08-22-2022 Special City Council MinutesOTSEGO CITY COUNCIL SPECIAL MEETING
MONDAY, AUGUST 22, 2022
5:30 PM
OTSEGO PRAIRIE CENTER
Call to Order.
Mayor Stockamp called the meeting to order at 5:34 PM.
Roll Call:
Mayor Jessica Stockamp; Councilmembers: Tom Darkenwald, Tina Goede, Brittany Moores, and Jeff
Dahl. City Staff: City Administrator/Finance Director Adam Flaherty; Human Resources/Assistant City
Administrator Sabrina Hille; City Planner Dan Licht; and City Clerk Audra Etzel.
1. 2023 Budget, Tax Levy and Capital Improvement Plan Review.
City Administrator/Finance Director Flaherty reviewed the budget meeting #5 materials which included a
brief memo, department budgets as outlined in the packet, summary of changes, and tax levy summary.
Staff is seeking Council input during these budget review meetings in order to effectively and efficiently
move the budgeting process forward.
Wright County Sheriff Sean Deringer was present to provide an update on the Sheriff's Department and
answer any questions from the City Council. Sheriff Deringer discussed a few challenges facing their
department, including staffing and budgetary impacts of inflation. Sheriff Deringer noted that although
the 2022-2023 Contract is in place, there is a request to increase the contracted hours from 48 to 50 per
day. If the City Council decides to increase hours, the hourly rates are already set and that there would
be no changes to the hourly rates. Mayor Stockamp asked if the surrounding cities are increasing their
hours per day? Sheriff Deringer noted that neighboring communities are increasing their hours and that
this discussion is ongoing as the County and cities grow.
Sheriff Deringer thanked the City Council and the City Council thanked Sheriff Deringer.
City Administrator/Finance Director Flaherty reviewed the Police Services Budget 42100. The budget
included in the binder is for 48 hours and was an increase of 2.98%. The City Council concurred with the
recommendation of Sheriff Deringer and will increase to 50 hours per day for an additional cost of
$63,328 or 7.2%.
City Administrator/Finance Director Flaherty reviewed the Fire Protection Budget 42200. The Albertville
cost going into 2023 is $510,296 for a 6.8% increase, Elk River is $385,140 for a 12.3% increase, and
Rogers $147,243 for a 14% increase. The Albertville Fire Department contract expires at the end of
2022, a draft agreement is under review. The City Council concurred as presented.
City Administrator/Finance Director Flaherty reviewed the Emergency Management Budget 42500.
Account includes operating supplies, NIMS training, contracted services, and additional 800mhz radios —
noting possible grant opportunity. The City Council concurred as presented.
City Administrator/Finance Director Flaherty reviewed the Animal Control Budget 42710. Account stating
this is a contracted fee to pick-up and board stray animals. The budget is based on a formula of previous
year actuals and current year-to-date. The City Council concurred as presented.
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MINUTES OF THE CITY OF OTSEGO SPECIAL CITY COUNCIL MEETING AUGUST 22, 2022
City Clerk Etzel presented the 2023 PowerPoint budget narrative. City Administrator/Finance Director
Flaherty reviewed the Administration Budget 41400 and Elections Budget 41410. The City Council
concurred with the budgets as presented.
City Planner Licht reviewed the Planning Budget 46570. The 2022 budget was higher due to the
Comprehensive Plan update that is in process. The City Council concurred with the budgets as
presented.
CM Darkenwald at 6:52 PM motioned to table this special meeting following the 7 PM City
Council meeting, seconded by CM Goede. All in favor. Motion carried 5-0.
Mayor Stockamp motioned to reopen this special meeting at 7:55 PM, seconded by CM
Goede. All in favor. Motion carried 5-0.
City Planner Licht did not rejoin the meeting.
City Administrator/Finance Director Flaherty reviewed the budget changes tracking, including removal of
the community survey and advisory commissioner training. The City Council concurred with these
changes as requested from the previous budget meeting.
The preliminary property tax levy will need to be approved by September 30tH
The final budget and property tax levy will not be adopted by the City Council until December, so
changes to the budget can still be made between now and then. Noted, the property tax levy can be
decreased, but the levy cannot be increased after preliminary levy adoption. The City Council concurred
as presented.
The next budget meeting is scheduled for August 29tH
2. City Administrator/Finance Director Review.
Mayor Stockamp said this portion of the meeting will be closed per MN Statute 13D.05 Subdivision 3-a,
for a performance evaluation of the City Administrator. City Administrator/Finance Director Flaherty
noted that he agreed to have this portion of the meeting closed.
CM Darkenwald motioned to enter a closed session to discuss the performance evaluation of
the City Administrator at 7:58 PM, seconded by CM Goede. All in favor. Motion carried 5-0.
City Clerk Etzel and Human Resources/Assistant City Administrator Hille left the meeting at 7:58 PM.
Mayor Stockamp motioned to open the closed session at 7:59 PM, seconded by CM Moores.
All in favor. Motion carried 5-0.
CM Darkenwald motioned to close the closed meeting at 9:01 PM, seconded by CM Dahl. All
in favor. Motion carried 5-0.
Mayor Stockamp motioned to reopen the special meeting at 9:01 PM, seconded by CM
Moores. All in favor. Motion carried 5-0.
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MINUTES OF THE CITY OF OTSEGO SPECIAL CITY COUNCIL MEETING AUGUST 22, 2022
Mayor Stockamp motioned to approve a step increase for the City Administrator/ Finance
Director, effective as of August 19, the employee's anniversary date, to Step 9, Grade 21,
seconded by CM Darkenwald. All in favor. Motion carried 5-0.
3. Adjourn.
CM Darkenwald motioned to adjourn the meeting at 9:10 PM, seconded by CM Goede. All in
favor. Motion carried 5-0.
etc wp/
Mi-; . r Jessica Stockamp
ATTEST:
Audra Etzel, City Clerk
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