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3.9 Hiring for Mechanic Position Request for City Council Action DEPARTMENT INFORMATION ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE: Streets Department Street Operations Manager Lamson September 12, 2022 PRESENTER(s) REVIEWED BY: ITEM #: Consent City Administrator/Finance Director Flaherty HR/Assistant City Administrator Hille 3.9 – Hiring Approval STRATEGIC VISION MEETS: THE CITY OF OTSEGO: Is a strong organization that is committed to leading the community through innovative communication. Has proactively expanded infrastructure to responsibly provide core services. Is committed to delivery of quality emergency service responsive to community needs and expectations in a cost-effective manner. X Is a social community with diverse housing, service options, and employment opportunities. Is a distinctive, connected community known for its beauty and natural surroundings. AGENDA ITEM DETAILS RECOMMENDATION: City staff is recommending City Council approve the hiring for the Mechanic position. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: Staff is recommending the hiring of Matt Sinna for the Mechanic position. He has undergone interviews with staff and has accepted the offer letter presented to him regarding the role. Staff is recommending the hire at a Pay Grade 8, Step 6, and a year of credit for PTO accruals, which would be an accrual rate of 6.77 PTO hours per pay period, or 176 hours annually. Matt has successfully passed the required background, driver’s license check and drug screening. SUPPORTING DOCUMENTS ATTACHED: • Mechanic Job Description POSSIBLE MOTION PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES: Motion to approve the hiring of Matt Sinna for the Mechanic position at Pay Grade 8, Step 6, and a year of credit for PTO accruals. BUDGET INFORMATION FUNDING: BUDGETED: General Fund – Fleet Maintenance (43240) Yes Position Description Position: Mechanic FLSA Status: Non-Exempt Pay Grade: 8 Approved: May 24, 2021 DESCRIPTION OF WORK General Statement of Duties: Responsible for management and maintenance of the City fleet vehicles. Performs inspections, maintenance, manages software and databases, ensures inventories and safety protocols, researches equipment and collaborates with departments for equipment purchases; performs related duties as required. Immediate Supervisor: Street Operations Manager Supervises: None Provides Work Direction to: None MAJOR JOB FUNCTIONS 1. Fleet: a. Schedule and perform preventative maintenance and repairs on all department vehicles as needed; ensure vehicles operate safely, perform DOT- required safety inspections and maintain appropriate documentation b. Troubleshoot and perform mechanical repairs to vehicles and heavy and light equipment including: diagnosing electrical and mechanical problems, replacing water and fuel pumps and filters, cleaning and replacing injectors and injection pumps, repairing, replacing, rebuilding or adjusting hydraulic systems and motors, engines, transmissions, exhaust system, differentials, air brakes, drive shafts, U-joints, steering, heating and cooling systems, alternators, starters, etc. c. Maintain and repair equipment including lawn mowers, generators, spraying equipment, tractors, trailers, tillers, and ball field equipment d. Maintain an inventory of parts and order or recommend purchases to ensure an adequate supply e. Utilize technical service manuals, books, other text and individuals as resources in the maintenance and repair of vehicles and equipment f. Perform minor fabrication on new and used equipment and mount parts on equipment g. Keep accurate records of all repairs and services for all equipment and vehicles h. Assist with the development, implementation and management of the City’s fleet maintenance program i. Assist in preparation of the fleet vehicles and equipment capital improvement plan, including but not limited to recommending additions or replacements and obtaining quotes j. Attend and coordinate related fleet committee meetings and present accident reviews k. Monitor fuel and lubrication needs and purchases   2. Other Duties and Responsibilities: a. Assist with miscellaneous repairs at the wastewater treatment plant, on occasion Operate heavy and light equipment to perform a variety of street, parks and storm sewer maintenance work and shop tasks b. Remove snow from city streets, municipal parking lots and trails, applies salt and sand, haul snow, clean up after storms, etc. as needed c. May assist in maintaining and repairing streets including tearing out blacktop, patching potholes, crack sealing and seal coating; sets up work zones, places cones or barricades around hazardous work areas, etc. d. May assist in reconstructing and maintaining pathways and maintaining storm sewer ponds, inlets and outlets; maintain shoulders and mow ditches e. May assist with catch basin repair and assist contractors in repair and maintenance of storm sewer system f. May assist in tree trimming using a chain saw and removing debris for chipping g. Provides strong communication, teamwork and works closely with other departments for the betterment of the City. h. Participate in required safety training and adhere to safety requirements 3. General a. Treat fellow employees with respect and integrity b. Promote a positive and motivating environment c. Provide exceptional customer service d. Confer with supervisor, peers, and employees to discuss and resolve issues e. Make decisions that are always in the best interest of the City f. Perform other duties and projects as assigned g. Follow all safety policies and procedures h. Follow all City policies and procedures   KNOWLEDGE, SKILLS AND ABILITIES  Knowledge of equipment and vehicle repair, including procedures, methods, and tools  Demonstrable skill of the tools, equipment and standard practices of maintaining streets, and storm water structures  Working ability to operate a computer to maintain inventory and complete work records  Working ability to work with moving or vibrating parts on equipment and to manipulate levers and tools  Considerable knowledge of traffic laws, ordinances and regulations involved in equipment operation  Considerable knowledge of occupational hazards and safety precautions involved in street, park, storm sewer and vehicle and equipment repair and maintenance work  Demonstrable skill in the operation of snow removal, street sweeping, light and heavy equipment and other public works equipment and vehicles  Considerable ability to follow oral and written instruction, prioritize work and perform duties independently and as a member of a team  Considerable ability to analyze repair and maintenance problems and determine appropriate and cost-effective solutions  Working ability to establish and maintain good working relationships and communicate effectively with City staff and the general public  Ability to communicate clearly, professionally, effectively, and precisely both verbally and in writing  Ability to resolve and diffuse conflicts  Ability to work independently and as part of a team and to coordinate work with other departments.  Ability to plan, prioritize and organize the department’s work  Strong sense of honesty, integrity, and credibility  GPS software experience/asset management experience  Excel  MINIMUM QUALIFICATIONS 1. Experience in the repair of heavy equipment/diesel equipment 2. DOT Certified 3. ASE certified 4. Fleet Maintenance/management software experience 5. Valid Class B driver’s license PREFERRED QUALIFICATIONS 1. Valid Class A driver’s license or the ability to obtain within 6 months 2. Experience working for a growing city or county. PHYSICAL REQUIREMENTS The physical requirements checked on the attached sheet are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. NON‐DISCRIMINATION POLICY To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed above are representative of the knowledge, skill and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. The Essential functions listed above are intended as illustrations of the various types of work that may be performed. The omission of specific duties does not exclude them if the work is similar, related or a logical assignment to the position. Note: This job description does not constitute a contract or employment agreement.