Item 1. Progress Report - Public Works & City Hall Facility Study9/9/2022
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CITY HALL AND PUBLIC WORKS SPACE PLANNING STUDY
COUNCIL WORKSHOP
SEPTEMBER 12, 2022
CITY OF OTSEGO
Agenda
CITY OF OTSEGO
Review Outcomes of Space Needs Study
Guiding Principles
Public Works Storage Layout
Phasing and Site Recommendation
Proposed Schedule
Proposed Budget
Supplementary Information
Facility & Operational Analysis
Space Program Summary
Next Steps
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Item 1.
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SPACE NEEDS STUDY
1. Create phased solutions that anticipate the needs for the next
twenty years but are adaptable and allow flexibility in future
programming. Solutions should also embody the overall vision for the
City Campus.
2. Provide safe and effective spaces that protect both city staff and
property but still creates an open and engaging climate to serve the
public.
3. Organize departments and workspaces in a logical manner to
encourage flexibility, efficiency, and collaboration.
4. Integrate technology and sustainability practices that enhance
workflows and building functionality.
5. Develop solutions that foster Otsego’s identity and promote
professionalism and continual development.
Guiding Principles
CITY OF OTSEGO
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Public Works Storage Needs
Vehicle & Equipment Program
CITY OF OTSEGO
DEPARTMENT KEY Streets Parks Bldg/Utilities
VEHICLES Unit # Year Make Model Description
#4 2016 Ford F350 1‐Ton Dump truck
#7 2012 Ford F350 Plow Truck
#10 2013 Ford F150 Parks dept. Lead Truck
#11 2016 Mack GU713 Tandem Axle Plow Truck
#15 2003 Sterling L8500 Single Axle Plow Truck
#17 2017 Ford F250 Mechanics Pick‐up
#30 2016 Mack GU712 Single Axle Hook Plow truck
#39 2008 Sterling L8500 Single Axle Plow Truck
#42 2002 Sterling L8500 Single Axle Plow Truck
#43 2010 Mack GU713 Tandem Axle Plow Truck
#44 2010 Mack GU713 VACCON/JET Truck
#50 2013 GMC 3500 Parks Pick‐up Plow/Truck
#52 2013 Ford F150 Streets Lead Pick‐up
#53 2016 Ford F250 Parks Lead Pick‐up/Plow Truck
#54 2016 Ford F350 1‐Ton Dump truck/Plow Truck
#56 2017 Ford F250 Parks Crew Cab Pick‐up
#61 2018 Ford F550 Sign/Bucket Truck
#63 2018 Ford F250 Streets Dept. Head Pick‐up
#64 2019 Ford F350 Parks 1‐Ton Dump Truck
#68 2019 Mack GR42F Single Axle Plow Truck
#83 2020 Ford Escape Inspector Vehicle
#84 2020 Mack GR42F Single Axle Plow/Hook Truck
#BD‐20 2006 Ford Explorer Inspector Vehicle
NEW 2021 TANDEM AXLE PLOW TRUCK
NEW 2022 CITY HALL TRANSIT VAN
NEW 2022 BUILDING INSPECTOR VEHICLE
NEW 2023 3/4 TON PICK UP TRUCK
NEW 2023 3/4 TON PICK UP W/ PLOW
NEW 2024 TANDEM AXLE WATER TRUCK
NEW 2025 INSPECTOR VEHICLE
NEW 2026 3/4 TON PICK UP W/ PLOW
NEW 2028 3/4 TON PICK UP W/ PLOW
NEW 2029 SINGLE AXLE PLOW TRUCK
NEW 2030 3/4 TON PICK UP W/ PLOW
NEW 2031 3/4 TON EXT. CAB W/ PLOW
NEW 2032 TANDEM AXLE PLOW TRUCK
NEW 2035 3/4 TON PICK UP W/ PLOW
VEHICLE & EQUIPMENT LIST
CITY HALL ‐ INDOORS
DEPARTMENT KEY Streets Parks Bldg/Utilities
EQUIPMENT Unit # Year Make Model Description
#14 2018 CAT 259D4F Tracked Skid Steer
#21 2017 CAT 926M Wheeled Loader
#36 2017 John Deere 4066R Compact Utility Tractor
#46 2005 CAT 908 Small Wheeled Loader
#60 2018 Ventrac 4500Z Compact Tractor
#66 2019 John Deere Gator 2030A Gator
#67 2019 John Deere 6130M Tractor Sweeper/Flail Mower/ Snow Blade
#85 2016 Karcher B150K Floor Scrubber
#87 2021 Bobcat 5600 Toolcat UTV
NEW 2022 MATERIAL SCREENER
NEW 2023 STREET SWEEPER
NEW 2023 FORK LIFT
NEW 2025 JOHN DEERE TRACTOR
NEW 2027 CAT LOADER W/ PLOW & WING
NEW 2028 KUBOTA UTV W/ PLOW
NEW 2028 UTV
TRAILERS Unit # Year Make Model Description
#13 2005 Felling EE162 Tandem Axle Skid Steer Trailer
#23 2004 WRT Road Packer
#28 2018 Felling FT‐16‐2T Tandem Axle Tilt Bed Trailer
#29 1999 Felling FT‐20 Tandem Axle Air Brake Trailer
#49 2006 Felling FT‐12EG Tandem Axle Mower Trailer
#59 2014 Minsota HV‐16 Dump Trailer
#74 2017 H&H H8214SHA Single Axle Utility Trailer
#76 2020 Felling FT‐6T Single Axle Tilt Bed Trailer (Roller)
#81 2020 H&H H8218HTRS‐100 Tandem Axle Mower Trailer
#82 2020 H&H H8412SFTV‐03 Single Axle Enclosed Trailer
CITY HALL ‐ OUTDOORS
CITY HALL ‐ INDOORS
EXCEEDS CAPACITYEXCEEDS CAPACITYPublic Works Storage Needs
Current Utilization
Warm Storage – Summer
CITY OF OTSEGO
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Public Works Storage Needs
Current Utilization
Warm Storage – Summer
CITY OF OTSEGO
Public Works Storage Needs
Future Utilization
CITY OF OTSEGO
NEW 2021 TANDEM AXLE PLOW TRUCK
NEW 2022 CITY HALL TRANSIT VAN
NEW 2022 BUILDING INSPECTOR VEHICLE
NEW 2023 3/4 TON PICK UP TRUCK
NEW 2023 3/4 TON PICK UP W/ PLOW
NEW 2024 TANDEM AXLE WATER TRUCK
NEW 2025 INSPECTOR VEHICLE
NEW 2026 3/4 TON PICK UP W/ PLOW
NEW 2028 3/4 TON PICK UP W/ PLOW
NEW 2029 SINGLE AXLE PLOW TRUCK
NEW 2030 3/4 TON PICK UP W/ PLOW
NEW 2031 3/4 TON EXT. CAB W/ PLOW
NEW 2032 TANDEM AXLE PLOW TRUCK
NEW 2035 3/4 TON PICK UP W/ PLOW
NEW 2022 MATERIAL SCREENER
NEW 2023 STREET SWEEPER
NEW 2023 FORK LIFT
NEW 2025 JOHN DEERE TRACTOR
NEW 2027 CAT LOADER W/ PLOW & WING
NEW 2028 KUBOTA UTV W/ PLOW
NEW 2028 UTV
NEW ITEMS PLANNED FOR WARM
STORAGE ADDITION:
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Public Works Storage Needs
Vehicle & Equipment Program
CITY OF OTSEGO
EQUIPMENT Unit # Year Make Model Description
#1 2007 Elgin Pelican Street Sweeper
#2 2014 Kubota RTV‐X1120D Utility Vehicle
#5 2001 CAT 143H Road Grader
#8 2010 CAT 305C Mini Track Hoe
#16 2016 Bomag BW90AD Asphalt Roller
#19 2018 Vermac Sign Board Trailer
#20 1997 Atlas 185 Air Compressor Trailer
#22 2012 John Deere 925A Zero Turn Mower
#24 2014 Larue D35 Snow Blower
#31 2012 Wanco WSDT3‐S Speed Wagon Trailer
#51 2018 Toro 5910 Wide Area Mower
#55 2016 John Deere Z930M Zero Turn Mower
#58 2018 Vermeer BC1000XL Wood Chipper Trailer
#70 2016 Cimline 250 Tack Tack Trailer
#71 2013 Multi‐Quip MC‐94P Concrete Mixer Trailer
#72 2019 Kromer FC‐1 Field Stripper
#75 2019 Toro 44552 Debris Blower
#89 2021 Frontier SB1392 Tractor mounted snow blower
NEW 2022 TRAFFIC MANAGEMENT SIGN TRAILER
NEW 2026 LOADER MOUNTED SNOW BLOWER
NEW 2027 TORO MOWER
NEW 2030 ASPHALT PAVER
NEW 2030 ASPHALT ROLLER
EQUIPMENT Unit # Year Make Model Description
#65 2019 Diamond 90" Flail Mower
#69 2019 Stepp STPH‐4.0 Ashpalt Hot Box
#73 2018 Diamond Shouldering Disc
#80 2020 Swenson Tailgate Spreader
OLD SHOP (COLD STORAGE) ‐ INDOORS
OLD SHOP (COLD STORAGE) ‐ INDOOR/OUTDOOREXCEEDS CAPACITYPublic Works Storage Needs
Current Utilization
Old Shop – Summer
CITY OF OTSEGO
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Public Works Storage Needs
Vehicle & Equipment Program
CITY OF OTSEGO
TRAILERS Unit # Year Make Model Description
#13 2005 Felling EE162 Tandem Axle Skid Steer Trailer
#23 2004 WRT Road Packer
#28 2018 Felling FT‐16‐2T Tandem Axle Tilt Bed Trailer
#29 1999 Felling FT‐20 Tandem Axle Air Brake Trailer
#49 2006 Felling FT‐12EG Tandem Axle Mower Trailer
#59 2014 Minsota HV‐16 Dump Trailer
#74 2017 H&H H8214SHA Single Axle Utility Trailer
#76 2020 Felling FT‐6T Single Axle Tilt Bed Trailer (Roller)
#81 2020 H&H H8218HTRS‐100 Tandem Axle Mower Trailer
#82 2020 H&H H8412SFTV‐03 Single Axle Enclosed Trailer
CITY HALL ‐ OUTDOORS
Public Works Storage Needs
Current Utilization
Exterior – Summer
CITY OF OTSEGO
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Public Works Storage Needs
Future Utilization
CITY OF OTSEGO
ITEMS PLANNED FOR COLD STORAGE:NEW 2022 TRAFFIC MANAGEMENT SIGN TRAILER
NEW 2026 LOADER MOUNTED SNOW BLOWER
NEW 2027 TORO MOWER
NEW 2030 ASPHALT PAVER
NEW 2030 ASPHALT ROLLER
#13 2005 Felling EE162 Tandem Axle Skid Steer Trailer
#23 2004 WRT Road Packer
#28 2018 Felling FT‐16‐2T Tandem Axle Tilt Bed Trailer
#29 1999 Felling FT‐20 Tandem Axle Air Brake Trailer
#49 2006 Felling FT‐12EG Tandem Axle Mower Trailer
#59 2014 Minsota HV‐16 Dump Trailer
#74 2017 H&H H8214SHA Single Axle Utility Trailer
#76 2020 Felling FT‐6T Single Axle Tilt Bed Trailer (Roller)
#81 2020 H&H H8218HTRS‐100 Tandem Axle Mower Trailer
#82 2020 H&H H8412SFTV‐03 Single Axle Enclosed Trailer
SPACE PERMITTING:
Phasing Recommendation
CITY OF OTSEGO
CITY HALL
NEW CONSTRUCTION:
City Hall
PUBLIC WORKS
NEW CONSTRUCTION:
Cold Storage
PARKS & RECREATION
MISC. IMPROVEMENTS: Deferred
Maintenance
PUBLIC WORKS
ADDITION: Warm Vehicle Storage
& Workshop
RENOVATION: Staff Support
MISC. IMPROVEMENTS: Deferred
Maintenance, Site Upgrades
PARKS & RECREATION
RENOVATION: Staff Support
PUBLIC WORKS
ADDITION: Mechanics Bays
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Site Recommendation
90th Street and Nashua Avenue
CITY OF OTSEGO
01 02 03 04
CRITERIACost of Land, Utilities and Site DevelopmentSize of Site and Future Expansion PotentialSite CirculationOperations & Geographical LocationSITE 30% 20% 15% 35%
4.7142857 4 4.3571429 4.942857
1.41 0.80 0.65 1.73
2.5714286 4.557143 4.4285714 3.657143
0.77 0.91 0.66 1.28
2.5714286 4.442857 3.3571429 2.057143
0.77 0.89 0.50 0.72
3.75th Street & O'Dean Avenue
85th Street
City of Otsego New City Hall - Site Selection Matrix
90th Street & Nashua Avenue1.
2.
SCORE
4.60
3.63
2.88
Proposed Schedule
Short Term Phase
CITY OF OTSEGO
Funding
Design - City Hall
Bidding and Construction - City Hall
Design - Cold Storage/Prairie Center
Bidding and Construction - Cold
Storage/Prairie Center
Occupancy
2022 2023 2024 2025
JanAug Sep Oct Nov DecMay
Construction
Substantial Completion
June July
Construction Documents
Schematic Design
Design Development
Construction Documents
Bidding and Award
Pre-Construction
Feb Mar AprOct Nov Dec JanMay
Substantial Completion
Sep
Construction
Pre-Construction
June July
Funding Approval
Schematic Design
Bidding and Award
Nov Aug
Design Development
Occupancy
DecOct Jan Feb Mar Apr
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Proposed Budget
CITY OF OTSEGO
SUPPLEMENTARY
INFORMATION
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BUILDING INFORMATION
•Originally constructed in 2006 as a Public Works Facility.
•Renovated in 2012 to build out City Hall office spaces.
OPERATIONS INFORMATION
•15 FTE between Administration, Finance, HR, Planning, and Building Permits and
Inspections.
•Prairie Center is utilized for additional meeting space and also houses the City
Council dais.
PROJECTIONS
•2030 Staffing: 27 FTE
•2040 Staffing: 35 FTE
Facility & Operational Analysis –
City Hall
CITY OF OTSEGO
FUNCTIONAL AND OPERATIONAL DEFICIENCIES
•Building condition is fairly typical for its age – recommended upgrades include
mechanical and electrical systems replacement, re-roofing, and exterior tuck-
pointing and control joint installation for water-tight skin.
•Public services are split between two levels – inefficient for customer access,
department collaboration, and space utilization.
•Lack of adequate lobby and waiting space for the public.
•Currently no secure boundaries between publicly-accessible areas and staff
offices.
•Staff support spaces (conference rooms, break rooms, work room) are shared
with Public Works and require expansion to accommodate future staffing and
service needs.
•Better space delineation is required to maximize utilization of storage spaces
and account for the creation/expansion of departments not currently housed in
the building.
Facility & Operational Analysis –
City Hall
CITY OF OTSEGO
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BUILDING INFORMATION
•Originally constructed in 2006 as a Public Works Facility.
•Renovated in 2012 to build out City Hall office spaces.
OPERATIONS INFORMATION
•8 FTE (excluding seasonal staff)
•Equipment on hand includes plows, pick-up trucks, trailers, loaders, graders,
UTVs, and various small equipment and attachments.
•Cold Storage Building, near Original Township Hall, is utilized for overflow and
seasonal storage.
PROJECTIONS
•2030 Staffing: 14 FTE (excludes seasonal staff)
•2040 Staffing: 18 FTE (excludes seasonal staff)
•17 new pieces of equipment expected in next 10-15 years (non-replacement)
Facility & Operational Analysis –
Public Works
CITY OF OTSEGO
FUNCTIONAL AND OPERATIONAL DEFICIENCIES
•Building condition is fairly typical for its age – recommended upgrades include
mechanical and electrical systems replacement, re-roofing, and exterior tuck-
pointing and control joint installation for water-tight skin.
•Corrosion of concrete slab in vehicle storage space due to lack of sealer and
presence of salt/harsh chemicals.
•All spaces utilized by Public Works (staff offices, locker rooms, parts/tool
storage, break room, mechanics space, vehicle storage) are at capacity and
cannot accommodate the projected staffing, equipment, and service needs.
•Brine mixing operations are currently located in the Wash Bay and should be
located in its own isolated location.
•Office capacities are reliant on the presence of City Hall in the building.
•The cold storage building is only sufficient for use as overflow or seasonal
storage. Adequate lighting and temperature control would be needed for staff
use.
Facility & Operational Analysis –
Public Works
CITY OF OTSEGO
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BUILDING INFORMATION
•Originally constructed in the 1990s.
•Interior renovation in 2013.
OPERATIONS INFORMATION
•5 FTE (excluding seasonal staff)
•Equipment on hand includes plows, pick-up trucks, tractors, trailers, UTVs, and
various small equipment and attachments.
•Offices are centrally located in Prairie Center; Parks Maintenance utilizes the
Public Works vehicle storage garage and the Cold Storage building for
workshop/storage needs.
PROJECTIONS
•2030: 9 FTE (excluding seasonal staff)
•2040: 13 FTE (excluding seasonal staff)
•7 new pieces of equipment expected in next 10-15 years (non-replacement)
Facility & Operational Analysis –
Parks & Recreation
CITY OF OTSEGO
FUNCTIONAL AND OPERATIONAL DEFICIENCIES
•Building is generally in good condition – recommended improvements include
window, skylight and door replacement, in addition to the replacement of
electrical systems nearing the end of its usable life.
•Office spaces will not accommodate future staffing projections and need to be
expanded.
•Staff support spaces (locker rooms, conference rooms) are shared with City
Hall and Public Works. Expansion will be needed to accommodate projected
growth.
•Additional equipment storage and workshop space are needed to improve staff
efficiency and accommodate future acquisitions/service needs. Existing space in
vehicle storage garage and Cold Storage are shared with Public Works.
•Recreation storage is spread between various locations and should be
consolidated to one or two spaces to maximize staff efficiency.
Facility & Operational Analysis –
Parks & Recreation
CITY OF OTSEGO
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Space Program Summary – City Hall
CITY OF OTSEGO
Space Program
Staff Program Staff Program Staff Program
Department Summary City Hall
1.100 Lobby & Other 4,098 s.f. 5,687 s.f. 6,387 s.f.
1.200 Administration 4 778 s.f. 5 1,109 s.f. 5 1,109 s.f.
1.300 Finance 4 354 s.f. 8 1,039 s.f. 10 1,098 s.f.
1.400 Community Development & Building Inspections 7 684 s.f. 14 2,094 s.f. 20 2,752 s.f.
1.500 Shared Space 4,405 s.f. 6,202 s.f. 6,874 s.f.
1.600 Garage 200 s.f. 1,000 s.f. 2,000 s.f.
Total City Hall Usable Square Footage 10,519 s.f. 17,131 s.f. 20,220 s.f.
Usable to Gross Factor x 1.9 x 1.2 x 1.2
Total City Hall Gross Square Footage 15 19,578 s.f.27 20,557 s.f.35 24,264 s.f.
Existing
Utilization
Proposed
Need
Proposed
Need
(2030 Program) (2040 Program)
Space Program Summary – Public Works
CITY OF OTSEGO
Space Program
Staff Program Staff Program Staff Program
Department Summary Public Works
2.100 Public Spaces 621 s.f. 1 995 s.f. 1 995 s.f.
2.200 Staff Spaces 1 3,024 s.f. 11 3,901 s.f. 14 4,674 s.f.
2.300 Support 5 2,900 s.f. 5,754 s.f. 5,754 s.f.
2.400 Mechanics Suite 2 6,912 s.f. 2 15,752 s.f. 3 16,676 s.f.
2.500 Cold Storage 4,600 s.f. 8,008 s.f. 8,008 s.f.
2.600 Heated Storage 15,675 s.f. 21,308 s.f. 22,876 s.f.
Total Public Works Gross Square Footage 8 33,732 s.f.14 55,717 s.f.18 58,982 s.f.
Existing
Utilization
Proposed
Need
Proposed
Need
(2030 Program) (2040 Program)
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Space Program Summary –
Parks & Recreation
CITY OF OTSEGO
Space Program
Staff Program Staff Program Staff Program
Department Summary Parks & Recreation
3.100 Public Spaces 3,382 s.f. 2,268 s.f. 2,268 s.f.
3.200 Staff Spaces 5 1,732 s.f. 9 3,730 s.f. 13 4,388 s.f.
3.300 Support 1,206 s.f. 3,360 s.f. 5,040 s.f.
3.400 Workshop 500 s.f. 2,016 s.f. 2,016 s.f.
3.500 Cold Storage 2,300 s.f. 3,013 s.f. 3,013 s.f.
3.600 Heated Storage 3,919 s.f. 7,588 s.f. 8,316 s.f.
Total Parks & Rec Gross Square Footage 5 13,039 s.f.9 21,974 s.f.13 25,041 s.f.
Existing
Utilization
Proposed
Need
Proposed
Need
(2030 Program) (2040 Program)
NEXT STEPS
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Short Term Mid Term Long Term Total Single Phase NotesAssumptionsConstruction Cost 15,325,000 19,380,000 7,600,000 $42,305,000 $33,025,000 Wold Architects and EngineersYear of Bonding 2023 2026 2029 2023 HypotheticalEstimated Net Tax Capacity 32,314,754 36,349,704 40,888,473 $32,314,754 4% Annual Growth Rate20 Year AmortizationPar Amount of Bonds 15,605,000 19,685,000 7,765,000 $43,055,000 $33,480,000 Northland Securities, Inc.Interest Rate for Bonding 4.40% 5.09% 4.99% 4.40% Northland Securities, Inc.Average Annual Bond Payment 1,202,076 1,612,500 631,084 $3,445,660 $2,578,618 Northland Securities, Inc.Total Debt Service 24,041,520 32,250,000 12,621,680 $68,913,200 $51,572,360 Northland Securities, Inc.Annual Taxes Related to Project 108 129 45 $282 $231 Based on $300,000 Home25 Year AmortizationPar Amount of Bonds 15,605,000 19,685,000 7,765,000 $43,055,000 $33,510,000 Northland Securities, Inc.Interest Rate for Bonding 4.57% 5.21% 5.12% 4.57% Northland Securities, Inc.Average Annual Bond Payment 1,071,217 1,445,835 565,140 $3,082,191 $2,300,314 Northland Securities, Inc.Total Debt Service 26,780,413 36,145,870 14,128,491 $77,054,773 $57,507,850 Northland Securities, Inc.Annual Taxes Related to Project 96 129 45 $270 $206 Based on $300,000 Home
Bond Buyer Index
Source: bondbuyer.com
BBI as of 9/1/2022
2022
2021
2020
2019
2018
150 South 5th Street, Suite 3300, Minneapolis, MN 55402
Main 612-851-5900 / www.northlandsecurities.com
Member FINRA and SIPC, Registered with SEC and MSRB
3.64%
2.00%
2.25%
2.50%
2.75%
3.00%
3.25%
3.50%
3.75%
4.00%
4.25%
4.50%
4.75%
5.00%
5.25%
5.50%
5.75%
6.00%
6.25%
Bond Buyer's Index 2000 to Present