ITEM 3.2A 6.23.2014 MinutesITEM 3-2A
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
June 23, 2014
7:00 PM
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 7:00 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Jason Warehime, Doug
Schroeder and Tom Darkenwald.
Staff: Daniel Licht, City Planner; Brent Larson, Assistant City Engineer; Andy MacArthur, City
Attorney; Dan Jordet, Administrative Services Director; Brad Belair, Street Maintenance
Supervisor; Kurt Neidermeier, Utilities Operations Supervisor; Ross Demant, Parks and
Recreation Manager and Tami Loff, City Clerk.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
Scout Adam Dorvinen landscape plan for Prairie Center.
Adam Dorvinen presented a landscape plan for Prairie Center as an Eagle Scout project. The
City Council approved and thanked him for his service.
2. Consider agenda approval.
Assistant Engineer Larson requested 3.8 to read Approve bids and award contracts for Crack
Sealing and Seal Coat Projects with addition of Item 3.8A Approve accepting bids and awarding
Contract for 2014 Street Maintenance and Item 5.2 Annual Public Comment opportunity
regarding Storm Water Pollution Prevention Program. City Attorney MacArthur requested to add
Item 8.1 closed meeting to discuss real estate easement transaction. Mayor Stockamp
requested to add Item 7.1 Reply to Star News regarding Target Liquor License.
CM Heidner motioned to approve as amended. Seconded by CM Schroeder. All in
favor. Motion carried.
3. Consent Agenda. (Non -controversial items).
3.1 Approve Claims List.
A. 70th Street Easements.
3.2 Approve City Council Meeting Minutes.
A. June 9, 2014 Meeting.
B. June 16, 2014 Special Meeting.
3.3 Received Commission Meeting Minutes.
A. April 8 2014 Public Safety Commission.
B. May 5, 2014 Planning Commission.
C. May 13 2014 Heritage Preservation Commission.
D. May 20, 2014 Parks & Recreation Commission.
3.4 Approve Resolution 2014-40 Election Judges for 2014 Primary and General Elections.
3.5 Approve Resolution 2014-41 calling a Public Hearing for Kaleidoscope Charter School
Lease Revenue Bonds.
3.6 Motion to call a Special Council meeting for July 23 at 3.30 PM at City Hall for Economic
Development Strategic Planning.
3.7 Approve Well House #4 Remote Monitoring.
3.8 Approve bids and award contracts for Crack Sealing and Seal Coat Projects.
A Approve accepting bids and awarding Contract for 2014 Street Maintenance.
3 9 Approve Water/Electric in Prairie Park Ball fields.
3.10 Approve Resolution 2014-42 No parking in Great River Centre.
CM Heidner motioned to approve as amended. Seconded by CM Schroeder. All in
favor. Motion carried.
4. Community Development.
4.1 Arbor Creek 3rd:
A CUP/PUD amendment to allow a reduction in the required setback from
MacIver Avenue from 65 feet to 50 feet.
City Planner Licht presented the staff report.
Applicant, Tom Bakritges, KHovnanian Homes, 12701 Whitewater Drive Minnetonka, thanked
the City Council and said he was present for questions if needed.
CM Heidner motioned to approve a PUD -CUP for Arbor Creek 3r Addition
amendment for Arbor Creek 3r' Addition allowing a reduction in the setback
required for lots abutting the east side of MacIver Avenue from 65 feet to 50 feet as
outlined by the findings of fact dated 6-18-14. Seconded by CM Darkenwald. All in
favor. Motion carried.
4.2 Gateway North Building #5.
City Planner Licht presented the staff report and stated an updated Resolution 2014-44 has
been provided to the City Council.
Applicant, Dale Emter, Duke Realty, thanked the City Council and said he was present for
questions if needed.
CM Heidner motioned to approve the Gateway North 4th Addition Final Plat and site
and building plans for Gateway North Building 5 as outlined in the Findings of Fact
and Decision as presented, adopting Resolution 2014-43 approving a Development
Agreement and adopting Resolution 2014-44 approving vacation of existing
drainage and utility easements as presented. Seconded by CM Schroeder. All in
favor. Motion carried.
4.3 JamFest signage.
City Planner Licht presented the staff report. CM Warehime said the trailers are already out and
have been for a couple of weeks, he would like to see them not out until closer to the event.
CM Schroeder said he agreed. CM Warehime also asked if the City logo should be added to the
one side of the sign displayed at Denny's. The City Council agreed and directed City Planner
Licht to address these issues with Rockwoods. CM Warehime said he would like to restate that
he would like to see the City come up with a sign ordinance where the city logo doesn't have to
be used.
CM Darkenwald motioned to approve Resolution 2014-45 approving use of the
official city logo on signs for the 2014 Rockwoods ]amfest Special Event with City
Logo on all signs. Seconded by Mayor Stockamp. All in favor. Motion carried.
5. Public Works.
5.1 West WWTF Digester Evaluation Proposal.
Utilities Operations Supervisor Neidermeier reviewed the staff report explaining that the odors
originate from the digestion process. City staff is recommending engineering assistance to
evaluate the current digester performance.
Mayor Stockamp questioned if there should be concerns with more houses and capacity.
Utilities Operations Supervisor Neidermeier said the digestion process seems to be at capacity
but not the rest of the system. CM Heidner stated the original digester system may not have
been designed correctly and City staff is looking into the original plans.
CM Darkenwald asked if this is budgeted. Utilities Operations Supervisor Neidermeier and
Administrative Services said it would come from the sewer operations fund.
CM Warehime motioned to approve the West Wastewater "treatment Facility
Digester Evaluation proposal by Advanced Engineering and Environmental Services
not to exceed $4101.00. Seconded by CM Schroeder. All in favor. Motioned carried.
5.2 Annual Public Comment opportunity regarding Storm Water Pollution Prevention Program.
Assistant Engineer Larson reviewed the requirements and stated the request for comments has
been added to the City website for response by Thursday, June 26. Mayor Stockamp opened for
public comments at 7:40 PM. The public comment portion was closed at 7:40 PM after hearing
no comments.
6. Administration.
6.1 Designation of Economic Fund Balance.
Administrative Services Director Jordet presented the staff report. CM Heidner said he has a
strong preference not to do this as a blanket policy for all conduit bonds because he would like
to have the ability to choose what the money the City receives is used for. CM Heidner said he
doesn't have a problem with the application fee for issuance of conduit bonds being deposited
in the economic development for staff time in processing the request but the fee the City
receives for being the conduit should be evaluated in each case. Mayor Stockamp said she
agrees.
Administrative Services Director Jordet recommended adding to the second line in last
paragraph of resolution 2014-46 "Evans Park, Inc."
CM Heidner motioned to approve Resolution 2014-46 with changes above and in the
future bring back. Seconded by CM Schroeder. All in favor. Motion carried.
6.2 Financial Assistant II.
Administrative Services Director Jordet said Ms. Cheney has accepted a position elsewhere so
City staff is recommending the hire of Kathleen McClure to fill the vacant Assistant II position.
An updated RCA has been provided at the dais. Mayor Stockamp asked that City staff report to
the City Council what level and step Ms. McClure will be at. Administrative Services Director
Jordet said he will look and provide that information to the City Council.
CM Schroeder motioned to authorize hire of Kathleen McClure as Finance Assistant
II at a starting wage of $20.54 per hour with prorated benefits on a 32 hour per
week schedule. Seconded by CM Heidner. All in favor. Motion carried.
7. City Council Reports and Updates.
7.1 Reply to Star News regarding Target Liquor License.
Mayor Stockamp said she would like to send a letter to Elk River Star News Editor Jim Boyle
regarding the article last week on the Target Off -Sale Liquor License. Mayor Stockamp said she
was disappointed the City wasn't given an opportunity to respond. The City Council agreed to
send letter and they all would like to be provided a copy of the letter.
8. Staff Reports and Updates.
Mayor Stockamp called a short recess at 8:18 PM. Mayor Stockamp reopened the meeting at
8:25 PM
8.1 Closed Meeting.
City Attorney MacArthur said he is requesting to close meeting under Minn. Stat. 13D.05,
Subdivision 3, C for discussion on real estate easement transaction regarding PID 118-500-
322200.
CM Darkenwald motioned to close this section of the meeting at 8:26 PM. Seconded
by CM Warehime. All in favor. Motion carried.
CM Warehime motioned to adjourn the closed meeting at 8:59 PM. Seconded by CM
Schroeder. All in favor. Motion carried.
CM Darkenwald motioned to reopen the regular meeting at 9:00 PM. Seconded by
CM Warehime. All in favor. Motion carried.
9. Adjourn.
CM Darkenwald motioned to adjourn. Seconded by CM Warehime. All in
favor. Motion carried. Adjourned at 9:02 PM.
ATTEST:
Tami Loff, City Clerk
4
Mayor Jessica Stockamp