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11-24-08
CLAIMS LIST CITY COUNCIL MEETING NOVEMBER 24, 2008 TO: Judy Hudson Attached is the Claims List for the City C detail registers. CLAIMS REGISTER VOIDED ( ITEM 5-1 . For more details, please refer to the check 11-13-2008 $ 126,131.21* 11-19-2008 $ 335,075.70 CK #45501 $ (46.00) *Amount includes voided check #46443 to US Bank in the amount of $794,441.25 PAYROLL 11-19-2008 $ 41,154.44 ELECTRONIC PYMTS: Qwest Centerpoi t Ene Dept. of R ven Dept. of R ven Elk River tiliti Wright-Hcnnepi Delta Dental GRAND TOTAL If you have any questions or if you Sue Frisch Bookkeeper $ 97.68 rgy ue-Fuel ue-Sales $ 529.94 Tax $ 0.00 Tax $ 0.00 es $ 1,906.37 n $ 15,625.75 $ 1,257.24 Total $ 19,416.98 $ 521,732.33 d like to review this list further, please let me know. CITY OF OTSEGO 11/19/08 11:02 AM Page 1 *Check Detail Register© NOVEMBER 2008 Check Amt Invoice Comment 10100 BANK OF ELK RIVER __ _ _ Paid Chk# 046453 —'— 11 %19/2008 AFFORDABLE SANITATION E 101-45200-410 Rentals (GENERAL) _$1,335_.70 7995 OCT PORTA RENTALS Total AFFORDABLE SANITATION $1,335.70 Paid Chk# 046454 11/19/2008W AIRGAS, INC. y E 101-43100-210 Operating Supplies (GENERAL) $32.02 105642678 OXYGEN/ACETYLENE/HAZMAT Total AIRGAS, INC. $32.02 Paid Chk# 046455 11/19/2008 ALLIANCE BENEFIT GROUP �������� E 101-43100-123 Health G 101-21706 Hospitalization/Medical Ins E 250-42410-123 Health E 101-41600-123 Health E 101-41400-123 Health Total ALLIANCE BENEFIT GROUP Paid Chk# 046456 11/19/22008 ALVINA COOK - $906.25 PPE 11/15/08 CH DTD 11/19/08 $491.38 PPE 11/15/08 CH DTD 11/19/08 $725.00 PPE 11/15/08 CH DTD 11/19/08 $543.75 PPE 11/15/08 CH DTD 11/19/08 $543.75 PPE 11/15/08 CH DTD 11/19/08 $3,210.13 E 101-41410-103 Election Judges _ $148.00 2008 ELECTION HOURS Total ALVINA COOK $148.00 Paid Chk#046457 11%1912008 AMERITHON ELECTRIC INC.���-������ E 101-45200-390 Contracted Services $2,4_95.00 2354 LILYPOND PK ELEC WORK Total AMERITHON ELECTRIC INC. $2,495.00 Paid Chk#046458r� 11/19!2008 AMY EVANS-JOHNSON����� A - ��� ��p E 101-41410-103 Election Judges _ $84_00 2008 ELECTION HOURS Total AMY EVANS-JOHNSON $84.00 Paid Chk# 046459 11/ 19/2008 AUDIO COMMUNICATIONS�- E 206-43100-501 Equipment ---$87 - 7.56 80499 2 WAY RADIO - 08 STERLING PLOW Total AUDIO COMMUNICATIONS $87.56 Paid Chk# 046460 11/19/2008 BARB DEMARS E 101-41410-103 Election Judges $84.00 2008 ELECTION HOURS Total BARB DEMARS $84.00 Paid Chk# 046461 - 11/19/2008 BARBARA HOLMBERG E 101-41410-103 Election Judges $148.00 2008 ELECTION HOURS Total BARBARA HOLMBERG $148.00 Paid Chk# 046462 11/19/2008 BARR ENGINEERING COMPANY E 444-49400-302 Engineering Fees $307.50 23710101.01-4 WELL #8 E 414-43100-302 Engineering Fees $345.00 23860086.01-3 LIFT STATION #8 Total BARR ENGINEERING COMPANY $652.50 Paid Chk# 046463 11/19/2008 BEVERLY KUMAR E 101-45250-440 Recreation Programming $35.29 "SAVE THE DATE" POSTCARDS E 101-45250-440 Recreation Programming $122.63 PUMPKIN PATCH SUPPLIES E 101-45250-440 Recreation Programming $43.93 SANTA DAY SUPPLIES Total BEVERLY KUMAR $201.85 Paid Chk# 046464 11/19/2008 BLUE CROSS BLUE SHIELD OF MN E 101-41400-123 Health $2,184.00 DECEMBER MEDICAL E 101-43100-123 Health $3,178.00 DECEMBER MEDICAL E 250-42410-123 Health $2,558.00 DECEMBER MEDICAL E 101-41600-123 Health $1,208.00 DECEMBER MEDICAL Total BLUE CROSS BLUE SHIELD OF MN $9,128.00 CITY OF OTSEGO 11/19/08 11:02 AM Page 2 *Check Detail Register© NOVEMBER 2008 Check Amt Invoice Comment Paid Chk# 046465 11/19/2008 BRAUN INTERTEC E 444-49400-302 Engineering Fees $220.75_ 299934 RIVERPOINTE TRUNK WTRMN Total BRAUN INTERTEC $220.75 Paid Chk# 046466 11/19/2008 CARLY KENYON E101-41410-103 Election Judges $148.00_ 2008 ELECTION HOURS Total CARLY KENYON $148.00 Paid Chk# 046467 } 11%19/2008 CASSADY ROSE 4 E 101-41410-103 Election Judges $170.00 2008 ELECTION HOURS E 101-45250-440 Recreation Programming $341.51 PUMPKIN DAY SUPPLIES E 101-45250-440 Recreation Programming $59.97 SANTA DAY SUPPLIES Total CASSADY ROSE $571.48 Paid Chk#046468 11/19/2008 CECILIA CHAPP_ E 101-41410-103 Election Judges _$70.00 2008 ELECTION HOURS Total CECILIA CHAPP $70.00 PaidChk# 046469 11/19/2008 CHARLES VON BERG E 10141410-103 Election Judges $136.00 2008 ELECTION HOURS Total CHARLES VON BERG $136.00 Paid Chk# 046476 11/19/2008 CITY OF E 101-45200-322 Utilities $3.20 15501 83RD - IRRIG E 101-45200-322 Utilities $3.20 10400 71 ST - IRRIG E 602-49450-322 Utilities $159.75 7551 LANCASTER -WEST WWTF E 101-45200-322 Utilities $3.20 11313 77TH - IRRIG E 602-49450-322 Utilities $31.63 7551 LANCASTER -WEST WWTF E 602-49450-322 Utilities $9.35 7551 LANCASTER - WEST WWTF E 602-49450-322 Utilities $41.22 5850 RANDOLPH - EAST WWTF E 101-45200-322 Utilities $3.20 6480 MASON - IRRIG E 602-49450-322 Utilities $3.34 7551 LANCASTER - WEST WWTF G 701-21856 WATERFRONT EAST 3RD Total CITY OF OTSEGO $258.09 G 701-22394 DUERR PROP Paid Chk# 046471 11/19/2008 COURI MACARTHUR LAW OFFICE --* --- -- --" E 101-41700-301 Legal Services $1,041.00 PERSONNEL E 101-41700-301 Legal Services $297.00 KNISLEY/RWN LOT GRADING E 101-41700-301 Legal Services $4,258.50 GENERAL E 101-41700-301 Legal Services $990.00 GRIDOR/BONESTROO E 101-41700-301 Legal Services $864.00 HOSPITAL DISTRICT E 601-49400-301 Legal Services $81.00 UTIL ORDINANCE E 101-41700-301 Legal Services $607.50 ZACHMAN E 101-41700-301 Legal Services $270.00 CPE/JAMBOR AVE - QUIET TITLE E 101-41700-301 Legal Services $67.50 CMS MAT'L E 414-43100-301 Legal Services $1,000.50 QUANTRELLE W/S E 444-49400-301 Legal Services $553.50 WATER TOWER #3 G 701-22377 OTSEGO PRESERVE $82.50 OTSEGO PRESERVE G 701-21856 WATERFRONT EAST 3RD $1,204.50 WATERFRONT EAST G 701-22394 DUERR PROP $792.00 DUERR CREEK G 701-21868 MN NATIVE LNDSCP ANNEXATION $418.50 77TH ST - MN NATIVE LNDSCP G 701-21870 DARA GLEN ADDN - SHAMROCK D $297.00 DARA GLEN G 701-22393 REMINGTON COVES $214.50 REMINGTON COVES G 701-22436 CRIMSON PONDS NORTH $214.50 CRIMSON PONDS NORTH G 701-21886 THE SHOPPES OF GRC - OUTLOT $1,138.50 OTSEGO AUTOCARE G 701-22492 RIVERBEND SOUTH - DARKENWAL $82.50 RIVERBEND SOUTH G 701-22315 RIVERWOOD NATIONAL $67.50 VEIT/RIVERWOOD NAT'L G 701-21892 JESUS CHRIST -LDS (CUP) $67.50 CHURCH OF LDS G 701-22344 PLEASANT CREEK FARMS $49.50 PLEASANT CREEK FARMS CITY OF OTSEGO 11/19/08 11:02 AM Page 3 *Check Detail Register© NOVEMBER 2008 Check Amt Invoice Comment E 101-41700-301 Legal Services $108.00 LIQUOR E 602-49450-301 Legal Services $81.00 UTIL ORDINANCE E 602-49450-301 Legal Services $202.50 RIVERBEND MHP BIOSOLID HAULING G 701-22315 RIVERWOOD NATIONAL _$82.50 RIVERWOOD NAIL Total COURI MACARTHUR LAW OFFICE $15,133.50 Paid Chk# 046472 11/19/200VCROW RIVER FARM EQUIPMENT E10143100-220 Repair/Maint Supply (GENERAL) $14.90 133656 REPAIR/MAINT SUPPLY Total CROW RIVER FARM EQUIPMENT $14.90 Paid Chk# 046473 11/19/2008 CRYSTEEL TRUCK EQUIPMENT ` E 101-43100-210 Operating Supplies (GENERAL) $322.64 F25923 WELD PIN/TUBES ONTO SANDER SHI Total CRYSTEEL TRUCK EQUIPMENT $322.64 Paid Chk# 046474 11/19%2008 DAKOTA SUPPLY GROUP W. _-� �+'� ` E 601-49400-210 Operating Supplies (GENERAL) _$3_09.81 5847840 BATTERY FOR ITRON COMPUTER Total DAKOTA SUPPLY GROUP $309.81 Paid Chk# 046475 11/19/2008 DARLENE HANSON E 101-41410-103 Election Judges _ _$68.00 2008 ELECTION HOURS Total DARLENE HANSON $68.00 ... Paid Chk# 046476 11/19/2008 DASCOM SYSTEM_,..GR—OU6it P, INC E101-41940-400 Repairs & Maint Cont $577.50 34236 -IN AUDIONIDEO REPAIRS Total DASCOM SYSTEM GROUP, INC $577.50 Paid Chk# 046477 11/19/2008 DAVID RAWN E 702-41400-310 Miscellaneous _$1,000.00 8855 KAHL - LNDSCP ESC REFUND Total DAVID RAWN $1,000.00 Paid Chk# 04647811/19/2008 DEBBIE CARRON-TmX� E 101-41410-103 Election Judges $74.00 2008 ELECTION HOURS Total DEBBIE CARRON $74.00 Paid Chk# 046479 11!19/2008 DEBRA K CHRISTMANN_ "� �'� E 101-41410-103 Election Judges $136.00 2008 ELECTION HOURS Total DEBRA K CHRISTMANN $136.00 Paid Chk# 046480 11/19/2008 DESIGN ELECTRICAL CONTRACTORS E 101-43160-400 Repairs & Maint Cont $298.00 11901 WIRING REPAIR TO LIGHT POLE Total DESIGN ELECTRICAL CONTRACTORS $298.00 Paid Chk# 046481 11/19/2008 DHI E 101-43100-320 Telephone $195.92 32301 PHONE/CHARGER/BATTERY Total DHB $195.92 Paid Chk# 046482 11/19/2008 DIANE BURNS E 101-41410-103 Election Judges $136.00 2008 ELECTION HOURS Total DIANE BURNS $136.00 Paid Chk# 046483 11/19/2008 DONNA STEINKOPF E 101-41410-103 Election Judges $16.00 2008 ELECTION HOURS Total DONNA STEINKOPF $16.00 Paid Chk# 046484 11/19!2008 DORYCE LESHOVSKY E 101-41410-103 Election Judges $76.00 2008 ELECTION HOURS Total DORYCE LESHOVSKY $76.00 Paid Chk# 046485 11/19/2008 DUERR NANCY CITY OF OTSEGO 11/19/08 11:02 AM Page 4 *Check Detail Register© NOVEMBER 2008 Check Amt Invoice Comment E 101-41410-103 Election Judges $148.00 2008 ELECTION HOURS Total DUERR NANCY $148.00 Paid Chk# 046486 11/19/2008 EARL SCHULENBURG Employer Paid Ins (GENERAL) $201.76 BLDG - DEC E 101-41410-103 Election Judges $132.00 $10.99 2008 ELECTION HOURS Total EARL SCHULENBURG $132.00 $324.45 PW - DEC Paid Chk# 046487 11/19/2008 ECM PUBLISHERS INC Employer Paid Ins (GENERAL) $10.99 W/S - DEC E 414-43100-351 Legal Notices Publishing $720.00 282356 LEGAL - QUANTRELLE HEARING E 101-41400-350 Print/Binding (GENERAL) $730.00 282357 LEGAL - UNPD SVC CHG HEARING E 101-41400-350 Print/Binding (GENERAL) $64.00 282811 LEGAL - PUBLIC HEARING E 101-41400-350 Print/Binding (GENERAL) $79.00 282812 LEGAL - PUBLIC HEARING Total ECM PUBLISHERS INC $1,593.00 Paid Chk# 046488 11/19/2008 ELAINE BEATTY E 101-41410-103 Election Judges $170.00 2008 ELECTION HOURS Total ELAINE BEATTY $170.00 E 101-41410-103 Election Judges $140.00 2008 ELECTION HOURS Total ELIZABETH A LOEFFLER $140.00 Paid Chk# 046490 11/19%2008 ELIZABETH E 101-41410-103 Election Judges $140.00_ 2008 ELECTION HOURS Total ELIZABETH VETSCH $140.00 Paid Chk# 046491 11/19/2008 ELK RIVER FLORALT'-�- E 101-41400-310 Miscellaneous $76.68 080CT31006 JOYCE SLINDON/LOUIS LAUNDERVIL Total ELK RIVER FLORAL $76.68 .,,.-d a.�,- . - -'E ,..R'l.»E-R P.m.,, ...R..-, . *L -U ,-' Paid Chk# 046492 11/19/2008 ELK RIVER PRINTING &PARTY PLU -...---,- -.�.-. ..-.,,...�..._,..,�...� E 250-42410-350 Print/Binding (GENERAL) $847.31 27389 POCKET FOLDERS E 101-41400-350 Print/Binding (GENERAL) $250.81 27394 #10 REGULAR ENVELOPES Total ELK RIVER PRINTING & PARTY PLU $1,098.12 Paid Chk# 046493 11/19/2008 ERA LABORATORIES, INC. E 602-49450-310 Miscellaneous $650.00 81561 TOXICITY TESTS - EAST WWTF Total ERA LABORATORIES, INC. $650.00 Paid Chk# 046494 11/19/2008 FIRST AMERICAN TITLE R 601-37150 WATER SALES $175.98 W/S REFUND - 6539 MASON R 250-34207 Rental Citations _ $100.00 ADMIN FEE REFUND - 12468 65TH Total FIRST AMERICAN TITLE $275.98 Paid Chk# 046495 11/19/2008 FIRST LAB ,. E 101-43100-310 Miscellaneous $39.00 46381 PRE EMPLOYMENT - OTTERNESS _ Total FIRST LAB $39.00 Paid Chk# 046496 11/19/2008 FORT DEARBORN LIFE E 250-42410-130 Employer Paid Ins (GENERAL) $201.76 BLDG - DEC E 602-49450-130 Employer Paid Ins (GENERAL) $10.99 W/S - DEC E 101-43100-130 Employer Paid Ins (GENERAL) $324.45 PW - DEC E 601-49400-130 Employer Paid Ins (GENERAL) $10.99 W/S - DEC E 101-41400-130 Employer Paid Ins (GENERAL) $201.58 ADMIN - DEC E 10141600-130 Employer Paid Ins (GENERAL) $155.88 FIN - DEC Total FORT DEARBORN LIFE $905.65 Paid Chk# -04649711/19/2008-G -&K TEXTILE LEASING SYSTEM E101-43100-225 Uniforms/Clothing Allowance $107.05 1043851581 UNIFORMS/MATS CITY OF OTSEGO 11/19/08 11:02 AM Page 5 *Check Detail Register© NOVEMBER 2008 Paid Chk# 046498 11/19/2008 GABRIEL DAVIS E 101-41410-103 Election Judges _$212.00 2008 ELECTION HOURS Total GABRIEL DAVIS $212.00 Paid Chk# 046499 11/19/2008 GERMAINE BEAUDRY E 101-41410-103 Election Judges $84.00_ 2008 ELECTION HOURS Total GERMAINE BEAUDRY $84.00 'Paid Chk#*046500 11%19/2008 GIS RANGER, LLC ���� ����_ E 101-41400-391 GIS Services $300.00 151 PROJECT MGMT E 101-41400-391 GIS Services _$2,430.00 151 WEB MAPPING SETUP Total GIS RANGER, LLC $2,730.00 Paid Chk# "64-69-01--1 f/f 9_/26_08 GLOBE COMPANIES E 70241400-310 Miscellaneous $2,500.00 7024 LAMBERT - LNDSCP/DRWY ESC Total GLOBE COMPANIES $2,500.00 paid Chk# 046502 �� 11%19%2008 GODFATHER'S PIZZA ���� ����-������-�� E 101-41400-310 Miscellaneous $63.84 CC WORKSHOP MEAL E 101-41400-310 Miscellaneous _$76.41 MEAL FOR DEPUTY MTG Total GODFATHER'S PIZZA $140.25 Paid Chk# 046503 11%19%2008 GOPHER STATE E 250-42410-310 Miscellaneous $314.65 8100748 LOCATE TICKETS Total GOPHER STATE ONE -CALL INC $314.65 Paid Chk# 046504 11%19/2006 GRAINGER E 101-41400-201 Office Supplies and Expenses $54.69 9773449518 STORAGE ROOM LADDER Total GRAINGER $54.69 Paid Chk# 046505 11/19/2008 GWEN HOFFMAN E 101-41410-103 Election Judges $64.00 2008 ELECTION HOURS Total GWEN HOFFMAN $64.00 Paid Chk# 046506 11/19/2008 GWEN LAPP E 101-41410-103 Election Judges $72.00 2008 ELECTION HOURS Total GWEN LAPP $72.00 Paid Chk# 046507 11/19/2008 H CIL MESABI E 101-43100-210 Operating Supplies (GENERAL) $46.49 75383 PLOW BOLTS/NUTS Total H & L MESABI $46.49 Paid Chk# 046508 11/19/2008 HELEN SWORSKY E 101-41410-103 Election Judges $68.00 2008 ELECTION HOURS Total HELEN SWORSKY $68.00 Paid Chk# 046509 11/19/2008 HENNICK LORENE __- _ E101-414`10-103 Election Judges $84.00 2008 ELECTION HOURS Total HENNICK LORENE $84.00 Paid Chk# 046510 11/19/2008 HOME DEPOT E 10141410-205 Election Supplies $140.46 1044564 ELECTION SUPPLIES Check Amt Invoice Comment E 101-41940-390 Contracted Services $147.48 1043851582 MATS E101-43100-225 Uniforms/Clothing Allowance $60.13 1043856815 UNIFORMS/MATS E 101-43100-225 Uniforms/Clothing Allowance $141.99 1043862016 UNIFORMS/MATS E 101-41940-390 Contracted Services $147.48 1043862017 MATS E 101-43100-225 Uniforms/Clothing Allowance $60.71 1043867186 UNIFORMS/MATS Total G & K TEXTILE LEASING SYSTEM $664.84 Paid Chk# 046498 11/19/2008 GABRIEL DAVIS E 101-41410-103 Election Judges _$212.00 2008 ELECTION HOURS Total GABRIEL DAVIS $212.00 Paid Chk# 046499 11/19/2008 GERMAINE BEAUDRY E 101-41410-103 Election Judges $84.00_ 2008 ELECTION HOURS Total GERMAINE BEAUDRY $84.00 'Paid Chk#*046500 11%19/2008 GIS RANGER, LLC ���� ����_ E 101-41400-391 GIS Services $300.00 151 PROJECT MGMT E 101-41400-391 GIS Services _$2,430.00 151 WEB MAPPING SETUP Total GIS RANGER, LLC $2,730.00 Paid Chk# "64-69-01--1 f/f 9_/26_08 GLOBE COMPANIES E 70241400-310 Miscellaneous $2,500.00 7024 LAMBERT - LNDSCP/DRWY ESC Total GLOBE COMPANIES $2,500.00 paid Chk# 046502 �� 11%19%2008 GODFATHER'S PIZZA ���� ����-������-�� E 101-41400-310 Miscellaneous $63.84 CC WORKSHOP MEAL E 101-41400-310 Miscellaneous _$76.41 MEAL FOR DEPUTY MTG Total GODFATHER'S PIZZA $140.25 Paid Chk# 046503 11%19%2008 GOPHER STATE E 250-42410-310 Miscellaneous $314.65 8100748 LOCATE TICKETS Total GOPHER STATE ONE -CALL INC $314.65 Paid Chk# 046504 11%19/2006 GRAINGER E 101-41400-201 Office Supplies and Expenses $54.69 9773449518 STORAGE ROOM LADDER Total GRAINGER $54.69 Paid Chk# 046505 11/19/2008 GWEN HOFFMAN E 101-41410-103 Election Judges $64.00 2008 ELECTION HOURS Total GWEN HOFFMAN $64.00 Paid Chk# 046506 11/19/2008 GWEN LAPP E 101-41410-103 Election Judges $72.00 2008 ELECTION HOURS Total GWEN LAPP $72.00 Paid Chk# 046507 11/19/2008 H CIL MESABI E 101-43100-210 Operating Supplies (GENERAL) $46.49 75383 PLOW BOLTS/NUTS Total H & L MESABI $46.49 Paid Chk# 046508 11/19/2008 HELEN SWORSKY E 101-41410-103 Election Judges $68.00 2008 ELECTION HOURS Total HELEN SWORSKY $68.00 Paid Chk# 046509 11/19/2008 HENNICK LORENE __- _ E101-414`10-103 Election Judges $84.00 2008 ELECTION HOURS Total HENNICK LORENE $84.00 Paid Chk# 046510 11/19/2008 HOME DEPOT E 10141410-205 Election Supplies $140.46 1044564 ELECTION SUPPLIES CITY OF OTSEGO 11/19/08 11:02 AM Page 6 *Check Detail Register© NOVEMBER 2008 Check Amt Invoice Comment Total HOME DEPOT $140.46 Paid Chk# 046511 11/19/2008` ICMA MEMBERSHIP RENEWAL E 101-41400-355 Dues & Memberships $796.14. 192012-09 MIKE - 2009 MEMBERSHIP RENEWAL Total ICMA MEMBERSHIP RENEWAL _ $796.14 Paid Chk# 046512 11/19/2008 ICMA RETIREMENT TRUST�� E 101-41400-121 PERA $212.22 PLAN #304185 G 101-21705 Other Retirement $361.00 PLAN #304185 Total ICMA RETIREMENT TRUST $573.22 Paid Chk# 046513 11/19/2008 JANET WICK��� E101-41410-103 Election Judges $136.00 2008 ELECTION HOURS Total JANET WICK $136.00 Paid Chk# 046514 � 11/19/2008 JEANNE GRANLUND --_ -w. – .._.. — ' -- E 101-41410-103 Election Judges $68.00 2008 ELECTION HOURS Total JEANNE GRANLUND $68.00 Paid Chk# 046515 11119/2008 JOANNE ADAMSKI E 101-41410-103 Election Judges $84.00 2008 ELECTION HOURS Total JOANNE ADAMSKI $84.00 Paid Chk# 046516 11/19/2008 JOY DES MARAIS E 101-41410-103 Election Judges $138.00 2008 ELECTION HOURS Total JOY DES MARAIS $138.00 Paid Chk# 046517 11/19/2008 JUDY HUDSON E 101-41400-321 MileagelTravel $297.15 2008 MILEAGE E 101-41400-310 Miscellaneous $72.00 2 YRS - STORM ALERT FEE Total JUDY HUDSON $369.15 Paid Chk# 046518 11/19/2008 KAREN ONEIL E 101-41410-103 Election Judges $84.00 2008 ELECTION HOURS Total KAREN ONEIL $84.00 Paid Chk# 046519 K 11/19/2008 KATHRYN ROKKE%�-� ��- E 101-41410-103 Election Judges _ $136.00 2008 ELECTION HOURS Total KATHRYN ROKKE $136.00 Paid Chk# 046520 11/19/2008 KATHY ROBERTS a _ E 101-41410-103 Election Judges $170.00 2008 ELECTION HOURS Total KATHY ROBERTS $170.00 Paid Chk# 046521 11/19/2008 KEY LAND HOMES E 702-41400-310 Miscellaneous $1,000.00 11379 - 73RD LNDSCP ESC REFUND Total KEY LAND HOMES $1,000.00 Paid Chk# 046522 11/19/2008 KNUTSON RICK E 101-43100-210 Operating Supplies (GENERAL) $15.92 REIMBURSE FOR INSPECTION BOOKS Total KNUTSON RICK $15.92 Paid Chk# 046523 11/19/2008 LAND FUNDING I, LLC R 101-34050 Administrative Fees $1,000.00 REFUND -ADMIN FEES Total LAND FUNDING 1, LLC $1,000.00 Paid Chk# 046524 11/19/2008 LAURA LIUM E 101-41410-103 Election Judges $170.00 2008 ELECTION HOURS CITY OF OTSEGO 11/19/08 11:02 AM Page 7 *Check Detail Register© NOVEMBER 2008 Check Amt Invoice Comment Total LAURA LIUM $170.00 E 101-41410-103 Election Judges $136.00_ 2008 ELECTION HOURS Total LEROY ERICSON $136.00 Paid Chk# 046526 11/19%2008 LESLIE J ERICKSON - - E 101-41410-103 Election Judges $76.00 2008 ELECTION HOURS Total LESLIE J ERICKSON $76.00 Paid Chk# 046527- 11/19/2008 LINDA MCCOMB ..-- E 101-41410-103 Election Judges $72.00 2008 ELECTION HOURS Total LINDA MCCOMB $72.00 Paid Chk# 046528 11/19/2008-LINDENFELSER ARLENE E 101-41410-103 Election Judges _ $84.00 2008 ELECTION HOURS Total LINDENFELSER ARLENE $84.00 Paid Chk# 04046529 11!19!2008- LYNDE ENTERPRISES, INC"'--"" E 403-43100-390 Contracted Services $_1,39_6.02 1008210 IRRIG REPAIR - DENNY'S Total LYNDE ENTERPRISES, INC. $1,396.02 Paid CI k# 046530 11%19/2008 MAIN STREET OTSEGO, LLC —, ---,-- -- `` R 101-34050 Administrative Fees $100.0_0 REFUND - ADMIN FEES Total MAIN STREET OTSEGO, LLC $100.00 E 101-41410-103 Election Judges $84.00 2008 ELECTION HOURS Total MARGARET GOENNER $84.00 Paid Chk# 046532 11%19/2008 MARK KERNKAMP E101-41410-103 Election Judges $76.00 2008 ELECTION HOURS Total MARK KERNKAMP $76.00 Paid Chk#046533 11!19/2008 MENARDS E 101-43100-210 Operating Supplies (GENERAL) _ $15.62 12471 WOOD LATHES Total MENARDS $15.62 Paid Chk# 046534-1 MERIT TITLE, INC."-- - R 601-37150 WATER SALES $95.60 W/S REFUND - 6395 MARX AVE G 250-12300 Special Assess Rec-Deferred _ ($9.95) W/S REFUND - 6395 MARX AVE Total MERIT TITLE, INC. $85.65 Paid Chk# 046535 11/19/2008 METRO GENERAL SERVICES INC E 601-49400-400 Repairs & Maint Cont $2,225.00 19274 WELL #5 WATER LINE BRK (77TH/L Total METRO GENERAL SERVICES INC $2,225.00 Paid Chk# 046536 11!19/2008 METRO WEST INSPECTION SVC INC. E 250-42410-390 Contracted Services $3,037.50 BLDG INSP SVCS 10/6/08 - 10/31 Total METRO WEST INSPECTION SVC INC. $3,037.50 Paid Chk# 046537 11/19/2008 MONICA MIZE E 101-41410-103 Election Judges $160.00 2008 ELECTION HOURS Total MONICA MIZE $160.00 Paid Chk# 046538 11/19/2008 MONTICELLO ANIMAL CONTROL E 101-42710-390 Contracted Services $80.00 372 ANIMAL CONTROL Total MONTICELLO ANIMAL CONTROL $80.00 CITY OF OTSEGO 11/19/08 11:02 AM Page 8 *Check Detail Register© NOVEMBER 2008 Check Amt Invoice Comment Paid Chk# 046539 11/19/2008 NADINE AARVIG E 101-41410-103 Election Judges $76.00 2008 ELECTION HOURS Total NADINE AARVIG $76.00 Paid Chk# 046540 11/19/2008 NANCY ANDERSEN' E 101-41410-103 Election Judges _ $76.00 2008 ELECTION HOURS Total NANCY ANDERSEN $76.00 Paid Chk# 046541— 11%19%2008 NORMFRESKE '-_'mm" i E 101-41410-103 Election Judges _ $136.00 2008 ELECTION HOURS Total NORM FRESKE $136.00 Paid Chk# 04-6542-1 1/19/2008 NORTH AMERICAN SALT E 101-43100-372 Salt & Sand $2,875.96 70267984 SALT E101-43100-372 Salt & Sand $5,708.31 70269250 SALT E101-43100-372 Salt & Sand $4,320.53 70272555 SALT E101-43100-372 Salt & Sand $2,803.10 70274053 SALT Total NORTH AMERICAN SALT COMPANY $15,707.90 P _.N..w ,. _.—._a.-.__ Paid Chk# 046543 11/19/2008 NORTHLAND MECHANICAL -WEST E 101-41940-402 Repairs/Maint Buildingss _ $246.96 38845 COMB CONDENSER COILS @ CITY HA Total NORTHLAND MECHANICAL - WEST $246.96 Paid Chk# 046544 11/19/2008 NORTHWEST ASSOC CONSULTANTS G 701-21887 OTSEGO AUTOCARE $552.00 18137 OTSEGO AUTO CARE G 701-21892 JESUS CHRIST -LDS (CUP) $241.50 18137 CHURCH OF LDS G 701-22436 CRIMSON PONDS NORTH $218.50 18137 CRIMSON PONDS NORTH G 701-22462 DUKE REALTY $207.00 18137 GATEWAY NORTH G 701-21893 VANVLEET VAC & LOT LINE ADJ $172.50 18137 VAN VLEET G 701-22344 PLEASANT CREEK FARMS $828.00 18137 PLEASANT CREEK LNDSCP PLAN G 701-21888 CUMMINGS MOBILITY - IND PK 5TH $92.00 18137 CUMMINGS MOBILITY G 701-21856 WATERFRONT EAST 3RD $80.50 18137 WFE 3RD ADDITION G 701-21883 ISLAND VIEW BLUFFS $92.00 18137 ISLAND VIEW BLUFFS G 701-21884 KLEIN BANK BUILDING $34.50 18137 KLEIN BANK SITE PLAN REVIEW G 701-22392 MISSISSIPPI COVE 1 & 2 $34.50 18137 DAVIS MISSISSIPPI COVE E 101-41570-303 Planning Fees $448.90 18137 LONG HAUL TRUCKING E 101-41570-303 Planning Fees $97.80 18137 JOHNSON DRWY CUP E 101-41570-303 Planning Fees $57.50 18137 HUDSON REZONE - J. HUDSON CH # E 250-42410-303 Planning Fees $292.70 18138 POOL ORDINANCE E 602-49450-303 Planning Fees $192.30 18138 RED FLAG POLICY E 101-41570-303 Planning Fees $423.50 18138 LIGHTING E 101-41570-303 Planning Fees $2,318.40 18138 GENERAL E 203-45210-303 Planning Fees $656.60 18138 LONG RANGE PLANNING E 601-49400-303 Planning Fees $192.30 18138 RED FLAG POLICY E 250-42410-303 Planning Fees $1,912.28 18139 CODE ENFORCEMENT E 250-42410-303 Planning Fees $333.20 18139 WEED/GRASS ENFORCEMENT E 101-41570-303 Planning Fees $2,750.00 18140 OCTOBER MEETINGS Total NORTHWEST ASSOC CONSULTANTS $12,228.48 Paid Chk# 046545 11/19/2008NOVAK-FLECK INC~ E 702-41400-310 Miscellaneous $1,000.00 7957 LARGE - LNDSCP ESC REFUND E 702-41400-310 Miscellaneous $1,000.00 11558 79TH - LNDSCP ESC REFUND E 702-41400-310 Miscellaneous $1,000.00 11582 79TH - LNDSCP ESC REFUND Total NOVAK-FLECK INC $3,000.00 Paid Chk# 046546 11/19/2008 OFFICEMAX E 101-41400-201 Office Supplies and Expenses $256.70 144619 OFFICE SUPPLIES CITY OF OTSEGO 11/19/08 11:02 AM Page 9 *Check Detail Register© NOVEMBER 2008 Check Amt Invoice Comment Total OFFICEMAX $256.70 PaidChk# 046547 11/19/2008 OMANN BROTHERS INC.�� E 101-43100-434 Blacktop Supplies $201.90 8197 A.C. MIX Total OMANN BROTHERS INC. $201.90 Paid Chk# 046548 11/19%2008 PATTY LEFEBRVE E 10141410-103 Election Judges $132.00 2008 ELECTION HOURS Total PATTY LEFEBRVE $132.00 Paid Chk# 046549 11/19/2008 PAULA WOLD E 101-41410-103 Election Judges $1_48.00 2008 ELECTION HOURS Total PAULA WOLD $148.00 Paid Chk# 046550 '-' 11/19/2008 PEGGY BOYLE E 101-41410-103 Election Judges $84.00_ 2008 ELECTION HOURS Total PEGGY BOYLE $84.00 Paid Chk# 046551 , .11/9%2008 PEOPLE SERVICE INC. E 601-49400-390 Contracted Services $30,730.78 14033 MONTHLY SERVICE - DEC E 602-49450-390 Contracted Services $13,871.22 14033 MONTHLY SERVICE - DEC Total PEOPLE SERVICE INC. $44,602.00 Paid Ctik# 046552 11/19/2008 PETERBILT NORTH E101-43100-210 Operating Supplies (GENERAL) $86.73 F282980001 FILTERS E101-43100-220 Repair/Maint Supply (GENERAL) $169.12 F283020012 FILTERS Total PETERBILT NORTH $255.85 Paid Chk# 046553 11/19/2008 PHILIP BRYANS E 101-41410-103 Election Judges _ $72.00 2008 ELECTION HOURS Total PHILIP BRYANS $72.00 Paid Chk# 046554__ 11/19/2008 POMP S TIRE E 101-43100-400 Repairs & Maint Cont $26.50 327591 FLAT REPAIR E 10143100400 Repairs & Maint Cont $67.50 327591 FLAT REPAIR E101-43100-220 Repair/Maint Supply (GENERAL) $287.35 339735 TIRES FOR FORD DUMP Total POMP S TIRE SERVICE INC $381.35 Paid Chk# 046555 11/19/2008 PUBLIC EMPLOYEES RETIREMENT FD E 602-49450-121 PERA E 101-41400-121 PERA E 250-42410-121 PERA E 601-49400-121 PERA G 101-21704 PERA #677600 PPE 11/15/08 E 101-41600-121 PERA E 101-43100-121 PERA Total PUBLIC EMPLOYEES RETIREMENT FD $41.56 #677600 PPE 11/15/08 $426.43 #677600 PPE 11/15/08 $476.56 #677600 PPE 11/15/08 $41.57 #677600 PPE 11/15/08 $2,080.59 #677600 PPE 11/15/08 $442.79 #677600 PPE 11/15/08 $825.10 #677600 PPE 11/15/08 $4,334.60 Paid Chk# 046556 11/19/2008' RICHARD CURYL -� E 101-41410-103 Election Judges $200.00 2008 ELECTION HOURS Total RICHARD CURYL $200.00 Qaid Chk# 046557 11/19/2008 RICHARD KINCANON .�. G 701-21885 KINCANON CUP - LOT SPLIT $292.84 ESCROW REFUND - LOT SPLIT - CU Total RICHARD KINCANON $292.84 Paid Chk# 046558 11/19/2008 SANDY NORDBERG E 101-41410-103 Election Judges $144.00 2008 ELECTION HOURS CITY OF OTSEGO 11/19/08 11:02 AM Page 10 *Check Detail Register© NOVEMBER 2008 Check Amt Invoice Comment Total SANDY NORDBERG $144.00 Paid Chk##046559 11%19%2008 SCHINDLER ELEVATOR CORPORATION ' --.Y __ .- -- E 101-43100-402 Repairs/Maint Buildingss _ $508.90_7151093061 ELEVATOR REPAIR Total SCHINDLER ELEVATOR CORPORATION $508.90 Paid Chk# 046560 11/19!2008 SCHMIDT CURB COMPANY, INC��-� - �mM 4 E 101-43100-392 Culverts $1,200.00 08M65 ODEA CURB/GUTTER REPLACE (78TH/PAGE Total SCHMIDT CURB COMPANY, INC. $1,200.00 Paid Chk# 046561 11/19/2008 SHARON PEARSON E 101-41410-103 Election Judges $132.00 2008 ELECTION HOURS Total SHARON PEARSON $132.00 Paid Chk# 04666 -;F --f —1/r9—/2Vr8 SHIRLEY NOVAK E 101-41410-103 Election Judges $84.00_ 2008 ELECTION HOURS Total SHIRLEY NOVAK $84.00 Paid Chk# 046563 11/19/2008 ' SHOREWOOD RV C -ENTER----,-------, E101-43100-220 Repair/Maint Supply (GENERAL) $126.55 1341 WEARSTRIP Total SHOREWOOD RV CENTER $126.55 Paid Chk# 046564 11/19/2008 SOFTRONICS E 602-49450-390 Contracted Services $225.00 2265 UTIL - LABOR E 601-49400-390 Contracted Services $225.00 2265 UTIL - LABOR E 101-41400-390 Contracted Services $175.00 2265 ADMIN - LABOR E 250-42410-390 Contracted Services $375.00 2265 BLDG - LABOR E 250-42410-201 Office Supplies and Expenses $41.48 2265 BLDG - ANIT VIRUS SFTWR E 101-41400-201 Office Supplies and Expenses $41.48 2265 ADMIN - ANTI VIRUS SFTWR E 101-41600-201 Office Supplies and Expenses $41.48 2265 FIN - ANTI VIRUS SFTWR E 101-41400-390 Contracted Services $50.00 2265 ADMIN IT E 101-43100-201 Office Supplies and Expenses $124.45 2265 PW - ANTI VIRUS SFTWR E 101-41600-390 Contracted Services $175.00 2265 FIN - LABOR E 101-43100-390 Contracted Services $__375.00 2265 PW - LABOR Total SOFTRONICS $1,848.89 Paid 046565 11/19/2008 STRATEGIC EQUIPMENT E 101-41400-203 Other Supplies $18.37 1371737 COFFEE FILTERS Total STRATEGIC EQUIPMENT $18.37 Paid Chk# 046566 11/19/2008 SUPERIOR STRIPING E 101-41410-205 Election Supplies $435.00 24933 PARKING LOT STRIPING FOR ELECT Total SUPERIOR STRIPING $435.00 Paid Chk# —04656711/19/20-'0-8—TERMINAL SUPPLY CO E101-43100-210 Operating Supplies (GENERAL) $190.27 34676-00 SNOW PLOW KIT Total TERMINAL SUPPLY CO $190.27 Paid Chk# 046568 11/19/2008 UNITED STATES POSTAL SERVICE E 602-49450-206 Postage $1,000.00 POSTAGE FOR W/S E 601-49400-206 Postage $1,000.00 POSTAGE FOR W/S Total UNITED STATES POSTAL SERVICE $2,000.00 Paid Chk# 046569 11/19/2008 US BANK E 365-47000-601 Debt Sry Bond Principal $160,000.00 GEN OBL BONDS SERIES 2004 E 365-47000-602 Bond Interest _$21,145.00 GEN OBL BONDS SERIES 2004 Total US BANK $181,145.00 Paid Chk# 046570 11/19/2008 USA INFLATABLES CITY OF OTSEGO 11/19/08 11:02 AM Page 11 *Check Detail Register© NOVEMBER 2008 Check Amt Invoice Comment E 101-45250-440 Recreation Programming _ $618.58 747 OTSEGO FESTIVAL INFLATABLES Total USA INFLATABLES $618.58 Paid Chk# 046571 11/19/2008 VERIZON WIRELESS~ E 250-42410-320 Telephone $194.44 1930891852 LAP TOP SERVICE Total VERIZON WIRELESS $194.44 Paid Chk# 046572 11/19/2008 XCEL ENERGY" - E 101-43160-322 Utilities $23.57 16501 53RD -101/36 SIGNAL E 101-43160-322 Utilities $196.15 RIVERPOINTE LIGHTS E 601-49400-322 Utilities _ $177.67 16575 61 ST - WT #3 Total XCEL ENERGY $397.39 Paid Chk# 046573 11/19/2008 XEROX CORPORATION E 101-41400-413 Office Equipment Rental $528.35. 36408320 XEROX COPIER Total XEROX CORPORATION $528.35 10100 BANK OF ELK RIVER $335,075.70 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $69,610.44 203 PARK DEVELOPMENT $656.60 206 CAPITAL EQUIPMENT REVOLVING $877.56 250 Comm. Dev. & Bldg Safety $11,399.93 365 Quaday Debt Service -2004 Bond $181,145.00 403 COLLECTOR RDS (FORMERLY MSA) $1,396.02 414 Revolving Capital Improvements $2,065.50 444 SE Utilities Project $1,081.75 601 WATER FUND $35,265.70 602 SEWER FUND $16,519.86 701 DEVELOPMENT ESCROWS FUND $7,557.34 702 BUILDERS ESCROW FUND $7,500.00 $335,075.70 CITY OF OTSEGO 11/19/08 11:01 AM Page 1 *Check Summary Register© NOVEMBER 2008 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 046453 AFFORDABLE SANITATION 11/19/2008 $1,335.70 OCT PORTA RENTALS Paid Chk# 046454 AIRGAS, INC. 11/19/2008 $32.02 OXYGEN/ACETYLENE/HAZMAT Paid Chk# 046455 ALLIANCE BENEFIT GROUP 11/19/2008 $3,210.13 PPE 11/15/08 CH DTD 11/19/08 Paid Chk# 046456 ALVINA COOK 11/19/2008 $148.00 2008 ELECTION HOURS Paid Chk# 046457 AMERITHON ELECTRIC INC. 11/19/2008 $2,495.00 LILYPOND PK ELEC WORK Paid Chk# 046458 AMY EVANS-JOHNSON 11/19/2008 $84.00 2008 ELECTION HOURS Paid Chk# 046459 AUDIO COMMUNICATIONS 11/19/2008 $877.56 2 WAY RADIO - 08 STERLING PLOW Paid Chk# 046460 BARB DEMARS 11/19/2008 $84.00 2008 ELECTION HOURS Paid Chk# 046461 BARBARA HOLMBERG 11/19/2008 $148.00 2008 ELECTION HOURS Paid Chk# 046462 BARR ENGINEERING COMPANY 11/19/2008 $652.50 WELL #8 Paid Chk# 046463 BEVERLY KUMAR 11/19/2008 $201.85 PUMPKIN PATCH SUPPLIES Paid Chk# 046464 BLUE CROSS BLUE SHIELD OF 11/19/2008 $9,128.00 DECEMBER MEDICAL Paid Chk# 046465 BRAUN INTERTEC 11/19/2008 $220.75 RIVERPOINTE TRUNK WTRMN Paid Chk# 046466 CARLY KENYON 11/19/2008 $148.00 2008 ELECTION HOURS Paid Chk# 046467 CASSADY ROSE 11/19/2008 $571.48 PUMPKIN DAY SUPPLIES Paid Chk# 046468 CECILIA CHAPP 11/19/2008 $70.00 2008 ELECTION HOURS Paid Chk# 046469 CHARLES VON BERG 11/19/2008 $136.00 2008 ELECTION HOURS Paid Chk# 046470 CITY OF OTSEGO 11/19/2008 $258.09 6480 MASON - IRRIG Paid Chk# 046471 COURT MACARTHUR LAW OFFIC 11/19/2008 $15,133.50 77TH ST - MN NATIVE LNDSCP Paid Chk# 046472 CROW RIVER FARM EQUIPMEN 11/19/2008 $14.90 REPAIR/MAINT SUPPLY Paid Chk# 046473 CRYSTEEL TRUCK EQUIPMENT 11/19/2008 $322.64 WELD PIN/TUBES ONTO SANDER SHI Paid Chk# 046474 DAKOTA SUPPLY GROUP 11/19/2008 $309.81 BATTERY FOR ITRON COMPUTER 'aid Chk# 046475 DARLENE HANSON 11/19/2008 $68.00 2008 ELECTION HOURS ,Jaid Chk# 046476 DASCOM SYSTEM GROUP, INC 11/19/2008 $577.50 AUDIONIDEO REPAIRS Paid Chk# 046477 DAVID RAWN 11/19/2008 $1,000.00 8855 KAHL - LNDSCP ESC REFUND Paid Chk# 046478 DEBBIE CARRON 11/19/2008 $74.00 2008 ELECTION HOURS Paid Chk# 046479 DEBRA K CHRISTMANN 11/19/2008 $136.00 2008 ELECTION HOURS Paid Chk# 046480 DESIGN ELECTRICAL CONTRAC 11/19/2008 $298.00 WIRING REPAIR TO LIGHT POLE Paid Chk# 046481 DHB 11/19/2008 $195.92 PHONE/CHARGER/BATTERY Paid Chk# 046482 DIANE BURNS 11/19/2008 $136.00 2008 ELECTION HOURS Paid Chk# 046483 DONNA STEINKOPF 11/19/2008 $16.00 2008 ELECTION HOURS Paid Chk# 046484 DORYCE LESHOVSKY 11/19/2008 $76.00 2008 ELECTION HOURS Paid Chk# 046485, DUERR NANCY 11/19/2008 $148.00 2008 ELECTION HOURS Paid Chk# 046486 EARL SCHULENBURG 11/19/2008 $132.00 2008 ELECTION HOURS Paid Chk# 046487 ECM PUBLISHERS INC 11/19/2008 $1,593.00 LEGAL - UNPD SVC CHG HEARING Paid Chk# 046488 ELAINE BEATTY 11/19/2008 $170.00 2008 ELECTION HOURS Paid Chk# 046489 ELIZABETH A LOEFFLER 11/19/2008 $140.00 2008 ELECTION HOURS Paid Chk# 046490 ELIZABETH VETSCH 11/19/2008 $140.00 2008 ELECTION HOURS Paid Chk# 046491 ELK RIVER FLORAL 11/19/2008 $76.68 JOYCE SLINDON/LOUIS LAUNDERVIL Paid Chk# 046492 ELK RIVER PRINTING & PARTY 11/19/2008 $1,098.12 POCKET FOLDERS Paid Chk# 046493 ERA LABORATORIES, INC. 11/19/2008 $650.00 TOXICITY TESTS - EAST WWTF Paid Chk# 046494 FIRST AMERICAN TITLE 11/19/2008 $275.98 ADMIN FEE REFUND - 12468 65TH Paid Chk# 046495 FIRST LAB 11/19/2008 $39.00 PRE EMPLOYMENT - OTTERNESS Paid Chk# 046496 FORT DEARBORN LIFE 11/19/2008 $905.65 ADMIN - DEC Paid Chk# 046497 G & KTEXTILE LEASING SYSTE 11/19/2008 $664.84 UNIFORMS/MATS Paid Chk# 046498 GABRIEL DAVIS 11/19/2008 $212.00 2008 ELECTION HOURS Paid Chk# 046499 GERMAINE BEAUDRY 11/19/2008 $84.00 2008 ELECTION HOURS Paid Chk# 046500 GIS RANGER, LLC 11/19/2008 $2,730.00 PROJECT MGMT Paid Chk# 046501 GLOBE COMPANIES 11/19/2008 $2,500.00 7024 LAMBERT - LNDSCP/DRWY ESC Oaid Chk# 046502 GODFATHER'S PIZZA 11/19/2008 $140.25 MEAL FOR DEPUTY MTG Paid Chk# 046503 GOPHER STATE ONE -CALL INC 11/19/2008 $314.65 LOCATE TICKETS Paid Chk# 046504 GRAINGER 11/19/2008 $54.69 STORAGE ROOM LADDER Paid Chk# 046505 GWEN HOFFMAN 11/19/2008 $64.00 2008 ELECTION HOURS Paid Chk# 046506 GWEN LAPP 11/19/2008 $72.00 2008 ELECTION HOURS Paid Chk# 046507 H & L MESABI 11/19/2008 $46.49 PLOW BOLTS/NUTS Paid Chk# 046508 HELEN SWORSKY 11/19/2008 $68.00 2008 ELECTION HOURS CITY OF OTSEGO 11/19/08 11:01 AM Page 2 *Check Summary Register© NOVEMBER 2008 Name Check Date Check Amt Paid Chk# 046509 HENNICK LORENE 11/19/2008 $84.00 2008 ELECTION HOURS Paid Chk# 046510 HOME DEPOT 11/19/2008 $140.46 ELECTION SUPPLIES Paid Chk# 046511 ICMA MEMBERSHIP RENEWAL 11/19/2008 $796.14 MIKE - 2009 MEMBERSHIP RENEWAL Paid Chk# 046512 ICMA RETIREMENT TRUST 11/19/2008 $573.22 PLAN #304185 Paid Chk# 046513 JANET WICK 11/19/2008 $136.00 2008 ELECTION HOURS Paid Chk# 046514 JEANNE GRANLUND 11/19/2008 $68.00 2008 ELECTION HOURS Paid Chk# 046515 JOANNE ADAMSKI 11/19/2008 $84.00 2008 ELECTION HOURS Paid Chk# 046516 JOY DES MARAIS 11/19/2008 $138.00 2008 ELECTION HOURS Paid Chk# 046517 JUDY HUDSON 11/19/2008 $369.15 2 YRS - STORM ALERT FEE Paid Chk# 046518 KAREN ONEIL 11/19/2008 $84.00 2008 ELECTION HOURS Paid Chk# 046519 KATHRYN ROKKE 11/19/2008 $136.00 2008 ELECTION HOURS Paid Chk# 046520 KATHY ROBERTS 11/19/2008 $170.00 2008 ELECTION HOURS Paid Chk# 046521 KEY LAND HOMES 11/19/2008 $1,000.00 11379 - 73RD LNDSCP ESC REFUND Paid Chk# 046522 KNUTSON RICK 11/19/2008 $15.92 REIMBURSE FOR INSPECTION BOOKS Paid Chk# 046523 LAND FUNDING I, LLC 11/19/2008 $1,000.00 REFUND -ADMIN FEES Paid Chk# 046524 LAURA LIUM 11/19/2008 $170.00 2008 ELECTION HOURS Paid Chk# 046525 LEROY ERICSON 11/19/2008 $136.00 2008 ELECTION HOURS Paid Chk# 046526 LESLIE J ERICKSON 11/19/2008 $76.00 2008 ELECTION HOURS Paid Chk# 046527 LINDA MCCOMB 11/19/2008 $72.00 2008 ELECTION HOURS Paid Chk# 046528 LINDENFELSER ARLENE 11/19/2008 $84.00 2008 ELECTION HOURS Paid Chk# 046529 LYNDE ENTERPRISES, INC. 11/19/2008 $1,396.02 IRRIG REPAIR - DENNY'S Paid Chk# 046530 MAIN STREET OTSEGO, LLC 11/19/2008 $100.00 REFUND - ADMIN FEES Paid Chk# 046531 MARGARET GOENNER 11/19/2008 $84.00 2008 ELECTION HOURS 'aid Chk# 046532 MARK KERNKAMP 11/19/2008 $76.00 2008 ELECTION HOURS .'aid Chk# 046533 MENARDS 11/19/2008 $15.62 WOOD LATHES Paid Chk# 046534 MERIT TITLE, INC. 11/19/2008 $85.65 W/S REFUND - 6395 MARX AVE Paid Chk# 046535 METRO GENERAL SERVICES IN 11/19/2008 $2,225.00 WELL #5 WATER LINE BRK (77TH/L Paid Chk# 046536 METRO WEST INSPECTION SVC 11/19/2008 $3,037.50 BLDG INSP SVCS 10/6/08 - 10/31 Paid Chk# 046537 MONICA MIZE 11/19/2008 $160.00 2008 ELECTION HOURS Paid Chk# 046538 MONTICELLO ANIMAL CONTROL 11/19/2008 $80.00 ANIMAL CONTROL Paid Chk# 046539 NADINE AARVIG 11/19/2008 $76.00 2008 ELECTION HOURS Paid Chk# 046540 NANCY ANDERSEN 11/19/2008 $76.00 2008 ELECTION HOURS Paid Chk# 046541 NORM FRESKE 11/19/2008 $136.00 2008 ELECTION HOURS Paid Chk# 046542 NORTH AMERICAN SALT COMP 11/19/2008 $15,707.90 SALT Paid Chk# 046543 NORTHLAND MECHANICAL - WE 11/19/2008 $246.96 COMB CONDENSER COILS @ CITY HA Paid Chk# 046544 NORTHWEST ASSOC CONSULT 11/19/2008 $12,228.48 DAVIS MISSISSIPPI COVE Paid Chk# 046545 NOVAK-FLECK INC 11/19/2008 $3,000.00 7957 LARGE - LNDSCP ESC REFUND Paid Chk# 046546 OFFICEMAX 11/19/2008 $256.70 OFFICE SUPPLIES Paid Chk# 046547 OMANN BROTHERS INC. 11/19/2008 $201.90 A.C. MIX Paid Chk# 046548 PATTY LEFEBRVE 11/19/2008 $132.00 2008 ELECTION HOURS Paid Chk# 046549 PAULA WOLD 11/19/2008 $148.00 2008 ELECTION HOURS Paid Chk# 046550 PEGGY BOYLE 11/19/2008 $84.00 2008 ELECTION HOURS Paid Chk# 046551 PEOPLE SERVICE INC. 11/19/2008 $44,602.00 MONTHLY SERVICE - DEC Paid Chk# 046552 PETERBILT NORTH 11/19/2008 $255.85 FILTERS Paid Chk# 046553 PHILIP BRYANS 11/19/2008 $72.00 2008 ELECTION HOURS Paid Chk# 046554 POMP S TIRE SERVICE INC 11/19/2008 $381.35 FLAT REPAIR Paid Chk# 046555 PUBLIC EMPLOYEES RETIREME 11/19/2008 $4,334.60 #677600 PPE 11/15/08 Paid Chk# 046556 RICHARD CURYL 11/19/2008 $200.00 2008 ELECTION HOURS Paid Chk# 046557 RICHARD KINCANON 11/19/2008 $292.84 ESCROW REFUND - LOT SPLIT - CU Paid Chk# 046558 SANDY NORDBERG 11/19/2008 $144.00 2008 ELECTION HOURS 'aid Chk# 046559 SCHINDLER ELEVATOR CORPO 11/19/2008 $508.90 ELEVATOR REPAIR Paid Chk# 046560 SCHMIDT CURB COMPANY, INC. 11/19/2008 $1,200.00 CURB/GUTTER REPLACE (78TH/PAGE Paid Chk# 046561 SHARON PEARSON 11/19/2008 $132.00 2008 ELECTION HOURS Paid Chk# 046562 SHIRLEY NOVAK 11/19/2008 $84.00 2008 ELECTION HOURS Paid Chk# 046563 SHOREWOOD RV CENTER 11/19/2008 $126.55 WEARSTRIP Paid Chk# 046564 SOFTRONICS 11/19/2008 $1,848.89 ADMIN - LABOR Paid Chk# 046565 STRATEGIC EQUIPMENT 11/19/2008 $18.37 COFFEE FILTERS CITY OF OTSEGO 11/19/08 11:01 AM Page 3 *Check Summary Register© NOVEMBER 2008 Name Check Date Check Amt Paid Chk# 046566 SUPERIOR STRIPING 11/19/2008 $435.00 PARKING LOT STRIPING FOR ELECT Paid Chk# 046567 TERMINAL SUPPLY CO 11/19/2008 $190.27 SNOW PLOW KIT Paid Chk# 046568 UNITED STATES POSTAL SERVI 11/19/2008 $2,000.00 POSTAGE FOR W/S Paid Chk# 046569 US BANK 11/19/2008 $181,145.00 GEN OBL BONDS SERIES 2004 Paid Chk# 046570 USA INFLATABLES 11/19/2008 $618.58 OTSEGO FESTIVAL INFLATABLES Paid Chk# 046571 VERIZON WIRELESS 11/19/2008 $194.44 LAP TOP SERVICE Paid Chk# 046572 XCEL ENERGY 11/19/2008 $397.39 16501 53RD -101/36 SIGNAL Paid Chk# 046573 XEROX CORPORATION 11/19/2008 $528.35 XEROX COPIER Total Checks $335,075.70 FILTER: None CITY OF OTSEGO 11/19/08 11:06 AM Page 1 *Check Summary Register© NOVEMBER 2008 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 045501 WRIGHT COUNTY RECORDER 3/11/2008 Total Checks FILTER: None VOID CHECK #45501 ($46.00) CITY OF OTSEGO 11/19/08 11:07 AM Page 1 *Check Detail Register© NOVEMBER 2008 Check Amt Invoice Comment 10100 BANK OF ELK RIVER __ TY Paid Chk# 045501 3%11/2008 WRIGHT_COUN ---- '-- ---- ._.._..---_ RECORD� ER - �.».... E 101-41400-340 Recording Fees ($46.00) VOID CHECK #45501 Total WRIGHT COUNTY RECORDER ($46.00) 10100 BANK OF ELK RIVER ($46.00) Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND ($46.00) _..---- ($46.00) CITY OF OTSEGO 11/13/08 8:56 AM Page 1 *Check Summary Register© NOVEMBER 2008 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 046445 US BANK Trust N.A. 11/13/2008 $705,348.75 GEN OBL W/S BOND SERIES 2003B Paid Chk# 046446 A+ OUTDOOR SERVICES, INC. 11/13/2008 $975.00 9051 KAEDING EXCAVATING/REPAIR Paid Chk# 046447 AUTOMATIC SYSTEMS CO 11/13/2008 $54,719.45 WATER TWR #3, SCADA IMPR Paid Chk# 046448 COBORNS INC 11/13/2008 $78.97 DRY CLEANING Paid Chk# 046449 KILLMER ELECTRIC 11/13/2008 $18,632.26 CSAH 42 TRAFFIC SIGNALS Paid Chk# 046450 R.L. LARSON EXCAVATING 11/13/2008 $44,203.98 QUADAY AVE LS #1, PHASE 1 Paid Chk# 046451 RICE LAKE CONSTRUCTION GR 11/13/2008 _ $96,614.05_ WELL #8, PH #2 IMPROVEMENTS Total Checks $920,572.46 FILTER: None. CITY OF OTSEGO 11/13/08 8:57 AM Page 1 *Check Detail Register© NOVEMBER 2008 Check Amt Invoice Comment 10100 BANK OF ELK RIVER _ E 365-47000-602 Bond Interest ($21,145.00) VOID CHECK #46443 E 365-47000-601 Debt Sry Bond Principal ($160,000.00) VOID CHECK #46443 E 360-47000-602 Bond Interest ($173,296.25) VOID CHECK #46443 E 360-47000-601 Debt Sry Bond Principal ($440,000.00) VOID CHECK #46443 Total US BANK ($794,441.25) Paid Chk# 046445 11/13/2008 US BANK _ ...----��- E 360-47000-601 Debt Sry Bond Principal $440,000.00 GEN OBL W/S BOND SERIES 2003B E 360-47000-602 Bond Interest $173,296.25 GEN OBL W/S BOND SERIES 2003B E 316-47000-601 Debt Sry Bond Principal $90,000.00 GEN OBL CROSSOVER SERIES 2003C E 316-47000-602 Bond Interest $2,052.50 GEN OBL CROSSOVER SERIES 2003C Total US BANK $705,348.75 Paid Chk# 046446 11/13%2008 ?DA+ OUTDOOR SERVICES, INC. G 101-12300 Special Assess Rec-Deferred _ $975_.00 18972 9051 KAEDING EXCAVATING/REPAIR Total A+ OUTDOOR SERVICES, INC. $975.00 Paid Chk# 046447 11/13/2008 AUTOMATIC SYSTEMS CO E 601-49400-500 Capital Outlay (GENERAL) $39,678.65 PAY #1 WATER TWR #3, SCADA IMPR E 601-49400-500 Capital Outlay (GENERAL) $15,040.80 PAY #1 PRESSURE CNTL ST #1, SCADA IMP Total AUTOMATIC SYSTEMS CO $54,719.45 'aid Chk# 046448 11/13/2008 COBORNS E 250-42410-225 Uniforms/Clothing Allowance $78.97 M83065570 DRY CLEANING Total COBORNS INC $78.97 Paid Chk046449 11/13/2008 KILLMER ELECTRIC E 485-43100-530 Improvements Other Than Bldgs _$18,632.26 FINAL PAY #5 CSAH 42 TRAFFIC SIGNALS Total KILLMER ELECTRIC $18,632.26 Paid Chk# 046450 11/13/2008 R.L. LARSON EXCAVATING E 444-43256-530 Improvements Other Than Bldgs $44,203.98 PAY #2 QUADAY AVE LS #1, PHASE 1 Total R.L. LARSON EXCAVATING $44,203.98 Paid Chk# 046451 11/13/2008 RICE LAKE CONSTRUCTION GROUP��� E 444-49400-530 Improvements Other Than Bldgs $96,614.05 PAY #8 WELL #8, PH #2 IMPROVEMENTS Total RICE LAKE CONSTRUCTION GROUP $96,614.05 10100 BANK OF ELK RIVER $126,131.21 Fund Summary 101 GENERAL FUND 250 Comm. Dev. & Bldg Safety 316 1999 Bituminous Debt Service 360 West W & S Debt Service Fund 365 Quaday Debt Service -2004 Bond 444 SE Utilities Project 485 Street Impr. Fund - 2006 601 WATER FUND 10100 BANK OF ELK RIVER $975.00 $78.97 $92,052.50 $0.00 ($181,145.00) $140,818.03 $18,632.26 $54,719.45 $126,131.21 ITEM 5-2 .CITY OF OTSEGO PARK & RECREATION COMMISSION MEETING MINUTES October 8, 2008 — 7:00 PM Can to Order: The meeting was called to order at 7:10 PM. Meeting held at Public Works Bldg. Roll Call: Commissioners: Chair Peter Torresani, Rose Cassady, Duane Lauseng, Beverly Kumar, Susan Krekelberg, Mike Brumm, and Kathy Roberts. Commissioner Christa Bean was absent. Mayor Jessica Stockamp and Councilmember Mark Thorsted. Staff: Brad Belair, Public Works Supervisor. Guest: Steve Zoubek and son Kevin from Three River Soccer Association. 1. Agenda Approval: Commissioner Cassady asked to add Girl Scouts in discussion of Pumpkin Patch day. Under Other Business, Commissioner Roberts added Baby swings in parks, and Commissioner Kumar added Otsego Women of Today. All Commissioners were in consensus to discuss guest Steve Zoubeks' concerns under item 4., Public Works Update -New Soccer Field. Commissioner Torresani asked to reverse items 8., Discussion of Mission Statement and 10., Other Business. Motioned by Commissioner Torresani and seconded by Commissioner Brumm to approve agenda as revised. Motion carried 7-0. 2. Approval of September 10, 2008 Minutes: After much discussion, minutes were changed to read as follows under Public Works Update. There was a need for the message boards in School Knoll, Zimmer, Beaudry, and Lily Pond Parks, but to wait on Kittredge. Commissioner Kumar motioned, seconded by Commissioner Torresani, to approve the minutes as amended. Motion carried 7-0. 3. Otsego Elementary Trail: Mayor Stockamp told commissioners a decision needed to be made by October 13s` for the new trail around Otsego Elementary School. Supervisor Belair stated he wanted to review the plans and possibly try to cut costs. Commissioner Roberts motioned to approve the trail with the contingency that the school board pay half of the costs, and seconded by Commissioner Lauseng, motion carried 7-0. 4. Public Works Update: Supervisor Belair reported a new soccer field is ready at Prairie Park. Lights are up and running at Lily Pond Park and a well was in progress. 6.5 miles of path was seal -coated and message boards have been delivered and will be installed soon. 4a. President of Three Rivers Soccer Assoc., Steve Zoubek and son, Kevin stopped in to explain the need for more playing fields for all sports. Representing the Soccer Assoc., he told us there were 3 field sizes for different age groups needed. They have approximately 1100 kids in the 3 -city area in their group and are being crowed out of the Elk River area. He also asked about fall usage of ball fields. Supervisor Belair recommended looking at Zimmer Park field for them to use. Discussion was brought up about the land next to the Public Works Bldg., across from the park parking area. Commissioner Brumm motioned to ask City Council if we own any land by the building and if we can use it as potential recreation area. Commissioner Krekelberg seconded motion, motion carried 7-0 5. Discussion of Pumpkin Patch Day: Discussion involving wearing Halloween shirts with Park & Rec logo was tabled to another time. Commissioner Krekelberg motioned to table, seconded by Commissioner Roberts, motion carried 7-0. Commissioner Cassady said the Girl Scouts were willing to set up a table and do face painting and hair decorating, for a fund- raiser. Boy Scouts would help with pumpkins and sell hot chocolate. Format to be set up like last year. This year we would have bins for Caer food donations. .,6. Review of Task Forces: Commissioner Kumar motioned to postpone this discussion to a future date. Commissioner Roberts seconded, motion carried 7-0. 7. Discussion of Potential Survey: Commissioner Krekelberg motioned to remove from agenda, Commissioner Cassady seconded. Motion carried 7-0. 8. Any Other Business: Supervisor Belair explained that park participants are always changing, it's difficult to judge where infant swings would be needed. Installing more infant swings could cut down the availability of the other swings. Supervisor Belair will inventory the swings in the parks for discussion at the November meeting. 8a. Discussion was held about the Adopt -A -Park application by Women of Today. Commissioners agreed the form needed to be clarified. Supervisor Belair suggested the following: policing the parks two- times a year, and any suggested improvements to the parks should come before the Parks Commission. Participants need to contact Supervisor Belair before the spring and fall clean-ups. Also, he would meet with new applicants to explain expectations. 9. City Update: Mayor Stockamp said the new SuperTarget store was now open. Ron Wagner applied for a grant to put in a trail along Quaday, from the town homes to 85`h. 10. Discussion of Mission Statement: The need for a mission statement was discussed. Supervisor Belair suggested a full meeting for the subject, and perhaps set up a workshop and invite representatives from other cities for their ideas. Supervisor Belair said he would talk with Dan Licht about workshop. Adjournment: Motioned by Commissioner Cassady and seconded by Commissioner Roberts to adjourn at 9:45 pm. Motion carried 7-0. ITEM 5-3 Otsego Police Commission Minutes October 14, 2008 PRESENT: Jeff Stimac, Jessica Stockcamp, Mark Thorstad, Jane Theisen, Paul Fields, Denise Andrusko, Linda Lewis, John Hinnankamp, Rob VanDenBerg, Joel Torkelson. Officer — Butch Darsow Meeting called to order at 6:39 p.m. ADGENDA - approved Minutes from Sept 9 - approved OPEN FORUM: City Hall message board vandalized. OLD BUSINESS: Otsego Festival review — All went OK. People traffic was fine in the morning through noon, but we finally shut down the booth at 2:00 due to rain. Next year we would recommend having a Police Commission sign for the booth. We will discuss cost, design and size of sign fii ther in November meeting. Otsego Pumpkin Patch is Oct 18. Need volunteer to wear McGruff costume. Rob volunteered. Linda will help. Meet at back of City Hall at 11:30, Jessica will open the door. Road Clean up — Queens Ave, 60* Street and others might be good candidates for "Adopt -a -road" clean up. Estimated costs of $60-$118 for sign posts. Have to determine timeframes and costs to get trash bags, vests, etc. Paul discussed getting applications for County Road clean up on the Otsego city website. Paul will discuss with Brad Belair needs for clean up crews. Otsego Elementary Carnival is Oct 24 from 5:30-9:00. Paul will try to find a volunteer to wear McGruff costume. November 11 meeting will be moved to Thursday Nov 13 at 6:30 (due to Veteran's Day). City Council Meeting assignments Oct 27 — Denise Meeting adjourned 7:32 p.m. ITEM 5_4 Otsego City Hall From: Pat McCarty [pmccarty@nova-communications.com] 1'Sent: Monday, November 17, 2008 1:54 PM To: tami@ci.otsego.mn.us Subject: 3 year Maintenance Agreement Quote 9638 Attachments: -1 Quote9638.pdf Hi Tami, Attached is the 3 year Maintenance Agreement with the 12% discount per your request. This is an agreement with Nova Communications (not with Toshiba). In the unlikely event that Nova Communications can no longer can support your system, Toshiba can provide another dealer for you. If Nova were to be sold to another dealer, then chances are very good that the new ownership will support any current Maintenance Agreements. Nova Communications is Minnesota's largest and most experienced Authorized Toshiba Dealer. We are also one of the top National Account Dealers for Toshiba. While I can't guarantee that well be around forever, chances are very good that we will be here to service and support your Toshiba phone system for the next 3 years and beyond. Please contact me with any questions. Thank you for choosing Nova Communications and Toshibal Sincerely, Pat McCarty Nova Communications 14100 Carlson Pkwy, Suite 100 Plymouth, MN 55441 952-249-3977 Direct 952-249-3999 Fax pmccarty(&-nova-communications.com www.nova-communications.com ITEM 5_5 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 17 November 2008 RE: Otsego — City Code; Liquor Ordinances NAC FILE: 176.08 The City Council previously reviewed a draft ordinance that would amend the City Code to change the reference from "Non -intoxicating" liquor to "3.2 percent' malt liquor. These changes were to be consistent with State Statute terminology. The ordinance amendment also includes provisions addressing outdoor seating areas for restaurants and bars. Action had been delayed to allow the City Attorney to review the insurance provisions of the existing ordinance and recommend additional changes if necessary. No changes to the insurance provisions were found to be needed. Attached is the proposed ordinance amendment highlighting proposed language changes, along with final and summary versions. The City Council will consider approval of the proposed ordinance amendment at their meeting on 24 November 2008 at 6:30 PM. C. Mike Robertson, City Administrator Judy Hudson, City Clerk/Zoning Administrator Andy MacArthur, City Attorney CITY OF OTSEGO WRIGHT COUNTY, MINNESOTA ORDINANCE NO. 2008 - 21 AN ORDINANCE AMENDING THE BUSINESSES AND LICENSES SECTION OF THE CITY CODE RELATING TO 3.2 MALT LIQUORS THE CITY COUNCIL OF OTSEGO ORDAINS: Section 1. Chapter 7, Section 2 of the Otsego City Code shall be amended to read as follows: SECTION 2 "'ON INT-GY4GAZING 3.2 PERCENT MALT LIQUORS 7-2-1 Definitions 7-2-2 Provisions of State Law Adopted 7-2-3 License Requirement 7-2-4 License Application 7-2-5 License Fees 7-2-6 Granting of License 7-2-7 Persons Ineligible for License 7-2-8 Place Ineligible for License 7-2-9 Conditions of License 7-2-10 Hours of Operation 7-2-11 Clubs 7-2-12 Restrictions on Purchase and Consumption 7-2-13 Suspension and Revocation 7-2-14 Penalty 7-2-1: DEFINITIONS: The definitions contained in Minnesota Statutes 340A.101 are hereby adopted and incorporated within this Section by reference. T4e Sestie� 7-2-2: PROVISIONS OF STATE LAW ADOPTED: The provisions of Minnesota Statutes 340A et seq relating to licensing, consumption, sales, hours of sale, and all other matters pertaining to the retail sale, distribution and consumption of Pop- inteisag _-� malt liquor are adopted and made a part of this section as if set out in full. 7-2-3: LICENSE REQUIREMENT: A. Licenses. No person, except wholesalers and manufacturers to the extent authorized by law, shall deal in or dispose of by gift, sale or otherwise, or keep or offer for sale, any 3.2 malt liquor bw within the City without first having received a license as hereinafter provided. Licenses shall be of three (3) kinds: regular "on -sale", temporary "on -sale", and "off -sale." B. Temporary On -Sale. Temporary on -sale licenses shall be granted only to bona fide clubs or charitable, religious or non-profit organization for the sale of i r beep for consumption on the premises only. C. Regular On -Sale. Regular on -sale licenses shall be granted only to dubs, drug stores, restaurants, hotels, bowling centers and establishments used exclusively for the sale of 3.2 malt liquor bow with the incidental sale of tobacco and soft drinks. On -sale licenses shall permit the sale of 3.2 malt liquor beery for consumption on the premises only. D. Off -Sale. Off -sale licenses shall permit the sale of 3.2 malt liquor bw at retail in the original in the original package for consumption off the premises only. 7-2-4: LICENSE APPLICATIONS: A. Regular On -Sale and Off -Sale Licenses. 1. Form. Every application for such licenses shall be made to the City Clerk on a form supplied by the City and containing such information as the Clerk or Council may require. 2. Proof of Insurance. Applicants shall provide proof of insurance in accordance with the requirements of this Section. 3. Evidence of Violations. Every application for the issuance or renewal of a license shall include a copy of each summons received by the applicant under Minnesota Statutes 340A.802 during the preceding year. 4. Process. The City Clerk shall perform a background investigation on each applicant as required by applicable Minnesota Statutes, this Section and the directions of the City Council. The results of the investigation shall be reported to the Council for consideration before any hearing considering the issuance of said license. 2 5. False Statements. It shall be unlawful to make any false statements in an application. B. Temporary On -Sale Licenses. Form. Every application for such license shall be made to the City Clerk on forms supplied by the City and containing such information as the Clerk or Council may require. 2. Affidavit of Fitness. Applicant shall be required to provide a sworn affidavit of character. Said affidavit to be in a form approved by the City Attorney. 3. Proof of Insurance. Applicant shall provide prof of insurance in accordance with the requirements of this Section. 4. Delegation of Council Authority. The Council may delegate authority to issue temporary on -sale license to the Deputy Clerk, City Administrator or other such City official who reports directly to the Council and is responsible for the day to day management of the City's administrative affairs regardless of tide. 5. Process. If the Council has delegated the authority to issue temporary on - sale licenses to a City official, that official shall review the required application materials and determine whether the applicant meets the requirements of this Section. If the applicant meets the requirements, the official shall inform the applicant of the denial, the masons for the denial and of the applicant's right to appeal to the Council. if the Council ha not delegated its authority to issue temporary on -sale licenses, the City Clerk shall receive the application, review it, and report to the Council. The Council shall conduct a hearing and decide the matter in the manner prescribed for regular licenses. 6. False Statements. It shall be unlawful to make any false statements in an application. 7-2-5: LICENSE FEES: A. Payment [Required. Each application for a license shall be accompanied by a receipt from the Clerk for payment in full of the required fee for the license. All fees shall be paid into the general fund of the City. Upon rejection of any application for a license, the Clerk shall refund the amount paid. 3 B. Expiration; Pro Rata Fees. Every license except a temporary license shall expire on the last day of June of each year. Each license, except a temporary license, shall be issued for a period of one (1) year, except that if a portion of the license year has elapsed when the license is granted, the license shall be issued for the remainder of the year for a pro rata fee. In computing such fee, any unexpired fraction of a month shall be counted as one month. A temporary license shall be issued for a specific period in which a special event to which the sale is incident is being held and such period shall be stated on the license. C. Fees. The annual fee for an off -sale 3.2 malt liquor bw license is My-deliaw D. Refunds. No part of the fee paid for any license issued under this section shall be refunded except in the following instances upon application to the City Council within thirty (30) days from the happening of the event. Then: shall be refunded a pro rata portion of the fee for the unexpired period of the license, computed on a monthly basis, when operation of the licensed business ceases not less than one (1) month before expiration of the license because of: 1. Destruction or damage of the licensed premises by fire or other catastrophe. 2. The licensee's illness. 3. The licensee's death. 4. A change in the legal status of the municipality making it unlawful for the licensed business to continue. 5. The business ceases to be lawful for a reason other than a license revocation. 6. The licensee ceases to cavy on the licensed business under the license. 7-2-6: GRANTING OF LICENSE: A. Investigation and Hearing. The City Council or its designees shall investigate all facts set out in the application. After such investigation, and upon review of the result of said investigation, the Council shall grant or refuse the application in its sole discretion. B. Transfers. Each license shall be issued to the applicant only and shall not be transferable to another holder. Each license shall be issued only for the 4 premises described in the application. No license may be transferred to another place without the approval of the Council. C. Proof of Financial Responsibility. Prior to issuance of license, the applicant shall file with the City Clerk proof of financial responsibility with regards to liability imposed by Minnesota Statutes 340A.801, by filing with the City one (1) of the following: 1. A certificate showing insurance against general liability and that imposed by Minnesota Statutes 340A.801 in the amount of fifty thousand dollars ($50,000.00) coverage for bodily injury to any one (1) person in any one (1) occurrence, one hundred thousand dollars ($100,000.00) coverage for two (2) or more perms in any one (1) occurrence, ten thousand dollars ($10,000.00) coverage because of injury to or destruction of property of others in any one (1) occurrence, fifty thousand dollars ($50,000.00) coverage for loss of means of support of any one (1) person in any one (1) occurrence, and one hundred thousand dollars ($100,000.00) for loss of means of support of two (2) or more persons in any one (1) occurrence. 2. A surety bond with minimum coverage as provided in Section 7-2-6.C.1 or a certificate of the State Treasurer or securities in accordance with Minnesota Statutes 340A.409. 3. Every license shall further demonstrate proof of financial responsibility by filing the insurance certificate, surety bond, or State Treasurer's certificate with the Commission of Public Safety in compliance with Minnesota Statutes 340A.409, Subd. 1 except that if a license involves sales of $U2. Malt liauor beer` of a prospective vendor who is not required by law to file such proof with the Commission of Public Safety, such proof need only be filed with the City Clerk. 4. The liability insurance policy required by Section 7-2-6.C.1 of this section shall provide that it may not be canceled for: a. Any cause, except for non-payment of premium, by either the insured or the insurer unless the canceling party has first given thirty (30) days notice in writing to the City of intent to cancel the policy; and b. Non-payment of premium unless the canceling party has first given ten (10) days notice in writing to the City of intent to cancel the policy. The insurance certificate required by this section shah be approved as to form by the City Attorney. D. Filing Violation. The operation of an on -sale or off -sale, on -sale, or temporary on -sale 3.2 malt liquor beep business without having on file at all time the insurance, bond, or other security required by Section 7-2-6.0 of this Code shall be grounds for immediate revocation of the license. E. Temporary On -Sale License, Provision of Information. Upon granting any temporary on -sale license, the issuance authority shall provide the applicant with a summary of the relevant provisions of this Chapter. Said summary shall include, at a minimum, any restriction on the sale or consumption of i o hear, restriction on the sale or consumption of 3.2 malt liquor beep, restrictions on transfer of the license, any time or date restrictions, restrictions on location of the point of sale, insurance requirements and any requirements for maintaining documents or other filings at the place of sale. 7-2-7: PERSONS INELIGIBLE FOR LICENSE: No license shall be granted to any person made ineligible for such a license by State law. 7-2-8: PLACE INELIGIBLE FOR LICENSE: A. General Prohibition. No license shall be granted any place or any business ineligible for such a license under State law. B. Specific Prohibition. No license shall be granted for sale on any promises where a licensee has been convicted of the violation of ordinance, or of the state 3.2 malt liauor beep or liquor law, or where any license hereunder has been revoked for cause until one (1) year has elapsed after such conviction or revocation. C. Delinquent Taxes and Charges. No license shall be granted for operation on any premises on which taxes, assessments, or other financial claims of the City are delinquent and unpaid. 7-2-9: CONDITIONS OF LICENSE: A. General Conditions. Every license shall be granted subject to the conditions in the following subdivisions and all other provisions of this Code and of any other applicable chapter of City or State law. B. Sales to Minors or Obviously Intoxicated Persons. No 3.2 malt liquor bW shall be sold or served to any obviously intoxicated person or to any person under twenty-one (21) years of age. 6 C. Consumption by Minors. No person under twenty-one (21) years of age shall be permitted to consume 3,2 malt liquor bear on the licensed premises, nor shall any minor who has consumed 3.2 malt liquor beer or intoxicating liquor be permitted on the licensed premises. D. Employment of Minora. No persons under eighteen (18) years of age shall be employed on the premises of any establishment used exclusively for the sale of .2 malt liquor bear with the incidental sale of tobacco and/or soft drinks. E. Gambling. No gambling or any gambling device shall be permitted on any licensed premises, except for pull tabs, lottery, or other State -sanctioned gambling activities. F. Interest of Manufacturers or Wholesalers. No manufacturer or wholesaler of 3.2 malt liquor beer shall have any ownership of or interest in any establishment licensed to sell at retail contrary to the provisions of Minnesota Statutes 340A.301, 340A.308, or 340A.309. No retail licensee shall receive any benefit contrary to law from a manufacturer or wholesaler of 3.2 malt liquor beer w upon a retail licensee. G. Liquor Dealer's Stamp. No licensee shall sell 3.2 malt liquor beer holding or exhibiting in the licensed premises a Federal retail liquor dealer's special tax stamp unless he is licensed under the laws of Minnesota to sell intoxicating liquors. H. Sales of Intoxicating Liquor. No licensee who is not also licensed to sell intoxicating liquor and who does not hold a consumption or display permit shall sell or permit the consumption and display of intoxicating liquors on the licensed premises or serve any liquids for the purpose of mixing with intoxicating liquor. The presence of intoxicating liquors on the premises of such licensee shall be prima facie evidence of possession of intoxicating liquors for the purpose of sale; and the serving of any liquid for the purpose of mixing with intoxicating liquors shall be prima facie evidence that intoxicating liquor is being permitted to be consumed or displayed contrary to this Section. Searches and Seizures. Any peace officer, health officer, or other properly designated office or employee of the City, may enter, inspect, and search the premises of a licensee during business hours without a search and seizure warrant and may seize all intoxicating liquors found on the premises in violation of Section 7-2-9.H. J. Licensee Responsibility. Every licensee shall be responsible for the conduct of his place of business and shall maintain conditions of sobriety and order. The act of any employee on the licensed premises authorized to sell or serve .2 malt 7 A. Age Misrepresentations. No person under twenty-one (21) years shall misrepresent hiieftk age for the purpose of obtaining 3.2 maDLIDW. B. Purchasing. No person under the age of twenty-one (21) years shall purchase or attempt to purchase 3.2 mak liquor beer. C. Inducing Purchase. No person shall induce a person under twenty-one (21) years of age to purchase or procurejanaLliquor beep. D. Entering Licensed Premises. It is unlawful for a person under the age of twenty-one (21) years to enter an establishment licensed under this Section in order to purchase 3.2 mak liquor beef or have 3.2 mak liquor bw served or delivered to. E. Procurement. No person shall procure 3.2 malt liquor bw for any person under the age of twenty-one (21) years, except that a parent or guardian of a minor may give or furnish 3.2 mak liquor beer to that person solely for consumption in the household of the parent or guardian. F. Possession. No person under the age of twenty-one (21) years shall have 32 maft iguor beep in bWftk possession with the intent to consume it at a place other than the household of his parent or guardian. Possession at a place other than the household of a parent or guardian is prima facie evidence of intent to consume it at a place other than the household of the parent or guardian. G. Proof of Age. Proof of age for purchasing or consuming 3.2 mak liquor bow may be established only by a valid drivers license or Minnesota identification card, or in the case of a foreign national, by a valid passport. H. Public Consumption. No person shall consume 3.2 mak liquor bw on a public street, public sidewalk, or public parking lot unless the location is under a temporary license in force when the consumption takes place. Liquor Consumption and Display. No person shall consume of display any intoxicating liquor on the premises of a licensee who is not also licensed to sell intoxicating liquors or who does not hold a consumption and display permit. 7-2-13: SUSPENSION AND REVOCATION: A. Hearing. Except in cases of failure of financial responsibility, no suspension or revocation of a license shall take effect until the license has been afforded an opportunity for a hearing pursuant to Minnesota Statues 14.57 to 14.69. B. Penalties. 11 1. Upon a finding that a licensee of any license granted pursuant to the City's Liquor Ordinance has failed to comply with an applicable statue, regulation or ordinance relating to alcoholic beverages the City Council may issue a civil penalty not to exceed two thousand dollars ($2,000.00) and may suspend the license for up to sixty (60) days. 2. The civil penalty and/or suspension imposed may, at the City Council's discretion, be based upon the following guidelines related to the licensee's total number of violations within the preceding fire (5) year period as follows: 1 Violation $1,000 fine and Best Practices training. TO Violation $2,000 fine, Best Practices training and one (1) day 3rd —suspension. Violation $2,000 fine, Best Practices training and fourteen (14) day suspension. 4 Violation $2,000 fine, Best Practices training and thirty (30) day suspension. 5 Violation $2,000 fine, Best Practices training and sixty (60) day or more suspension. 3. Best Practices training required by Section 7-2-13.B.2 of this Section shaft be completed within sixty (60) days of the City Council's decision to impose penalties or the license shall be suspended for seven (7) days in addition to other penalties, including completion of Best Practices training. 4. In addition to the penalties set forth above, the City Council may also act to revoke a license for non-compliance with an applicable statute, regulation or ordinance. C. lapse of Insurance or Bond. The lapse of required dram shop insurance or bond, or the withdraw of required cash deposit or securities shall effect an immediate suspension of a license issued pursuant to this Chapter without further action of the City Council. Any suspension under this paragraph shall continue until the City Council determines that the financial responsibility has been restored. D. Notice. 1. A licensee shall be given ten (10) days written notice of a penalty, suspension or revocation action stating the charges against the licensee as well as the date, time and place of a the hearing. 2. Notice of cancellation, lapse of a current liquor liability policy or bond or withdrawal of deposited cash or securities shall also constitute notice to the licensee of the impending suspension of the license. The holder of a 12 license suspended under these circumstances may request in writing to the City Clerk a hearing to be held by the City Council not less than ten (10) days or more than sixty (60) days from the date the request is received by the City Clerk. 7-2-14: PENALTY: Any person violating any provision of this Section is guilty of a misdemeanor and upon conviction shall be punished pursuant to penalty provided by State Statute, and as later amended, plus the costs of prosecution in any case. Section 2. Section 7-3-4.A of the City Code (Intoxicating Liquor—Fees) is hereby amended to read as follows: A. Fees. The amoral fee for an an on -sale 11quor=2LE93jLjWlMVj.M temporary on -sale intoxicatina liauor license shall be Section 3. Section 7-3-8 of the City Code (Intoxicating Liquor— Conditions of License) is hereby amended to read as follows: ■ i • •�• - .. � (�+ � ' -_t- 1 = !`. 1 rc • -.l llt+ .1�•_=.bili• L• _L•1 u•_= 1F1' ,- -_1.• h•1- llOil .+"1 • .-_1 • .l • •1 1- •.` 111-.� • 1- �IUd 7-777717779 •i ll '� -_1• =1-_ = .�.-- •1= .•1111.*1 � - I X1111 .l= 13 .1� • • - .1�• - .1-11"iM 1 re• �1 • • •- • -1 - • M 111 =11. 151141111$157• • - • 1 11 • • 1 11 1 • Section 4. Section 7-4-2 of the City Code (Sunday Liquor Ordinance — Special License Fee) is hereby amended to read as follows: 7-4-2: SPECIAL LICENSE FEE: The fee for a special on -safe Sunday Liquor License shall be $299+9A as established in Section 2-4-2.A.1 of the City Gode. This fee shall be in addition to any fees required for separate on -sale or off -sale liquor licenses. Section 5. This Ordinance shall be in full force and effect from and after its passage and publication according to law. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED this 24th day of November, 2008 by the Otsego City Council. ATTEST: CITY OF OTSEGO BY: Jessica Stockamp, Mayor 16 Judy Hudson, City Clerk/Zoning Administrator 17 CITY OF OTSEGO WRIGHT COUNTY, MINNESOTA ORDINANCE NO. 2008 - 21 AN ORDINANCE AMENDING THE BUSINESSES AND LICENSES SECTION OF THE CITY CODE RELATING TO 3.2 MALT LIQUORS THE CITY COUNCIL OF OTSEGO ORDAINS: Section 1. Chapter 7, Section 2 of the Otsego City Code shall be amended to read as follows: SECTION 2 3.2 PERCENT MALT LIQUORS 7.71 7-2-1 Definitions 7-2-2 Provisions of State Law Adopted 7-2-3 License Requirement 7-2-4 License Application 7-2-5 License Fees 7-2-6 Granting of License 7-2-7 Persons Ineligible for License 7-2-8 Place Ineligible for License 7-2-9 Conditions of License 7-2-10 Hours of Operation 7-2-11 Clubs 7-2-12 Restrictions on Purchase and Consumption 7-2-13 Suspension and Revocation 7-2-14 Penalty 7-2-1: DEFINITIONS: The definitions contained in Minnesota Statutes 340A.101 are hereby adopted and incorporated within this Section by reference. 7-2-2: PROVISIONS OF STATE LAW ADOPTED: The provisions of Minnesota Statutes 340A et seq relating to licensing, consumption, sales, hours of sale, and all other matters pertaining to the retail sale, distribution and consumption of 3.2 percent matt liquor are adopted and made a part of this section as if set out in full. 7-2-3: LICENSE REQUIREMENT: A. Licenses. No person, except wholesalers and manufacturers to the extent authorized by law, shall deal in or dispose of by gift, sale or otherwise, or keep or offer for sale, any 3.2 percent malt liquor within the City without first having received a license as hereinafter provided. Licenses shall be of three (3) kinds: regular "on -sale", temporary "on -sale", and "off -sale." B. Temporary On -Sale. Temporary on -sale licenses shall be granted only to bona fide dubs or charitable, religious or non-profit organization for the sale of 3.2 percent malt liquor for consumption on the premises only. C. Regular On -Sale. Regular on -sale licenses shall be granted only to dubs, drug stores, restaurants, hotels, bowling centers and establishments used exclusively for the sale of 3.2 percent malt liquor with the incidental sale of tobacco and soft drinks. On -sale licenses shall permit the sale of 3.2 percent malt liquor for consumption on the premises only. D. Off -Sale. Off -sale licenses shall permit the sale of 3.2 percent malt liquor at retail in the original in the original package for consumption off the pts raises only. 7-2-4: LICENSE APPLICATIONS: A. Regular On -Sale and Off -Sale Licenses. 1. Form. Every application for such licenses shall be made to the City Clerk on a form supplied by the City and containing such information as the Clerk or Council may require. 2. Proof of Insurance. Applicants shall provide proof of insurance in accordance with the requirements of this Section. 3. Evidence of Violations. Every application for the issuance or renewal of a license shall include a copy of each summons received by the applicant under Minnesota Statutes 340A.802 during the preceding year. 4. Process. The City Clerk shall perform a background investigation on each applicant as required by applicable Minnesota Statutes, this Section and the directions of the City Council. The results of the investigation shall be reported to the Council for consideration before any hearing considering the issuance of said license. 5. False Statements. application. It shall be unlawful to make any false statements in an 1. A certificate showing insurance against general liability and that imposed by Minnesota Statutes 340A.801 in the amount of fifty thousand dollars ($50,000.00) coverage for bodily injury to any one (1) person in any one (1) occurrence, one hundred thousand dollars ($100,000.00) coverage for two (2) or more persons in any one (1) occurrence, ten thousand dollars ($10,000.00) coverage because of injury to or destruction of property of others in any one (1) occurrence, fifty thousand dollars ($50,000.00) coverage for loss of means of support of any one (1) person in any one (1) occurrence, and one hundred thousand dollars ($100,000.00) for loss of means of support of two (2) or more persons in any one (1) occurrence. 2. A surety bond with minimum coverage as provided in Section 7-2-6.C.1 or a certificate of the State Treasurer or securities in accordance with Minnesota Statutes 340A.409. 3. Every license shall further demonstrate proof of financial responsibility by filing the insurance certificate, surety bond, or State Treasurer's certificate with the Commission of Public Safety in compliance with Minnesota Statutes 340A.409, Subd. 1 except that If a license involves sales of 3.2 percent malt liquor of a prospective vendor who is not required by law to file such proof with the Commission of Public Safety, such proof need only be filed with the City Clerk. 4. The liability insurance policy required by Section 7-2-6.C.1 of this section shall provide that it may not be canceled for: a. Any cause, except for non-payment of premium, by either the insured or the insurer unless the canceling party has first given thirty (30) days notice in writing to the City of intent to cancel the policy; and b. Non-payment of premium unless the canceling party has first given ten (10) days notice in writing to the City of intent to cancel the policy. The insurance certificate required by this section shall be approved as to form by the City Attorney. D. Filing Violation. The operation of an on -sale or off -sale, on -sale, or temporary on -sale 3.2 percent malt liquor business without having on file at all time the insurance, bond, or other security required by Section 7-2-6.0 of this Code shall be grounds for immediate revocation of the license. E. Temporary On -Sale License, Provision of Information. Upon granting any temporary on -sale license, the issuance authority shall provide the applicant with a summary of the relevant provisions of this Chapter. Said summary shall include, at a minimum, any restriction on the sale or consumption of 3.2 percent k, malt liquor, restriction on the sale or consumption of 3.2 percent malt liquor, restrictions on transfer of the license, any time or date restrictions, restrictions on location of the point of sale, insurance requirements and any requirements for maintaining documents or other filings at the place of sale. 7-2-7: PERSONS INELIGIBLE FOR LICENSE: No license shall be granted to any person made ineligible for such a license by State law. 7-2-8: PLACE INELIGIBLE FOR LICENSE: A. General Prohibition. No license shall be granted any place or any business ineligible for such a license under State law. B. Specific Prohibition. No license shall be granted for sale on any premises where a licensee has been convicted of the violation of ordinance, or of the state 3.2 percent malt liquor or liquor law, or where any license hereunder has been revoked for cause until one (1) year has elapsed after such conviction or revocation. C. Delinquent Taxes and Charges. No license shall be granted for operation on any premises on which taxes, assessments, or other financial claims of the City are delinquent and unpaid. 7-2-9: CONDITIONS OF LICENSE: A. General Conditions. Every license shall be granted subject to the conditions in the following subdivisions and all other provisions of this Code and of any other applicable chapter of City or State law. B. Sales to Minors or Obviously Intoxicated Persons. No 3.2 percent malt liquor shall be sold or served to any obviously intoxicated person or to any person under twenty-one (21) years of age. C. Consumption by Minors. No person under twenty-one (21) years of age shall be permitted to consume 3.2 percent malt liquor on the licensed premises, nor shall any minor who has consumed 3.2 percent malt liquor or intoxicating liquor be permitted on the licensed premises. D. Employment of Mirrors. No persons under eighteen (18) years of age shall be employed on the premises of any establishment used exclusively for the sale of 3.2 percent mak liquor with the incidental sale of tobacco and/or soft drinks. 6 E. Gambling. No gambling or any gambling device shall be permitted on any licensed premises, except for pull tabs, lottery, or other State -sanctioned gambling activities. F. Interest of Manufacturers or Wholesalers. No manufacturer or wholesaler of 3.2 percent man liquor shall have any ownership of or interest in any establishment licensed to sell at retail contrary to the provisions of Minnesota Statutes 340A.301, 340A.308, or 340A.309. No retail licensee shall receive any benefit contrary to law from a manufacturer or wholesaler of 3.2 percent malt liquor w upon a retail licensee. G. Liquor Dealer's Stamp. No licensee shall sell 3.2 percent malt liquor holding or exhibiting in the licensed premises a Federal retail liquor dealer's special tax stamp unless he is licensed under the laws of Minnesota to sell intoxicating liquors. H. Sales of Intoxicating Liquor. No licensee who is not also licensed to sell intoxicating liquor and who does not hold a consumption or display permit shall sell or permit the consumption and display of intoxicating liquors on the licensed premises or serve any liquids for the purpose of mixing with intoxicating liquor. The presence of intoxicating liquors on the premises of such licensee shall be prima facie evidence of possession of intoxicating liquors for the purpose of sale; and the serving of any liquid for the purpose of mixing with intoxicating liquors shall be prima facie evidence that intoxicating liquor is being permitted to be consumed or displayed contrary to this Section. I. Searches and Seizures. Any peace officer, health officer, or other properly designated office or employee of the City, may enter, inspect, and search the premises of a licensee during business hours without a search and seizure warrant and may seize all intoxicating liquors found on the premises in violation of Section 7-2-9.H. J. Licensee Responsibility. Every licensee shall be responsible for the conduct of his place of business and shall maintain conditions of sobriety and order. The act of any employee on the licensed premises authorized to sell or serve 3.2 percent malt liquor shall be deemed the act of the licensee as well, and the licensee shall be liable for all penalties provided by this Section equally with the employee. K. Banquet Rooms. A regular on -sale license shall entitle the holder to serve 3.2 percent malt liquor in a separate room of the licensed premises for banquets or dinners at which are present not fewer than twenty-five (25) persons. L. Insurance. Compliance with financial responsibility requirements of State law and this Section is a continuing condition of any license granted pursuant to this Section. h M. Outdoor Seating Areas. The issuance of a 3.2 percent malt liquor license pursuant to this Section shall be limited to the sale and consumption of alcoholic beverages inside of a structure on the licensed premises, unless the licensee applies for and receives approval from the city council for a patio to allow the sale and consumption outside of a structure on the licensed premises. 1. Regulations: a. The outdoor seating area shah not be enclosed in such a manner that the space becomes an indoor area as defined by Minnesota state statute. b. The outdoor seating area shall be attached to the licensed premises and share at least one common wall with the licensed premises building in accordance with Minnesota state statute and shall not be part of a public street, sidewalk or other public grounds. C. Access to the outdoor seating area shall be directly from the licensed premises with no direct access other than emergency exits. d. The outdoor seating area shall be dearly delineated by an approved fence at least forty two eight (48") in height or some other approved structure or barrier that is compact and contiguous to prevent the ingress or egress of persons to and from the patio. e. Panic and fire exit hardware shah be installed on the emergency exit gates that are equipped with latches and shall comply with the building code. f. Screening shall be required if the premises is adjacent to a residential district, consistent with the fencing/screening/landscaping provisions of the Zoning Ordinance. g. Liquor, food, or music shall not be served, dispensed, possessed, displayed or furnished on a patio located within one hundred fifty feet (150') of a residential district between the hours of ten o'clock (10:00) P.M. and seven o'clock (7:00) A.M. h. The patio shall be in compliance with the building setback requirements of the respective zoning district of the Zoning Ordinance. i. The licensee shall pay the additional number of SAC and WAC units in accordance with the City Code for the additional seating according to the type of service to be provided. 8 The premises shall be in compliance with the parking provisions of the Zoning Ordinance. The outdoor seating area shall have sufficient vehicle barriers installed to reduce the entry of vehicles into the patio if it is in direct contact with or immediately adjacent to a vehicle parking area. k. The outdoor seating area shall be in compliance with the noise amplification and dancing and outdoor entertainment provisions of the City. I. The outdoor seating area shall be in compliance with the exterior lighting provisions of the Zoning Ordinance. M. The outdoor seating area shall be in compliance with the sign provisions of this code. 2. Application; Site Plan: a. The outdoor seating area application shall contain a detailed description and site plan of the entire premises including the following: Distance of the proposed patio from all property lines; 2. Current size and seating capacity of the licensed building; I. Proposed area of the outdoor seating area and seating capacity including table, chair, and aisle arrangements; 4. Current parking capacity and additional number of parking stalls required; 5. Additional number of SACMAC units as determined in accordance with the City Code; 6. Fence and/or landscape barrier type and height; 7. Emergency exit gate hardware and locations; and vehicle barrier type and locations. b. The complete outdoor seating area application and site plan must be submitted to the city clerk for review and comment by the city clerk, Zoning Administrator, and Department of Building Safety before submission to the City Council for consideration of approval. 9 C. City staff will review the outdoor seating area application within thirty (30) days of receipt of a complete application for the applicable fire, building codes and zoning codes; past performance of the licensee in maintaining order and obeying applicable laws in the principal licensed premises; the adequacy of the proposal to provide for the safety of persons on the proposed premises; impacts on the surrounding properties including lighting and noise levels; and suitability of ingress and egress arrangements including control of persons entering and leaving for purposes of preventing consumption by minors. d. The outdoor seating area application shall require approval by a majority of the City Council. e. If the outdoor seating area application is approved by the City Council, the licensee will be required to obtain and pay for any necessary city permits and fees. 7-2-10: HOURS OF OPERATION: No sale of 3.2 percent malt liquor shall be made on any Sunday between one o'clock (1:00) AM and twelve o'clock (12:00) PM nor between one o'dodk (1:00) AM and eight o'clock (8:00) AM on Monday through Saturday. No 3.2 percent malt liquor shall be sold between the hours of one o'clock (1:00) AM to eight o'clock (8:00) PM on the day of any State-wide election. 7-2-11: CLUBS: No club shall sell 3.2 percent mak liquor except to members and to guests in the company of members. 7-2-12: RESTRICTIONS ON PURCHASE AND CONSUMPTION: A. Ago Misrepresentations. No person under twenty-one (21) years shall misrepresent their age for the purpose of obtaining 3.2 percent malt liquor. B. Purchasing. No person under the age of twenty-one (21) years shall purchase or attempt to purchase 3.2 percent malt liquor. C. Inducing Purchase. No person shall induce a person under twenty-one (21) years of age to purchase or procure3.2 percent malt liquor. D. Entering Licensed Premises. It is unlawful for a person under the age of twenty-one (21) years to enter an establishment licensed under this Section in order to purchase 3.2 percent malt liquor or have 3.2 percent malt liquor served or delivered to. 10 E. Procurement. No person shall procure 3.2 percent malt liquor for any person under the age of twenty-one (21) years, except that a parent or guardian of a minor may give or furnish 3.2 percent malt liquor to that person solely for consumption in the household of the parent or guardian. F. Possession. No person under the age of twenty-one (21) years shall have 3.2 percent malt liquor in their possession with the intent to consume it at a place other than the household of his parent or guardian. Possession at a place other than the household of a parent or guardian is prima facie evidence of intent to consume it at a place other than the household of the parent or guardian. G. Proof of Age. Proof of age for purchasing or consuming 3.2 percent malt liquor may be established only by a valid drivers license or Minnesota identification card, or in the case of a foreign national, by a valid passport. H. Public Consumption. No person shall consume 3.2 percent malt liquor on a public street, public sidewalk, or public parking lot unless the location is under a temporary license in force when the consumption takes place. I. Liquor Consumption and Display. No person shall consume of display any intoxicating liquor on the premises of a licensee who is not also licensed to sell intoxicating liquors or who does not hold a consumption and display permit. 7-2-13: SUSPENSION AND REVOCATION: A. Hearing. Except in cases of failure of financial responsibility, no suspension or revocation of a license shall take effect until the license has been afforded an opportunity for a hearing pursuant to Minnesota Statues 14.57 to 14.69. B. Penalties. 1, Upon a finding that a licensee of any license granted pursuant to the City's Liquor Ordinance has failed to comply with an applicable statue, regulation or ordinance relating to alcoholic beverages the City Council may issue a civil penalty not to exceed two thousand dollars ($2,000.00) and may suspend the license for up to sixty (60) days. 2. The civil penalty and/or suspension imposed may, at the City Council's discretion, be based upon the following guidelines related to the licensee's total number of violations within the preceding five (5) year period as follows: 1$ Violation $1,000 fine and Best Practices training. 2nd Violation 1 $2,000 fine, Best Practices training and one (1) day 11 3 ViolationJ]day 2,000 fine, Best Practices training and fourteen (14) sus nsion.4 Violation2,000 fine, Best Practices training and thirty (30) day us nsion. 5 Violation $2,000 fine, Best Practices training and sixty (60) day or more I suspension. 3. Best Practices training required by Section 7-2-13.6.2 of this Section shall be completed within sixty (60) days of the City Council's decision to impose penalties or the license shall be suspended for seven (7) days in addition to other penalties, including completion of Best Practices training. 4. In addition to the penalties set forth above, the City Council may also act to revoke a license for non-compliance with an applicable statute, regulation or ordinance. C. Lapse of Insurance or Bond. The lapse of required dram shop insurance or bond, or the withdraw of required cash deposit or securities shall effect an immediate suspension of a license issued pursuant to this Chapter without further action of the City Council. Any suspension under this paragraph shall continue until the City Council determines that the financial responsibility has been restored. D. Notice. 1. A licensee shall be given ten (10) days written notice of a penalty, suspension or revocation action stating the charges against the licensee as well as the date, time and place of a the hearing. 2. Notice of cancellation, lapse of a current liquor liability policy or bond or withdrawal of deposited cash or securities shall also constitute notice to the licensee of the impending suspension of the license. The holder of a license suspended under these circumstances may request in writing to the City Clerk a hearing to be held by the City Council not less than ten (10) days or more than sixty (60) days from the date the request is received by the City Clerk. 7-2-14: PENALTY: Any person violating any provision of this Section is guilty of a misdemeanor and upon conviction shall be punished pursuant to penalty provided by State Statute, and as later amended, plus the costs of prosecution in any case. Section 2. Section 7-3-4.A of the City Code (Intoxicating Liquor—Fees) is hereby amended to read as follows: 12 A. Fees. The fee for an annual on -sale liquor or wine license or temporary on -sale intoxicating liquor license shall be as established in Section 2-4- 2.A of the City Code. Section 3. Section 7-3-8 of the City Code (Intoxicating Liquor— Conditions of License) is hereby amended to read as follows: H. Outdoor Seating Areas. The issuance of an intoxicating liquor license pursuant to this Section shall be limited to the sale and consumption of alcoholic beverages inside of a structure on the licensed premises, unless the licensee applies for and receives approval from the city council for a patio to allow the sale and consumption outside of a structure on the licensed premises. Regulations: a. The outdoor seating area shall not be enclosed in such a manner that the space becomes an indoor area as defined by Minnesota state statute. b. The outdoor seating area shall be attached to the licensed premises and share at least one common wall with the licensed premises building in accordance with Minnesota state statute and shall not be part of a public street, sidewalk or other public grounds. C. Access to the outdoor seating area shall be directly from the licensed premises with no direct access other than emergency exits. d. The outdoor seating area shall be dearly delineated by an approved fence at least forty two eight (48") in height or some other approved structure or barrier that is compact and contiguous to prevent the ingress or egress of persons to and from the patio. e. Panic and fire exit hardware shall be installed latches and emergency exit gates that are equipped shall comply with the building code. Screening shall be required if the Premises is adjacent to a residential district, consistent with the fencingtscreening/landscaping provisions of the Zoning Ordinance. 13 g. Liquor, food, or music shall not be served, dispensed, possessed, displayed or furnished on a patio located within one hundred fifty feet (150') of a residential district between the hours of ten o'clock (10:00) P.M. and seven o'clock (7:00) A.M. h. The patio shall be in compliance with the building setback requirements of the respective zoning district of the Zoning Ordinance. i. The licensee shall pay the additional number of SAC and WAC units in accordance with the City Code for the additional seating according to the type of service to be provided. The premises shall be in compliance with the parking provisions of the Zoning Ordinance. The outdoor seating area shall have sufficient vehicle barriers installed to reduce the entry of vehicles into the patio if it is in direct contact with or immediately adjacent to a vehicle parking area. k. The outdoor seating area shall be in compliance with the noise amplification and dancing and outdoor entertainment provisions of the City. I. The outdoor seating area shall be in compliance with the exterior lighting provisions of the Zoning Ordinance. M. The outdoor seating area shall be in compliance with the sign provisions of this code. 2. Application; Site Plan: a. The outdoor seating area application shah contain a detailed description and site plan of the entire premises including the following: 1. Distance of the proposed patio from all property lines; 2. Current size and seating capacity of the licensed building; 14 3. Proposed area of the outdoor seating area and seating capacity including table, chair, and aisle arrangements; 4. Current parking capacity and additional number of parking stalls required; 5. Additional number of SAC/WAC units as determined in accordance with the City Code; 6. Fence and/or landscape barrier type and height; 7. Emergency exit gate hardware and locations; and vehicle barrier type and locations. b. The complete outdoor seating area application and site plan must be submitted to the city clerk for review and comment by the city clerk, Zoning Administrator, and Department of Building Safety before submission to the City Council for consideration of approval. C. City staff will review the outdoor seating area application within thirty (30) days of receipt of a complete application for the applicable fire, building codes and zoning codes; past performance of the licensee in maintaining order and obeying applicable laws in the principal licensed premises; the adequacy of the proposal to provide for the safety of persons on the proposed premises; impacts on the surrounding properties including lighting and noise levels; and suitability of ingress and egress arrangements including control of persons entering and leaving for purposes of preventing consumption by minors. d. The outdoor seating area application shall require approval by a majority of the City Council. e. If the outdoor seating area application is approved by the City Council, the licensee will be required to obtain and pay for any necessary city permits and fees. Section 4. Section 7-4-2 of the City Code (Sunday Liquor Ordinance — Special License Fee) is hereby amended to read as follows: i5 7.4.2: SPECIAL LICENSE FEE: The fee for a special on -sale Sunday Liquor License shall be as established in Section 2-4-2.A.1 of the City Code. This fee shall be in addition to any fees required for separate on -sale or off -sale liquor licenses. Section 5. This Ordinance shall be in full force and effect from and after its passage and publication according to law. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED this 24th day of November, 2008 by the Otsego City Council. CITY OF OTSEGO BY: Jessica Stockamp, Mayor ATTEST: Judy Hudson, City Clerk/Zoning Administrator 16 CITY OF OTSEGO WRIGHT COUNTY, MINNESOTA SUMMARY OF ORDINANCE NO. 2008 - 21 AN ORDINANCE AMENDING SNG O 3 2 MALT LIQUORS LICENSES OF THE CITY CODE RELAT THE CITY COUNCIL OF OTSEGO ORDAINS: Section 1. Chapter 7, Section 2 of the Otsego City Code shall be amended to read as follows: A. References to "non -intoxicating liquor" are revised to "3.2 percent malt liquor" B. Establishment of fees shall be in accordance with Section 2-4-2.A of the City Code. C. Adoption of provisions regulating outdoor seating areas. Section 2. Section 7-3-4.A of the City Code (Intoxicating Liquor—Fees) is hereby amended such that establishment of fees shall be in accordance with Section 2-4-2.A of the City Code. Section 3. Section 7-3-8 of the City Code (Intoxicating Liquor— Conditions of License) is hereby amended to establish provisions regulating outdoor seating areas. Section 4. Section 7-4-2 of the City Code (Sunday Liquor Ordinance — Special License Fee) is hereby amended such that establishment of fees shall be in accordance with Section 2-4-2.A of the City Code. Section 5. This Ordinance shall be in full force and effect from and after its passage and publication according to law. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED this 24th day of November, 2008 by the Otsego City CouncU- CITY OF OTSEGO BY: Jessica Stockamp, Mayor ATTEST: Judy Hudson, City Clerk/Zoning Administrator Pursuant to Minnesota Statutes 412.191, Subd. 4 and 331A.01, subd.10, this Ordinance is published in summary form. Complete copies of the ordinance are available for inspection by contacting the City Clerk, Otsego City Hall, 8899 Nashua Avenue, Otsego, Minnesota 55330 during regular office hours. 2 60 4* i City of Otsego 8899 Nashua Ave NE Otsego, MN 55330 Gregory A. Kramber Wright County Assesso Wright County Government Center, 10 2nd Street NW, Room 240 i Buffalo, MN 55313-1183 Phone: (763) 682-7367 / (800) 362-3667 E FAX. (763) 684-4553 www. co. wright. mn. us November 4, 2008 RE: 2010 and 2011 Assessment Services Agreement ITEM 5 -fir LV LIS NOV 052008 Dear City of Otsego, We would like to thank you for your continued supp ort of the Wright County Assessors Office. Please find the enclosed contract for the 2010 and 2011 assessment services. I understand the budget restraints forced upon all of us and I am hopeful this two-year contract will assist both parties during this trying budget process. By proposing no increase in the rates sib set forth in the previous contract and continuing to provide the eeduring icesposse lle toturbthe cities and townships, it is my goal to provide you with a constantin service economic times. Assessors Office is dedicated to providing property owners, local The Wright County assessments. We government and our communities with fair, 'th the Cuitao 1Otsego gocand vvel° k forward to fostering and appreciate the relationship we have with h' improving that relationship in the years to come. contact by e-mail my If you have any questions or concerns regarding this contract, please 682_7365 or 1-800-362-3667 address is greg.kramber@co.wright.mn.us or telephone me at (763) ex 365. Si c r y, Gregory A. Kramber Wright County Assessor ASSESSMENT SERVICES AGREEMENT THIS AGREEMENT, made and entered into by and between the County of Wright, a political subdivision of the State of Minnesota, hereinafter referred to as the "County" and the City of Otsego a political subdivision of the State of Minnesota, hereinafter referred to as "City/Township"; WHEREAS, said City/Township lies either wholly or partially within the County and constitutes a separate assessment district; and WHEREAS, under such circumstances the provision of the Minnesota Statutes, Sections 273.072 and 471.59 permit the County Assessor to provide for the assessment of property; and WHEREAS, said City/Township desires the County to perform certain assessments on behalf of said City/Township; and WHEREAS, the County is willing to cooperate with said City/Township by completing the assessment in a proper manner; NOW, THEREFORE, in consideration of the mutual covenants contained herein it is agreed as follows: 1. The County shall perform the 2010 and 2011 property assessment for the City/Township in accordance with the property assessment procedures and practices established and observed by the County, the validity and reasonableness of which are hereby acknowledged and approved by the City/Township. The property assessment by the County shall be composed of those assessment services which are set forth in Exhibit A, attached hereto and made a part hereof by reference. 2. All information, records, data, reports, and the like that are necessary to allow. the County to carry out its responsibilities under this Agreement shall be furnished to the County without charge by the City/Township and the City/Township agrees to cooperate in good faith with the County in carrying out the work under this Agreement. 3. The City/Township agrees to furnish, without charge, work space, if needed, for an appraiser to perform such tasks as document review, with such tasks to be performed during normal business hours for the City/Township. 4. The County agrees to indemnify and hold harmless the City/Township and all of its agents and employees against any and all claims, demands, actions or causes of action arising out of or by reason of the performance of work provided for herein to be performed by the County. It is further agreed that any and all full time employees of the County engaged in the performance of any work or services required or provided for herein shall. be considered employees of the County only and not of the City/Township and that any and all claims that may arise under the Workman's Compensation Act of the State of Minnesota and any and all claims made by any third parties as a consequence of any act or omission on the part of said County employees shall be the sole obligation and responsibility of the County. 5. This Agreement shall commence on January 2, 2009 and shall terminate on June 30, 2011. Either party may initiate an extension of this Agreement for a term of two years by giving the other party written notice of its intent to so extend no less than 120 days prior to the termination of this Agreement. If the party who receives said notice of intent to extend gives written notice to the other party of its desire not to extend the Agreement at least 60 days prior to the termination of this Agreement, this Agreement shall terminate. on June 30, 2011. 6,In consideration of said assessment services, the City/Township agrees to pay. the County a fee of $10.50 per parcel for the 2010 and 2011 assessment. In addition, there will be an additional fee of $25.00 for each new construction residential or commercial/industrial building permit with an estimated construction cost of $499,999.00 or less. There will also be an additional fee of $100.00 per parcel for each new construction commercial/industrial building permit with an estimated construction cost of $500,000.00 or more. These additional fees shall be only applicable in those cities which issue their own building permits. 7. Any notice which may be given or made by a party hereto under the terms of this Agreement shall be in writing and shall be sent by United States Mail or personally delivered to the other party addressed as follows: To City: City of Otsego 8899 Nashua Ave NE Otsego, MN 55330 To County: Gregory A. Kramber, Wright County Assessor Wright County Government Center 10 2nd Street NW, Room 240 Buffalo, MN 55313 8. The Agreement may be amended or modified only by written agreement signed by authorized representatives of the parties hereto. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by its duly authorized officers and delivered on its behalf, this day of , 2008. Dated: Dated: By Dated: By WRIGHT COUNTY Gregory A. Kramber Wright County Assessor City of Otsego EXHIBIT A During the term of this Agreement, the County shall: 1. Physically inspect and revalue real property, as required by law. 2. Physically inspect and value all new construction, additions and renovation 3. Conduct valuation reviews prior to Board of Review. 4. Attend Board of Review. Per Board request, make all necessary review appraisals. 5. Keep updated field card file - current values, homestead and classification data. 6. Print, mail and post valuation notices. 7. Respond to taxpayers regarding assessment or appraisal problems or inquiries periodically. 8. Make divisions and combinations periodically. 9. Administer the abatement process pursuant to Minn.Stat. § 375.192. 10. Make appraisals for, testify or negotiate all District Court or Tax Court filings. 11. Post values from appraisal cards to assessment rolls. 12. Adjust estimated market values on those properties not physically inspected as needed and per sales analysis. ITEM 5_7 Memo To: City Council From: Gary Groen Date: November 24, 2008 Re: Audit Services Agreement for 2008 Annual Audit Attached is the audit services agreement for the completion of the 2008 annual audit for your review and approval. I have reviewed the agreement and recommend approval. 0 Page 1 � 1 1 SICK & MEYE W LLP Qmfld ,tic Accowaants & Conu Grandview Square 5201 Eden Avenue Suite 370 Edina, MN 55436 Honorable Mayor and Council City of Otsego Otsego, Minnesota October 27, 2008 We are pleased to confirm our understanding of the services we are to provide City of Otsego, (the City) for the year ended December 31, 2008. We will audit the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information, which collectively comprise the basic financial statements of the City as of and for the year ended December 31, 2008. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD&A), to accompany the City's basic financial statements. As part of our engagement, we will apply certain limited procedures to the City's RSI. These limited procedures will consist principally of inquiries of management regarding the methods of measurement and presentation, which management is responsible for affirming to us in its representation letter. Unless we encounter problems with the presentation of the RSI or with procedures relating to it, we will disclaim an opinion on it. The following RSI is required by accounting principles generally accepted in the United States America and will be subjected to certain limited procedures, but will not be audited: 1. Management's Discussion and Analysis. Supplementary information other than RSI also accompanies the City's basic financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the basic financial statements and will provide an opinion on it in relation to the basic financial statements: Combining and Individual Fund Financial Statements and Schedules Summary Financial Report - Revenues and Expenditures for General Operations - Governmental Funds AUDIT OBJECTIVE The objective of our audit is the expression of opinions as to whether your basic financial statements are fairly presented, in all material respects, in conformity with accounting principles generally accepted in the United States of America and to report on the fairness of the additional information referred to in the first paragraph when considered in relation to the basic financial statements taken as a whole. Our audit will be conducted in accordance with generally accepted auditing standards established by the Auditing Standards Board (United States) and will include tests of the accounting records and other procedures we consider necessary to enable us to express such opinions. If our opinions on the financial statements are other than unqualified, we will fully discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or to issue a report as a result of this engagement. 2008 ALG -CL -1.1: Audit Engagement Letter—Standard 952.835.9090 • Fax 952.835.3261 www.aemepas.com City of Otsego October 27, 2008 Page 2 MANAGEMENT RESPONSIBILITIES Management is responsible for the basic financial statements and all accompanying information as well as all representations contained therein. We will prepare a general ledger trial balance for use during the audit. Our preparation of the trial balance will be limited to formatting information in the general ledger into a working trial balance. As part of the audit we will prepare a draft of your financial statements and related notes. We will also use the financial statements to complete the Office of the State Auditors' City Reporting Form. We will also enter the current year capital asset transactions into our software based on information you provide. You are responsible for making all management decisions and performing all management functions relating to the financial statements and related notes and for accepting full responsibility for such decisions. You will be required to acknowledge in the management representation letter that you have reviewed and approved the financial statements and related notes prior to their issuance and have accepted responsibility for them. Further, you are required to designate an individual with suitable skill, knowledge, or experience to oversee any non -audit services we provide and for evaluating the adequacy and results of those services and accepting responsibility for them. Management is responsible for establishing and maintaining internal controls, including monitoring ongoing activities; for the selection and application of accounting principles; and for the fair presentation in the financial statements of the respective financial position of the governmental activities, the business -type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of the City and the respective changes in financial position and where applicable, cash flows, in conformity with accounting principles generally accepted in the United States of America. Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud or illegal acts affecting the City involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud or illegal acts could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the City received in communications from employees, former employees, regulators, or others. In addition, you are responsible for identifying and ensuring that the City complies with applicable laws and regulations. AUDIT PROCEDURES - GENERAL An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf of the City. Because an audit is designed to provide reasonable, but not absolute, assurance and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us. In addition, an audit is not designed to detect immaterial misstatements, or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform you of any material errors and any fraudulent financial reporting or misappropriation of assets that come to our attention. We will also inform you of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. 2008 ALG -CL -1.1: Audit Engagement Letter—Standard 952.835.9090 • Fax 952.835.3261 www.aemcpas.com City of Otsego October 27, 2008 Page 3 Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written representations from you about the financial statements and related matters. AUDIT PROCEDURES - INTERNAL CONTROL Our audit will include obtaining an understanding of the entity and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. An audit is not designed to provide assurance on internal control or to identify deficiencies in internal control. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards. AUDIT PROCEDURES - COMPLIANCE As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City's compliance with applicable laws and regulations and the provisions of contracts and, agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion. AUDIT ADMINISTRATION, FEES, AND OTHER We may from time to time, and depending on the circumstances, use third -party service providers in serving your account. We may share confidential information about you with these service providers, but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third -party service provider. Furthermore, we will remain responsible for the work provided by any such third -party service providers. We understand that your employees will prepare all cash or other confirmations we request and will locate any documents selected by us for testing. Andrew K. Berg, CPA is the engagement partner and is responsible for supervising the engagement and signing the report. We expect to begin our audit on approximately May 11, 2009 and to issue our reports no later than June 30, 2009. Our fee for these services will be $26,315. A further breakdown is as follows: Audit Office of the State Auditor 2008 Reporting Form 25,800 515 We will issue progress billings during the preliminary and fieldwork stages of the audit and are payable on presentation. In accordance with our firm policies, work may be suspended if your account becomes 90 days or more overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report. You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. 2008 ALG -CL -1.1: Audit Engagement Letter --Standard 952.835.9090 • Fax 952.835.3261 www.aemcpas.com City of Otsego October 27, 2008 Page 4 We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Very truly yours, ABDO, EICK & MEYERS, LLP Certified Public Accountants and Consultants Andrew K. Berg, CPA Governmental Services Partner RESPONSE: This letter correctly sets forth the understanding of City of Otsego. By: Title: 2008 ALG -CL -1.1: Audit Engagement Lever—Staulard 952.835.9090 • Fax 952.835.3261 www.aemepas.com ITEM 8_7 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com MEMORANDUM TO: Mayor and City Council FROM: Daniel Licht, AICP DATE: 18 November 2008 RE: Otsego — City Code; Street Lighting NAC FILE: 176.08 —08.01 BACKGROUND City staff has developed of a Street Lighting ordinance to be included within the City Code to implement uniform guidelines for installation of street lights within the City and establish a means of equitably attributing the costs for operation and maintenance of the street lighting system over the entire City. The City Council reviewed the draft Street Lighting Ordinance at a work session on 16 April 2008 and at their meeting on 13 October 2008. A. Proposed Ordinance 2008-22 B. Proposed Resolution 08-70 ANALYSIS ■ The draft ordinance establishes minimum specifications for high mounted street lights, low post mounted street lights and ornamental street lights. More detailed description of the required lighting units and installation would be adopted as part of the Engineering Manual. ■ The draft ordinance establishes that street lights installed at intersections, along urban collector and arterial streets, cul-de-sac ends and trail accesses is part of the "standard" street fighting system. The draft ordinance specifies the type lighting unit and number of lighting units to be installed based on the classification of streets. ■ In developed commercial areas within the sanitary sewer service district, installation of additional lighting is defined as "Above Standard Lighting System" to include low mounted decorative street lights along sidewalks and streets. ■ Financing operation and maintenance of the Standard Street Lighting System would be a City-wide expense funded through the general fund. Developers would continue to pay for the installation of the street lighting system and for two years initial operation and maintenance. Financing operation and maintenance of the Above Standard Street Lighting System would be paid through establishment of a special service district. The special service district charge for Above Standard Street Lighting System would apply only to developed commercial properties, although the Statutes do allow the City to levy a charge to undeveloped land guided by the Comprehensive Plan for commercial uses. City staff is recommending only developed properties be charged the special service fee in consideration of the direct need and benefit attributable to active sites related to the above standard street lighting. ■ Establishment of the special service district for commercial lighting standards requires the City Council to hold a public hearing and adopt the boundaries of the proposed district. ■ City staff would propose the initial district include the all of the developed and undeveloped commercial lots and outlots within MRD Commercial Park, , Otsego Business Park, Otsego Waterfront, Otsego Waterfront East, Kittredge Crossings, Nathe Addition, Great River Center and Friendship Addition. A map identifying the proposed district is attached. ■ There are currently 78 "Type 1" street lights in these commercial districts: Development Number of Type 1 Street Lights Installed Waterfront 28 Waterfront East 16 Great River Centre MRD Commercial Park 34 TOTAL 78 Each Type 1 fixtures costs approximately $16.00 per month to light for an annual expenditure of $14,976. City staff recommends that an approximate 15 percent surcharge per light be added to the special service district charge to accumulate reserve funds for repair/replacement of damaged street lights and eventual replacement when the street light reaches its 20 year life expectancy. On this basis, the City staff recommends a budget of $18,000 for Type 1 street lights within the proposed special service district for 2009. 2 ■ Wright County tax records indicate that there are 60 parcels within the proposed special service district. Of these, 32 are developed and have Type 1 streetlights installed adjacent to the property. The proposed per acre assessment for these properties is shown on the attached resolution. ■ The Finance Department will need to establish a separate fund to account for the collection and disbursement of expenses related to the Above Standard Street Lights System within the special service district. ■ The draft ordinance includes a petition process for requesting installation of additional street lights in developed areas with the costs assigned by the City Council in consideration of the petition. RECOMMENDATION City staff recommends approval of Ordinance 2008-22 establishing City Code provisions regulating Street Lighting and establishing a Special Service District for Above Standard Street Lighting. We further recommend adoption of Resolution 08-70 establishing special service charges for 2009 for properties within the Above Standard Street Lighting Special Service District. POSSIBLE ACTIONS Decision 1 — City Code Amendment A. Motion to adopt Ordinance 2008-22 amending the City Code to establish regulations for street lighting. B. Motion to table. Decision 2 — Special Service District Assessments A. Motion to adopt Resolution 08-70 adopting 2009 special service charges for the Above Standard Street Lighting System Special Service District. B. Motion to table. C. Mike Robertson, City Administrator Judy Hudson, City Clerk/Zoning Administrator Gary Groen, Finance Director Ron Wagner, City Engineer Andy MacArthur, City Attorney 3 ORDINANCE NO.: 2008-22 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA AN ORDINANCE ESTABLISHING POLICIES AND REGULATIONS FOR THE INSTALLATION AND OPERATION OF STREET LIGHTS. THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBY ORDAIN: Section 1. Section 2-4-2.K of the City Code is hereby amended to include the following additional provisions: 7. Above Standard Street Light Operations and Maintenance Rates: a. Commercial: $222.00 acre/year. Section 2. Section 5-7-8 of the City Code is hereby repealed in its entirety and amended to read as follows: 5-7-8 RESERVED. Section 3. Chapter 6 of the Otsego City Code is hereby amended to include the following Section: SECTION 8 STREET LIGHTING Section: 6-8-1 Purpose 6-8-2 Definitions 6-8-3 General Provisions 6-8-4 Standard Street Lighting 6-8-5 Above Standard Street Lighting 6-8-6 Installation 6-8-7 Operation and Maintenance Costs 1 6-8-1: PURPOSE: The purpose of this section is to establish policies and regulations for the uniform installation and efficient operation and maintenance of street lights along public streets and trails to ensure adequate visibility for vehicles and pedestrians and to protect public safety. 6-8-2: DEFINITIONS: The following terms shall be defined as follows for the purposes of this Section: Above Standard System: Street lighting that exceed basic illumination needs established by this Section for aesthetic or unique vehicle and/or pedestrian traffic situations including but not limited to: A. Any system with fixtures spaced more closely than necessary to meet the standards for traffic or pedestrian safety. B. Use of non-standard lighting units. Lighting Unit, Type I: A single arm Shepard's hook aluminum pole with the luminarie mounted at the downturned end of the pole and also having a decorative base cover and one banner bracket.. Lighting Unit, Type II: A straight round tapered steel or aluminum pole and cobra or mongoose or shoebox style luminaire mounted either at the top of the pole or at the end of a mast arm. Lighitng Unit, Type III: A straight round aluminum pole and top mounted lantern or globe luminaire. HPS: High Pressure Sodium. LED: Light Emitting Diode. Property owner: The person or entity identified by Wright County property tax records as the owner of a parcel of land. Standard System: Street lighting that fulfills basic illumination standards as established by this Section. 6-8-3: GENERAL PROVISIONS: A. The City Engineer shall plan the Street Lighting System. B. All street lighting fixtures and materials shall be listed and approved by Underwriters 2 Laboratories, Inc. (UL). C. All Luminaries shall be controlled by a photo cell to be oriented north to the extent practical. D. All fixtures shall comply with the Otsego Standard Lighting specifications and sheets included in the Engineering Manual and the following minimum specifications: Type I Type II Type III Luminaries HPS HPS HPS Wattage 70 150 Horizontal Cutoff 90 Degree 90 de ree 90 degree Pole Type Aluminum Steel or Aluminum Steel or Aluminum Luminaries Height 1 15 feet 30 feet E. Finish shall be factory applied polyester powder paint with paint chip supplied to the City Engineer for approval prior to installation. F. Installation of non-standard fixtures or above standard systems shall be allowed upon approval by the City Council provided that: 1. The non-standard fixtures or above standard system shall be consistent with the minimum efficiency, durability and maintenance specifications of this Section as determined by the City Engineer. 2. Those requesting installation of the non-standard fixtures or above standard systems shall be subject to an agreement assigning responsibility for installation, maintenance, operating and administrative costs incurred that are in excess of standard fixtures or standard systems. G. All lighting units installed as part of the Street Lighting System shall be supplied with a manufactures warranty meeting the following specifications: The luminaire electrical system consisting of a core and coil ballast, starting aid, capacitor and wiring inside the lighting unit will be free from defects for a period of five (5) years from the date installation is complete and accepted by the City of Otsego: 2. The luminaire housing shall be free from defects for a period of two (2) years from the date installation is complete and accepted by the City of Otsego. H. The location of the street light system within the public right-of-way shall comply with the specifications of the Engineering Manual and Chapter 6, Section 6 3 of the City Code. 6-8-4: STANDARD STREET LIGHTING: The standard street lighting system shall consist of the following: A. Type 11 lighting units shall be installed: 1. At all corners of a four way intersection of two arterial streets or at each corner of the approaching vehicle lane of an arterial street at a "T" intersection with another arterial street. 2. At the corner of the approaching vehicle lane for all intersections with arterial streets. 3. At two (2) opposing corners of a four way intersection of two collector streets; or at the corner of the approaching vehicle lane of a collector street intersecting another collector street at a "T" intersection. B. Type III lighting units shall be installed: Every six hundred sixty (660) feet along both sides of urban collector street streets off -set such that there is one street light approximately every three hundred thirty (330) feet on alternating sides of the collector street. 2. At two (2) opposing corners of a four way intersection of two local streets or a local street with a collector street; or at the comer of the approaching vehicle lane of a local street at a "T" intersection with another local or collector street. 3. At the terminus end of a cul-de-sac street. 4. At the point of deflection in the alignment of a single curved street where the interior angle is one hundred thirty five degrees or less. The lighting unit is to be located on the interior of the curve unless a sidewalk exists on the outside of the curve and then the lighting unit shall be located adjacent to the sidewalk. C. Residential Street Lighting: 1. Within residential subdivisions developed within the Sanitary Sewer Service District defined by the Comprehensive Plan, one (1) Type III lighting unit shall be installed: a. On one (1) side of a public street at the mid -point of a block longer than nine hundred (900) feet. If a sidewalk is located on one side of a 4 street, the light unit shall be installed on the same side of the street. b. At mid -block access points to off-street trail corridors. D. Industrial Street Lighting. 1. Within industrial subdivisions, one (1) Type II fixture shall be installed every six hundred sixty (660) feet along one side of local industrial streets. E. Other. Street lights shall be installed as Standard Street Lighting as determined by the City Engineer and/or Public Works Director to address unique vehicle traffic, pedestrian or public safety issues. 6-8-5: ABOVE STANDARD STREET LIGHTING: The following street lighting shall be above standard systems and shall be installed in addition to the lighting required by Section 6-8-4 of this Section: A. Commercial Street Lighting. Within subdivisions developed within the Sanitary Sewer Service District defined by the Comprehensive Plan, the following street lighting shall be installed: a. Alternating Type I and Type II lighting units shall be installed along both sides of local commercial streets spaced one hundred fifty (150) feet between fixtures. The alignment of lighting units on opposite sides of the same street shall be off -set such that the Type I and Type II lighting units are approximately across from each other along the length of the street. B. Other. Street lights shall be installed as Above Standard Street Lighting as determined by the City Engineer and/or Public Works Director to address unique vehicle traffic, pedestrian or public safety issues. 6-8-6: INSTALLATION: A. New Subdivisions. Street lighting shall be installed by the developer at their cost in all new subdivisions in accordance with this Section and the Subdivision Ordinance. B. Existing Developed Areas: Street lighting shall be installed in developed areas of the City in accordance with the following provisions: 1. The City shall establish a program for installation of street lighting along 5 arterial and collector streets defined by the Transportation Plan in accordance with this Section as part of the Capital Improvement Plan. 2. Within existing developed areas and along local streets, street lighting shall be installed: a. At the direction of the City Council. b. Any property owner may request installation of a street light upon a local street benefiting their property by submitting a petition to the City Clerk subject to the following procedures: 1. The petition shall include the following information: a. The name, address and phone number of a Petitioner's Representative. b. A map or other description indicating the street(s) upon which the light(s) are to be located and number of lights being requested. C. Signatures of a minimum of sixty (60) percent of the property owners within six hundred sixty (660) feet of a proposed street light location approving of the proposed installation. d. Provide a written statement as to the demonstrated need for the requested street light(s). 2. Upon submission of a complete petition, the City Clerk shall schedule consideration of the petition for a City Council meeting occurring not more than thirty (30) days from the date which it is received. 3. The City Engineer and/or Public Works Director shall prepare a report to the City Council regarding conformance with the provisions of this Section and recommendations as to the need for installation of street lighting requested by the petition. 3. The cost for equipment and installation of street lighting within existing developed areas shall be assigned at the direction of the city council. 0 6-8-7: OPERATION AND MAINTENANCE COSTS: Charges for electricity and maintenance of street lighting shall be made against all property benefited by the streetlights in accordance with the following provisions: A. Standard Street Lighting. The costs of operating and maintaining the standard street lighting system shall be financed as part of the General Fund. B. Above Standard Street Lighting. The costs for operating above standard street lighting systems shall be funded through establishment of a special service district pursuant to Minnesota Statutes 428A.02 encompassing all benefited property: 1. In accordance with Minnesota Statues 428A.02, Subd. 1, the City of Otsego hereby establishes a special service district to fund the on-going operation and maintenance of the Above Standard Street Lighting System described in Section 6-8-5 of this Chapter. 2. Special Service District Boundaries: a. The special service district shall include commercial properties classified as such under Minnesota Statues 273.13 and zoned Business District or PUD District allowing commercial uses as defined by Section 20-50-1.0 of the City Code. b. Hearing. 1. The City Clerk shall set a public hearing public hearing for the City Council to consider adoption of a map establishing the defined Above Standard Street Lighting System Special Service District for the next calendar year no later than November 30 of each year or the prior special service district boundaries approved by the City Council and published shall remain in full force and effect. 2. Notice of a public hearing to consider adoption of amendments to the Above Standard Street Lighting System Service District boundaries shall be given by publication in at least two issues of the official City newspaper with a minimum of fourteen days (14) between said publications. 3. Notice of a public hearing to consider adoption of amendments to the Above Standard Street Lighting System Service District Boundaries shall be mailed to the property owner of each parcel to be included in the special service district not less than ten (10) days before the date of the hearing. 7 4. The public hearing shall be conducted not less than three (3) days after the date of the second publication of the notice in the official City newspaper. 5. A copy of the notice and a list of the property owners and addresses to which the notice was sent shall be attested and made a part of the records of the proceeding. 6. Failure of a property owner to receive said notice shall not invalidate any such proceedings as set forth within this Section provided a bona fide attempt has been made to comply with the notice requirements of this Section and Minnesota Statutes. 3. Above Standard Street Lighting service rates shall be charged in accordance with charges incurred to the City and estimated costs for future maintenance and replacement of lighting units associated with the Above Standard Street Lighting System and established annually by ordinance in Section 2-4-2.K of the City Code. 4. The charges for Above Standard Street Lighting shall assessed to all properties within the Special Service District established by this Section in accordance with Minnesota Statues 428A.05. C. New Subdivisions. In new subdivisions in which standard and/or above standard street lighting systems are installed, the developer shall make payment to the City in the amount set forth by Section 2-4-2.K.6 of the City Code for each lighting unit for the estimated cost of operation and maintenance of the street lighting system within the subdivision for a period of two (2) years. Section 4. This Ordinance shall become effective upon its passage and publication according to law MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: 1.1 ADOPTED by the Otsego City Council this 24th day of November, 2008. CITY OF OTSEGO BY: Jessica Stockamp, Mayor ATTEST: Judy Hudson, Zoning Administrator/City Clerk 4 RESOLUTION NO.: 08-70 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION ESTABLISHING THE OTSEGO ABOVE STANDARD LIGHTING SPECIAL SERVICE DISTRICT AND APPROVING 2009 SPECIAL SERVICE CHARGES. WHEREAS, pursuant to Minnesota Statutes 428.02 and Section 6-8-7 of the City Code, the Otsego City Council held a public hearing at their regular meeting on 24 November 2008 to consider establishment of the Otsego Above Standard Street Lighting District and to consider the proposed special service charges for operation and maintenance of the Above Standard Street Lighting System; and, WHEREAS, upon review of the proposed district and its boundaries, the proposed service charges and other evidence received, the public hearing was closed and the City Council passed upon all objections to the proposed District and special service charges. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO THAT: 1. The proposed Otsego Above Standard Lighting District as set forth on Exhibit A attached hereto is hereby established. 2. The proposed special service charges as set forth on Exhibit B attached hereto and made a part thereof, is hereby accepted and shall constitute the special service district charge against the lands identified therein. 2. The special service charge shall be payable in equal installments extending over a period of one (1) year with no interest. The special service charges shall be certified to Wright County to be included as a charge on property taxes. In the event of no yearly change in the established charge it shall remain as a yearly charge and shall be certified for the next and succeeding years. In the event of a proposed change in the special service charge for the next year, prior to December 1 the Council shall hold a public hearing for purposes of establishing the new service charge for above standard lighting over the District 3. The Otsego City Clerk shall forthwith transmit a certified duplicate of these special service charges to the Wright County Auditor to be extended on the property tax lists of the County. Such service charges shall be collected and paid over time the same as other municipal taxes. 4. Any party objecting to inclusion of its property in the District, objecting to the levy of the service charge on that property because it is exempt, or objecting to the levy of the service charge on the basis that it does not benefit its property and filing a written objection of the same is entitled to a determination on that objection within thirty (30) days from the hearing and has a right to appeal to the District Court from the City's determination within thirty (30) days from the date of said determination pursuant to Minn. Stat. 428A.02, Subdivision 5. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 24M day of November 2008. CITY OF OTSEGO BY: Jessica Stockamp, Mayor ATTEST: Judy Hudson, Zoning Administrator/City Clerk 04 Above Standard Street Lighting Service District CITY D? 7 �TSEGO VN 7HE ;REaT R_tiEii RGAD +bq.nm w�w.»om. �.we ars mua a cowaa m �✓M 0� ppbEM b ��k bM ue OppMOn ABOVE STANDARD STREET LIGHTING DISTRICT - 2009 SERVICE CHARGES PID Property Owner Acres Rate Charges MRD Commercial Park 118-057-001010 BANK OF ELK RIVER 3.54 222.00 785.89 0.00 Otsego Waterfront 0.00 118-093-001010 DONNA K PETERSON PROP LLC 4.24 222.00 941.29 118-098-001010 5 HEIRS MARKETPLACE WEST I LLC 3.84 222.00 852.49 118-173-001010 SHEILS HOLDINGS LLC 1.43 222.00 317.46 118-173-001020 ABP LLC 1.00 222.00 222.00 118-173-002010 T & L LAND CO LLC 1.11 222.00 246.42 118-173-002020 RPHR INVESTMENTS LLC 1.90 222.00 421.81 118-186-001010 GENEVA EXCHANGE FUND XXII LLC 4.38 222.00 972.37 118-219-001010 MARKETPLACE WEST II LLC 1.00 222.00 222.00 0.00 Cronies Addition 0.00 118-500-154101 OTSEGO LAND COMPANY EAST LLC 2.00 222.00 444.01 0.00 Otsego Waterfront East 0.00 118-217-000070 LAND FUNDING i LLC 1.82 222.00 404.05 118-217-000080 LAND FUNDING I LLC 1.89 222.00 419.59 118-264-001010 LAND FUNDING 1 LLC 1.14 222.00 253.08 118-217-000110 LAND FUNDING I LLC 2.11 222.00 468.43 118-217-000130 RTB LLC 2.07 222.00 459.55 118-250-001010 MAIN STREET OTSEGO LLC 1.41 222.00 313.02 118-251-001010 MAIN STREET OTSEGO LLC 1.69 222.00 375.19 0.00 Nathe Addition 0.00 118-178-001010 KEN & JULIE NATHE 7.18 222.00 1593.98 0.00 Great River Centre 0.00 118-239-001010 TCF NATIONAL BANK 1.01 222.00 224.22 118-239-001020 TARGET CORPORATION 14.04 222.00 3116.92 118-239-001030 RYAN COMPANIES US INC 3.50 222.00 777.01 118-239-001040 RYAN COMPANIES US INC 1.17 222.00 259.74 118-239-000090 APPELLO GROUP LLC 7.42 222.00 1647.26 118-252-003010 APPELLO GROUP LLC 4.44 222.00 985.69 118-258-001010 KLEINBANK 1.21 222.00 268.62 118-262-000010 CP OTSEGO PARTNERS LLC 3.30 222.00 732.61 118-262-001010 CHASE INVESTMENTS 1.24 222.00 275.28 0.00 TOTAL 81.08 18000.00 Special Service District Budget 18000.00 Per Acre Assessment Rate 222.00 ITEM 8_2 RESOLUTION NO.: 08-71 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION ADOPTING ASSESSMENTS FOR UNPAID ADMINSTRATIVE FINES AND SERVICE CHARGES RELATED TO ABATEMENT OF PROPERTY MAINTENANCE VIOLATIONS. WHEREAS, pursuant to Minnesota Statutes, the Otsego City Council held a public hearing at their on 24 November 2008 at 5:30 PM to consider proposed assessments for unpaid administrative fines and service charges related to abatement of property maintenance violations. WHEREAS, upon review of the proposed assessments and other evidence received, the public hearing was closed and the City Council passed upon all objections to the proposed assessment. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO THAT: 1. The proposed assessment, a copy of which is attached hereto and made a part thereof, is hereby accepted and shall constitute the special service district assessment against the lands identified therein. 2. The assessment shall be payable in equal installments extending over a period of one (1) year and shall bear interest at the rate of six (6) percent per annum from the date of adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2009. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Clerk, except that no interest shall be charged if the entire assessment is paid within thirty (30) days from the date upon which the assessment is adopted by the City Council. The property owner may at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made, provided that such payment is made before November 15 or interest will be charged through December 31 of the succeeding year. 4. The Otsego City Clerk shall forthwith transmit a certified duplicate of this assessment to the Wright County Auditor to be extended on the property tax lists of the County. Such assessments shall be collected and paid over time the same as other municipal taxes. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this W day of November 2008. CITY OF OTSEGO BY: Jessica Stockamp, Mayor ATTEST: Judy Hudson, Zoning Administrator/City Clerk 2 ITEM 8_3 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 20 November 2008 RE: Otsego — Parks and Recreation; Adopt -a -Park NAC FILE: 176.08 At their meeting on 12 November 2008, the Parks and Recreation Commission voted to recommend City Council direct City staff to undertake a revision of the Adopt -a -Park program. The Parks Commission had initiated discussion of the Adopt -a -Park program at earlier meetings and individual members had researched other similar programs on the internet to suggest changes. The Park and Recreation Commission would like to see provisions of the current policy regarding criteria for eligible participants, responsibilities for specific tasks or areas within parks, reporting requirements and the agreement between the City and participants to be strengthened. City staff would propose to draft a revised Adopt -a -Paris policy for discussion at the Parks and Recreation Commission meeting on 10 December 2008. The City Council will consider the Park and Recreation Commission's recommendation at their meeting on 24 November 2008. C. Mike Robertson, City Administrator Judy Hudson, City Cleric / Zoning Administrator Brad Belair, Public Works Supervisor ITEM 9_1 CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2008- 74 RESOLUTION ADOPTING ASSESSMENT OF $86,875.71 FOR QUANTRELLE AVENUE SEWER AND WATER EXTENSION IN THE CITY OF OTSEGO WHEREAS, pursuant to proper notice duly given as required by law, the Otsego City Council has met and heard and passed upon all objections to the proposed assessment for the improvements on the properties benefiting from the Quantrelle Avenue Sewer and Water Extension Project located in the City of Otsego. AND WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon on the 24"' day of November, 2008, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW THEREFORE, the City Council of the City of Otsego, Wright County, Minnesota, hereby resolves: 1. Such proposed assessment amount of $86,875.71 is broken down by property owner on the attached assessment table, which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the improvement in an amount greater than the assessment levied against it. 2. Such assessment shall be payable in equal installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January 2009, and shall bear interest at the rate of 6 percent (%) per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2008. To each subsequent installment when due shall be added interest for one year on all unpaid installments. nt 3. The Owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City of Otsego, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution. The property owner may at any time thereafter, pay to the City of Otsego the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. 4. The Otsego City Clerk shall forthwith transmit a certified duplicate of this assessment to the Wright County Auditor to be extended on the property tax lists of the County. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Motion for adoption of the resolution by , Seconded by at the meeting of the Otsego City Council on the 20 day of November 2008. IN FAVOR: OPPOSED: CITY OF OTSEGO Jessica Stockamp, Mayor Judy Hudson, Clerk OM4resadoptesseswMnt Quantrelle Avenue NE Sanitary Sewer and Watermain Extension Preliminary Assessment Breakdown Otsego, MN November 10, 2008 1a. c r �;F a�. & � r�, +w'?�e ra � t1+•' `. r r7` � F €,s} 1 NOR ,w Sewer $36,160.00 49% $17,718.40 30.2% $10,920.32 20.8% $7,521.28 0% $0.00 +,' c«A p.,., <, f�. ",'F�..,..,:.,,h _ y.7Y. r..:., ,i ..:.•,:. ��� y:: r„ r'.' .*• '.., i .t-7 ,r. kk .. . S.. a�^� Y r �#- P; µ�i, ,.,a i.. ,. .o.;:)➢"'.id .'. r'd ...P§!L .,I:.t'::. JJ zs.+:N:, , ,x.,.,.: >r .P2'." F4'«f«% ."•'K° �yy, n, ..C.W y : try fd:...::.: , 2Y7` •a r f�j:Ct"Y ,� t,j�,,.. 8�f 1 �{.MSP W'� fgA;�: �`r({�.itx °' s..'(« i #�, ,+n�,i. 5 "!: 7 ��'ldt# tJ,'� RR • �...Y N^ 1i .Ara°t _,. Water $59,209.00 49% $29,012.41 30.2% $17,881.12 20.8% $12,315.47 0% $0.00 ,...,.,. ,.... .,...., ,� »•::..... .. t r .:.:,. .ei r µ, s ,t , „.•)). .xv..M 1+.. : ,.... ♦ '? ${ m 1 xn..: 1 ��yy 4r n ra ��' s is w PF�yr ...., n...,., m• .i "�; .R.. .'S�. �d : Yk f a .:5d a .^:.,. „:F- P ; .-:1 ,. F .: .f1 ,, s, „'",:IM1 x t ,rua ,., .: ,: r. ,,:'.: 'i e , :.:i. �' .V?-? ,.,�i ; "P"rA'�St' i. r. ..r, tnn,'�, .. u.-.. � d �� 6 rtr r'+he ;..��'. tt « +:':. 1` Idw..r �, Fr, r�� ,r.7 ., >rx =rk„ TIF '°t. a.; "-• 1�' v r.7, i ! 4 ! t. .1 .�' n.!.lx,, a.,s: •A. i+'�; „f?biti + n'F P df PS t �:.1 d... ��r.. ,.rr'. �rrr drrr 4�','t r t4}pf -4 `.IYi t . {". RP "�: .•_«, t+� rPt: ;;: , r.{� ,�.d. : .°r ,,, yr Lift Station $63,730.00 25% $15,932.50 43.5% $27,722.55 31.5% $20,074.95 0% $0.00 r T'i3"rt a wp .:.' sp+ �.. r � t�". IR �_ �e "ffS d d) ; 14,11-1,0111� 4: k JPdr.7,'f. •. Fdgryd «. VfFr � �O.arl �r.> !'�t,' r "' A"`' h ' j „�m7f #.:. "w '&+in* 5.nd3:" ^ lCf 5h s{i)?;'ri 'X`"� (F� � d «ia w "•' .+r �3 :Rs nY« :SRV r"','q"3dt P .«fit a :.• '.� -, ". ,}x it v§Sr .i,�v. ... _ #4 : a 4 M ,... N , ..' »'.� ?P i e, _ f?d,, .. ,.:'; n.fr : dF� � . SCADA $13,000.00 0% $0.00 0% $0.001 0.0% $0.00 100% $13,000.00 Total $172,099.00 $62,663.31 $56,523.99 $39,911.70 $13,000.00 .. r t w o ;'�il"� - 11 rnw511 11100M n :i .� ri? Hennepin County Your (onneclion to VVVVW1 us I Hennepin County. Minnesota, See New Minnesota Drivers' Licenses & IDs q I N _N r,74Q, #I T A DRIVER'S LICENSLIt'" r."I F Fl IYARPTH SAMPI F 123 MAIN STREET NORTHWEST MINNEAPOLIS. P&N 12345-0000 0.1—A Min, 0522-1958 Six Eyes Gin'. 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AcLFmOS-22-2005 S#wEyes cues 5e. ty- GA.- F BLU lip Under 21 Standard Driver's License F SLU D H.ifiled W"'J'n DONOR 5.06 150 5-0, ISO whom 11-2003 txPait #6 11.11-2004 iii -win 11-2003 It xF,mt n 1111 -11-2005 I L-�- --- i &KIA D616603235374 Instruction Permit DENTIFICATION CAND NOT A DRIVER'S LICENSE YLE ELIZABETH SAMPLE 5 MAIN STREET NORTHWEST 9NEAPOLIS. MIN 12345-0000 P cfl ffit-i 0542-1984 Eyes Va.. BLU pt wigio A 150 HONOR am 11-2003 EXPIRFS 05.22-2005 A* Ql—'-114L Under 21 Identification Card Copyright @ 2008 Hennepin County, Minnesota I www.Hennepin.us Under 18 Provisional Driver's License http://www.hennepin.uslportallsitelHClntemetlmenuitem.fl7356dbe6a54966710eceO4bl... 11/12/2008 DRIVER'S LICENSE, rAVI F FI IIAFLF TH ARAMPI F 123 MAIN STREET NORTHWEST r. MINNEAPOLIS, UN 12345-0000 D.I. M ffi,t,� 0522-1 BLU D 5-M, I so DOWW R1 %soto 11.2003 CAPIRfs 05.22-2005 D616603235374 Under 21 Standard Driver's License http://www.hennepin.uslportallsitelHClntemetlmenuitem.fl7356dbe6a54966710eceO4bl... 11/12/2008 ITEM 11-1 FINANCE DEPARTMENT CAREER DEVELOPMENT PROGRAM The City of Otsego is committed to formulating a career development program that will encourage skill enhancement and education, and recognize years of service. Our goal is to continuously improve the services we deliver to the citizens of the community and our co-workers. This plan is to be used as a guideline for the development and growth of the Department. The program consists of 8 steps. Each step will have a certain number of requirements and associated pay. As employees advance through the steps they also increase their wages. The intent of the program is to provide the opportunity for employees to take greater ownership and responsibility for their professional development and advancement. The following items serve to clarify the Career Development Program: 1. Step 4 is considered to be the standard or minimum step for all Finance Department employees. All employees need to acquire the qualifications necessary to meet the requirements of steps 1 through 4. 2. Steps 5, 6, 7 and 8 have been created to recognize those employees whose performance is above average and who wish to advance in their field. Employees classified in any of these advanced steps will still be required to perform day-to-day maintenance tasks. 3. Employees are required to demonstrate that they successfully meet the qualifications of the subsequent step prior to their receiving approval to move to that step. The City will provide employees with the opportunity to obtain the necessary training and practice to move within the Step Program. Not being provided the opportunity for training and practice will not preclude an employee from moving within the program. 4. The City reserves the right to place new employees within the Step Program based upon the needs of the City and the individual's qualifications. 5. The City reserves the right to reclassify finance employees in Steps 5, 6, 7, or 8 if the employee no longer successfully fulfills the requirements of their respective step. The employee would be provided with a six-month period to resolve what deficiencies exist prior to a reclassification. 6. The City has sole authority for determining whether an employee shall advance to steps 5, 6, 7, and 8. 7. Training to acquire proficient operation skills and satisfactory annual performance reviews are an integral part of advancement in the Step System. City of Otsego Finance Step System STEP I The finance employee has started work in the department and is making sufficient progress in learning the responsibilities of the position. The employee carries out the assigned tasks as directed by other members of the Finance Department. The employee understands basic office procedures and basic office systems used in the finance department. The employee has accomplished the objectives of Step I of the career development program after the first six months of employment as documented by the following: 1. Completion of a satisfactory performance review. 2. Demonstrates an understanding of Departmental job responsibilities 3. Assists with accounting and office tasks as assigned within the Department 4. Completes Departmental recordkeeping and filing per direction and as required by City policies. 5. Possesses a basic understanding of the typical office and computer programs used within the Department. City of Otsego Finance Step System Step 2 The finance employee has worked in the department at least six months at Step 1 (or has equivalent experience) and is making sufficient progress in learning the responsibilities of the position. The employee carries out the assigned tasks of the Department and has demonstrated skills in the use of office and computer equipment as required for the daily duties of the position. The employee completes basic finance assigned duties with supervision. The employee has accomplished the objectives of Step 2 of the career development program as documented by the following: 1. Completion of a satisfactory performance review. 2. Demonstrates a more advanced understanding of Departmental job responsibilities. 3. Assists with accounting and office tasks as assigned within the Department 4. Completes departmental record keeping and filing as required by City policies with little direction. 5. Possesses and demonstrates an improved knowledge of office equipment and completes any training program assigned for equipment or computer programs. 6. Demonstrates initiative in learning and understanding new tasks and procedures. City of Otsego Finance Step System Step 3 The finance employee has worked in the department at Step 2 for the evaluation period (or has equivalent experience) and is making sufficient progress in learning the responsibilities of the position. The employee carries out the assigned tasks of the Department and has demonstrated skills in the use of office and computer equipment. The employee has started to complete more advanced assignments with little or no direct supervision and generates basic reports for use within the Department. The employee has accomplished the objectives of Step 3 of the career development program as documented by the following: 1. Completion of a satisfactory performance review. 2. Demonstrates an advanced understanding of Departmental job responsibilities. 3. Assists with more complex accounting and office tasks as assigned within the Department. 4. Completes financial reports and prepares financial information used within the Department. 5. Completes departmental record keeping and filing as required by City policies with little direction. 6. Successfully completes any applicable safety training that has been assigned. 7. Demonstrates an advanced level of understanding of typical office systems. 8. Continues to demonstrate initiative in learning tasks and procedures. 4 City of Otsego Finance Step System Step 4 The finance employee has worked in the Department at Step 3 for the evaluation period (or has equivalent experience), has learned the responsibilities of the position and is capable of operating all office equipment and programs. The employee completes routine work without supervision and often may make decisions as to the manner in which the tasks are done. The employee is available to the Departmental supervisor to provide input into the daily decision-making process of the Department on a regular basis. The employee looks for and completes additional tasks on their own without direction and works to support other departments as may be required. The employee has accomplished the objectives of Step 4 of the career development program as documented by the following: 1. Completion of a satisfactory performance review. 2. Demonstrates an advanced level of understanding of Departmental job responsibilities. 3. Assists with complex accounting and office tasks as assigned within the Department. 4. Completes financial reports and prepares financial information used within the Department. 5. Completes departmental record keeping and filing as required by City policies without direction. 6. Demonstrates an advanced level of understanding of the office systems. 7. Continues to demonstrate initiative in learning tasks and procedures. 8. Supports other departments with information and reports necessary to efficiently manage their departments. 9. Provides valuable input and assists supervisors with the planning of tasks and new projects. 5 City of Otsego Finance Step System Step 5 The finance employee has worked in the Department at Step 4 for the evaluation period (or has equivalent experience), has learned the responsibilities of the position and is capable of operating all office equipment and programs. The employee completes routine work without supervision and often may make on-site decisions as to the manner in which the tasks are done. The employee is a mentor for others in the Department and for other City employees. The employee's skills and work responsibilities are an integral part of the Departmental supervisor's ability to complete tasks quickly and efficiently. The employee looks for and completes additional tasks on their own without direction. The employee has accomplished the objectives of Step 5 of the career development program as documented by the following: 1. Completion of a satisfactory performance review. 2. Demonstrates an advanced level of understanding of Departmental job responsibilities. 3. Assists with complex accounting and office tasks as assigned within the Department. 4. Completes financial reports and prepares financial information used within the Department. 5. Completes departmental record keeping and filing as required by City policies without direction. 6. Demonstrates an advanced level of understanding of the office systems. 7. Continues to demonstrate initiative in learning tasks and procedures. 8. Supports other departments with information and reports necessary to efficiently manage their departments. 9. Provides valuable input and assists supervisors with the planning of tasks and new projects. 10. Responsible for completion of relatively complex tasks. 11. Assumes responsibility for specific areas of daily operations within the Finance Department. n City of Otsego Finance Step System Step 6 The finance employee has worked in the Department at Step 5 for the evaluation period (or has equivalent experience), has learned the responsibilities of the position and is capable of operating all office equipment and programs. The employee completes routine work without supervision and is trusted to make decisions as to the manner in which the tasks are done. The employee is a mentor for others in the Department and for other City employees. The employee's skills are a necessary part of their Departmental supervisor's ability to complete tasks quickly and efficiently. The employee takes the lead in completing additional tasks on their own without direction. The employee has accomplished the objectives of Step 6 of the career development program as documented by the following: 1. Completion of a satisfactory performance review. 2. Demonstrates an advanced level of understanding of Departmental job responsibilities. 3. Assists with complex accounting and office tasks as assigned within the Department. 4. Completes financial reports and prepares financial information used within the Department. 5. Completes departmental record keeping and filing as required by City policies without direction. 6. Demonstrates an advanced level of understanding of the office systems. 7. Continues to demonstrate initiative in learning tasks and procedures. 8. Supports other departments with information and reports necessary to efficiently manage their departments. 9. Provides valuable input and assists supervisors with the planning of tasks and new projects. 10. Responsible for completion of relatively complex tasks. 11. Assumes responsibility for specific areas of daily operations within the Finance Department. 12. Acquired specialized training and has assumed related work responsibilities in that area. VA City of Otsego Finance Step System Step 7 The finance employee has worked in the Department at Step 6 for the evaluation period (or has equivalent experience), has learned the responsibilities of the position and is capable of operating all office systems. The employee completes routine work without supervision and is trusted to make decisions as to the manner in which the tasks are done. The employee is a mentor for others in the Department and for other City employees. The employee's skills are a necessary part of the Departmental supervisor's ability to complete tasks quickly and efficiently. The employee is responsible for the management of specific areas of the finance department and supervises those under their direction. The employee has accomplished the objectives of Step 7 of the career development program as documented by the following: 1. Completion of a satisfactory performance review. 2. Demonstrates an advanced level of understanding of Departmental job responsibilities. 3. Assists with complex accounting and office tasks as assigned within the Department. 4. Completes financial reports and prepares financial information used within the Department. 5. Completes departmental record keeping and filing as required by City policies without direction. 6. Demonstrates an advanced level of understanding of the office systems. 7. Continues to demonstrate initiative in learning tasks and procedures. 8. Supports other departments with information and reports necessary to efficiently manage their departments. 9. Provides valuable input and assists supervisors with the planning of tasks and new projects. 10. Responsible for completion of relatively complex tasks. 11. Assumes responsibility for specific areas of daily operations within the Finance Department. 12. Acquired specialized training and has assumed related work responsibilities in that area. 13. Directs and manages those under their direct supervision. 8 City of Otsego Finance Step System Step 8 The finance employee has worked in the Department at Step 7 for the evaluation period (or has equivalent experience), has learned the responsibilities of the position and is capable of operating all office equipment and programs. The employee completes routine work without supervision and is trusted to make decisions as to the manner in which the tasks are done. The employee is a mentor for others in the Department and for other City employees. The employee's skills are a necessary part of their Departmental supervisor's ability to complete tasks quickly and efficiently. The employee is responsible for the management of specific areas of the finance department and supervises those under their direction and reports to the Department Director on a periodic basis. The employee has accomplished the objectives of Step 8 of the career development program as documented by the following: 1. Completion of a satisfactory performance review. 2. Demonstrates an advanced level of understanding of Departmental job responsibilities. 3. Assists with complex accounting and office tasks as assigned within the Department. 4. Completes financial reports and prepares financial information used within the Department. 5. Completes departmental record keeping and filing as required by City policies without direction. 6. Demonstrates an advanced level of understanding of the office systems. 7. Continues to demonstrate initiative in learning tasks and procedures. 8. Supports other departments with information and reports necessary to efficiently manage their departments. 9. Provides valuable input and assists supervisors with the planning of tasks and new projects. 10. Responsible for completion of relatively complex tasks. 11. Assumes responsibility for specific areas of daily operations within the Finance Department. 12. Acquired specialized training and has assumed related work responsibilities in that area. 13. Directs and manages those under their direct supervision. 14. Reports periodically to Finance Director and may report directly to Council and Administrator as requested. 15. Prepares reports and provides information directly to Council and Administrator. E Building Safety CAREER DEVELOPMENT PROGRAM The City of Otsego is committed to formulating a career development program that will encourage skill enhancement and education, and recognize years of service. Our goal is to continuously improve the services we deliver to the citizens of the community and our co-workers. This plan is to be used as a guideline for the development and growth of the Department. The program consists of 8 steps. Each step will have a certain number of requirements and associated pay. As employees advance through the steps they also increase their wages. The intent of the program is to provide the opportunity for employees to take greater ownership and responsibility for their professional development and advancement. The following items serve to clarify the Career Development Program: 1. Step 4 is considered to be the standard or minimum step for all building safety employees. All employees need to acquire the qualifications necessary to meet the requirements of steps 1 through 4. 2. Steps 5, 6, 7 and 8 have been created to recognize those employees whose performance is above average and who wish to advance in their field. Employees classified in any of these advanced steps will still be required to perform day-to-day maintenance tasks. 3. Employees are required to demonstrate that they successfully meet the qualifications of the subsequent step prior to their receiving approval to move to that step. The City must provide employees with the opportunity to obtain the necessary training and practice to move within the Step Program. Not being provided the opportunity for training and practice will not preclude an employee from moving within the program. 4. The City reserves the right to place new employees within the Step Program based upon the needs of the City and the individual's qualifications. 5. The City reserves the right to reclassify Building safety employees in Steps 5, 6, 7, or 8 if the employee no longer successfully fulfills the requirements of their respective step. The employee would be provided with a six-month period to resolve what deficiencies exist prior to a reclassification. 6. The City has sole authority for determining whether an employee shall advance to steps 5, 6, 7, and 8. 7. Training to acquire proficient operation skills and satisfactory annual performance reviews are an integral part of advancement in the Step System. City of Otsego Building safety Step System STEP i The building safety employee has started work in the department and is making sufficient progress in learning the responsibilities of the position. The employee carries out the assigned tasks in a timely and efficient manner. The employee understands and is complying with the City's safety program and the personnel manual. The employee has accomplished the objectives of Step I of the career development program after the first six months of employment as documented by the following: 1. Completion of a satisfactory performance review. 2. Demonstrates understanding of Departmental job responsibilities and shows the ability to complete tasks as assigned. 3. Assists at front office with phones; provides building safety information, distributes maps, searches records, etc. 4. Completes Departmental recordkeeping and filing per direction and as required by City policies. 5. Understands and can use typical office and computer programs. 2 City of Otsego Building safety Step System Step 2 The building safety employee has worked in the department at least six months at Step 1 (or has equivalent experience) and is making sufficient progress in learning the responsibilities of the position. The employee carries out the assigned tasks of the Department and has demonstrated skills in the use of office and computer equipment as required for the daily duties of the position. The employee completes basic building safety assigned duties with minimal supervision. The employee has accomplished the objectives of Step 2 of the career development program as documented by the following: Completion of a satisfactory performance review. 2. Demonstrates a more advanced understanding of Departmental job responsibilities. Completes assigned tasks timely and efficiently. 3. Capable of handling phones, routine front counter requests for information and record searches, ability to issue Building, ISTS, Plumbing and Mechanical permits with a minimum of assistance. 4. Demonstrates knowledge of and completes appropriate departmental record keeping and filing. 5. Successful completion and demonstrated knowledge of all applicable safety training that has been offered. 6. Demonstrates improved knowledge of office equipment and satisfactorily completes any training program assigned for equipment or computer programs. 7. Demonstrates initiative in learning tasks and procedures. City of Otsego Building safety Step System Step 3 The building safety employee has worked in the department at Step 2 for at least a year (or has equivalent experience) and is making sufficient progress in learning the responsibilities of the position. The employee carries out the assigned tasks of the Department and has demonstrated skills in the use of office and computer equipment. The employee has started to complete more advanced assignments with little or no direct supervision. They are responsible for completing assigned tasks with the assistance of employees under their direct supervision. The employee has accomplished the objectives of Step 3 of the career development program as documented by the following: 1. Completion of a satisfactory performance review. 2. Understands Departmental job responsibilities and completes many tasks before they can be assigned. Demonstrates an advanced level of understanding of typical office equipment. Capable of handling most phone and front counter requests without assistance. Can handle complaints without assistance. 4. Responsible for completing appropriate departmental record keeping and filing. 5. Successfully completes any applicable safety training that has been assigned. 6. Continues to demonstrate initiative in learning tasks and procedures. 7. Handles citizen complaints with a minimum of assistance. 4 City of Otsego Building safety Step System Step 4 The building safety employee has worked in the Department at Step 3 for at least a year (or has equivalent experience), has learned the responsibilities of the position and is capable of operating all office equipment and programs. The employee completes routine work without supervision and often may make on-site decisions as to the manner in which the tasks are done. The employee is a mentor for others in the Department, and for other City employees. The employee is available to the Departmental supervisor to provide input into the daily decision-making process of the Department on a regular basis. The employee looks for and completes additional tasks on their own without direction. The employee has accomplished the objectives of Step 4 of the career development program as documented by the following: 1. Completion of a satisfactory performance review. 2. Understands Departmental job responsibilities and completes many tasks before they can be assigned. Demonstrates an advanced level of understanding of typical office equipment. 3. Capable of handling phone and front counter requests without assistance. Can handle complaints without assistance. 4. Responsible for completing appropriate departmental record keeping and filing. 5. Successfully completes any applicable safety training that has been assigned. 6. Continues to demonstrate initiative in learning tasks and procedures. 7. Limited Building official certification 8. Minimum 8 Hours of continued education City of Otsego Building safety Step System .step 5 The building safety employee has worked in the Department at Step 4 for at least a year (or has equivalent experience), has learned the responsibilities of the position and is capable of operating all office equipment and programs. The employee completes routine work without supervision and often may make on-site decisions as to the manner in which the tasks are done. The employee is a mentor for others in the Department and for other City employees. The employee's skills are a necessary part of their Departmental supervisor's ability to complete tasks quickly and efficiently. The employee looks for and completes additional tasks on their own without direction. The employee has accomplished the objectives of Step 5 of the career development program as documented by the following: 1. Completion of a satisfactory performance review. 2. Understands Departmental job responsibilities and completes many tasks before they can be assigned. Demonstrates an advanced level of understanding of typical office equipment. 3. Capable of handling phone and front counter requests and complaints without assistance. 4. Responsible for completing appropriate departmental record keeping and filing. 5. Successfully completes any applicable safety training that has been assigned. 6. Continues to demonstrate initiative in learning new tasks and procedures. 7. Has satisfactorily completed various specialized training applicable to their position. 8. Provides valuable input and assists supervisors with the planning of tasks and new projects. 9. Limited building official certification. 10. Minimum 8 hours of continued education. 0 City of Otsego Building safety Step System Step 6 The building safety employee has worked in the Department at Step 5 for at least a year (or has equivalent experience), has learned the responsibilities of the position and is capable of operating all office equipment and programs. The employee completes routine work without supervision and is trusted to make decisions as to the manner in which the tasks are done. The employee is a mentor for others in the Department and for other City employees. The employee's skills are a necessary part of their Departmental supervisor's ability to complete tasks quickly and efficiently. The employee looks for and completes additional tasks on their own without direction. The employee has accomplished the objectives of Step 6 of the career development program as documented by the following: 1. Completion of a satisfactory performance review. 2. Understands Departmental job responsibilities and completes tasks before they can be assigned. Demonstrates an advanced level of understanding of typical office equipment. 3. Capable of handling phone and front counter requests and complaints without assistance. 4. Responsible for completing appropriate departmental record keeping and filing. 5. Successfully completes any applicable safety training that has been assigned. 6. Continues to demonstrate initiative in learning new tasks and procedures. 7. Has satisfactorily completed various specialized training applicable to their position. 8. Provides valuable input and assists supervisors with the planning of tasks and new projects. 9. Has been put in charge of and completed new projects satisfactorily. 10. Building official certification 11. Minimum 16 hours of continued education 7 City of Otsego Building safety Step System Ste , The building safety employee has worked in the Department at Step 6 for at least a year, has learned the responsibilities of the position and is capable of operating all office equipment and programs. The employee completes routine work without supervision and is trusted to make decisions as to the manner in which the tasks are done. The employee is a mentor for others in the Department and for other City employees. The employee's skills are a necessary part of their Departmental supervisor's ability to complete tasks quickly and efficiently. The employee looks for and completes additional tasks on their own without direction. The employee has accomplished the objectives of Step 7 of the career development program as documented by the following: 1. Completion of a satisfactory performance review. 2. Understands Departmental job responsibilities and completes tasks before they can be assigned. Demonstrates an advanced level of understanding of typical office equipment. 3. Capable of handling phone and front counter requests and complaints. 4. Responsible for completing appropriate departmental record keeping and filing. 5. Successfully completes any applicable safety training that has been assigned. 6. Continues to demonstrate initiative in learning new tasks and procedures. 7. Has satisfactorily completed specialized training applicable to their position. 8. Provides valuable input and assists supervisors with the planning of tasks and new projects 9. Has been put in charge of and completed new projects satisfactorily. 10. Building official certification 11. Minimum 24 hours of continued education 12. Has enough knowledge and skills that they can assist other departments in an emergency. 13. ISTS professional registration City of Otsego Building safety Step System Step s The building safety employee has worked in the Department at Step 7 for at least a year, has learned the responsibilities of the position and is capable of operating all office equipment and programs. The employee completes routine work without supervision and is trusted to make decisions as to the manner in which the tasks are done. The employee is a mentor for others in the Department and for other City employees. The employee's skills are a necessary part of their Departmental supervisor's ability to complete tasks quickly and efficiently. The employee looks for and completes additional tasks on their own without direction. The employee has accomplished the objectives of Step 8 of the career development program as documented by the following: 1. Completion of a satisfactory performance review. 2. Understands Departmental job responsibilities and completes tasks before they can be assigned. Demonstrates an advanced level of understanding of typical office equipment. 3. Capable of handling phone and front counter requests and complaints. 4. Responsible for completing appropriate departmental record keeping and filing. 5. Successfully completes any applicable safety training that has been assigned. 6. Continues to demonstrate initiative in learning new tasks and procedures. 7. Has satisfactorily completed specialized training applicable to their position. 8. Provides valuable input and assists supervisors with the planning of tasks and new projects 9. Has been put in charge of and completed new projects satisfactorily. 10. Building official certification 11. Minimum 30 hours of continued education 12. Has enough knowledge and skills that they can assist other departments in an emergency.. 13. ISTS professional registration. 14. Ability to perform structural load calculation 6 COUNCIL ITEM SCHARBER & SONS CITY COUNCIL MEETING NOVEMBER 24, 2008 TO: Judy Hudson ITEM 77_2 Attached is the Scharber & Sons claims list for the City Council. For more details, please refer to the check detail registers. Claims Register 11-19-2008 $ 601.48 GRAND TOTAL $ 601.48 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper CITY OF OTSEGO 11/19/08 8:19 AM Page 1 *Check Summary Register© NOVEMBER 2008 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 046452 SCHARBER & SONS FILTER: None 11/19/2008 $601.48_ MISC OPER & REPAIR SUPPLIES Total Checks $601.48 CITY OF OTSEGO 11/19/08 8:20 AM Page 1 *Check Detail Register© NOVEMBER 2008 Check Amt Invoice Comment 10100 BANK OF ELK RIVER _ __& SONS _____ Paid Chk# 046452 1 1/19/2008 SCHARBER E 101-43100-210 Operating Supplies (GENERAL) $55.17 1013601 MISC OPER & REPAIR SUPPLIES E 101-43100-210 Operating Supplies (GENERAL) $136.28 1013726 MISC OPER & REPAIR SUPPLIES E101-43100-220 Repair/Maint Supply (GENERAL) _$410.03 1014124 MISC OPER & REPAIR SUPPLIES Total SCHARBER & SONS $601.48 10100 BANK OF ELK RIVER $601.48 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $601.48 $601.48 ITEM 12_1 MEMO Date: November 20, 2008 To: Mayor & Council From: City Administrator Mike Robertson Finance Director Gary Groen Re: Personnel Policies We have enclosed copies of some of the work done by Sherrie Le so far. These include a review of our various personnel related files and a suggested form to use for changes in employee status or payroll. Sherrie is also currently working with us on updating our Personnel Policy. This will involve a series of recommended changes which we will be bringing to the City Council. The work is about half way done and we would like authorization to continue working with Sherrie. We request that we be authorized to continue our current contract with Sherrie Le for an additional 30 hours. This should allow us to finish the job by mid-December. Sherrie Le Human Resource and Labor Relations' Services, LLC Quality Service to Meet the Needs of Minnesota Communities 974 Aspen Lane, Lino Lakes, MN 55014 sherriele@yahoo.com 651-770-7216 November 18, 2008 Mike Robertson City Administrator City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 Dear Mike, 1 have completed my review of the employee files, which included, primarily, current and former employee personnel and medical files. Findings Some of the personnel files are incomplete, some missing even basic information such as a job application. Most contained documents that were either not necessary, were duplicates or would be best filed elsewhere. Some files contained documents that should not be included in the personnel files. With the exception of missing documents, these issues have mostly been addressed. The employee medical files were in pretty good shape, with the exception that workem. compensation and drug alcohol test results for DOT employees were included. There isn't really anything wrong with including worker's compensation documents there, but it is best to maintain them separately for ease of completing the annual OSHA 300 log and for any OSHA inspections that could arise. DOT Drug testing results were filed in three different places. They are required to be filed separately from employee personnel and medical files. I -9s are required to be filed separately and for the most part were, although those that I pulled from the personnel files were incomplete. Recommendations All of the following files need to be secured with very limited access and strict control over who can add or remove documents. They contain private and/or confidential data as well as public data I have attached a description of documents that should go in each file, based on my review of the files. I have also attached a proposed policy addressing data practices issues, access, authority, informed consent and security issues related to personnel data. Once approved, I recommend this policy will be made part of the Personnel Policy Manual. The following organization is proposed: Personnel Files (current and former filed separately), filed by last name Medical/Legal Files (current and former filed separately), filed by last name *Must be filed separately from personnel files per State law. Worker's Compensation Manual for each year, filed by month, then by last name or date of injury Drug and Alcohol Testing Manual, separated by DOT and Non -DOT -covered employees I-9 File *I -9s must be filed separately per IRS Exam/Applicant File(s) by year, filed by job class title *Exams must be kept for one year.- Applications from those not hired must be kept for two years. Grievance Files, filed by last name *Should not be referenced in personnel files Workplace Investigative Files, filed by last name of respondent *Should be maintained separately. Discipline that results should go in personnel file of respondent. Employee Payroll Files, normally filed by last name Sincerely, Sherrie Le Sherrie Le HR & LR Services, LLC 651-770-7216 sherriele@yahoo.com EMPLOYEE STATUS/PAYROLL CHANGE FORM New Employee Pay Rate Change Promotion/Demotion Reclassification PERA Exclusion Rehire _Anniversary Transfer Job ClaswTitie Change Code Change Termination _ Other Change in Hours/Schedule Change in Department Leave of Absence Name Department Job Class Title Effective Date Complete top section for all actions. Complete applicable sectlon(s) below to describe action. NEW EMPLOYEE/REHIRE: For new employees. and rehires, this form Is to be completed by the Department Head and sent to the City Administrator prior to Be effective Mate of hire. Pay rate of as authorized by the City Council full -lime _ Regular replacing _ Regular for new position _ Temporary/Seasonal for weeks days _ Other Part Time Regular replacing hours per week Regular new at hours per week Change hours to hours per week Temporary/Seasonal for hours per week for months i eksdys (circle on.) - Casual (14 hrs or less per week) for hours per week for months / weTcs 7-W(cwcm one) Elected Official Election Judge/Chair For temporary and seasonal employees, full-time students working part-time, and new hires that will make less then $425 per month: PERA Exclusion Code # Date of Birth: (Requred wr vew► tea. cos.. prom) TERMINATION OF EMPLOYMENT: Complete irgirriedWeiv upon nod cation of an employee's termination dab and send to the City Administrator. Separation due to: (Check One) Retirement Employee is: (Check One) Resignation Regular ful"me/part-time LEAVE OF ABSENCE: Reason for Leave: Dates of Leave: PAY RATE CHANGE: Houry/Annual pay nate c hangefrom Dismissal Other (U-worary positim Wt -off, d oWity, deM Temporary/Seasonal/Casual PROMOTION / TRANSFER / DEMOTION / OTHER (f• Circle One) Job Class / Title / Schedule (F Circle One) from APPROVED BY: Department Head: Date City Administrator. Date ALL COMPLETED FORMS GO TO THE FINANCE DEPARTMENT ONCE APPROVED. Beginning or End of Leave (circle one) to to PERSONNEL FILES 1. Cover Sheet with list of entries, date of entry, date of removal and reason for removal with name of person adding or removing items. 2. Emergency Contact Information 3. Hiring Confirmation Letters/ Minutes or resolutions approving hire and/or benefits 4. Original Application forms with Vets Preference and Conviction pages 5. Employee Status/Change form* with date of hire, pay rate and status (FT, PT, Temp, etc.) 6. Other Employee Status/Change form* (to document status changes from FT to PT and vice versa, from temp to regular, from non -benefit earning to benefit - earning, approved leaves of absences (excluding vacation and personal time) pay rate changes, other than COLA and automatic step increases, termination from employment, etc.) 7. Policy Acknowledgement Forms — Personnel, Drug-free Workplace, DOT if applicable 8. Benefits Enrollment Forms (unrelated to health/medical plans) 9. Performance Reviews 10. Discipline and related correspondence 11. Training Records and certifications — except drug and alcohol training 12. Commendations/Letters of Appreciation *This form is currently not developed. Status — Some basic information is missing in some employee's, files. Contained sono medical records, some payroll records, some drug testing and some legal records MEDICAL/LEGAL FILES 1. Unemployment records 2. Pre-employment Physical certification 3. Return to Work Medical certification after extended leaves or workers comp lost time 4. Enrollment and Change forms for medical, dental, life, flex plan, post employment health plan. 5. Documentation to and from doctors unrelated to worker's comp and drug and alcohol testing 6. COBRA documents 7. Background check documents and waivers 8. Other Status — Contained workers comp and some drug and akohol testing records Contained a couple of detailed prre-eemployment physical records DRUG AND ALCOHOL TESTING BINDER Create a manual beginning with all contact information and program administrative documents. Status - currently kept in one of three places, no consistency. Contact info to include: 1. Clinic/collection site - Now Occupational Medicine 2. Laboratory - Medtox 3. Medical Review Officer (MRO) — (need to verify through First Lab) 4. Drug Testing Third Party Administrator (TPA) and account representative name and number - First Lab 5. SAP (not yet determined) 6. Designated City Contact for Policy Issues and Positive Test Results - City Administrator 7. Designated administrative support - Finance Assistant III (Kathy) 8. Test Result Website address Program Administrative Documents 1. Contracts with providers 2. Provider Charges 3. Process Documents 4. Other Manual can be split into two sections: DOT and non -DOT Section 1— DOT 1. DOT Policy 2. Regulation Information/Change Notices 3. Current Roster and add and delete memos 4. Background document from former employers re: past positive tests 5. Training Acknowledgement for covered employees and supervisors of covered employees 6. Random Draw Lists (from First lab) 7. Test Results/MRO memos 8. Copies of Test Result Notices 9. Follow-up Information related to positive tests 10. Other Section 2 — Non -DOT 1. Drug-free Workplace Policy 2. Training Documentation 3. Pre-employment and Reasonable Suspicion Test Results/MRO Memos 4. Reasonable Suspicion documentation with signatures of two witnesses 5. Follow-up Information related to positive tests 6. Withdrawal letters for applicants failing pre-employment 7. Other Status — These files were spread out among medical files, personnel files and a drug - testing folder. WORKER'S COMPENSATION BINDER Organized by year, then last name of injured employee and then by date of injury within the year Injured Employee 1. First Report of Injury 2. Supervisor's report of Injury 3. Documentation to and from Worker's Comp Insurance Carrier re specific employee 4. Documentation to and from medical providers related to injury or workability 5. Documentation from Managed Care provider 6. Other OSHA 300 log by year for City Status — Were part of employee's medical files PAYROLL FILES 1. Payroll Status/Change Forms requiring a change in the payroll system 2. W -4's 3. Payroll deduction documentation 4. Pay changes due to COLA and step increases 5. Vacation/Comp Time/Personal Leave balance documentation 6. Backpay calculations/Pay Correction documentation 7. Detailed Time Reports with various coding. 8. Child, spousal and medical support documentation 9. Vacation request forms for current year (optional) 10. Other Status - These documents were mostly in personnel files. I did not review payrollf fks. EXAMIAPPLICATION FILES These files should be maintained for two years. 1. Applications for applicants who were not hired 2. Applicant letters 3. Posting and advertisement 3. Exams and exam notes (nothing medical) 4. Interview notes 5. Waiver forms Status — Does not appear these records were maintained Some exam information appeared in personnel files I-9 FILE I -9s and attached documents to verify status GRIEVANCE FILES (I do not know if any exist.) Written grievances, responses, appeals, notes from grievance meetings, settlement agreements and related documentation. WORKPLACE INVESTIGATIVE FILES (I do not know if any exist.) Complaints, investigative report and attachments, evidence considered, copies of written communication with relevant parties, complainant, respondent and witness notes (and tape -recordings, if any), copies of any discipline letters, copies of any settlement agreements.