 W/S REFUND - 6643 MASON Paid Chk# 046413 GRAND RENTAL STATION 11/5/2008 $231.00 LIGHT TOWER RENTALS Paid Chk#. 046414 HAKANSON ANDERSON ASSOC 11/5/2008 $72,488.11 QUANTRELLE AVE/88TH ST Paid Chk# 046415 HOGLUND BUS CO INC 11/5/2008 $138.18 BELT, TENSION ROD Paid Chk# 046416 ICMA RETIREMENT TRUST 11/5/2008 $573.22 PLAN #304185 Daid Chk# 046417 J & B EQUIPMENT COMPANY, IN 11/5/2008 $379.00 ANNUAL CRANE INSPECTION Paid Chk# 046418 KEY LAND HOMES 11/5/2008 $1,000.00 11400 75TH - LNDSCP ESC REFUND Paid Chk# 046419 LEAGUE OF MN CITIES INS TRU 11/5/2008 $113,468.00 CITY INS - OML 5145 - 9/25/08 Paid Chk# 046420 LONG & SONS 11/5/2008 $1,297.35 CITY HALL OCT CLEANING Paid Chk# 046421 MARTIES FARM SERVICE INC 11/5/2008 $190.14 WINTER WHEAT/STRAW ROLLS Paid Chk# 046422 MARTIN BENEFIT ADMINISTRAT 11/5/2008 $52.50 NOVEMBER FEE - FLEX Paid Chk# 046423 MENARDS 11/5/2008 $210.20 PARK SUPPLIES Paid Chk# 046424 METRO WEST INSPECTION SVC 11/5/2008 $4,702.50 BLDG INSP SVCS 8/4/08 - 10/3/0 Paid Chk# 046425 MN ABSTRACT & TITLE CO. 11/5/2008 $171.60 W/S REFUND - 6443 MARSHALL Paid Chk# 046426 MN MUNICIPAL UTILITIES ASSO 11/5/2008 $20.00 RED FLAG RULE MEETING Paid Chk# 046427 NAPA OF ELK RIVER INC 11/5/2008 $185.81 V -BELT Paid Chk# 046428 NORTHLAND TRUST SERVICES, 11/5/2008 $1,470,040.01 PUB FAC LEASE BOND SERIES 2007 Paid Chk# 046429 NOVAK-FLECK INC 11/5/2008 $2,000.00 11594 79TH - LNDSCP ESC REFUND Paid Chk# 046430 OFFICEMAX 11/5/2008 $583.35 BLDG OFFICE SUPPLIES Paid Chk# 046431 OMANN BROTHERS INC. 11/5/2008 $203.98 A.C. FINES MIX Paid Chk# 046432 PALMER HOMES NORTH, INC. 11/5/2008 $1,000.00 7327 LANDER - LNDSCP ESC REFUN Paid Chk# 046433 PUBLIC EMPLOYEES RETIREME 11/5/2008 $4,178.82 #677600 - PPE 11/5/08 Paid Chk# 046434 PURCHASE POWER 1115/2008 $818.99 POSTAGE Paid Chk# 046435 QWEST 11/5/2008 $145.26 PW PHONE SERVICE Paid Chk# 046436 RANDY'S SANITATION 1115/2008 $215.29 8899 NASHUA AVE Paid Chk# 046437 ROCKWOODS RESTAURANT 11/5/2008 $1,362.99 LUNCHES FOR GEN ELECTIONS Paid Chk# 046438 ROLFE BUILDERS, INC. 11/5/2008 $1,000.00 7632 PACKARD - LNDSCP ESC REFU Paid Chk# 046439 SHERRIE LE HUMAN RESOURC 11/5/2008 $594.78 HR REVIEW Paid Chk# 046440 SUPERIOR LAWN 11/5/2008 $4,072.11 CITY PROPERTY Paid Chk# 046441 TAMI LOFF 11/5/2008 $24.57 MILEAGE-ELEC SUPPLY PICK UP Paid Chk# 046442 TOSHIBA AMERICA BUSINESS S 11/5/2008 $55.29 PW TOSHIBA COPIER Paid Chk# 046443 US BANK 11/5/2008 $794,441.25 GEN OBL BOND SERIES 2004 Paid Chk# 046444 WRIGHT COUNTY AUDITOR -TRE 11/5/2008 $65,880.00 NOV SHERIFF PATROL Total Checks $2,551,894.70 CITY OF OTSEGO 11/05/08 3:03 PM Page 1 *Check Detail Register© NOVEMBER 2008 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 046395 11/4/2008 WRIGHT COUNTY RECORDER E 101-41400-340 Recording Fees $46.00 BEEBE - 2ND DRWY CUP Total WRIGHT COUNTY RECORDER $46.00 Paid Chk# 046396 11/4/2008 WRIGHT COUNTY RECORDER E 101-41400-340 Recording Fees $46.00 FEEHAN - 2ND DRWY ADMIN PERMIT Total WRIGHT COUNTY RECORDER $46.00 Paid Chk# 046397 11/4/2008 WRIGHT COUNTY RECORDER E 101-41400-340 Recording Fees $46.00 BECKER - LOT LINE ADJ ADMIN PE Total WRIGHT COUNTY RECORDER $46.00 Paid Chk# 046398 11/5/2008 A-1 OUTDOOR POWER, INC. E 10143100-240 Small Tools/Equipment $1,113.84 210515. CONCRETE SAW & BLADE Total A-1 OUTDOOR POWER, INC. $1,113.84 Paid Chk# 046399 11/5/2008 ALLIANCE BENEFIT GROUP G 101-21706 Hospitalization/Medical Ins $491.38 PPE 11/1/08 CH DTD 11/5/08 Total ALLIANCE BENEFIT GROUP $491.38 Paid Chk# 046400 11/5/2008 ARROW TERMINAL LLC E 101-43100-240 Small Tools/Equipment $71.88 57637 -IN LIGHT, WORK LAMP Total ARROW TERMINAL LLC $71.88 Paid Chk# 046401 11/5/2008 BOBS PRODUCE E 101-41410-205 Election Supplies $28.72 BAKERY GOODS - PRIMARY ELECTIO E 101-41410-205 Election Supplies $124.80 25825 BAKERY GOODS - GEN'L ELECTION Total BOBS PRODUCE $153.52 Paid Chk# 046402 11/5/2008 BOYER TRUCKS E101-43100-220 Repair/Maint Supply (GENERAL) $1,620.61 68771R SLACK ADJ, SHOE, CORE CHG E101-43100-220 Repair/Maint Supply (GENERAL) $23.61 68965R INPUT SHAFT E101-43100-220 Repair/Maint Supply (GENERAL) ($1,065.00) 69085R CORE CHARGE - RETURN E101-43100-220 Repair/Maint Supply (GENERAL) ($175.38) CM68771 R SLACK ADJ Total BOYER TRUCKS $403.84 Paid Chk# 046403 11/5/2008 BUSINESS FORMS AND ACCOUNTING E101-41600-201 Office Supplies and Expenses $147.74 39837 A/P LASER CHECKS Total BUSINESS FORMS AND ACCOUNTING $147.74 Paid Chk# 046404 11/5/2008 CATCO E101-43100-220 Repair/Maint Supply (GENERAL) E101-43100-220 Repair/Maint Supply (GENERAL) E101-43100-220 Repair/Maint Supply (GENERAL) E101-43100-220 Repair/Maint Supply (GENERAL) E 101-43100-220 Repair/Maint Supply (GENERAL) Total CATCO ($72.42) 11-56335 CORE CHARGE - RETURNED $41.96 11-58218 REPAIR SUPPLIES $23.59 11-58820 REPAIR SUPPLIES $37.98 11-59001 REPAIR SUPPLIES $7.04 1-53950 REPAIR SUPPLIES Paid Chk# 046405 11/5/2008 CHARTER COMMUNICATIONS $38.15 E 101-41400-390 Contracted Services $118.56 MONTHLY SERVICE Total CHARTER COMMUNICATIONS $118.56 Paid Chk# 046406 11/5/2008 CITY OF MONTICELLO E 101-42710-390 Contracted Services $268.38 10973 SEPT ANIMAL CONTROL E 213-42200-390 Contracted Services $5,533.50 10973 4TH QTR FIRE CONTRACT Total CITY OF MONTICELLO $5,801.88 CITY OF OTSEGO 11/05/08 3:03 PM Page 2 *Check Detail Register© NOVEMBER 2008 Check Amt Invoice Comment Paid Chk# 046407 11/5%2008 DJ'S TOTAL HOME CENTER E 101-45200-210 Operating Supplies (GENERAL) $51.10 34499 SAWZAL BLADES E 101-41410-205 Election Supplies $17.02 34529 SILI CAULK E 101-43100-392 Culverts $51.03 34624 CONCRETE FOR ODEAN REPAIR E 101-43100-392 Culverts $45.71 34754 CULVERT REPAIR SUPPLIES E 101-41410-205 Election Supplies $19.16 34803 MECHANICS WIRE Total DJ'S TOTAL HOME CENTER $184.02 G 701-21855 FRIENDSHIP ADDITION Paid Chk# 046408 11/5/2008 ECM PUBLISHERS INC E 10141410-350 Print/Binding (GENERAL) E 10141410-350 Print/Binding (GENERAL) E 101-41400-350 Print/Binding (GENERAL) Total ECM PUBLISHERS INC Paid Chk# 046409 11/5/2008 EDtNA REALTY TITLE $190.00 281479 LEGAL - ELECTION $69.00 281480 LEGAL - ELEC PUBLIC TESTING $288.50 281481 LEGAL - ORDINANCE $547.50 R 601-37150 WATER SALES $138.63 W/S REFUND - 6329 MARSHALL Total EDINA REALTY TITLE $138.63 Paid Chk# 046410 11/5/2008 EULLS MANUFACTURING CO INC E 101-43100-392 Culverts $89.46 82688 CULVERT/CURB REPAIR ON ODEAN Total EULLS MANUFACTURING CO INC $89.46 Paid Chk# 046411 11/5/2008 FINKEN'S WATER CARE E 101-41940-390 Contracted Services Total FINKEN'S WATER CARE Paid Chk# 046412 11/5/2008 FIRST AMERICAN TITLE $25.26 BOTTLED WATER $25.26 R 601-37150 WATER SALES $706.74 W/S REFUND - 6643 MASON Total FIRST AMERICAN TITLE $706.74 Paid Chk# 046413 11/5/2008 GRAND RENTAL STATION E 101-41410-205 Election Supplies $231.00 162225 LIGHT TOWER RENTALS Total GRAND RENTAL STATION $231.00 Paid Chk# 046414 11/5/2008 HAKANSON ANDERSON ASSOC INC G 701-22315 RIVERWOOD NATIONAL E 444-49400-302 Engineering Fees E 444-49400-302 Engineering Fees E 444-49400-302 Engineering Fees G 701-22408 Prairie Creek 6th G 701-22432 OTSEGO PRESERVE III G 701-22434 Crimson Ponds West G 701-22394 DUERR PROP G 701-22431 PLEASANT CRK 4TH G 701-22366 MARTIN FARMS G 701-21872 TARGET STORE G 701-22361 SUN RAY FARMS G 701-22397 SUNRAY FARMS 2ND G 701-22353 PLFRM ORRIN THOMP G 701-22422 ROTTLUND HOMES G 701-21855 FRIENDSHIP ADDITION G 701-21870 DARA GLEN ADDN - SHAMROCK D G 701-21851 RIVERPOINTE 4TH G 701-22387 ARBOR PLACE PPREZONE G 701-22409 PLEASANT CRK 3RD G 701-22465 GREAT RIVER CTR G 701-22369 DR H ZIMMER PROP G 701-22445 RIVER PLACE II $4,227.06 24145 RIVERWOOD NATIONAL $2,759.27 24147 TRUNK WTR LINE (WT 3 TO PH 2) $4,126.46 24148 WELL #8 & WELL #9 & WTRMN $1,872.72 24149 WT #1 ALT VLV & BOOSTER PUMP $70.81 24176 PRAIRIE CREEK 6 $91.95 24177 OTSEGO PRESERVE 3 $220.00 24178 CRIMSON PONDS WEST $204.02 24179 DUERR CREEK $1,620.54 24180 PLEASANT CREEK 4 $4,665.22 24182 MARTIN FARMS $907.13 24183 TARGET STORE SITE $660.00 24185 SUNRAY FARMS $330.00 24187 SUNRAY FARMS 2 $925.45 24188 PLEASANT CREEK 2ND $42.52 24189 ROTTLUND/WILDFLOWER $127.56 24190 FRIENDSHIP $352.07 24191 DARA GLEN $55.17 24192 RIVERPOINTE 4 $110.00 24193 ARBOR PLACE $1,459.07 24194 PLEASANT CREEK 3 $1,351.30 24195 GREAT RIVER CENTRE $220.94 24196 ZIMMER FARMS $93.81 24197 RIVER PLACE 2 CITY OF OTSEGO 11/05/08 3:03 PM Page 3 *Check Detail Register© NOVEMBER 2008 Check Amt Invoice Comment G 701-22479 RIVERPLACE 3RD ADDITION $653.18 24200 RIVER PLACE 3 G 701-22426 FIN PLAT ARBOR CRK 3 $110.00 24201 ARBOR CREEK 3 G 701-22462 DUKE REALTY $110.34 24202 GATEWAY NORTH - DUKE G 701-22436 CRIMSON PONDS NORTH $18.39 24203 CRIMSON PONDS NORTH G 701-22349 ARBOR CREEK $75.63 24204 ARBOR CREEK E 601-49400-302 Engineering Fees $153.33 24205 SCADA IMPROVEMENT E 444-43256-302 Engineering Fees $1,837.76 24206 UPGRADE LS & SCADA FOR SE W/S E 203-45210-302 Engineering Fees $4,657.65 24208 OTSEGO ELEM BIKE TRAIL E 101-41560-302 Engineering Fees $1,426.45 24209 STAFF MEETINGS E 101-43100-438 Pavement Management $4,056.54 24210 2008 RD MAINT PROJ E 440-43100-302 Engineering Fees $1,070.28 24211 70TH ST SHAPING & PAVING E 495-43100-302 Engineering Fees $989.17 24212 QUANTRELLE AVE/88TH ST E 101-41560-302 Engineering Fees $496.00 24213 2008 MSAA E 403-43100-302 Engineering Fees $87.50 24214 70TH ST EXT - EAST SIDE OF MAC E 444-49400-302 Engineering Fees $2,864.29 24217 WATER TOWER #3 E 101-41560-302 Engineering Fees $1,153.30 24218 WETLANDS CONSERVATION ACT G 701-21888 CUMMINGS MOBILITY - IND PK 5TH $799.84 24219 CUMMINGS MOBILITY G 701-22393 REMINGTON COVES $7,309.26 24220 REMINGTON COVES G 701-21894 OTSEGO TIRE & AUTO/FRIENDSHI $183.73 24222 OTSEGO TIRE & AUTO G 701-21887 OTSEGO AUTOCARE $201.78 24222 OTSEGO AUTO CARE BLDG G 701-21892 JESUS CHRIST -LDS (CUP) $373.72 24222 CHURCH OF LDS G 701-21886 THE SHOPPES OF GRC - OUTLOT $1,953.67 24222 OTSEGO AUTO CARE LOT G 701-21889 FITNESS 101 $36.78 24222 FITNESS 101 E 250-42410-302 Engineering Fees $225.41 24224 PERMITS E 101-41560-302 Engineering Fees $887.40 24224 MISC ENG E 601-49400-302 Engineering Fees $1,235.72 24224 MISC W/S E 602-49450-302 Engineering Fees $2,073.17 24224 PAVING WEST WWTF & PH #2 E 602-49450-302 Engineering Fees $1,235.72 24224 MISC W/S E 414-43100-302 Engineering Fees $7,229.57 24225 QUANTRELLE AVE W/S E 485-43100-302 Engineering Fees $364.63 24226 CSAH 42 SIGNALS (85TH TO 87TH) E 101-41400-348 Maps $923.71 24227 GOPHER ONE CALL MAPS E 441-43100-302 Engineering Fees $212.44 24228 PUBLIC WORKS BLDG E 403-43100-302 Engineering Fees $453.30 24234 KADLER AVE @ 194 E 499-49400-302 Engineering Fees $535.38 24235 CITY WELL HEAD PROTECTION Total HAKANSON ANDERSON ASSOC INC $72,488.11 Paid Chk# 046415 11/5/2008 HOGLUND BUS CO INC E 101-43100-220 Repair/Maint Supply (GENERAL) $138.18 550138 BELT, TENSION ROD Total HOGLUND BUS CO INC $138.18 Paid Chk# 046416 11/5/2008 ICMA RETIREMENT TRUST E 101-41400-121 PERA $212.22 PLAN #304185 G 101-21705 Other Retirement $361.00 PLAN #304185 Total ICMA RETIREMENT TRUST $573.22 Paid Chk# 046417 11/5/2008 J & B EQUIPMENT COMPANY, INC. E 101-43100-390 Contracted Services $379.00 P65017 ANNUAL CRANE INSPECTION Total J & B EQUIPMENT COMPANY, INC. $379.00 Paid Chk# 046418 11/5/2008 KEY LAND HOMES E 702-41400-310 Miscellaneous $1,000.00 11400 75TH - LNDSCP ESC REFUND Total KEY LAND HOMES $1,000.00 Paid Chk# 046419 11/5/2008 LEAGUE OF MN CITIES INS TRUST E 101-41940-204 Insurance $3,575.00 29715 CITY INS - CMC 29963 - 9/25/08 E 601-49400-204 Insurance $6,624.00 29715 CITY INS - CMC 29963 - 9/25/08 E 101-41400-204 Insurance $30,171.00 29715 CITY INS - CMC 29963 - 9/25/08 E 250-42410-204 Insurance $392.00 29715 CITY INS - CMC 29963 - 9/25/08 CITY OF OTSEGO 11/05/08 3:03 PM Page 4 *Check Detail Register© NOVEMBER 2008 Total LEAGUE OF MN CITIES INS TRUST $113,468.00 Paid Chk# 046420 11/5/2008 LONG & SONS E 101-41940-389 Cleaning Services $772.13 08-311 CITY HALL OCT CLEANING E10141940-203 Other Supplies $120.52 08-311 CITY HALL CLEANING SUPPLIES E 101-43100-389 Cleaning Services $404.70 08-311 PW OCT CLEANING Total LONG & SONS $1,297.35 Paid Chk# 046421 11/5/2008 MARTIES FARM SERVICE INC E 101-45200-210 Operating Supplies (GENERAL) $190.14 171536 WINTER WHEAT/STRAW ROLLS Total MARTIES FARM SERVICE INC $190.14 Paid Chk# 046422 11/5/2008 MARTIN BENEFIT ADMINISTRATORS E 101-41400-390 Contracted Services $52.50 16159 NOVEMBER FEE - FLEX Total MARTIN BENEFIT ADMINISTRATORS $52.50 Paid Chk# 046423 11/5/2008 MENARDS E101-45200-210 Operating Supplies (GENERAL) $210.20 8678 PARK SUPPLIES Total MENARDS $210.20 Paid Chk# 046424 11/5/2008 METRO WEST INSPECTION SVC INC. E 250-42410-390 Contracted Services $4,702.50 BLDG INSP SVCS 8/4/08 -10/3/0 Total METRO WEST INSPECTION SVC INC. $4,702.50 Paid Chk# 046425 11/5/2008 MN ABSTRACT & TITLE CO. R 601-37150 WATER SALES $171.60 W/S REFUND - 6443 MARSHALL Total MN ABSTRACT & TITLE CO. $171.60 Paid Chk# 046426 11/5/2008 MN MUNICIPAL UTILITIES ASSOC E 101-41600-360 Education/Training/Conferences $20.00 32350 RED FLAG RULE MEETING Total MN MUNICIPAL UTILITIES ASSOC $20.00 Paid Chk# 046427 11/5/2008 NAPA OF ELK RIVER INC E 101-43100-220 Repair/Maint Supply (GENERAL) Check Amt Invoice Comment E 101-45200-204 Insurance $25,226.00 29715 CITY INS - CMC 29963 - 9/25/08 E 101-43100-204 Insurance $117.00 29715 CITY INS - CMC 29963 - 9/25/08 E 602-49450-204 Insurance $14,635.00 29715 CITY INS - CMC 29963 - 9/25/08 E 101-43100-204 Insurance $23,117.00 29715 CITY INS - CMC 29963 - 9/25/08 E 101-41400-204 Insurance $9,239.00 29716 CITY INS - MEL 6282 - 9/25/08 E 101-41400-204 Insurance $372.00 29717 CITY INS - OML 5145 - 9/25/08 Total LEAGUE OF MN CITIES INS TRUST $113,468.00 Paid Chk# 046420 11/5/2008 LONG & SONS E 101-41940-389 Cleaning Services $772.13 08-311 CITY HALL OCT CLEANING E10141940-203 Other Supplies $120.52 08-311 CITY HALL CLEANING SUPPLIES E 101-43100-389 Cleaning Services $404.70 08-311 PW OCT CLEANING Total LONG & SONS $1,297.35 Paid Chk# 046421 11/5/2008 MARTIES FARM SERVICE INC E 101-45200-210 Operating Supplies (GENERAL) $190.14 171536 WINTER WHEAT/STRAW ROLLS Total MARTIES FARM SERVICE INC $190.14 Paid Chk# 046422 11/5/2008 MARTIN BENEFIT ADMINISTRATORS E 101-41400-390 Contracted Services $52.50 16159 NOVEMBER FEE - FLEX Total MARTIN BENEFIT ADMINISTRATORS $52.50 Paid Chk# 046423 11/5/2008 MENARDS E101-45200-210 Operating Supplies (GENERAL) $210.20 8678 PARK SUPPLIES Total MENARDS $210.20 Paid Chk# 046424 11/5/2008 METRO WEST INSPECTION SVC INC. E 250-42410-390 Contracted Services $4,702.50 BLDG INSP SVCS 8/4/08 -10/3/0 Total METRO WEST INSPECTION SVC INC. $4,702.50 Paid Chk# 046425 11/5/2008 MN ABSTRACT & TITLE CO. R 601-37150 WATER SALES $171.60 W/S REFUND - 6443 MARSHALL Total MN ABSTRACT & TITLE CO. $171.60 Paid Chk# 046426 11/5/2008 MN MUNICIPAL UTILITIES ASSOC E 101-41600-360 Education/Training/Conferences $20.00 32350 RED FLAG RULE MEETING Total MN MUNICIPAL UTILITIES ASSOC $20.00 Paid Chk# 046427 11/5/2008 NAPA OF ELK RIVER INC E 101-43100-220 Repair/Maint Supply (GENERAL) $25.21 390103 V -BELT E 101-43100-220 Repair/Maint Supply (GENERAL) $22.49 390639 HOSE CLAMPS E 101-43100-220 Repair/Maint Supply (GENERAL) $7.34 390783 HOSE CLAMP E 101-43100-210 Operating Supplies (GENERAL) $21.82 390867 FILLER E 101-43100-210 Operating Supplies (GENERAL) $44.36 393625 BRUSH, TOWELS, WASHER FLUID E 101-43100-210 Operating Supplies (GENERAL) $31.40 393684 GEAR OIL E 101-43100-220 Repair/Maint Supply (GENERAL) $33.19 394581 HYD HOSE, HOSE FITTINGS $305,000.00 Total NAPA OF ELK RIVER INC $185.81 E 360-47000-602 Bond Interest Paid Chk# 046428 11/5/2008 NORTHLAND TRUST SERVICES, INC. E 385-47000-601 Debt Sry Bond Principal $95,000.00 EDA07S07A PUB FAC LEASE BOND SERIES 2007 E 385-47000-602 Bond Interest $70,381.25 EDAOTS07A PUB FAC LEASE BOND SERIES 2007 E 360-47000-602 Bond Interest $190,453.13 OTSE05A GEN OBL SWR BOND SERIES 2005A E 360-47000-601 Debt Sry Bond Principal $410,000.00 OTSE05A GEN OBL SWR BOND SERIES 2005A E 375-47000-601 Debt Sry Bond Principal $150,000.00 OTSE05B GEN OBL IMPR BOND SERIES 2005B E 375-47000-602 Bond Interest $57,621.88 OTSE05B GEN OBL IMPR BOND SERIES 2005B E 360-47000-601 Debt Sry Bond Principal $305,000.00 OTSG06A GEN OBL W/S BOND SERIES 2006A E 360-47000-602 Bond Interest $177,983.75 OTSG06A GEN OBL W/S BOND SERIES 2006A E 39547000-602 Bond Interest $13,600.00 OTSG07B GEN OBL IMPR BOND SERIES 2007B CITY OF OTSEGO 11/05/08 3:03 PM Page 5 *Check Detail Register© NOVEMBER 2008 Check Amt Invoice Comment Total NORTHLAND TRUST SERVICES, INC. $1,470,040.01 Paid Chk# 046429 11/5%2008 NOVAK-FLECK INC E 702-41400-310 Miscellaneous $1,000.00 11594 79TH - LNDSCP ESC REFUND E 702-41400-310 Miscellaneous $1,000.00 11612 79TH - LNDSCP ESC REFUND Total NOVAK-FLECK INC $2,000.00 Paid Chk# 046430 11/5/2008 OFFICEMAX E 250-42410-201 Office Supplies and Expenses $15.96 406928 INK CARTRIDGE - BLDG E 250-42410-201 Office Supplies and Expenses $134.18 790858 BLDG OFFICE SUPPLIES E 101-41410-205 Election Supplies $6.34 790858 ELECTION SUPPLIES E 101-41400-201 Office Supplies and Expenses $58.59 790858 OFFICE SUPPLIES E 101-41400-201 Office Supplies and Expenses $114.98 903481 OFFICE SUPPLIES E 101-41410-205 Election Supplies $26.08 903481 ELECTION SUPPLIES E 101-41410-205 Election Supplies $77.12 940703 ELECTION SUPPLIES E 101-41400-201 Office Supplies and Expenses $150.10 940703 OFFICE SUPPLIES Total OFFICEMAX $583.35 Paid Chk# 046431 11!5/2008 OMANN BROTHERS INC. E 101-43100-434 Blacktop Supplies $203.98 8184 A.C. FINES MIX Total OMANN BROTHERS INC. $203.98 Paid Chk# 046432 11/5/2008 PALMER HOMES NORTH, INC. E 702-41400-310 Miscellaneous $1,000.00 7327 LANDER - LNDSCP ESC REFUN Total PALMER HOMES NORTH, INC. $1,000.00 Paid Chk# 046433 11/5/2008 PUBLIC EMPLOYEES RETIREMENT FD E 250-42410-121 PERA $472.06 #677600 - PPE 11/5/08 E 601-49400-121 PERA $33.78 #677600 - PPE 11/5/08 E 101-43100-121 PERA $812.79 #677600 - PPE 11/5/08 E 602-49450-121 PERA $33.78 #677600 - PPE 11/5/08 G 101-21704 PERA $2,005.82 #677600 - PPE 11/5/08 E 101-41600-121 PERA $427.45 #677600 - PPE 11/5/08 E 101-41400-121 PERA $393.14 #677600 - PPE 11/5/08 Total PUBLIC EMPLOYEES RETIREMENT FD $4,178.82 Paid Chk# 046434 11/5/2008 PURCHASE POWER E 101-41400-206 Postage $818.99 POSTAGE Total PURCHASE POWER $818.99 Paid Chk# 046435 11/5/2008 QWEST E 101-43100-320 Telephone $145.26 PW PHONE SERVICE Total QWEST $145.26 Paid Chk# 046436 11/5/2008 RANDY'S SANITATION E 101-43100-325 Garbage Service $103.22 13400 90TH ST E 101-41940-325 Garbage Service $112.07 8899 NASHUA AVE Total RANDY'S SANITATION $215.29 Paid Chk# 046437 11/5/2008 ROCKWOODS RESTAURANT E 101-41410-205 Election Supplies $1,362.99 E03062 LUNCHES FOR GEN ELECTIONS Total ROCKWOODS RESTAURANT $1,362.99 Paid Chk# 046438 11/5/2008 ROLFE BUILDERS, INC. E 702-41400-310 Miscellaneous $1,000.00 7632 PACKARD - LNDSCP ESC REFU Total ROLFE BUILDERS, INC. $1,000.00 Paid Chk# 046439 11/5/2008 SHERRIE LE HUMAN RESOURCES E 101-41400-106 HR CONSULTING SERVICES $594.78 101828 HR REVIEW CITY OF OTSEGO 11/05/08 3:03 PM Page 6 *Check Detail Register© NOVEMBER 2008 Fund Summary 10100 Check Amt Invoice Comment Total SHERRIE LE HUMAN RESOURCES $594.78 213 Monticello Fire District $5,533.50 Paid Chk# 046440 11/5/2008 SUPERIOR LAWN $6,900.61 360 West W & S Debt Service Fund $1,696,733.13 G 250-12300 Special Assess Rec-Deferred $958.50 1644 RESIDENTIAL MOWING - TO BE ASS E 601-49400-390 Contracted Services $597.47 1644 W/S PROPERTY E 602-49450-390 Contracted Services $597.46 1644 W/S PROPERTY E 101-41940-390 Contracted Services $1,918.68_ 1644 CITY PROPERTY Total SUPERIOR LAWN $4,072.11 485 Street Impr. Fund - 2006 $364.63 Paid Chk# 046441 11/5/2008 TAMI LOFF $989.17 499 WELLHEAD PROTECTION PROJECT $535.38 E 101-41400-321 Mileage/Travel $24.57 602 SEWER FUND MILEAGE-ELEC SUPPLY PICK UP Total TAMI LOFF $24.57 702 BUILDERS ESCROW FUND $5,000.00 Paid Chk# 046442 11/5/2008 TOSHIBA AMERICA BUSINESS SOLUT E 101-43100-413 Office Equipment Rental $55.29 50688676 PW TOSHIBA COPIER Total TOSHIBA AMERICA BUSINESS SOLUT $55.29 Paid Chk# 046443 11/5/2008 US BANK E 365-47000-601 Debt Sry Bond Principal $160,000.00 GEN OBL BOND SERIES 2004 E 365-47000-602 Bond Interest $21,145.00 GEN OBL BOND SERIES 2004 E 360-47000-601 Debt Sry Bond Principal $440,000.00 GEN OBL W/S BOND SERIES 2003B E 360-47000-602 Bond Interest $173,296.25 GEN OBL W/S BOND SERIES 20036 Total US BANK $794,441.25 Oaid Chk# 046444 11/5/2008 WRIGHT COUNTY AUDITOR -TREASURE E 101-42100-390 Contracted Services $65,880.00 PATROL -08-1 NOV SHERIFF PATROL Total WRIGHT COUNTY AUDITOR -TREASURE $65,880.00 10100 BANK OF ELK RIVER $2,551,894.70 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $183,121.57 203 PARK DEVELOPMENT $4,657.65 213 Monticello Fire District $5,533.50 250 Comm. Dev. & Bldg Safety $6,900.61 360 West W & S Debt Service Fund $1,696,733.13 365 Quaday Debt Service -2004 Bond $181,145.00 375 WATERFRONT EAST & MISS. SHORES $207,621.88 385 2007 Public Facility Lease Rev $165,381.25 395 Quantrelle & 88th Street Debt $13,600.00 403 COLLECTOR RDS (FORMERLY MSA) $540.80 414 Revolving Capital Improvements $7,229.57 440 West Street Improvements $1,070.28 441 Otsego Municipal Building Fund $212.44 444 SE Utilities Project $13,460.50 485 Street Impr. Fund - 2006 $364.63 495 2007 Friendship &Quantrelle $989.17 499 WELLHEAD PROTECTION PROJECT $535.38 601 WATER FUND $9,661.27 602 SEWER FUND $18,575.13 701 DEVELOPMENT ESCROWS FUND $29,560.94 702 BUILDERS ESCROW FUND $5,000.00 $2,551,894.70 CITY OF OTSEGO 10/30/08 2:59 PM Page 1 *Check Summary Register© OCTOBER 2008 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 046392 PUBLIC EMPLOYEES RETIREME 10/27/2008 Paid Chk# 046393 OMANN BROTHERS INC. 10/29/2008 Paid Chk# 046394 WRIGHT COUNTY RECORDER 10/30/2008 Total Checks FILTER: None $3,824.35 #677600 - PPE 10/18/08 $226,499.93 2008 STREET MAINT PROJ $46.00 HUDSON - CUP/REZONING $230,370.28 CITY OF OTSEGO 10/30/08 3:00 PM Page 1 *Check Detail Register© OCTOBER 2008 Check Amt Invoice Comment 10100 BANK OF ELK RIVER 1111111 Paid Chk# 046392 a 10/27/2008 _ PUBLIC EMPL_OYEES RETIREMENT -FD ------- E 602-49450-121 PERA E 601-49400-121 PERA E 250-42410-121 PERA G 101-21704 PERA #677600 - PPE 10/18/08 E 101-43100-121 PERA E 101-41600-121 PERA E 101-41400-121 PERA Total PUBLIC EMPLOYEES RETIREMENT FD Paid Chk# 046393 10/29/2008 OMANN BROTHERS INC. $38.10 #677600 - PPE 10/18/08 $38.11 #677600 - PPE 10/18/08 $465.82 #677600 - PPE 10/18/08 $1,835.70 #677600 - PPE 10/18/08 $817.42 #677600 - PPE 10/18/08 $421.20 #677600 - PPE 10/18/08 $208.00 #677600 - PPE 10/18/08 $3,824.35 G 701-21895 MNL - 77TH ST IMPROVEMENT $55,435.70 PAY #1 2008 STREET MAINT PROJ G 701-21860 KADLER OVERLAY $16,230.02 PAY #1 2008 STREET MAINT PROJ E440-43100-530 Improvements Other Than Bldgs $64,304.95 PAY #1 2008 STREET MAINT PROJ E101-43100-438 Pavement Management $90,529.26 PAY #1 2008 STREET MAINT PROD Total OMANN BROTHERS INC. $226,499.93 Paid Chk# 046394 10/30/2008 WRIGHT COUNTY RECORDER E 101-41400-340 Recording Fees $46.00 HUDSON - CUP/REZONING Total WRIGHT COUNTY RECORDER $46.00 10100 BANK OF ELK RIVER $230,370.28 'und Summary 101 GENERAL FUND 250 Comm. Dev. & Bldg Safety 440 West Street Improvements 601 WATER FUND 602 SEWER FUND 701 DEVELOPMENT ESCROWS FUND 10100 BANK OF ELK RIVER $93,857.58 $465.82 $64,304.95 $38.11 $38.10 $71,665.72 $230,370.28 PAY ESTIMATE #2 CITY OF OTSEGO Quaday Avenue Lift Station No. 1 Phase •1 Improvements Improvement Project No. 06-06 Date: November 4, 2008 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: Quaday Avenue Lift Station No. 1 Phase 1 Improvements, Improvement Project No. 06-06 Contractor: R.L. Larson Excavating Contract Amount: $208,750.00 Award Date: May 27, 2008 Completion Date: September 5, 2008 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by R.L. Larson Excavating. Rid Cehadula "A" - Sifn Wndr ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 Mobilization 1 LS $16000.00 $ 16,000.00 1 $ 16000.00 2 Class 5 Aggregate Base - 100% Crushed Recycle 150 TON $30.00 $ 4,500.00 67 $ 2,010.00 3 Seed Mixture 260 50 LBS $20.00 $ 1,000.00 $ 3,500.00 4 Mulch Material Type I 1 TON $600.00 $ 600.00 Is 4,800.00 5 Fence Type Machine Sliced 300 LF $4.00 $ 1 200.00 $ 2,250.00 E67Sift Salva a and Reinstall Existin 8" Gate Valve 1 EA $800.00 $ 800.00 1 $ 800.00 7 Bollard 4 EA $200.00.$ 800.00 4 $ 800.00 Total Bid Schedule "A'. $ 24,900.00 $ 19.610.00. Rid Schaduia "R" - A-11 N A - ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 Core Into Existing Manhole 2 EA $800.00 $ 1,600.00 2 $ 1,600.00 2 Connect to Existing Sanitary Sewer Forcemain 3 EA $800.00 S 2,400.00 3 $ 2,400.00 3 4" Ductile Iron Pipe Class 52 - Drain Pie 35 LF $100.00 $ 3,500.00 35 $ 3,500.00 4 8" Ductile Iron Pipe Class 52 - Flanged Joint Pipe 60 LF $100.00 $ 6,000.00 48 $ 4,800.00 5 6" Ductile Iron Pipe Class 52 - Mechanical Joint Pie 25 LF $90.00 $ 2,250.00 25 $ 2,250.00 6 12" Ductile Iron Pipe Class 52 - Mechanical Joint Pipe 25 LF $110.00 $ 2,750.00 25 $ 2,750.00 7 Ductile Iron Fittings 1,000 LBS $1.50 $ 1,500.00 1027 $ 1,540.50 8 4" Plug Valve with Valve Box, Extension Stem and Gear Box 1 EA $1.000.00 $ 1,000.00 1 $ 1,000.00 9 8" Plug Valve with Valve Box, Extension Stem and Gear Box 1 EA $1,500.00 $ 1,500.00 1 $ 1,500.00 10 8" Plug Valve with Extension Stem 1 EA $1,600.00 $ 1,600.00 1 $ 1,600.00 11 8" Check Valve 1 EA $2,200.00 $ 2,200.00 1 $ 2,200.00 12 8" Flow Meter 1 EA $6.0D0.00 $ 6,000.00 1 $ 6,000.00 13 48" Diameter Sanitary Sewer Manhole (0'- 8' Depth) 2 EA $3,600.00 $ 7,200.00 2 $ 7,200.2L 14 48" Diameter Sanitary Sewer Manhole (Extra Depth) 8 LF $200.00 $ 1,600.00 6 $ 1,200.00 15 Sanitary Sewer Manhole Casting and Lid 3 EA $600.00 $ 1,800.00 4 $ 2,400.00 16 Install new pump, pump base, guide rails and associated appurtenances 1 LS $16,000.00 $ 16 000.00 0.75 $ 12 000.00 17 Forcemain Bypass - Includes: bypass pump and piping,installation/removal of same 1 LS $58,000.00 $ 58,000.00 0.5 $ 28 000.00 18 Construct Concrete Pad for Proposed Control Panel 1 LS $600.00 $ 600.00 1 $ 600.00 Total Bid Schedule "B" ot627pe PE- 1 $ 117,500.00 $ 85,540.50 PAY ESTIMATE #2 CITY OF OTSEGO Quaday Avenue Lift Station No. 1 Phase 1 Improvements Improvement Project No. 06-06 Rid Rchwduln "f•" _ Wa#nr...ei.. ITEM NO. I ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 Relocate Existing Hydrant 1 EA $5,000.00 $ 5,000.00 $ 2 6" Gate Valve with Valve Box 1 EA $850.00 $ 850.00 $ 3 Ductile Iron Fittings 125 LBS $4.00 $ 500.00 $ 1 oral esla scneoule "c" $ 6,350.00 $ Rid Schndul< "n" - =1—#A-1 ITEM 60,000.00 ESTIMATED S CONTRACT UNIT USED TO 117,500.00 NO. ITEM DESCRIPTION QUANTITY UNIT PRICE CONTRACT AMOUNT I DATE EXTENSION $ Electrical Work - Install (3) new VFDs, Control $ 44,203.98 1]Panel. PLC SCADA u rades, etc. 1 LS $60,OD0.00 $ 60,000.00 $ Bid Schedule "A" Bid Schedule "B" Bid Schedule "C' Bid Schedule "D" TOTAL Total Work Completed to Date LESS 5% RETAINAGE: LESS PAY ESTIMATE NO. 1 WE RECOMMEND PAYMENT OF i orai tsia Scneaule "D" $ 60,000.00 $ $ S 24,900.00 $ 117,500.00 $ 6,360.00 $ 60,000.00 APPROVALS: CONTRACTOR: R.L. LARSON EXCAVATING Certification by Contractor: I certify that all items and amounts are correct for the work completed to date. Signed: E+g r--_... — _ __........ Title: rx_C V /o Date I D ENGINEER: HAKANSON ANDERSON ASSOCIATES, INC. Certification by Engineer: XA "mmend payment for work and quantities as shown. Date / Zoe— OWNER: OWNER: CITY OF OTSEGO Signed: Title: Date ot627pe PE -2 $ $ $ 19,610.00 83,540.50 $ - $ 103,150.50 $ 103,150.50 $ 6,157.53 $ 53,789.00 $ 44,203.98 ITEM NO. PAY ESTIMATE #1 ESTIMATED QUANTITY CITY OF OTSEGO CONTRACT UNIT PRICE Water Tower No. 3 SCADA Improvements USED TO DATE Improvement Project'No. 08-09 Date: November 4, 2008 Furnish and Install a SCADA panel Including a Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 programmable logic controller, radio and RE: Water Tower No. 3 SCADA Improvements Contractor. Automatic Systems Co. Contract Amount: $41,767.00 Award Date: May 12, 2008 antenna, pressure transducer and other Completion Date: August 8, 2008 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by Automatic Systems Co.. 911.4 C.d,-A..h- -A" ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION Furnish and Install a SCADA panel Including a programmable logic controller, radio and antenna, pressure transducer and other components at water Tower h13. Modify existing master SCADA panel software and computer screens to allow remote monitoring of water level 1I at Water Tower #3. I1 LS $26,767.001 $ 26 767.00 1 26,767.00 Furnish and instal environmental enclosure 1 2 Qncluding foundation at Water Tower No. 3 1 LS $16,000.001 S _15,000.00 1 1 E 15 000.00 wa, wo acneaum --q- _ $ 41,767.00 $ 41.767.00 Bid Schedule "A" Water Tower No. 3 SCADA Improvements $ 41,767.00 $ 41,767.00 TOTAL $ 41,767.00 Total Work Completed to Date $ 41.767.00 LESS 5% RETAINAGE: $ 2,088.35 WE RECOMMEND PAYMENT OF: $ 39,678.65 APPROVALS: CONTRACTOR: AUTOMATIC SYSTEMS CO. Certification I yt r tractor. I cer t t all items and amounts are correct for the work completed to date. TiUeZ?Qi�4lvh� Data tit O� ENGINEER: HAKANSON ANDERSON ASSOCIATES, INC. Certification by Engineer. We Wcom4d payment for work and quantities as shown. OWNER: CITY OF OTSEGO Signed: Title: Date o1637w13-PE PE -1 PAY ESTIMATE #1 CITY OF OTSEGO Pressure Control Station No. 1 SCADA Improvements Improvement Project No. 08-10 Date: November 4, 2008 Honorable Mayor & City Council City of Otsego 8888 Nashua Avenue NE Otsego, MN 55330 RE: Pressure Control Station No. 1 SCADA Improvements Contractor. Automatic Systems Co. Contract Amount: $16,712.00 Award Date: May 12, 2008 Completion Date: August 8, 2008 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by Automatic Systems Co. Full s�u..a,d. "e" ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION Furnish and install! a SCADA panel hnduding a programmable logic coMro6er, radio and antenna and other components at pressure control station #1. Modify epsdng master SCADA pend software and computer screens to allow remote monitoring and control t 1 of pressure control station #1. 1 LS $16,712.001$ 16 712.00 1 $ 16 71200 $ 16,712.00 Bid Schedule "A" Pressure Control Station No. 1 SCADA Improvements $ 16,712.00 TOTAL Total Work Completed to Date LESS 10% RETAINAGE: WE RECOMMEND PAYMENT OF: APPROVALS: CONTRACTOR: AUTOMATIC SYSTEMS/C Certification ��ltGactor I cert't�f rziats and amounts are correct for the work completed to date. Title:-Gtn Lam\ nmce agr Data ut _S — O$ ENGINEER: HAKANSON ANDERSON ASSOCIATES, INC. Certificatit gineer. W,# recor+nd payment for work and quantities as shown. OWNER: CITY OF OTSEGO Signed: Title: Date otWpcs-PE PE -1 $ 16.712,00 _$ 16,712.00 $ 16,712.00 $ 16,712.00 $ 1,671.20 $ 15,040.80 PAY ESTIMATE #8 CITY OF OTSEGO Improvement Project No. 06-05, Well No. 8 Raw Water Line and Pumphouse No. 2 Improvements October 28, 2008 Honorable Mayor & City Council City of Otsego 8699 Nashua Avenue NE Otsego, MN 55330 RE: Well No. 8, Raw Water Line and Pumphouse No. 2 Improvements Contractor: Rice Lake Construction Contract Amount: $790,007.00'• Award Date: April 24, 2007 Completion Date: September 25, 2008• Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by Rice Lake Construction. ww S.h"d.d" _- a "_a u_.... ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION NO. Includes construction of Well #8; fumishing, installation, QUANTITY UNIT PRICE CONTRACT AMOUNT DATE EXTENSION Sandstone removal and disposal sitework and testing of well pump and motor, Meter Vault CY $62.75 $ 129 014.00 2,056.00 $ 129 014.00 3 Dische e Dioino and its components, and buried piping between Well #8 LS I 1 -1.00 $ (5,000-00) 4 1 and Meter Vault. (Delete Gravel Backrill 1 LS $539,920.00• $ 539,920.00 0.95 $ 512,824.00 2 l8ample Tap on Pitiless Adapter' 1 LS $ 2040.00• $ 2,040.00 1 $ 2,040.00 Total Bid Schedule "A" $ 541.990.00 • $ 514.964.00 Aid Sch,ad.de "Pall 7 - a.- WsMrmei." ITEM ITEM DESCRIPTION ESTIMATED UNIT CONTRACT UNIT USED TO DATE USED TO I NO. ITEM DESCRIPTION QUANTITY UNIT PRICE CONTRACT AMOUNT DATE EXTENSION Sandstone removal and disposal furnishing, installation, sttevrork and testing o CY $62.75 $ 129 014.00 2,056.00 $ 129 014.00 3 Dische e Dioino 1=6; iping, valves and fittings from Meter Vault to Wel: LS I 1 -1.00 $ (5,000-00) 4 1 #3 and Pumphouse #2. 1 LS $781X10.00 $ 78 000.00 1.1X1 $ 78 000.00 Total Bid Schedule "C" $ 78,000.00 S 78,800.00 Bid Schedule "Part 3 - PUMDhouse 92 Imorovemmds" ITEM ITEM DESCRIPTION ESTIMATED UNIT CONTRACT UNIT USED TO DATE USED TO I NO. ITEM DESCRIPTION QUANTITY UNIT . PRICE CONTRACTAMOUNT DATE EXTENSION Sandstone removal and disposal Includes demolition, and fumishing, installation sitework and CY $62.75 $ 129 014.00 2,056.00 $ 129 014.00 3 Dische e Dioino testing of piping, valves, fittings, meters, and equipment for LS I 1 -1.00 $ (5,000-00) 4 1 Pumphouse $2. Delete all work Except for Bonds 1 LS $1,200.00-1111 1,200.00 1 S 1,200.00 Total Bid Schedule "D" $ 1,200.00 S 1.200.00 Chance Order No. 2 ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UN17 PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 Addifional well casing 1 LS $16,610.0 $ 16 610.00 1.00 $ 16,610.00 2 Sandstone removal and disposal 2056 CY $62.75 $ 129 014.00 2,056.00 $ 129 014.00 3 Dische e Dioino -1 LS $5,000.00 $ (5,000.00) -1.00 $ (5,000-00) 4 Class 3 aggregate base -300 1 CY $10.00 $ (3.000.00) -300.00 $ (3.000.001 5 Dynamite for blesfin -320 LBS. $19.00 $ (6,080-00) -320.00 S (6,080,110) 6 Air development -34 HRS. $425.00 S 14 450.1X1 -34.00 $ 14 450.00 7 Test pumping -48 HRS. $192.00 $ 8216.00 -48.00 $ 9216.00 8 lCement grout -7 CY S425.001$ (2,975.00)1 7.00 S (2,975.00 9 18ondina. insurance and overhead 1 1 LS 1 $3,986.001 $ 3,986.00 1 1.00 $ 3 986.00 Total Change Order No. 2 $ 108.889.00 $ 108,869.00 Chance Order No. 3 ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 Underground Piping Modifications 1 •LS $3,270.00 $ 3 270.00 1.00 $ 3,270.00 2 Pumphouse Modifications 1 - LS $8,700.00 $ 8,700.00 1.00 $ 8,700.00 3 Chemical Feed Equipment 1 LS $21,326.00 $ 21 326.00 1.00 $ 21 326.OD 4 Eledrlcal Modifications 1 1 LS 1 $20,000.001 $ 20,000.001 1.00 $ 20 000.00 5 Bonding, insurance and Overhead 1 1 LS 1 $6,662.001$ 6,662.00 1 1.00 $ 6,882.00 Total Change Order No. 3 $ 58 958.00 f 58 958.00 'Revised Per Change Order No. 1 •• Revised Per )Change Order No. 3 ' S:%MunidpahAOTSEGO15221ot522PE8 PE- 1 PAY ESTIMATE #8 CITY OF OTSEGO Improvement Project No. 06-05,. Well No. 8 Raw Water Line and Pumphouse No. 2 Improvements . Bid Schedule 'Part I - Well 8 and Meter Vault' Bid Schedule "Part 2 - Raw Watermatn" Bid Schedule "Part 3 - Pumphouse #2 Improvements" Change Order No. 2 Change Order No. 3 TOTAL Total Work Completed to Date LESS 5% RETAINAGE: LESS PAY ESTIMATE NO. 1 LESS PAY ESTIMATE NO.2 LESS PAY ESTIMATE NO.3 LESS PAY ESTIMATE NO.4 LESS PAY ESTIMATE NO.5 LESS PAY ESTIMATE NO.6 LESS PAY ESTIMATE NO.7 WE RECOMMEND PAYMENT OF: APPRUVALS: $ 541,960.00 $ 514,964.00 $ 78,000.00 $ 78,000.00 $ 1,200.00 $ 1,200.00 $ 108,689.00 $ 108,889.00 $ 59,958.00 $ 59,958.00 $ 790,007.00 $ 763,011.00 $ 763,011.00 $ 38,150.65 $ 83,207.84 $ 99,967.36 $ 117,972.52 $ 103,444.55 $ 51,355.10 $ 64,370.78 $ 117,928.25 $ 96,614.05 CONTRACTOR: Rice Lake Construction Certifi C9n �r8fy that all Items and amounts are correct for the work completed to date ml�Nor ♦�L L/ / r 7 illi ENGINEER: HAKANSON ANDERSON ASSOCIATES, INC. Certification by Engineer: We recommend payment for work nd quantities as shown. Signed. Title Date ffO O O 000, OWNER: City of Otsego S:Wunicipal%AOTSEG015221ot522PE8 PE -2 FINAL PAY ESTIMATE # 5 CITY OF OTSEGO CSAH #42 Traffic Signal Improvement Project No. 06-12 November 3, 2008 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: CSAH #42 Traffic Signals, Improvement Project No. 06-12 Contractor: Killmer Electric Co., Inc. Contract Amount: $399,130.00 Award Date: September 11, 2006 Completion Date:June 1, 2008 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by Killmer Electric Co., Inc. through August 31, 2007. Rid Aeh.did. "A-- _ r..m.. ITEM 5_6 ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNII PRICE CONTRACTAMOUNT USED TO DATE EXTENSION 1 Full T Act T Control Signal System at 85th Street 1 SIG SYS $148.830.00 $ 148 830.00 1.0 $ 148 830.00 2 Full T Act T Control Signal System at 87th Street 1 SIG SYS $143120.00 $ 143120.00 1.0 $ 143120.00 3 Revise Signal System at CSAH #39 1 SIG SYS $90.&50.00 $ 90 850,00 1.0 $ 90 855000 4 Traffic Control Interconnection 1 LS $16,330.00, $ 16 330.00 1.0 $ 16 330.00 Bid Schedule "B" Change Order #1 $ 399.130.00 $ 399,130.00 5 1SvtmRevsions 1 LS 1 $7.301.111 $ 7 301.11 1 1.0 $ 7301.11 Bid Schedule "A" TOTAL Total Work Completed to Date LESS PAY ESTIMATE #1: LESS PAY ESTIMATE #2 LESS PAY ESTIMATE #3 LESS PAY ESTIMATE #4 WE RECOMMEND PAYMENT OF: $ 406,431.11 $ 406,431.11 Please verify the amount of previous payments, and the receipt of the following items prior to making payment. 1. Certificate of claims payment (lien waiver), 2. Affidavit of payment of States taxes (MN State TAX Form IC 134), 3. Letter of consent from surety firm. APPROVALS: CONTRACTOR: KILLMER ELECTRIC CO., INC. Certificate y Contra 1 cgrtify thitems and amounts are correct for the work completed to date. Title: C4,9 l witm—A&IC Date 10-79-106 ENGINEER: HAKANSON ANDERSON ASSOCIATES, INC. Certification by naineer We ji co4end payment for work and quantities as shown. OWNER: CITY OF OTSEGO Signed: Title: Date S:\MunicipaMOTSEGOt3731SPEC1ot373PE PE - 1 a auu,as�.1� $ 406,431.11 $ 103,569.95 $ 151.622.38 $ 120,735.12 i 11,871.40 $ 18,632.26 A+ Outdoor Services, Inc 1551 164th Lane NE Ham Lake, MN 55304 Bill To: City of Otsego Attn: Ron Wagner 3601 Thurston Ave. Anoka, MN 55303 Job Wdlti Z S 'AO' 7623.434.2424 .a.ut%wv Terms 5_7 Invoice 19972 Date 11/5/2008 Due Date Due upon receipt 11/5/2008 Date of Service Outdoor Services Qty Rate Amount Work performed at: 9051 Kaedin8 Ave. NE, Otsego, MN 55362-4529 2 Loads fill delivered 500.00 500.00 Loader work and hand preparations 275.00 275.00 Repair 300 sq. & sod 150.00 150.00 Overseed 300 sq. R. area in open lot 50.00 50.00 Sales Tax 6.75% 0.00 Thank you for your business. Total s975.00 Balance Due $975.00 w V% WVA LL .. r VRU■ ..\.W. /IT Val a tiltilti�ti�9L Z0/Z0 39tid S30IAN3S 21l]wino +ti PIPTOEVE9L 90:91 800Z/90/11 EsAMUNW,t d,vvr Ser vices 1551 164th Lane Northeast Ham Lake, MN 55304 Phone: 763434-2424 Fax: 763-434-1414 October 22, 2008 City of Otsego Attn: Ron Wagner Service Address: 9051 Kaeding Ave. NE Otsego, MN 55362-4529 Re: Landscaping Proposal Dear Ron: OT -9-0 / —.2b o8' 9ro tS'e? Here is a breakdown of the work we talked about the other day. Please let me know if something needs to be added, modified, or deleted. We will then adjust the numbers accordingly. Please sign and return to me for final approval. Feel free to call me with any questions you may have. Thanks for the opportunity to serve you. The charges are as follows: 'ITEM (DESCRIPTION { AMOUNT) Fill 12 Loads fill delivered $500 00 iPreparations Loaders work and preparations j $275.00i iSod ;Repair 300 sq. ft. sod $150.00 !Seed !Seed 300 s . ft. area in open lot ,TOTAL: $975 00 The above prices are satisfactory and are hereby accepted. You are authorized to do the outlined work. Balance due will be paid in full upon completion. _ Signature A+ Outdoor Services, Inc. Date D�3�z�o 6L—Ty . /� r✓a�� Date /D`� 7/ ,? MEMO Date: November 6, 2008 To: Mayor & Council From: Kathy Grover Re: First Lab Contract ITEM 5_8 In the past we have been part of the Minnesota Counties Insurance Trust for our Drug and Alcohol Testing. Effective December 31, 2008 the MCIT will sunset it testing pool. First Lab, the company that presently administers the service, has sent a contract to be signed if we wish to continue using them. I have had Andy look it over and he feels comfortable with the contract and we recommend approval. October 13, 2008 Dear MCIT Member: On September 17, 2008, MCIT sent a letter to its member counties proposing changes to the service agreement between FirstLab and the individual MCIT member counties which was sent to all members 9/10/08. Accordingly, FirstLab wishes to amend the current contract language as follows: SEC. # SECTION HEADER PROPOSED AMENDMENT LANGUAGE 1.1 (b) Specimen Collection FirstLab will endeavor, wherever possible to provide collections at laboratory -owned and operated Patient Service Centers (PSCs), Concentra, EMSI or US Healthworks clinics. The pricing provided in this contract would include all of the above. It is FirstLab's intention to provide collections at facilities that are mutually acceptable to FirstLab and the Client. Per test fees have been calculated based on an average of the fees charged by various collection sites. If, however, the Client chooses to utilize a clinic or 3`d party physician's office whose pricing falls outside the average used to calculate the "standard" fee offered to MCIT's members, FirstLab reserves the right to negotiate a fee specific to the use of that facility by a specific Client. 1.1 (e) Reporting FirstLab will provide all data to the Client in a manner that is convenient to the Client. FirstLab agrees to abide by the applicable provisions of the Minnesota Data Practices Act, Minnesota Statutes, Chapter 13, HIPAA requirements and all other applicable state or federal rules, regulations or orders pertaining to privacy or confidentiality. FirstLab understands that all of the data created, collected, received, stored, used, maintained or disseminated by FirstLab in performing those functions that Client would perform as a government entity, is subject to the requirements of Chapter 13, and FirstLab will comply with those requirements as if it were a government entity. This does not create a duty on the part of FirstLab to provide the public with access to public data if the public data is available from the government entity, except as required by the terms of this contract. 1.1 (h) Expert Witness Services FirstLab will provide expert testimony, when requested by the Client. 3.1 Payment Terms In making payments to FirstLab, the Client will comply with the timeline for counties to pay bills, as detailed in Minnesota Statute 471.425 (the prompt pay statute). 3.5 Indemnification FirstLab warrants that its drug and alcohol testing policies, procedures and practices do and will at all times during the term of this Agreement comply with state and federal laws, rules and regulations. In consideration of the Client using FirstLab's drug and alcohol testing program, FirstLab agrees to defend, indemnify and hold the Client or its officials, officers, employees, volunteers or agents harmless from any and all liability, claims, suits, losses, damages, punitive or otherwise, costs, expenses and attorney's fees which Client or its officials, officers, employees, volunteers or agents may sustain, incur or be required to pay during or after the term of this Agreement by reason of the failure of FirstLab's drug and alcohol testing policies, procedures and practices to comply with any applicable state or federal law, rule or regulation. FirstLab also agrees to defend, indemnify and hold Client and its officials, officers, employees, volunteers or agents harmless from any and all liability, claims, suits losses, damages, punitive or otherwise, costs, expenses and attorney's fees which Client or its officials, officers, employees, volunteers or agents may sustain, incur or be required to pay during or after the term of this Agreement by reason of any negligent act or omission or intentional act of FirstLab, its agents, employees or subcontractors, which causes bodily or personal injury, death, or property damage or loss to another or others. In the case of any actions or proceedings brought against Client by reason of any such claim, upon notice from Client, FirstLab covenants to defend the action or proceeding by counsel satisfactory to Client. First Lab will not defend, hold harmless, and/or indemnify Client against any demands, claims, suits, actions and/or damages arising or alleged to arise, out of the acts, conduct and/or omissions, in whole or in part, of Client or any testing laboratory or collection facility designated by Client to conduct drug test on behalf of Client not approved by FirstLab. Client agrees to indemnify, defend and hold FirstLab and its directors, officers, agents and employees harmless from any loss, cost and expense (including court costs and attorneys' fees) to FirstLab, arising out of or resulting from Client's performance of its obligations under this Agreement. 3.6 Insurance Insurance coverage with MCIT will satisfy this provision and nothing in the contract shall be construed to waive the county's tort caps and/or immunities. 3.8 Law to Govern This Agreement shall be executed, construed, performed and 1364 Welsh Road, Suite C-2, North Wales, PA 19454-1913 -000) 732-3784 International (215) 540-1651 — Fax (215) 641-4959 — www.fiirstlab.com enforced in accordance with the substantive laws of the State of Minnesota without reference to conflict -of -laws principles. Any suits arising out of this contract will be venued in the applicable Client's County in the State of Minnesota. All other fees, terms and conditions of the main FirstLab service agreement shall continue in full force and effect. To execute this Amendment, please print and sign 2 copies. Keep one copy for your files and return one to me at FirstLab's North Wales, PA address along with a fully executed copy of your FirstLab contract. Thank you very much for your continued confidence in FirstLab. We look forward to working with you on this project. For FirstLab f Signature: r- '�- Name: Mary Ellen Petti Title: Chief Development Officer Date: October 13, 2008 For Signature: Name: Title: Date: 1364 Welsh Road, Suite C-2, North Wales, PA 19454-1913 — (800) 732-3784 International (215) 540-1651 — Fax (215) 641-4959 — www.firstlab.com FIRSTLAB SERVICE AGREEMENT Consortium Member (Client) Contact Name/DER Email Address City, State, Zip Telephone Fax ARTICLE I. Services To Be Provided By FumLAB 1.1 FIRSTLAB agrees to provide the following services to CLIENT: 1.1(a) Policy and Procedure Development FiRsTLAB shall assist CLIENT in reviewing and revising its existing drug testing policy and program or in developing its drug and breath alcohol testing policy and program in a manner that conforms to federal, state, and local regulations, if applicable. 1.1(b) Specimen Collection FIRSTLAB will assist CLIENT in locating collection sites that offer services by qualified specimen collectors and Breath Alcohol Technicians (BATS) meeting all DOT regulations, as amended. FirstLab will monitor the work conducted at the collection sites to ensure that all chain -of -custody procedures are appropriately completed. 1.1(c) Breath Alcohol Testing FIRSTLAB will receive copies of.all breath alcohol test results performed on behalf of CLIENT and. provide CLIENT with access to consolidated statistical and monitoring reports via FIRSTLAB'S Internet site. 1.1(d) Laboratory Testing If CLIENT desires FIRSTLAB will provide CLIENT with testing of specimens by subcontractor laboratories certified by the Department of Health and Human Services (DHHS). 1.1(e) Reporting FIRSTLAB will provide CLIENT with web -enabled result reporting of all verified results to aid in the drug screening process and for use as a management tool. In addition, FirstLab will provide CLIENT with the ability to generate and/or access statistical and employee reports on drug and alcohol testing via the Internet. 1.1(f) Proficiency Testing If desired, FIRSTLAB will provide CLIENT with blind proficiency specimens which FirstLab will submit to the testing laboratory on behalf of CLIENT for the purpose of establishing and maintaining quality assurance and quality control of lab results and to comply with federal regulations, if applicable. 1.1(g) Random Testing Selection FIRSTLAB will provide CLIENT with a random testing selection system, if appropriate, to provide for compliance with federal regulations, if applicable. 1.1(h) Expert Witness Services FmSTLAB will provide CLIENT with expert witness services in the event of any litigation or arbitration wherein the provision of expert testimony by FIRSTLAB is appropriate. The availability of experts is subject to change. FIRSTLAB cannot guarantee that personnel involved in the testing of a particular individual will remain available to provide testimony. Fees charged for Expert Witness Services shall apply to time spent preparing testimony, travel time, waiting time, and time spent actually giving testimony. Fees charged shall be at the rate currently in effect at the time the testimony is required. The current fees are set forth in ARTICLE II of this agreement and may be subject to change. 1.10) Telephone Consultation FcRSTLAB shall make its staff of trained specialists and experts available to CLIENT by telephone for consultation on any substance abuse testing issues that may arise during FutsTLAa's performance hereunder. 1.1(k) Customer Support FmsTLAB will provide an appropriate number of personnel, well trained in drug and alcohol testing technical and regulatory requirements, to provide assistance to the CLIENT when necessary. This includes, but is not limited to, a) After-hours emergency support for locating collection facilities and/or personnel to perform post accident and reasonable suspicion testing. b) Assistance in finding and setting up one-time specimen collection and breath alcohol testing facilities using the FirstRequesto Internet system. 1.2 Medical Review Officer (MRO) Services FMSTLAB shall provide MRO services to CLIENT in accordance with the following terms and conditions: 1.2(a) MRO Qualifications The MRO shall be a licensed physician who has knowledge of substance abuse disorders and has appropriate medical training to interpret and evaluate drug test results in accordance with applicable federal regulations. The MRO shall meet the qualification training standards established by the DOT and DHHS. 1.2(b) MRO Duties The MRO's duties will be (i) the review of drug test results, (ii) the contact and interviewing of applicants and employees whose test results are reported as non -negative (e.g. positive, adulterated, substituted, and invalid) (iii) the determination of alternative medical explanations for the results, as appropriate and (iv) the reporting of verified results to designated representatives of CLIENT. 1.2(c) Confidentiality In carrying out the foregoing duties, the MRO may become aware of such sensitive medical information as an individual's medical condition, medications, medical diagnosis, and medical history. Such information will be kept in strictest confidence by the MRO and will not be released or used for any purpose not related to the MRO's duties. Medical information deemed to affect the employee's medical qualification status or to affect workplace or public safety will be reported to the CLIENT's designated representative in accordance with applicable federal or state regulations.. 1.2(d) Receipt and Review of Drug Test Results: The MRO shall receive drug test results from the laboratory via secure electronic download or facsimile. For all non - negative laboratory results, the MRO shall require a copy of the laboratory test result signed by the laboratory certifying scientist. In addition for all DOT -regulated drug tests, the MRO shall require a copy of the federal custody and control form containing the applicantlemployee's signature. The MRO shall perform a review of these documents prior to verifying and reporting the final test result determination. If the documents require correction or completion, the MRO shall request same from the collection site or the laboratory as appropriate and in accordance with applicable federal regulations. The MRO shall contact the laboratory scientists as appropriate to discuss atypical test results, to request additional information, or to order additional analysis of the specimen as required by applicable federal regulations. 1.2(e) Donor Interview and Interpretation of Non -Negative Results. The MRO shall contact the specimen donor (applicant or employee) via telephone using the numbers provided by the donor at the time of the test. If the MRO is unsuccessful in contacting the donor after multiple tries in a 24 hour period, the MRO shall contact the CLIENT designated representative for assistance. Non -negative test results will be reported to the CLIENT without an interview with the donor only in circumstances permitted under applicable federal regulations. The MRO shall conduct a telephonic interview with the donor, offering the donor the opportunity to present documentation of an alternative medical explanation for the test result. After receipt and review of such documentation and its acceptability to the MRO, the MRO will verify the test as negative or cancelled depending on the circumstances. The MRO's interpretation and verification of non -negative results will follow the dictates of applicable federal regulations. If there is no acceptable medical explanation for the laboratory findings, the MRO will report the results to the CLIENT as a non -negative result. All non -negative verified test results will be signed and reported by the MRO. In circumstances of a verified positive, adulterated or substituted test result, the MRO shall notify the donor of his/her right to have the split specimen reconfirmed in accordance with applicable federal regulations. 1.2(t) Reporting and retrieval of Verified Test Results Once the MRO verifies a non -negative test result, the CLIENT may access all results through the FirstLab Result Retrieval System in a secure and confidential manner. For all non -negative verified results, The CLIENT will receive a call from a member of the FirstLab MRO Staff or their FirstLab Account Manager to alert them that a verified non -negative test result is being released to the FirstLab Result Retrieval System. ARTICLE II 2.1 Compensation The following Drug Testing services are included in the per -test fee: Specimen Collection at Approved Sites* All Chain -of -Custody and Specimen Collection Supplies Transportation of Specimens to the Laboratory DHHS Laboratory Testing GC/MS Confirmation of all Positive Drug Screening Results MRO Review of Results Emergency Atter-Hours Testing Support Tracking of Breath Alcohol Testing Statistics Random Generation Audit Support Internet Result Retrieval System & Internet Reports Unlimited Telephone Consultation 24 Hour a Day/Seven Day a Week Toll -Free Hotline Consolidated Billing Drug Testing When collected at an agreed upon facility Alcohol Testine When collected at an agreed upon facility On -Site Drue Testine Minimum of 5 donors per on-site event On -Site Alcohol Testine Minimum of 5 donors per on-site event Additional Services Reanalysis or split specimen analysis by alternate DHHS Laboratory DOT D/A Background Check Supervisor Training Video and Manual Supervisor Video, Manual and Training Session Employee Drug Awareness Manual Review of Existing Policy & Procedures Policy & Procedures Development Expert Witness Services (FirstLab Personnel) $39.00* per test $ 35.00 per test $ 42.50** per test $ 35.00** per test $125.00 each $ 25.00 each $250.00 each $400.00 + travel and expenses $. 8.00 per manual $100.00/hour billed in''/: hour increments $400.00 $150.00/hr plus expenses not to Exceed $1500/day Expert Witness (Lab or Collector Personnel) Pass through of charges + $25.00 FirstLab set up fee per witness Litigation Package Pass through of Lab Fees plus an admin. Fee of $25.00 IT Development Time To Be Determined FirstLab believes it has assembled a uniquely comprehensive menu of reports. However if the client requires customization of functions or reports outside our current standard offerings, FirstLab may charge for development time. Each project will be examined on a case by case basis to determine pricing. * Your per test pricing may not the standard listed above due to the use of Third Party Sites that charge higher collection fees. Pricing above is based on collections performed at laboratory Patient Service Centers (PSCs), Concentra, EMSI or US Healthworks nationwide. All other third party collection sites are priced on a case-by-case basis if needed. 2.2 **Additional Fees for On -Site Services In cases where FirstLab is asked to coordinate after-hours or on-site testing services, additional fees MAY BE incurred due to circumstances beyond FirstLab's control. If FirstLab is billed by the collector for these additional fees, they will be reflected on the Client's bill as a direct pass through. The fees listed below represent potential fees that may be charged under the circumstances indicated. These fees may vary depending on available resources. In most cases, pass through fees will be less than the indicated fees. FirstLab will ALWAYS strive to find the most cost effective solution to client's needs. Emergency Collection Fee (Less than 72 hours prior notice) Mileage Fee for Collector's Travel To On -Sites Waiting Time (On -Site Collections) No Shows (On -Site Collections) Set Up Fees (On -Site Collections) ARTICLE III General Terms and Conditions $200/hour/collector (portal to portal) $ 0.50/mile (portal to portal) $50.00/hour $25 per collection missed $50.00 3.1. Payment Terms FcxsTLAB will bill CLmNT for all services provided on a monthly basis. Payment shall be due within thirty (30) days of the date of FIRSTLAB's bill. FirstLab shall have the right to charge interest on any and all unpaid amounts at the rate of 1.5% per month 3.2. Independent Contractors Both parties to this Agreement are independent contractors, and nothing contained herein shall be construed to place the parties in the relationship of partners, joint ventures, principal -agent or employer-employee. Neither party shall have the power to obligate or bind the other whatsoever beyond the terms of this Agreement. As an independent contractor, CLIENT agrees to comply with and shall be responsible for all requirements of federal, state, and local laws and regulations relating to testing. 3.3. Term and Termination This Agreement shall exist for an initial period of one year from the date of execution of this Agreement and shall be automatically renewed for additional one year periods on.each anniversary of that execution unless earlier terminated pursuant to the terms hereof. Either party may cancel this Agreement at any time for any reason by giving written notice of termination to the other party, such termination to become effective sixty (60) days after receipt by a party of the notice of termination. 3.4. Significant Changes If, during the term of this Agreement, there is a significant change in the requirements applicable to the provision of MRO services, or other services covered under this Agreement as the result of regulatory changes, or changes mandated by federal or state law or FirstLab incurs significant price increases from its sub -contractors, both parties agree to renegotiate the services and fees provided herein upon sixty (60) days written notice. 3.5. Indemnification FiRSTLAB hereby agrees to defend, hold harmless, and indemnify the CLIENT against and from any and all demands, claims, suits, actions, and/or damages arising, or alleged to arise, from the conduct, acts, and/or omissions of FMSTLAB or its subcontractors. FMSTLAB shall not defend, hold harmless and/or indemnify the CLIENT against any demands, claims, suits, actions, and/or damages arising or alleged to arise, out of the acts, conduct and/or omissions, in whole or in part, of the CLIENT or any testing laboratory or collection facility designated by the CLIENT to conduct drug tests on behalf of the CLIENT not previously approved by FIRSTLAB. The CLIENT agrees to defend, hold harmless, and indemnify FIRSTLAB against and from any and all demands, claims, suits, actions, and/or damages arising, or alleged to arise, from the conduct, acts, and/or omissions of the CLIENT or any testing laboratory or collection facility designated by the CLIENT to conduct drug tests on behalf of the CLIENT not previously approved by FIRSTLAB. 3.6. Insurance FIRSTLAB and CLIENT shall each procure and maintain, during the term of this Agreement, policies of general liability insurance in the amounts of $1,000,000 per occurrence and $3,000,000 aggregate annual coverage. Such insurance shall be with an insurer licensed to do business in the Commonwealth of Virginia and having an A.M. Best's rating of B+ or better. Each party shall provide the other with a certificate of such coverage upon written request. 3.7. No Third Party Beneficiaries Nothing in this Agreement shall entitle any person other than the undersigned parties to any claim, cause of action, remedy or right of any kind. 3.8. Law to Govern This Agreement shall be executed, construed, performed and enforced in accordance with the substantive laws of the Commonwealth of Virginia without reference to conflict -of -laws principles. 3.9. Sections and Other Headings The section headings contained in this Agreement are for reference purposes only and shall not, in any way, affect the meaning or interpretation of this Agreement. 3.10. No Assignment This Agreement is not assignable without the written consent of both parties. Notwithstanding the foregoing, FIRSTLAB reserves the right to assign this Agreement to a related entity. The foregoing shall not be construed to preclude FIRSTLAB with subcontracting to duly qualified testing laboratories. 3.11. Notice Any notices permitted or required by this Agreement shall be deemed made on the day personally delivered in writing or mail by certified mail, first-class postage prepaid, to the other party at the address set forth below or to such other persons and address as either party may designate in writing. To FIRSTLAB: Dennis J. Bennett President 1364 Welsh Road, Suite C-2 North Wales, PA 19454-1913 With a Copy to: Mary Ellen Petti Chief Development Officer 1364 Welsh Road, Suite C-2 North Wales, PA 19454-1913 3.12. Severability The invalidity or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision. 3.13. Amendment Any amendment to this Agreement shall be effective only if in writing and signed by authorized agents of the parties hereto. 3.14. Entire Agreement Notwithstanding any prior Agreements or understandings, written or oral, this Agreement constitutes the entire Agreement of the parties with respect to the subject matter hereof. 3.15. No Waiver No waiver of a breach of any provision of this Agreement shall be construed as a waiver of any breach of any other provision. No delay in acting, or failure to act, with regard to any breach of any provision of this Agreement shall be construed to be waiver of such breach. 3.16. Authorization for Agreement The execution and performance of this Agreement by FiRsTLAa and CLmvT have been duly authorized by all necessary laws, resolutions or corporate action and this Agreement constitutes the valid and enforceable obligations of FntsTLAB and CLmvT in accordance with its terms. In Witness Thereof, the parties hereto have caused this agreement to be executed as of the day and year executed below: FOR CLIENT Signature Printed Name Company Title Date FOR FIRSTLAB Signature Printed Name Mary Ellen Petti Title Chief Development Officer Date October 13, 2008 6 ITEM 8_1 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com MEMORANDUM TO: Mike Robertson / Judy Hudson FROM: Daniel Licht, AICP DATE: 4 November 2008 RE: Otsego — Riverwood National; Private Driveways NAC FILE: 176.08 BACKGROUND A group of residents within Riverwood National has submitted a letter dated 31 October 2008 requesting that the City accept dedication of existing Kaeding Circle as a public street north of 93rd Street within Riverwood National. This group has previously attended the Development Staff Meeting on 12 June 2008 and 26 June 2008 to discuss this request with City staff during which we provided following comments. ANALYSIS 1. The PUD Development Stage Plan, Preliminary Plat and Final Plat established Kaeding Circle, Kahl Court (2 segments) and 91f Way as privately owned and maintained driveways accessing detached townhome lots. These private driveways function much the same as the parking lot for a multiple family building would. The developer achieved certain flexibilities in their site design that allowed for the design of the golf course and layout of home sites by utilizing private driveways versus public streets. 2. Section 21-7-7.A of the Subdivision Ordinance requires a 60 foot right-of-way for local residential streets. The private driveways are located within 40 foot wide outlots still held in private ownership by the developer. 3. The Engineering Manual requires local residential streets with a 28 foot wide section with concrete curb. The private driveways are designed with a 28 foot width with concrete curb. 4. The Engineering Manual specifies that local residential streets provide a five foot wide concrete sidewalk setback 5 feet from the back of curb. There are no sidewalks along the private driveways. 5. Kaeding Circle and the north segment of Kahl Court end in cul-de-sacs. Section 21-7-6.A of the Subdivision Ordinance and the Engineering Manual require cul- de-sacs to provide a 120 foot diameter right-of-way and 100 foot diameter pave surface with concrete curb. The private driveways have a 95 foot diameter paved surface with perimeter concrete curb. 6. The PUD District for Riverwood National is based upon the lot requirements of the R-4, Residential Single Family Urban District. The front setback for a single family dwelling abutting a public street within the PUD/R-4 District is 35 feet measured from the property line. The front setback for the detached townho nes fronting the private driveways was approved at 25 feet measured from the back of curb. There is a 26 foot difference in the required distance from the front setback line to the back of curb between the single family homes fronting public streets and the detached townhomes fronting private driveways within Riverwood National. 7. Kaeding Circle, the south segment of Kahl Court and 900' Way include landscape islands. These areas would not be accepted as part of a public right-of-way. 8. Due to the private status of the driveways, the City did not have inspectors oversee construction to insure: a. Required compaction of subgrade, class 5, and asphalt. b. Required thickness of class 5 or asphalt. C. Inspection/testing of concrete curb and gutter. 9. The PUD Development Stage Plan, Preliminary Plat, Final Plat and development contract require establishment of a homeowners association to provide for among other things maintenance and repairs of the private driveways. A petition to have the City accept the private driveways as public streets would have to be initiated by the homeowners association and its members. The validity of any such petition would be subject to review by the City Attorney. 10. If a valid petition requesting the City accept the private driveways as City streets is submitted, the following process would be required: a. Application for a PUD Development Stage Plan and Preliminary/Final Plat amendment. b. Dedication of a minimum 50 foot right-of-way (I 10 foot diameter for the cul-de-sacs) and 20 foot wide drainage and utility easement at the edge of the right-of-way. 2 C. Submission of core samples from each of the private driveways as required by the City Engineer to demonstrate compliance with City construction standards for public streets. Within Riverwood National, these private driveways were considered necessary by the developer to allow for the proposed detached townhouse dwelling units surrounded by the golf course. If proposed as public streets, the street design standards of the Engineering Manual would have applied and setback requirements of the Zoning Ordinance would have been interpreted differently. Moreover, City staff would not have recommended approval of a site design that included ending Kaeding Circle and the north segment of Kahl Court as cul-de-sacs or construction of the south segment of Kahl Court and 900' Way parallel to another public stmt as an unnecessary burden on the City's street maintenance capacities. The use of private driveways within Riverwood National is not unlike similar conditions within the Pheasant Ridge, The Pointe, Pheasant Ridge, Pleasant Creek Fames, Zimmer Farms, Remington Coves, Kittredge Crossings and Wildflower Meadows subdivisions. Acceptance of the private driveways within Riverwood National as public streets not meeting the requirements of the Zoning Ordinance, Subdivision Ordinance and Engineering Manual as outlined above would establish an undesired precedence for requests from these other townhouse developments and also affect future townhouse site design proposals. CONCLUSION City staff recommends that Kaeding Way not be accepted as a public street. The City Council will consider the request at their meeting on 10 November 2008 at 6:30 PM. C. Mike Robertson, City Administrator Judy Hudson, City Clerk/Zoning Administrator Brad Belair, Public Works Supervisor Ron Wagner, City Engineer Andy MacArthur, City Attorney James Gasperini, Afton Law Office P.A. 3 A F T 0 N OFFICE P.A. October 31, 2008 Mike Robertson City Administrator City of Otsego 8899 NE Nashua Avenue Otsego, MN 55330 Re: Riverwood National Development Dear Mr. Robertson: I am writing on behalf of the residents of Kaeding Way NE to request that the City of Otsego accept dedication of Kaeding Way NE and take responsibility for the future maintenance and upkeep of this street. As you are aware, the residents on Kaeding Way were sold their homes without any notification that they were purchasing property on a private road. We have had various meetings with City staff, the developer and builder, but have made no progress in addressing the financial obligations of future maintenance of Kaeding Way. Pursuant to the terms of the Development Agreement between the City and Bulow Incorporated, the streets were to be installed in accordance with all City standards, ordinances and plans approved by the City Engineer. Assuming this was the case, the City should have no problem accepting dedication of the streets. Please contact me if you would like to discuss this matter further. Sincerely, AFTON LAW OFFICE, P.A. James B. Gasperini JBG/ha ce: Kaeding Residents FINAL PAYMENT I T E M 19-1 CITY OF OTSEGO 70th Street Improvements; from CSAH 19 to Maciver Avenue Improvement Project No. 07-07 October 15, 2008 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: 70th Street Improvements; from CSAH 19 to Maciver Avenue Contractor: Knife River Corporation Contract Amount: $351,363.84 Award Date: September 11, 2007 Completion Date: June 1, 2008 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by Knife River Corporation. ar.k c r.".r.ae "e" - 7nrti Q#. # r.,........e... n" ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 Mobilization 1 LS $2,608.75 $2,608.75 1.00 $ 2,608.75 2 Remove Bituminous Pavement 510 SY $3.13 $1,596.30 510 1,696.30 3 SaMna Bit Pavement Full Depth) 450 LF $2.56 $1,152.00 972 2.488.32 4 Salva e & Reinstall Sin 6 EACH $52.18 $313.08 1 52.18 5 Salvage & Reinstall Mail Box 2 EACH 196.40 $392.80 2 $ 32.80 6 Salvage Topsoil LV 500 CY $3.13 $1,565.00 500 $ 1 565.00 7 Sub rade Preparation 52 RS 276.53 $14,379.56 52 $ 14317 9.56 8 Remove Metal Culvert 12"-15" 90 LF $6.26 $563.40 220 1,377.20 9 Muck Excavation EV 2,450 CY $5.10 $12.495.00 3,2081 $ 16 360.80 10 Common Borrow L 2,350 CY $2.35 $5,522.50 3,489 $ 8,199.15 11 Common Excavation P 2,165 CY $6.52 $14115.80 2,165 14115.80 12 Class2Aoqr ate Shoulder 4.5" Thick 615 TON $19.20 $11,808.00 823.49 15 811.01 13 Class 5 Aggregate Base 100% Crushed 6" Thlok 6,200 1 TON $10.241 $63,488.00 6,360 65 126.40 14 Type MV 4 Wearing Course Mixture B 2" Thick 1,765 TON $43.311 $76.442.15 1.692.33 73 294.81 15 Type MV 3 Non -Wearing Course Mixture B 2.5" Thick 2,200 TON $35.60 $78,320.00 2,170 77 252.00 16 Bituminous Material For Tack Coat 0.05 al/SY 810 GAL $1.52 '$1,231.20 705 $ 1,071.60 17 Pavement Arrow - Epoxy 2 EACH $99.14 $198.28 2 198.28 18 4" Double Solid Lure Yellow - Paint 4,600 LF $0.16 $736.00 19 4' Solid Line White - Paint 9 800 LF 1 $0.08 $784.00 20 4" Double Solid Line Yellow - Epoxy 4,600 LF $0.36 $1,656.00 4,803 $ 1,729.08 21 4" Solid Line White - Epoxy 9,800 LF $0.25 $2,450.00 9,832 $ 2,458.00 22 24" Solid Line White - Epoxy 40 LF $6.26 $250.40 34 $ 212.84 23 24" Solid Line Yellow Crosshatching - Epoxy 38 LF $6.26 $237.88 $ 24 Silt Fence Type Machine Sliced 3,300 LF $1.77 $5,841.00 3.219 5,697.63 25 Seeding 1.5 ACRE $782.63 $1,173.95 4.4 $ 3,443.57 26 Seeding Mixture - 250 130 LBS $3.39 $440.70 3081 $ 1,044.12 27 Erosion Control Blankets Category 1 50 SY $10.44 $522.00 2751 S 2,871.00 28 Commercial Fertilizer, 20-10-10 940 LBS $0.57 $535.80 732 $ 417.24 29 Mulch Material Type 1 4 TON $151.31 $605.24 9.24 $ 1.398.10. 30 Traffic Control 1 LS $2.087.001 $2,087.00. 1.0 $ 2,087.00 31 Temporary Ditch Checks 27 EACH $34.171 $922.59 25 854.25 32 12" RC Pie Apron 2 EACH $558.28 $1.116.56 $ 33 15" RC Pie Apron 2 EACH $594.80 $1,189.60 4 2,379.20 34 12" RC PI a Sewer Design 3006 CL V all depths) 45 LF $24.63 $1,108.35 35 15' RC Fri Sewer Design 3006 CL V all depths) 50 LF $27.65 $1,382.50 96 $ 2.654.40 36 Salvage and Reinstall 15" Apron and 16 LF 15" RC Pie 1 LS $1,252.20 $1.252.20 1 1,252.20 Total Bid Schedule "A" $310,483.59 111 324,358.60 S:1MuntcipaI)AOTSEGO\376\PAY ESTIMATE\OT376PE PE - 1 FINAL PAYMENT Owner CITY OF OTSEGO 70th Street Improvements; from CSAH 19 to Maciver Avenue Improvement Project No. 07-07 rhanno Ordar Nn. 1 ITEM NO. ITEM DESCRIPTION ESTIMATED ' QUANTITY CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 Saw Cut Full Depth) - LS #4 10 LF $8.22 $82.2 10 $ 82.20 2 Bituminous Removal - LS #4 14 SY $11.39 $159.4 14 $ 159.46 3 Shape Existing Class 5 - LS #4 1 LS $1,265.4 $1,265.47 1 $ 1,265.47 4 3.5" Bituminous Driveway LVNW350308 - LS #4 39.12 TONS $100.64 $3.937.04 39.12 3.937.04 5 Saw Cul Full Depth) - LS #5 0 LF $5.47 $0. 0 $ 6 Shape Existing Class 5 - LS #5 1 LS $1,265.4 $1,265.47 1 $ 1,265.47 7 3.5" Bituminous Driveway LVNW350308 - LS #5 61.99 TONS $83.13 61.99 5.153.23 8 Shape Existing Class 5 - LS #7 1 LS $1,265.47 .$5,153.2 $1,265.47 1 $ 1,265.47 9 3.5" Bituminous Driveway LVNW35030B - LS #7 62.6 TONS $73.75, $4.616.7 62.6 4,616.75 Total Change Order No. 1 rhanna Order N. 2 $17,745.09 1 17,745.09 ITEM ITEM DESCRIPTION ESTIMATED CONTRACT UNIT CONTRACT AMOUNT USED TO 1 NO. ITEM DESCRIPTION QUANTITY PRICE CONTRACT AMOUNT DATE EXTENSION 1 15" Highway Grade RCP 8 LF $23.38 $187. 8 187.04 2 Salva a Apron, Install 15" Hwy Pi 8 Reinstall Arpon 1 LS $1,316.7 $1,316.75 1 1,316.75 4 30% Deduction for Low Density Pavement between Sta. 27+01 to 9 HR $130.00J$4 1,170.00 3 41+18 and 47+01 to 52+50 386.9 TON $10.68 ($4.132.09) 386.9 $ (4,132.09) 6 100°% Deduction for Failing Density Pavement between Sta. 41+19 51 HR $86. 51 4,386.00 4 to 47+00 124.6 TON $35.60 ($4,435.76 124.6 $ (4,435.76) 8 Additional Bituminous Testing Costs incurred due to Low and 9.5 HR 105. 9.5 $ 997.50 5 Failing Density Pavements 1 LS 1107.25 $1107.25 1 1107.25 10 Additional Contract Administration incurred due to Low and Failing 9.5 HR 1 $90.001 $855.0d 9.5is 855.00 6 Densitv Pavements 14.25 HR $68.75 979.69 14.25 $ 979.69 Total Change Order No. 2 Chan„. nrdar N„ a ($9,151.00) $ (9,151.00) ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY CONTRACT UNIT PRICE ' CONTRACT AMOUNT USED TO DATE EXTENSION 1 Permeable Aggregate Base Drain 1170 LF $7.35 $8,599.50 1285 $ 9,444.75 2 Connect Into Existing Drainage Structure 6 EA $137.00 $822.00 6 $ 822.00 3 Restore Class 2 Aggregate Shoulder 33 TON $61.00 $2,013.00 0 $ Total Change Order No. 3 $11,434.50 111 10,266.75 Channe Ordar Nn. d ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 Sawing Bit Pavement Full Depth) 581 LF $2.56 $1,487.36 581 1,487.36 2 Class 5 Aggregate Base 100% Crushed 6" Thick 147 TON $6.90 $1,014.30 147 1,014.30 3 Mini -Backhoe Mobilization 1 EA $114.00 $114. 1 $ 114.00 4 Mini -Backhoe to Excavate Wet Areas 9 HR $130.00J$4 1,170.00 5 Bituminous Patchi Crew 21.5 HR $315.00 21. 6,772.50 6 DumpTruck 51 HR $86. 51 4,386.00 7 Skid Loader 36.5 HR 78. 36.5 $ 2 847.00 8 Power Broom 9.5 HR 105. 9.5 $ 997.50 9 Paver 4 HR $177. 4 $ 708.00 10 Steel Drum Roller 9.5 HR 1 $90.001 $855.0d 9.5is 855.00 11 Traffic Control 1 1 LS 1 $500.00 $5W.0d1 $ 500.00 Total Change Order No. 4 $20,851.66 $ 20,851.66 S:\MunicipafiAOTSEGO\376\PAY ESTIMATMOT376PE PE -2 Please verify the amount of previous payments, and the receipt of the following items prior to making payment. 1. Certificate of claims payment (lien waiver), 2. Affidavit of payment of States taxes (MN State TAX Form IC 134), 3. Letter of consent from surety firm. APPROVALS: CONTRACTOR: KNIFE RIVER CORPORATION Certification by Contractor. I certify that all items and amounts are correct for the work completed to date. Signed: Title: Date ENGINEER: HAKANSON ANDERSON AOSOCIATES, INC. Certifi E in r: a end payment for work and quantities as shown. Signed: Title: Date OWNER: CITY OF OTSEGO Signed: Title: Date SAMunidpaM0TSEG01376\PAY ESTIMATMOT376PE PE - 3 FINAL PAYMENT Owner CITY OF OTSEGO 70th Street Improvements; from CSAH 19 to Maciver Avenue Improvement Project No. 07-07 Bid Schedule "A" $310,483.59 $ 324,388.60 Chang6Order No. 1 $17,745.09 $ 17,745.09 Change Order No. 2 ($9,151.00) $ (9,151.00) Change Order No. 3 $11,434.50 $ 10,266.75 Change Order No. 4 $20,851.66 $ 20,851.66 TOTAL $351,363.84 $ 364,101.09 Total Work Completed to Date $ 364,101.09 LESS PAY ESTIMATE #1: $ 129,666.89 LESS PAY ESTIMATE #2: $ 95,170.71 LESS PAY ESTIMATE #3: $ 70,501.58 WE RECOMMEND A FINAL PAYMENT OF: $ 68,761.81 Please verify the amount of previous payments, and the receipt of the following items prior to making payment. 1. Certificate of claims payment (lien waiver), 2. Affidavit of payment of States taxes (MN State TAX Form IC 134), 3. Letter of consent from surety firm. APPROVALS: CONTRACTOR: KNIFE RIVER CORPORATION Certification by Contractor. I certify that all items and amounts are correct for the work completed to date. Signed: Title: Date ENGINEER: HAKANSON ANDERSON AOSOCIATES, INC. Certifi E in r: a end payment for work and quantities as shown. Signed: Title: Date OWNER: CITY OF OTSEGO Signed: Title: Date SAMunidpaM0TSEG01376\PAY ESTIMATMOT376PE PE - 3 Mn/DOT TP -2184-02 (5/83) State of Minnesota Department of Transportation CHANGE ORDER #4 Contractor: Knife River Corporation Address: 4787 Shadow Wood Drive NE Location: 70th Street NE from CSAH 19 to Maciver Avenue S.P. No. N/A F.P. No. N/A Contract No. N/A Page 1 of 1 In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work as altered by the following provisions: Removal of failing pavement, repair of subgrade, and paving bituminous patches along 70th Street. ESTIMATE OF COST AriciPri Items ITEM NO. ITEM NAME UNIT QUANTITY UNIT PRICE AMOUNT 1 Sawing Bit Pavement Full Depth) LF 581 $2.56 $1,487.36 2 Class 5 Aggregate Base 100% Crushed 6" Thick TON 147 $6.90 $1,014.30 5 Mini -Backhoe Mobilization EA 1 $114.00 $114.00 6 Mini -Backhoe to Excavate Wet Areas HR 9 $130.00 $1,170.00 7 Bituminous Patching Crew HR 21.5 $315.00 $6,772.50 8 Dump Truck HR 51 $86.00 $4,386.00 9 Skid Loader HR 36.5 $78.00 $2,847.00 10 Power Broom HR 9.5 $105.00 $997.50 11 Paver HR 4 $177.00 $708.00 12 Steel Drum Roller HR 9.5 $90.00 $855.00 13 Traffic Control LS 1 $500.00 $500.00 Original Contract Amount Change Order#1 Change Order#2 Change Order#3 Change in Contract due to this Change Order Total Contract Amount CHANGE IN CONTRACT TIME Due to this change, the Contract Time: ❑ is Increased by Working Days ❑ is Decreased by Calendar Days . ® is not changed. ❑ May be revised if the work affected the controlling operation. $310,483.59 $17,745.09 -$9,151.00 $11,434.50 $20,851.66 $37 3 1,363.84 Issued by: Project neer Date Approved by: Otsego City Official Date Accepted by: Contactor's Authorized Representative Date S:\Municipal\AOTSEGO\376\PAY ESTIMATE\ot376co4.doc CITY OF OTSEGO DRUG-FREE WORKPLACE POLICY November 5, 2008 I. Purpose ITEM 10-1 The City of Otsego recognizes that alcohol and drug abuse adversely affects an employee's job performance and the kind of work he/she can perform, and may affect his/her opportunities for continued employment. It is the intent of this document to provide employees with our policy regarding the use of drugs and alcohol. The policy provides guidelines for consistent handling throughout the City of alcohol and drug abuse occurrences. The City does not intend to intrude upon the private lives of its employees. The City is concerned, however, about the use of alcohol and/or drugs where such use adversely interferes with an employee's job performance, adversely affects the job performance of other employees, endangers the employee, the public or other staff, or is detrimental to the City's ability to provide consistent high quality service. Employees are expected and required to report to work on time and in appropriate mental and physical condition for work. It is the City's intent and obligation to provide a drug- and alcohol -free, safe work environment. The use of alcohol or drugs may seriously affect an employee's performance. They may also endanger the employee's health and safety as well as the safety of other employees. It is, therefore, appropriate that guidelines be established for the control of alcohol and drugs as they pertain to the employee and the employee's job with the City of Otsego. This policy supplements, but does not replace, the Drug and Alcohol Testing Program required by the Federal Highway Administration Rules and Regulations for employees who are required by the City to hold a commercial driver's license. II. Sco e This policy applies to: a. all applicants for employment who are required to undergo a pre-employment physical; and b. all full-time employees; and C. all part-time employees. The policy is applicable at all City facilities and whenever City employees are performing City business. M. Definitions A. "Work Related Alcohol and Other Drug Abuse" is defined as the use of mood -altering drugs, including all forms of alcohol, narcotics, depressants, stimulants, hallucinogens, marijuana, or the use of prescription drugs when resulting behavior or appearance adversely affects work performance. B. "Adversely Affect Work Performance" and "Under the Influence" shall be determined to be present if the employee is perceptively impaired, has impaired alertness, coordination, reactions, responses, or efforts; if the employee's condition threatens the safety of himself/herself or others; or if the employee's condition or behavior presents the appearance of unprofessional or irresponsible conduct detrimental to the public's perception of the City as an employer as determined by the supervisor or manager or other staff member observing the employee. C. "Controlled Substances" means those substances whose distribution is controlled by regulation or statute, including but not limited to: narcotics, depressants, stimulants, hallucinogens, and marijuana. D. "Mood -Altering" or "alter" means changed behavior which may limit an employee's ability to safely and efficiently perform his/her job duties or which poses a threat to the safety of the employee or others. E. "Medical Review Officer" A licensed physician responsible for receiving laboratory results generated by an employee drug testing program who has knowledge of substance abuse disorders and has appropriate medical training to interpret and evaluate an individual's confirmed positive test result together with his or her medical history and any other relevant biomedical information. F. "Reasonable Suspicion" The City believes the appearance, behavior, speech or body odors of an employee are indicative of the use of a controlled substance or alcohol based on the specific, contemporaneous, and articulable observation of at least one (1) supervisor or official who has received training in the identification of behaviors indicative of drug and alcohol use. G. "Substance Abuse Professional" A licensed physician or a licensed or certified psychologist, social worker, employee assistance professional, or addiction counselor (certified by the National Association of Alcoholism and Drug Abuse Counselors Certification Commission) with knowledge of and clinical experience in the diagnosis and treatment of alcohol and controlled substances -related disorders. IV. Non -Discrimination The City recognizes that disabled individuals should be protected from discriminatory treatment. Under Minnesota law, a disabled person is someone who has a medical or psychological condition that materially impairs major life activities. However, in accordance with Minnesota law, disability does not include any condition resulting from alcohol or other drug abuse which prevents a person from performing essential functions of the job or which creates a direct threat to property or the safety of individuals. V. Prohibitions A. No employee shall report to work under the influence of alcohol, marijuana, controlled substances or other drugs that affect his/her alertness, coordination, reaction, response, judgment, decision-making, or safety. 2 B. When employees are taking medically authorized drugs or other substances, which may alter job performance, the employees are under an affirmative duty to notify the appropriate supervisor of his/her temporary inability to perform the job duties of his/her position or of any work-related restrictions that apply. Unless a prescribed drug is taken strictly as prescribed by a licensed physician, it may not be kept or taken on City premises, including parking lots, or in any City vehicle or any vehicle being used for City business. C. No employee shall unlawfully manufacture, distribute, dispense, possess, transfer, sell, purchase or use a controlled substance in the workplace or wherever the City's work is being performed. D. No employee shall operate, use, or drive any City equipment, machinery, or vehicle while under the influence of alcohol, marijuana, controlled substances or other mood -altering drugs. Such employee is under an affirmative duty to immediately notify his/her supervisor that he/she is not in an appropriate mental or physical condition to operate, use, or drive the City's equipment. E. The City shall notify the appropriate law enforcement agency when it has reasonable suspicion to believe that an employee may have illegal drugs in his/her possession at work or on City premises. When appropriate, the City shall also notify licensing boards. F. Alcohol must not be kept or consumed in any City building, office, vehicle, or on City premises, including parking lots. Exceptions for special events may be authorized by the City Council. * Alcohol can be kept in an employee's personal vehicle consistent with state law, although employees cannot consume alcohol in their vehicles or on City premises unless it is for an approved function that allows alcohol. G. Alcoholic beverages must not be consumed anywhere during work time, rest breaks, meal breaks, or off-duty time if the employee is to work thereafter on the same workday. No employee who is under the influence may work or report for work within 4 hours after using alcohol. In addition, no employee shall report for work while having any measurable alcohol in his or her system. VI. Consequences of Violations of this Policy Violations of this policy may result in disciplinary action, up to and including termination, and may have legal consequences. Possible discipline includes reprimands, suspensions and dismissals. Other requirements may include required completion of an appropriate treatment or rehabilitation program. Sanctions will reflect the particular violation and its severity and will take into account other relevant factors including prior discipline, past violations of this or other City policies, and potential danger to the employee, coworkers, and the public. The City recognizes that alcoholism and drug addiction may affect employees. The City urges employees to voluntarily refer themselves for treatment. The City reserves the right to refer an employee for drug or alcohol testing, at City expense, where management believes there is a suspicion of improper alcohol or drug use as defined by this policy. The employee has the right to have a second assessment opinion by a qualified professional at his/her own expense, but this right will not delay any required drug or alcohol test. VII. Alcohol and DrugTesting A. In order to carry out the City's commitment to an alcohol and drug-free workplace, the City reserves the right to require that applicants and employees submit to testing in accordance with the provisions of Minn. Stat. §§ 181.950-181.957. This policy represents the notice required under Minnesota Statute and will be provided to all applicants and employees who are requested to undergo testing. B. Types of Testing 1. Pre-employment - The City may require that all applicants, as identified by section II, who have received conditional offers of employment be tested. If the conditional offer of employment is subsequently withdrawn, the City will notify the applicant of the reason for the withdrawal. 2. Reasonable Suspicion Testing - The City may require an employee to be tested when there is a reasonable suspicion that the employee: a. is under the influence of drugs or alcohol; b. has violated the City's policy prohibiting drug and alcohol use; C. has sustained or caused another employee to sustain personal injury; or d. has caused a work-related accident or was operating or helping to operate machinery, equipment, or vehicles involved in a work-related accident. In order for "reasonable suspicion" to exist, there must be a basis for forming a belief that testing is justified based on specific facts and rational inferences drawn from those facts. The initial observations must be confirmed by a second individual. At least one of the two individuals must be a city employee. C. Conducting the Testing 1. Consent. All persons to be tested will be required to complete and sign the employee consent form (Sample attached as Appendix A). Substance abuse testing will not be performed unless a signed consent is in the possession of the City. Employees' signatures on these forms must be witnessed by a City supervisor. 2. Refusal to Participate. An employee or job applicant has the right to refuse testing. However, a refusal of testing will be treated the same as a positive test and may result in withdrawal of a job offer or disciplinary action up to and including termination of 4 employment. See section on "Disciplinary Action In Response to a Positive Test Result" below. Refuse to Submit (to an alcohol or controlled substance tes) includes: A. Failure to provide adequate breath for testing without a valid medical explanation after he or she has received notice of the requirement for breath testing; B. Failure to provide adequate urine for controlled substances testing without a valid medical explanation he or she has received notice of the requirement for urine testing; or C. Engaging in conduct that clearly obstructs the testing process. D. Not remaining readily available for testing. 3. Prompt Administration of Test. If an alcohol test required by this policy is not administered within two (2) hours following the determination of reasonable suspicion, the City shall prepare and maintain on file a record stating the reasons the alcohol test was not promptly administered. If the alcohol test required by this policy is not administered within eight (8) hours following the determination of reasonable suspicion, all attempts to conduct the test shall cease and the reasons for not administering the alcohol test shall be documented. 4. Location of Collection. The employee will be directed to the collection site and, in the case of reasonable suspicion, will be transported. Employees who refuse to be transported to a collection site will be considered to have refused the test. 5. The Laboratory. The laboratory selected to perform testing must be certified by the National Institute on Drug Abuse (NIDA), the College of American Pathologists (CAP), or the New York State Department of Health or otherwise meet state law requirements. Laboratories that are not certified by NIDA must follow the chain of custody procedures established by MN STATUTE 181.953, Subd. 5. Test Results. a. Negative Tests [passed test]. Negative test results on an initial test will be provided in writing to the City within three working days after the test result An employee or job applicant will receive written notification of the rest result within three working days after the City is notified of the result. b. Positive Tests [failed tests]. A confirmatory test will be performed on all samples with a positive test result on an initial test. Positive test results will be provided in writing to the City within three working days of a confirmatory test. An employee or job applicant will be sent written notification of a confirmatory test result within three working days after the City is notified of the result. In the case of a positive test result on a confirmatory test, the tested individual may explain the result to the medical review officer within three working days after notice of the test result. An employee may request a confirmatory retest of the original sample at the individual's own expense. If a confirmatory retest is requested, the individual must notify the City in writing, within five working days after notice of the confirmatory test result, of his or her intention to obtain a retest. c. Right to Test Result. An employee or job applicant has the right to request and receive from the City a copy of the test result report on any drug or alcohol test. D. Costs. Costs related to alcohol and drug testing will be paid by the City, with the exception of confirmatory retests, which must be paid for by the employee or job applicant requesting the retest. E. Disciplinary Action in Response to a Positive Test Result Interim Disciplinary Action: The City reserves the right to transfer an employee with a positive test to another position at the same rate of pay or to temporarily suspend the employee, without pay, pending the outcome of the confirmatory test (and, if requested, the confirmatory re -test) if the City believes that it is reasonably necessary to do so to protect the health, safety and welfare of the employee, coworkers or the public. An employee who is suspended without pay will be reinstated with back pay and no loss of benefits if the confirmatory test or re -test is negative. In the case of job applicants, a positive initial test result must be verified by a confirmatory test before a conditional offer of employment will be withdrawn. 2. First Failed Test -- Discharge: The City will not discharge an employee solely because of a first positive on a confirmatory test when the positive confirmatory test was the first such result. The City may, however, discharge an employee for whom a positive confirmatory test is the first such result, where the employee is given an opportunity to participate in (at the employee's expense or pursuant to coverage under an employee's benefit plan) a drug or alcohol counseling or rehabilitation program and the employee has either refused to participate in the counseling or rehabilitation program or has failed to successfully complete it. The City reserves the right to take any other disciplinary action short of discharge which it deems warranted in the event of an employee's first positive confirmatory test result. The type of counseling or rehabilitation program in which an employee participates must be approved by a certified chemical -use counselor or physician trained in the diagnosis and treatment of chemical dependency. The cost of the initial referral for evaluation, if not covered by the employee's medical coverage, will be paid by the City. The cost of any further evaluations, and treatment, not covered by the employee's medical coverage, will be paid for by the employee. 3. Second Failed Test: The City Administrator may recommend discharge of an employee to the City Council when an employee tests positive on a confirmatory test and has previously had a positive confirmatory test result. F. Privacy of Test Results 1. Test results and other information acquired as a result of the testing program are private and confidential information and will not be disclosed by the City or the test laboratory to another employee or to third party individuals, government agencies, or private organizations without written consent of the employee or applicant being tested, unless required by law. This information will only be shared with those having the need to know. 2. Evidence of a positive test result on a confirmatory test may be used in an arbitration proceeding, an administrative hearing, or a judicial proceeding, provided the information is relevant to the hearing or proceeding. Such evidence may also be disclosed to any federal agency or other unit of the United States government as required under federal law, regulation, or order. Evidence of a positive test result on a confirmatory test may also be disclosed to a substance abuse treatment facility or provider for the purpose of evaluation or treatment, with the consent of the employee. 3. Upon request, the City will provide an employee with access to information maintained by the City about that employee relating to positive test result reports and other information acquired in the testing process as well as conclusions drawn from or actions taken based upon such information. 4. Employees who are referred to treatment are expected to meet regular job requirements and to maintain satisfactory performance standards upon completion of the treatment program. Seeing a physician or minister does not mitigate the need for disciplinary action, where disciplinary action has been determined to be appropriate by management. 5. Employees must, as a condition of employment, abide by the terms of this policy and report any conviction under a criminal drug statute for violations occurring on City premises or while conducting City business or where the conviction may be relevant to their job responsibilities. A report of a conviction must be made within five (5) days after the conviction. APPENDIX A ACKNOWLEDGMENT AND INFORMATION FORM TO BE PROVIDED BEFORE REQUESTING TESTING I acknowledge that I have been provided with a written copy of the City of Otsego Drug-free Workplace policy. 2. I have read this policy and understand its contents. I understand what conduct is prohibited by the policy and the consequences of engaging in prohibited conduct. I understand my rights under the policy, the consequences if I exercise those rights, and that certain events as described in the policy may result in negative personnel decisions including discipline, termination, or the withdrawal of a conditional offer of employment. I hereby voluntarily consent to submit to testing for alcohol or drugs including submitting necessary urine and/or blood samples. I further voluntarily consent that the entity selected by City may conduct testing on the sample provided by me and may disclose to the City test result data. Date: Signature of Individual to be Tested Printed Name of Individual to be Tested Signature of Designated Authority at City (All supervisors are authorized to sign here) Upon completion, please return this form to the Finance Department. 8 ACKNOWLEDGMENT I have read and understand the terms of the City's Drug -Free Workplace Policy. I have been given the opportunity to ask any questions that I had regarding this policy. Employee Name (Please Print) Employee Signature Date Upon completion, Please return this form to the Finance Department. 9 ITEM 11_1 Memo To: City Council From: Gary Groen Date: November 10, 2008 Re: Fire Assessment for 2009 Attached with this transmittal is fire assessment information for each of the fire districts. The information includes the actual fund balance of each fire district as of September 30, 2008, the projected additional 2008 revenue, and the actual final contractual payments remaining. Information for 2009 includes the projected revenue based on the 2008 rates and the fire district expenditures based on contracts and budgets obtained for the contracting communities. The city staff also reviewed all parcels assessed in 2008 and compared to the County's parcel listing. We are adding to the number of parcels assessed based on this analysis. Some of the additions appear to result from parcel changes, omissions and other reasons. We have also added unplatted parcels not previously assessed that included buildings. There were also some parcels paying duplicate assessments or exempt lots previously assessed and they are reported as units removed. The City Council will need to discuss and approve the 2009 assessment rates at the November 24, 2008 meeting. If you have any questions, please contact Sue or myself. 0 Page 1 City of Otsego 2009 Analysis of Fire Contracts Cash and Investment Balance, September 30, 2008 December Tax Settlement Estimate is Based on July, 2008 settlement (less 15°x6) Balance to be Paid on 2008 Contract per Analysis Projected Cash and Investment Balance, December 31, 2008 2009 Per Parcel Rate (These are the current 2008 rates) 2009 Revenue using New Rates 2009 Estimated Riverbend Mobile Home Park (Not included in parcel count) 2009 Fire Contract Estimate (See notes below) Projected Cash and Investment Balance, December 31, 2009 Elk River Albertville Rogers Monticello $ 94,630 $ 275,668 $ 8,867 $ 17,848 76,919 87,946 8,492 12,258 - 50,809 - 5,534 $ 171,549 $ 312,805 $ 17,359 $ 24,572 $ 65.50 $ 85.50 $ 75.50 $ 75.50 196,435 206,739 20,461 33,673 11,616 150,576 125,080 27,510 22,746 $ 229,024 $ 394,464 $ 10,309 $ 35,499 City of Otsego Fire Assessment Information Number of Units Assessed for 2008 (collectible in 2008 from 2007) Number of units removed Number of New Units to be Added in 2008 Total Units to be Assessed in 2009 Current Charge per Unit Revenue Generated With Current Charges 2007 Contract Payment 2008 Contract Payment 2009 Contract Payment (Rogers is based on valuation sent to them in June) Elk River is based on ER's 2009 budget estimate received from them Monticello is based on $51 per parcel for 2009 per contract Albertville is based on the actual budget estimate received from them Elk River Albertville Rogers Monticello $ 19,895 2,919 2,288 264 435 (3) (2) (4) - 83 132 11 11 $ 125,080 2,999 2,418 271 446 $ 65.50 $ 85.50 $ 75.50 $ 75.50 $ 196,434.50 $ 206,739.00 $ 20,460.50 $ 33,673.00 $ 111,607 $ 56,440 $ 19,895 $ 22,134 $ 133,928 $ 101,718 $ 19,970 $ 22,134 $ 150,576 $ 125,080 $ 27,510 $ 22,746 ITEM 12_1 MEMO Date: November 6, 2008 To: Mayor & Council From: City Administrator Mike Robertson Re: Personnel Consultant Interviews I have enclosed a basic Request for Proposal that I will be sending to various firms to see if they are interested in working as a personnel consultant for the City of Otsego. Please review the proposal. We also need to select the date that we will interview the firms. You said you wanted to do this quickly so I would suggest we pick a date in December. REQUEST FOR PROPOSALS For Personnel Services City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 Proposal Must be Received No Later Than: December 1, 2008 RFP Page 2 CITY OF OTSEGO TABLE OF CONTENTS I. Request for Proposal Notice II. Background and General Information III. Scope of Service IV. Proposal Evaluation Criteria V. Conditions and Stipulations VI. Organizational Questionnaire RFP Page 3 REQUEST FOR PROPOSAL NOTICE Notice is hereby given that the City of Otsego (the City) will accept Proposals for a Personnel Consultant until December 1, 2008: All Proposals should be forwarded to the City at the following address: City of Otsego Attn: Michael Robertson 8899 Nashua Avenue NE Otsego, MN 55330 Proposals will be evaluated and the successful vendor(s) will be determined and approved by the City Council at their meeting on December 22????, 2008 at 6:30 p.m. The City reserves the right to reject any or all Proposals, waive formalities and to select the vendor, benefits and services that best meet the needs of the City and its employees. Inquiries, clarification, or requests for Proposal forms and questionnaires by electronic mail should be directed by telephone or e-mail to the following contacts: City Administrator Michael Robertson 763/441-4414 mike@ci.otsego.mn.us xJ Gary Groen Finance Director 763/441-4414 Gary@ci.otsego.mn.us RFP Page 4 BACKGROUND AND GENERAL INFORMATION The City of Otsego is seeking proposals for personnel services. The purpose of this Request for Proposals is to gather information from your organization relative to the City's required scope of service and key selection criteria. Organizations selected as finalists may be expected to address more detailed issues regarding financial and other specifics of their organization and operations. These same finalists will be expected to participate in interviews with City Council and staff. Currently, the City does not have a Personnel Director, a Personnel Services employee or any other employee for whom personnel issues are among their primary duties. Personnel services are currently provided by both the City Administrator and the Finance Department depending on the issue. The City is especially interested in obtaining the following services from a Personnel Services contractor: • Review of Personnel files to be certain they have the required information. • Review of Personnel policies for inconsistencies and to be certain that they meet current State and Federal standards. • Review of Drug & Alcohol policies to be certain they meet current State and Federal standards. • Review of Administrative Leave policies. • Review of the City's hiring process to be certain it meets current standards. • Review of benefits administration for uniformity across City departments. • Assistance with Data Privacy information requests. • Review of Compensation System for compliance with Pay Equity standards. The City's objective is to hire a firm that they can have an on-going relationship with as the City does not contemplate hiring a Personnel Specialist for many years. The City invites proposals from qualified organizations to provide personnel services. Experience in a municipal environment is highly desirable. RFP Page 5 SCOPE OF SERVICE The organization selected will provide the following services: 1. Vendor will work with City staff to review all personnel files to make certain they have required information and to recommend removal of unneeded information. 2. Vendor will review the City's Personnel policies to achieve compliance with State and Federal laws, resolve inconsistencies and recommend any necessary changes. 3. Vendor will review current Drug & Alcohol policies to meet State and Federal standards and insure consistency with personnel policies. 4. Vendor will review Administrative Leave policies to meet State and Federal standards and insure consistency with personnel policies. 5. Vendor will review the City's Hiring Process to be certain it meets State and Federal standards and provides adequate documentation and background checks. 6. Vendor will review benefits administration for uniformity given varying employee schedules and shifts. 7. Vendor will review the current compensation system for compliance with State Pay Equity standards. RFP Page 6 PROPOSAL EVALUATION CRITERIA The City will evaluate proposals based on the needs of the City and its employees. The following criteria will be used in evaluating each of the vendor responses: 1. Compliance with specifications. 2. Ability to offer a comprehensive set of services. 3. Competitive fees. 4. Ability to provide the City with any requested reports. 5. The City will choose the proposal that best fits its needs. The City is not obligated to award the contract based on cost alone. CONDITIONS AND STIPULATIONS You are invited to submit your Proposal for Personnel Services based on the information contained in this Request for Proposal. Unless a specific note is made to the contrary, we will assume that your Proposal conforms to the City's specifications and can meet all of the requirements. You are invited to ask questions during the proposal process and to seek additional information, if needed. We want this to be an interactive process and will make every effort to provide sufficient data for your response. The City will look to contract with a vendor to provide the most comprehensive set of services to the City. The City reserves the right to accept or reject any or all proposals and to waive formalities and select the vendor that best meets the needs of the City and its employees. The City's objective is to select a carrier who will provide the best possible service at the best possible cost while meeting the Request for Proposal specifications. The City is not obligated to award the contract based on cost alone. Any proposed deviations to any part of these Specifications must be submitted in writing as a part of the questionnaire, (question #1) and clearly identified in the appropriate section of the Proposal. The vendor awarded the business shall submit properly executed contracts to the City within thirty (30) days of the plan effective date. A representative of the vendor must be available to the City on an on-going basis. RFP Page 7 VENDOR ORGANIZATION QUESTIONNAIRE Note: A complete response to this questionnaire must accompany all Requests for Proposals. A response such as "See Proposal' is not sufficient unless there is proper reference to the specific section of the proposal addressing the question. Please be specific in your answers. Deviations 1. Does your Proposal contain any deviations from the benefits, general conditions, stipulations or other provisions of the Specifications? If yes, provide details in a separate cover letter. Otherwise, confirm that you have responded according to Proposal conditions. Fees 1. Are the fees quoted in this Proposal firm and guaranteed for the term of the contract? 2. Are additional services available beyond what is described within this RFP and/or your proposal? If so, what are the fees for these services? 3. Is this Proposal tied to any other benefit offer (such as purchasing additional services)? 4. How much notice must the City provide if they wish to termination or non -renew its contract through your company/organization? Describe your termination or non- renewal policy. 5. Does your organization outsource any of the services you provide? If so, please explain and identify the other vendors that would be providing services to our employees. 6. Are there any reports you will not provide to the City? If so, please describe. RFP Page 8 Company Overview 1. What experience has your company had with public sector entities? How long has your company been doing business in Minnesota? 2. Briefly indicate the main attributes that differentiate your company from your competitors. 3. Is your company a subsidiary or affiliate of another company? If yes, please explain and provide full disclosure of any direct or indirect ownership or control by any administrative service agency. 4. Describe any pending arrangements to merge or sell your company. 5. Provide the names and telephone numbers of five (5) clients as a reference for the City. Signature (Provider Representative) Title Company Telephone Number Date ITEM 13-1 CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION 2008-68 RESOLUTION TO CANVASS RESULTS OF THE CITY ELECTION TUESDAY, NOVEMBER 4, 2008 GENERAL ELECTION WHEREAS: The City of Otsego held an election for a Mayor and two Council Members on Tuesday, November 4, 2008 during the General Election with 6,688 persons voting. WHEREAS: On this 10th day of November, 2008 the City Council has met to canvass said elections results; WHEREAS: The votes tabulated at said election were: MAYOR — Term of 4 Years Number of Votes Jessica Stockamp Anthony (Tony) M. Skaalerud Write-in, if any 4,367 1,166 41 TWO COUNCIL MEMBERS Term of 4 Years Number of Votes Mark Thorsted 2,800 Dan Scharber 2,477 Dave Thompson 1,704- ,704-Michael MichaelRingdahl 708 Brian Reinbold 642 Write-in, if any 58 THEREFORE BE IT RESOLVED by the Otsego City Council that the official election results for the Mayor seat four year term (2009-2012) shall be Jessica Stockamp and two City Council seats for each a Four Year Term (2009-2012) shall be Mark Thorsted and Dan Scharber. Adopted this 10th day of November, 2008. CITY OF OTSEGO Jessica Stockamp, Mayor Attest: Judy Hudson, City Clerk i n nesota hive nc}scapes November 4, 2008 Mike Robertson City Administrator City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 Mr. Robertson, F1 NOV 0 7 2008 U U By I am writing in regards the road repair work that was performed on 77`f' St NE relative to the construction of our new building. As you know, subject to our developer's agreement, we agreed to pay for -up to sixty five thousand dollars of overlay work on 77'h -St NE. Per our discussions prior to our annexation in the fall of 2007 as well as prior to the overlay work this August Minnesota Native Landscapes, Inc. is requesting to be assessed for these costs over a period of ten years. I know this was previously discussed with city staff and we now are asking for this to be brought to the City Council for approval. Thank you for your attention to this matter. If you have any questions please call me at 763-295- 0010. Smc ly ohn Garry Vice President Minnesota Native Landscapes, Inc. Cc: Andrew J. MacArthur Ron Wagner Ue5dV41_ Joe Schaffer President Minnesota Native Landscapes, Inc. 8740 77" Street NE * Otsego, MN 55330 * Ph 763-295-0010 * Fax 763-295-0025 CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA PETITION FOR IMPROVEMENT AND ASSESSMENT AND WAIVER OF HEARINGS, IRREGULARITIES IN PROCEDURE AND APPEAL BY MINNESOTA NATIVE LANDSCAPES, INC. AND PROPERTY OWNERS REGARDING IMPROVEMENTS TO 77' STREET WHEREAS, Minnesota Native Landscapes, Inc. currently runs a business located on property owned by Joseph P. Schaffer and Amy Schaffer, husband and wife and John Garry and Stacey Garry, husband and wife (collectively PETITIONERS) said real property described on the attached Exhibit A located in the City of Otsego (CITY), Wright County, Minnesota; and WHEREAS, the City of Otsego has constructed and paid for improvements to 77th Street which improvements benefit PETITIONER's property; and WHEREAS, the CITY and PETITIONERS have previously entered into an Agreement in which the cost of these road improvements is the responsibility of PETITIONERS; and WHEREAS, the Agreement provides that PETITIONERS could request that the cost of said improvements be assessed by the CITY against the subject property over a period of years; and WHEREAS, the final costs of the improvements are $65,000.00, which is consistent with the Agreement and previous CITY estimates. NOW THEREFORE, THE PETITIQNERS HEREBY PETIQN THE CITY FOR THE PROJECT AND AGREE AS FOLLOWS: 1. PETITIONERS, as 100% owners of the affected property, petition the CITY to make the above described improvements to 77t Street. 2. PETITIONERS, as 100% owners of the affected property, agree that the improvements will benefit the property in at least the amount of the proposed assessment, $65,000.00. 3. PETITIONERS, as 100% owners of the subject property, hereby waive any and all requirements for hearings, waive any irregularities in the proceedings, and waive any and all rights of appeal statutory or otherwise including the right of appeal under Minn Stat 429.081, up to the amount of the proposed assessment, $65,000.00. 4. PETITIONERS request that said assessment be approved and certified by the CITY and placed upon the tax rolls commencing with the 2008 taxes payable in 2009 over a period of 1a_ years at an interest rate of 6% per annum. PETITION AND AGREEMENT dated 1 S , 2008 and submitted to the CITY for consideration by PETITIONERS. PETITIONERS Minnesota Native Landscapes, Inc. By 3.5C La F<v Its Ow hxrj 5�zz>ln- J, ' p . Schaffer Amy Schaffe 2 John G { Stacey Garry ACCEPTED BY AND AGREED to this day of November, 2008. CITY OF OTSEGO Jessica Stockamp, Mayor Judy Hudson, City Clerk 10-30-2008 10:00 FROM -CITY OF OTSEGO +763-441-8823 T-706 1`110/013 F-581 ]FXHISFI' A Parcel B That part of the Northwest Quarter of the Northeast Quer (NW'/, N] iSection 2$, Township 121, Range 24, Wright County, Mimasota, lying northeasterly of MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT NO.86-3, as is on file and of record in the office ofthe County Recorder in and for Wright County, Minnesota, described as follows: Commencing at the southeast canner of said (NW l NE %); thence North 89 degrees 24 minutes 09 seconds West, assumed bearing, along the south line, of said (NW 'A NE i4) a distance of, of 287.12 feet to the northeasterly line of said MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT NO. 86-3; thence North 52 degrees 31 minutes 24 seconds West along the last described northeasterly line a distance of 551.95 feet; thence North 00 degrees 36 minutes 10 seconds West a distance of 606.92 feet thence North 89 degrees 23 minutes 50 seconds East a distance of 564.09 feet to the point of intersection with the east line of said NW '/ NE % ; thence South 00 degrees 36 minutes 10 seconds East along the last descnbed east line a distance of 830.00 feet to the Point of bgginning. 9 CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2008-69 RESOLUTION ADOPTING ASSESSMENT- MINNESOTA NATIVE LANDSCAPES, INC.- IMPROVEMENTS TO 776 STREET WHEREAS, pursuant to an agreement entered into between the City of Otsego (City) and Minnesota Native Landscapes, Inc., a Minnesota. corporation (Developer) and the property owners, Joe Schaffer and Amy Schaffer, husband and wife and John Gary and Stacey Garry, husband and wife, said Developer and property owners have agreed to waive all hearings, waive any irregularities in the proceedings, and waive any and all rights of appeal relative to certain costs incurred by the City relating to improvements to 77th Street. The project is located within the City of Otsego, Wright County, Minnesota. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, COUNTY OF WRIGHT, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto as Exhibit A and made a part hereof, is hereby accepted and shall constitute the special assessment against the land set forth as Exhibit B, and the tract of land therein included is hereby found to be benefited by the improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of years, the first of the installments to be payable on or before the first Monday in January 2009, and shall bear interest at the rate of_ % percent per annum from the date of adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2008. To I each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The owners of the property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31 of the next succeeding year. Partial pre -payment of the assessment may be made pursuant to City Ordinance. 4. The City Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County. Such assessments shall be paid over in the same manner as other City taxes. ADOPTED by the Otsego City Council this 10th day of November, 2008. IN FAVOR: OPPOSED: ABSTAINING: 2 CITY OF OTSEGO Jessica Stockamp, Mayor Judy Hudson, City Clerk